REQUEST FOR QUOTATION (RFQ)

FOR ON-CALL LOCKSMITH SERVICES

I. SCOPE OF WORK

The Long Beach Public Utilities Department (LBPUD) is requesting quotations for on-call locksmith services in accordance to the LBPUD needs and/or fund availability. The contractor shall provide all materials, tools, parts, equipment, and labor necessary to provide on-call locksmith services. Bidder shall be within a 30-mile radius of LBPUD. If no bidders meet this proximity requirement, the nearest Bidder meeting this requirement may be considered.

The Contractor shall be capable of performing the following types of services, which include mechanical and electrified locking mechanisms:

1. Create and maintain master key schedule per site.

2. Duplicating keys/cores:

a. Master key system keys

b. Vehicle keys/fobs

c. Small format interchangeable cores

3. Installing, servicing, or repairing:

a. Locks/padlocks

b. Interchangeable lock cores (including configuration based on LBPUD’s master key system)

c. Doors (including glass, thresholds, and framing)

d. Door hardware (i.e., levers, knobs, deadbolts, lock components, key cylinders, closers, hinges, panic/crash bars, kick plates, etc.).

e. Electronic access-controlled doors (including card readers, request to exit, electrified strikes, panic hardware, and wiring)

4. Safe openings

5. Lock picking

LBPUD utilizes Best, Yale, and Schlage keys for its facilities and will supply the specific small format interchangeable cores, unless requested to be made by the vendor.

LBPUD’s preferred electronic access control readers are manufactured by HID Global.

II. SUBMITTAL INSTRUCTIONS

Quotes shall be submitted as follows:

Specifications are available online via the City’s Long Beach Buys portal at https://longbeachbuys.buyspeed.com/bso/ under the bid invitation number.

Bids shall be submitted electronically via the City’s secure online bidding system, https://lbutilities.org/ https://longbeachbuys.buyspeed.com/bso/

Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/. All required sections of the Bid must be submitted via the Long Beach Buys portal. Bidders must be registered with Long Beach Buys in order to submit a bid. Registration can be completed at https://longbeachbuys.buyspeed.com/bso/.

DEADLINES DATE TIME

Question Submittal April 8, 2026 11:00 AM

Answers to be posted on Long Beach Buys under Bid invitation April 9, 2026 3:00 PM

Bid Due April 16, 2026 11:00 AM

The following pages must be completed and included in the bid submission.

Failure to properly complete this request may result in quote being rejected and may be deemed as non-responsive:

1. Bid Form Section (RFQ page 13-15)

2. Local Preference Form (RFQ page 20)

3. Complete the Items Tab on Long Beach Buys with prices for all items bid

The following pages may be included in the bid submission, if applicable:

1. Business License Section (RFQ page 12)

2. Use Tax Payment Permit (RFQ page 22)

Technical support for Long Beach Buys is available by email at LBPurchasing@longbeach.gov, or by phone at (562) 570-6200 during normal business hours (8am-5pm PT Monday through Friday) or by submitting an Issue Reporting Form which can be completed at the following link:

https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wd LOR=c713C83D7-4896-4449-9834-FB4A3401C10C.

Note: Electronic bids are not accessible and cannot be viewed by LBPUD until the deadline date and time. If a bidder needs to withdraw their bid, the bidder may do so any time before the bid deadline, by going into the City’s Long Beach Buys portal and selecting “withdraw”.

Quotes are to be received by Thursday, April 16, 2026 no later than 11:00 A.M.

Quotes received after the date and time will not be considered for the service. LBPUD reserves the right to reject all quotes.

Late bids, or bids submitted through other channels, will not be accepted. Bidders are solely responsible for submitting their electronic bid completely and on time. The City’s Long Beach Buys portal will not accept late bids, and no exceptions shall be made.

https://lbutilities.org/ https://longbeachbuys.buyspeed.com/bso/ https://longbeachbuys.buyspeed.com/bso/ mailto:LBPurchasing@longbeach.gov https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C

Bidders will receive an e-bid confirmation number with a time stamp from Long Beach Buys indicating that their bid was submitted successfully. LBPUD will only receive bids that were transmitted successfully.

Questions shall be submitted as follows:

• Email: centralprocurement@lbutilities.org

The Department will not be responsible for or bound by (1) any oral communication or (2) any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing.

III. CONTRACT PERIOD

The contract shall be for a term of one (1) year. This contract may be extended by mutual agreement for up to two additional periods of one year each in accordance with terms and conditions stated herein.

IV. BASIS OF AWARD

Quantities will not be considered in making this award. The award will be based on the unit prices, and percentage discounts given; along with meeting the specification requirements stated herein. LBPUD reserves the right to purchase different quantities at the proposed unit price depending on actual needs.

LBPUD may award a single contract embracing all Bid items or separate contracts each embracing one or more Bid items, or include or exclude Bid items from the contract if LBPUD believes it is in their best interest.

V. BIDDER REPRESENTATIONS

By submitting a quote, Bidder represents that it:

• Has thoroughly examined and become familiar with the specifications required under this RFQ.

• Is capable of performing in accordance with Specifications.

• Acknowledges that its quote is valid for 90 days and the quote cannot be withdrawn within that time.

VI. RIGHT TO REJECT QUOTE

The LBPUD reserves the right, in its discretion, to reject any and all quotes and, to the extent not prohibited by law, to waive any minor irregularity or informality in any quote that does not affect the validity of the quote or does not give the Bidder a competitive advantage over other bidders.

mailto:centralprocurement@lbutilities.org

VII. REPAIR SERVICE

LBPUD shall order repair services by issuing release notices as repair services are needed during the contract period. Response time for repairs shall be within 24 hours after receipt of order. No repair service shall be completed until after receipt of approval of a release notice. Contractor shall provide a quote for the service to be performed. The quote shall include at minimum the following information:

i. Estimated hour(s)

ii. At cost part(s) amount

iii. Date service to be performed and completed

All services shall be approved by LBPUD before work begins. A verbal approval is acceptable; work completed without written and/or verbal consent from LBPUD shall not be the responsibility of LBPUD. The Contractor shall bill services at the hourly rates indicated in their quote. Hourly rates shall include all costs associated with the requested service and be the total cost to LBPUD, including but not limited to labor, equipment, consumable materials, small tools, and repairs.

Service repair shall be completed within five (5) business days once approval to commence work is provided by LBPUD, unless otherwise agreed upon. If the Contractor is unable to meet these terms, they must contact LBPUD and explain in writing (email) the reason(s) for the delay in repair completion.

Unless specifically directed otherwise all repairs shall be conducted Monday through Friday between the hours of 8:00 a.m. and 3:00 p.m. at LBPUD Operations Service center, 1731 E. 33rd Street, Long Beach, CA 90807 and LBPUD Groundwater Treatment Plant, 2950 Redondo Ave, Long Beach, CA 90806 and LBPUD Gas Facility, 2400 E.

Spring Street, Long Beach, CA 90806.

Emergency Repairs

In addition to repairs, the Contractor shall have capabilities for emergency repairs.

Emergency repair services are defined as those services required to be completed with twenty-four (24) hours or if possible, the same day. Emergency repairs are to be authorized by LBPUD, either in writing or verbally, and to be shown as separate items on the billing. The Contractor shall bill emergency services at the hourly rates indicated in their quote.

Contractor shall respond to an emergency service within two (2) hours of request. Failure to respond to emergency service or failure to provide competent responsive service may be cause for termination of the Contract or LBPUD may exercise the right to call another company to respond. The expense of this service call shall then be charged to and paid by the Contractor.

VIII. COST

Bidder shall provide pricing for the services requested during the term of this Contract.

The price quote shall include all charges. Other costs NOT listed in the price quote may not be added at the time of invoicing. Unit prices, and percentage discounts for the items shall be held firm for the one-year term; decrease of percentage discounts and price increase for listed items is not acceptable. LBPUD reserves the right to cancel the contract if unit prices are increased and/or percentage discounts are decreased.

IX. SALES TAX

Unit prices stated herein shall not include sales tax.

X. FUTURE AMENDMENTS

The LBPUD reserves the right to change any portion of the work required, add/or delete items or amend such other terms and conditions, which may become necessary.

XI. INSURANCE

Awarded Contractor shall submit required documents in accordance to item 31 of the General Conditions.

XII. LEGAL DISCLOSURE

Contractor shall disclose claims made by it or any of its owners against the LBPUD, the City, or any other public agency over the previous five (5) years, and may provide relevant detail regarding each claim. The Bidder shall disclose all pending claims and litigation to which it is a party, including the case number, jurisdiction, and current status of the action.

XIII. CONFLICT OF INTEREST

Contractor represents and warrants that no City employee whose position in the City enables him/her to influence the award of the Contract or any competing Contract, and no spouse or economic dependent of such employee is or shall be employed in any capacity by the Contractor herein, or does or shall have any direct or indirect financial interest in this Contract.

XIV. PURCHASE ORDER

A Purchase Order (PO) will be sent to the Awarded Contractor by LBPUD. During the Contract period Awarded Contractor will provide on-call locksmith services.

XV. PAYMENT

Payment for items and services shall be made in due course of payments of LBPUD after completion of delivery and acceptance by LBPUD; and upon receipt of an invoice from the Awarded Contractor.

The Awarded Contractor shall send a hard copy invoice to the LBPUD Accounts Payable and/or an electronic invoice with each billing to the following addresses:

Mailing Address:

LBPUD Accounts Payable LBPUD Accounts Payable 1800 E. Wardlow Rd. 2400 E. Spring St.

Long Beach, CA 90807 Long Beach, CA 90806

Email Address:

WaterFinance@lbwater.org GO-AcctsPay@longbeach.gov

The Awarded Contractor shall not invoice for rental or service before service has been completed. Payment will not be authorized until service has been completed.

LBPUD will pay said invoice in due course of payments, usually no more than thirty (30) days after receipt of the invoice, providing that all items are in accordance with these specifications, inspected and accepted by LBPUD and that applicable certifications and reports have been submitted in accordance with this Contract.

XVI. CONTRACTOR ORIENTATION MEETING

Awarded Contractor may be required to attend an orientation meeting prior to the commencement of the contract. LBPUD representatives will review the requirements of the Specifications with the Contractor awarded the Contract.

XVII. CONTRACTOR’S ON-SITE PERSONNEL

Each contractor’s personnel performing on-call locksmith services on LBPUD site under these specifications shall be a regular employee of the Awarded Contractor. During all working hours, Awarded Contractor's employees shall be attired in clean, neat appearing, and well fitted uniforms bearing Awarded Contractor's identification and shall have in their possession an identification card with photograph identifying them as an employee of the Awarded Contractor. Employees performing services for LBPUD shall also wear in full view LBPUD visitor’s badge.

Note that LBPUD will provide access to all locations. Awarded Contractor shall not admit any person into the work area who is not an employee of LBPUD or Awarded Contractor.

https://lbutilities.org/ mailto:WaterFinance@lbwater.org mailto:GO-AcctsPay@longbeach.gov

Awarded Contractor’s personnel shall have the appropriate identification with them at all times.

Entry into and exit from LBPUD facilities by Awarded Contractor's employees shall be made at those locations designated by LBPUD. Upon completion of service Awarded Contractor shall immediately return visitor badges to LBPUD.

XVIII. SECURITY OF FACILITIES

LBPUD will provide access to all LBPUD locations. Contractor shall not admit any persons into LBPUD work area who is not an employee of LBPUD or Contractor.

Contractor’s personnel shall have the appropriate identification with them at all times.

It shall be the responsibility of the Contractor to secure against unauthorized entry to LBPUD facilities or portions of facilities occupied by Contractor’s employees in the absence of LBPUD personnel. All unattended exterior doors and gates shall remain locked at all times.

Entry into and exit from LBPUD facilities by Contractor’s employees shall be made at those locations designated by LBPUD.

XIX. DAMAGES

The Contractor shall take all reasonable precautions to ensure that LBPUD property, building, grounds, equipment, furnishings, and other items are properly protected from damages at all times. Reasonable precautions may include, but are not limited to:

sectioning off work area, objects, or other such actions that may be necessary to prevent damages. Contractor shall be responsible for any damages caused by actions of its personnel during the course of setting up, working, or removing from work sites its equipment, materials, and supplies.

The Contractor shall be held responsible for all or any damages to LBPUD building structures, property, equipment, etc., and shall further be responsible to replace, repair, and make restitution to the LBPUD’s satisfaction for such damage as incurred by the Contractor. Any damage to property from any cause which might have been prevented by the Contractor, contractor’s employees or agents shall be repaired at the Contractor’s own cost and expense.

All safety concerns, incidents, or accidents shall be reported to LBPUD immediately.

Contractor shall exercise all appropriate measures to fully protect all surfaces, persons, and adjacent areas before, during and after work.

In the event of accidental site damage by the Contractor, Contractor shall be responsible to return the site to its original condition at no cost to LBPUD.

XX. SAFETY REQUIREMENTS/PRECAUTIONS

All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and adhere to the safety standards outlined by Cal/OSHA.

LBPUD representative(s) reserves the right to issue restraint or cease orders to the contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract.

The Bidder shall additionally accept the sole responsibility for complying with all, city, state, federal, and other legal requirements, including but not limited to compliance with applicable OSHA and Cal/OSHA safety orders. The Bidder shall inspect all potential hazards at said facilities and keep a log of date inspected and action taken.

Bidder shall be responsible for instructing employees in safety measures considered appropriate. Contract workers shall not place any equipment in traffic areas or other locations in any manner that would create safety hazards. The Contractor shall at all times ensure the safety of the public, City employees, elected and appointed officials, and others, by posting safety warning signs, safety tape, barricades, traffic cones, or other warning devices around job sites prior to and during the performance of work. The Contractor's personnel must wear safety harnesses, safety ropes and other applicable personal protective equipment at all times when performing high-rise work. ln all situations, the Contractor must conform to all Occupational Safety and Health Administration (OSHA) and lndustrial Safety Order rules and regulations while performing services.

The contractor is responsible for supplying each employee of the contractor with the necessary personal protective equipment which meets OSHA rules. Personal protective equipment to include safety glasses, shoes, safety shields, face masks, rain gear, leather, etc. All personal protective equipment necessary to perform the service shall be secured by the Contractor at the Contractor's own expense.

XXI. USE OF SPECIAL EQUIPMENT

The Contractor shall provide, at its own cost and expense, all other equipment for performing work at all job sites listed. The Contractor shall follow all safety requirements in the use of any equipment.

XXII. SUBCONTRACTING

Any attempt by the Contractor to subcontract any performance of the terms of this Contract shall be approved by LBPUD. LBPUD shall not be held responsible for any unapproved work completed by a subcontractor. Contractor shall be responsible for any costs resulting from unapproved subcontract services. In the event of such a default, LBPUD may immediately terminate this contract.

XXIII. MISCELLANEOUS ITEMS / SERVICES

Miscellaneous items or services not listed herein may be purchased by the LBPUD, from the successful Bidder, provided no purchase exceeds $5,000.00 per order.

XXIV. SUPPLEMENTAL WORK / ADDITIONAL AS-NEEDED WORK

LBPUD may require the Awarded Contractor to perform supplemental work/ additional as-needed work, outside the scope of this RFQ. A separate invoice shall be submitted for each approved Supplemental Work service. Prior to performing any Supplemental Work, Awarded Contractor shall prepare and submit a written description of the services with an estimate of labor, materials, tools and equipment, as well as a signature line for the LBPUD Representative to indicate if the work is approved to start. No work shall commence without the written authorization of LBPUD Representative. The signed estimate shall be supplied with each Supplemental Work invoice.

The invoice for Supplemental Work shall show the exact location of the work, including the name and location, with a brief description of work performed. The invoice shall include an itemized list of the costs associated with the task, including any supplies used with their unit price, as well as total cost and labor.

All supplemental work as provided for herein shall commence on the specified date established and Awarded Contractor shall proceed diligently to complete said work within the time allotted.

LBPUD reserves the right to bid separately, outside the scope of this bid, for additional work. There is no guarantee that LBPUD will request the Awarded Contractor to perform any additional work. Bidder must not rely on receiving a request from the City for additional work in preparing and submitting a bid.

XXV. INSPECTION

Contractor shall perform service in a timely and professional manner. All work and materials used shall be of the highest quality. All service performed under this contract shall be inspected and signed off by the designated LBPUD representative. Final inspection and acceptance shall be made after service is complete. Neither inspection, waiving of inspection, nor LBPUD's acceptance shall relieve the Contractor of the obligation to furnish the products and services according to these Specifications.

In the event that work performed is deemed by LBPUD to be deficient or the items not meeting the minimum specified requirements as determined by LBPUD, shall be returned to the Contractor for compliance. Contractor shall correct noted deficiencies within ten

(10) working days at no additional cost to LBPUD.

XXVI. DEFAULT CONTRACTOR

The Contract may be terminated by LBPUD without liability for damages when in the LBPUD’s opinion the Awarded Contractor is not diligently performing the work or otherwise not complying in good faith with the Contract.

In case of default by Contractor, the LBPUD reserves the right to procure the articles or services from other sources and to hold the Awarded Contractor responsible for any excess costs occasioned to the LBPUD thereby.

XXVII. PUBLIC WORK AND PREVAILING WAGES

In the performance of public work under any Contract, Awarded Contractor shall comply with the provisions of Standard Specifications for Public Works Construction, latest edition, and Long Beach Public Utilities Department Amendments thereto.

CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor to whom the contract is awarded, along with its subcontractors, shall pay not less than the general prevailing rate of per diem, holiday and overtime wages established by the Department of Industrial Relations (DIR) of the State of California for the locality in which the public work is to be performed for each craft, classification or type of worker needed to execute the contract.

Refer to the California DIR’s website for such prevailing wages and additional information:

http://www.dir.ca.gov/dlsr

XXVIII. LOCAL PREFERENCE

In order to help support the success of businesses in Long Beach, the City of Long Beach has a local preference provision.

In bids for materials, equipment, supplies and nonprofessional services, Long Beach-based businesses meeting the criteria set forth below may have their bid price reduced by ten percent solely for the purpose of determining the lowest responsible bid (if selected as the winning bid, you would be paid based upon your actual bid price, not the reduced price).

The maximum preference a bidder may be awarded pursuant to this Section and any other provision of law shall be ten percent (10%). However, in no case shall the maximum preference cost under this Section exceed fifty thousand dollars ($50,000.00) for any bid.

It has been determined that the local preference is applicable to this Request for Quotation.

To qualify for the local preference, eligible bidders must attach copies of the following documents to their bid package:

http://www.dir.ca.gov/dlsr

1. A current, valid business license from the City of Long Beach showing a place of business within the city limits; and

2. A current, valid seller’s permit (also known as a sales tax permit) showing a place of business within the city limits.

All Bidders must submit the Local Preference Program at Attachment I.

XXIX. LICENSES AND PERMITS

Awarded Contractor shall be licensed to do business within the City of Long Beach and shall meet the Labor Standards for each employee as set forth by the California Industrial Relations Department.

All permits and licenses necessary to perform on-call locksmith services shall be secured by Awarded Contractor at the Contractor's own expense. Awarded Contractor shall pay all taxes properly assessed against any equipment or property used or required in connection with the performance of on-call locksmith services.

XXX. BUSINESS LICENSE

The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to www.longbeach.gov/finance/business_license.

In accordance with Municipal Code (Section 3.80.210) a business license is required under the following conditions:

(a) If you are providing a service in Long Beach, CA

(b) If you are providing and delivering a product in Long Beach, CA

For more information, contact the Business License Section at 562-570-6211 or by e-mail to lbbiz@longbeach.gov.

Long Beach Business License Number:

(Only Required Upon Notification of Award)

The undersigned hereby declares that the Contractor has a valid State of California Contractor's License sufficient to qualify as a Contractor in this case and a current City of Long Beach Business License; and will obtain all required permits.

http://www.longbeach.gov/finance/business_license mailto:lbbiz@longbeach.gov

A. California Contractor's License No.:

Expires: ___________________________ Classification: ______________________

Awarded Contractor(s) must have a valid Long Beach Business License prior to contract execution. At the time of Quote submittal, a Long Beach Business License is not mandatory; however, if the Contractor has already filed, information may be submitted above.

Furthermore, Bidder and employees must possess all locksmith licensing required by the State of California at the time of submitting a quote. Contractor and employees shall maintain said license during the entire term of the contract. Contractor shall submit a copy of their license(s) with their quote. Failure to provide requested information and/or documents may disqualify the quote.

BID FORM SECTION

In accordance to the terms and conditions, the undersigned shall furnish complete as per RFQ and execute a Contract at the following rates and percentages.

ITEMS:

A. Services

1. Standard labor rate for “On-Call” repairs Enter Labor Rate on

Line Items Tab

2. Emergency labor rate for after-hours or weekend calls Enter Labor Rate on

B. Parts

3. Percentage markup on replacement parts

Enter Percentage on

C. Other Charges (Explain):

D. Warranty

Contractor warrants that all services performed under this contract shall be in good working order and shall conform to the Contractor’s published specifications.

Contractor shall warrant/guarantee all parts, materials and labor done against failure due to defective material and/or faulty workmanship from date of acceptance of the work by LBPUD for a minimum of one (1) year.

State warranty period for workmanship/labor _______ year/months/days (Circle One) State warranty period for parts/equipment _______ year/months/days (Circle One); If other than the manufacturer’s standard warranty.

Contractor shall repair, modify, correct, or replace all products developing defects, as necessary, within 24 hours after notification by LBPUD at no cost to LBPUD.

Any repair work or parts/materials replaced during the warranty period shall be subject to the full term of the warranty, starting on the date of completion of such repair work or part/material replacement. All transportation of equipment for warranty repairs shall be at the expense of the Contractor unless prior agreement is approved for each instance with the LBPUD.

E. Qualifications for Bidders

Each bidder shall be fully qualified by ability, knowledge, and experience to satisfactorily perform the service required in these Specifications and shall be engaged in the business of providing on-call locksmith services by the use of its own trained and qualified employees and have the equipment, tools, materials, and supplies capable of performing the mentioned services within the required time frame.

The Contractor must have been in business providing on-call locksmith services for at least the last five (5) years. The undersigned hereby declares that the Contractor has been in business for _____ years providing on-call locksmith services.

F. Terms of Extension

This contract is subject to extension for one (1) additional period of one year each after date of expiration of the Contract by mutual agreement.

Complete the percentage amount below:

Price increase shall not exceed _______ % during “first” extension period.

Price increase shall not exceed _______ % during “second” extension period.

G. Required Data:

Bidder must indicate with a check mark, in the spaces provided, their response to the following requests. Failure to properly complete this request may result in quote being rejected and may be deemed as non-responsive.

Bidder agrees to hold quoted rates, discounts, and prices firm for one year.

YES NO

Bidder is located within a 30-mile radius of LBPUD Operations Service Center, 1731 E. 33rd Street, Long Beach CA 90807.

Bidder agrees that service shall be completed within five (5) business days from Once approval to work has been approved by LBPUD, unless otherwise agreed upon.

Bidder offers Emergency/Urgent Order Requests.

Bidder has the capability to perform work at LBPUD Facilities and/or other locations throughout the City of Long Beach.

LBPUD reserves the right to request inspection, parts, and repair services at the quoted prices depending on actual needs and requirements. LBPUD does not guarantee usage nor guarantee that all services listed herein will be ordered during the term of the contract.

Quotes must be signed by individual(s) legally authorized to bind the Bidder and shall contain a statement that the bid is a firm offer for a 90-day period. LBPUD reserves the right to purchase different quantities or request service at the proposed prices depending on actual needs and requirement. LBPUD does not guarantee usage nor guarantee that all items listed herein will be ordered/purchased during the term of the contract. LBPUD may purchase additional items not listed on quote.

It is understood that the unit price(s) shall be held to be "correct" if the totals are found to contain any computational errors and that the totals found to be in error shall be corrected.

Signed: Date:

Print Name/Title:

Company Name:

Address:

Email:

Phone Number: Fax Number:

WE ARE PLEASED TO SUBMIT THIS QUOTE IN ACCORDANCE WITH LBPUD

REQUEST FOR QUOTATION, SPECIFICATIONS AND TERMS AND CONDITIONS TO

PROVIDE ON-CALL LOCKSMITH SERVICES AND DELIVERY FOB DESTINATION

LONG BEACH PUBLIC UTILITIES DEPARTMENT, 1731 E 33RD STREET, LONG

BEACH, CA 90807 AND 2950 REDONDO AVE, LONG BEACH, CA 90806 AND 2400 E.

SPRING STREET, LONG BEACH, CA 90806.

GENERAL CONDITIONS

1) Acceptance of the offer contained in this Contract is expressly limited to the terms and conditions of such offer as herein stated.

2) Definitions

A) Bidder Any individual, firm or corporation submitting a bid to sell and deliver the materials, supplies or equipment to be furnished in accordance with these Specifications and called for in the request for quotation.

B) Board Board of Utilities Commissioners of the City of Long Beach

C) City The City of Long Beach, a municipal corporation of the State of California

D) Contract These Specifications, the Request for Quotation, the Bid of the Contractor, and the Agreement entered into pursuant thereto shall constitute the Contract between the Board and the Contractor

E) Contractor The Bidder whose Bid is accepted and to whom the Contract is awarded

F) Engineer General Manager of the Long Beach Public Utilities Department or his designated representative(s).

G) General Manager The General Manager of the City of Long Beach Public Utilities Department

H) LBPUD

Long Beach Public Utilities Department

3) No charges for taxes, transportation, boxing, packaging, crating or returnable containers will be allowed and paid by LBPUD unless separately stated hereon. All sales, use, excise or similar taxes to be paid by LBPUD must be itemized separately hereon and on invoices.

4) LBPUD’s obligation to pay the sum herein stated for any one fiscal year shall be contingent upon LBPUD appropriating the necessary funds for such payment by LBPUD in each fiscal year during the term of this Contract. For the purposes of this section, a fiscal year commences on October 1 of the year and continues through September 30 of the following year. In the event that LBPUD Board fails to appropriate the necessary funds for any fiscal year, then and in that event, the Contract will terminate at no additional cost or obligation to LBPUD.

5) Contractor shall deliver the materials, equipment, supplies or services, or cause the work to be performed, within the time and in the manner specified in the Contract. Times and dates stated herein are of the essence. If at any time Contractor has reason to believe that deliveries will not be made as scheduled, written notice setting forth the cause of the anticipated delay shall be given immediately to LBPUD. Deliveries must be prepaid. C.O.D. shipments will not be accepted.

6) LBPUD reserves the right at any time to make changes in drawings and specifications, in methods of shipment and packaging and in place of delivery as to any articles covered by this Contract. In such event there will be made an equitable adjustment in price and time of performance mutually satisfactory to Contractor and LBPUD; but, any claim by Contractor for such an adjustment must be made within thirty (30) days of such change.

7) Contractor warrants that the goods, machinery or equipment delivered or the work performed hereunder shall conform to the specifications, drawings, samples or other description specified by LBPUD and shall be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, in good working order, and free from defect or faulty workmanship for a period of ninety (90) days. When defective goods, machinery, or equipment or faulty workmanship is discovered, which requires repair or replacement pursuant to this warranty, Contractor shall provide all labor, materials, parts, and equipment to correct such defect at no expense to LBPUD.

8) Contractor shall defend, indemnify, and hold Board and City, their officials and employees harmless from and against all loss, damage, liability, demands, claims, causes of action, costs, and expenses (including reasonable attorney’ fees) for injuries (including death) to persons, or damage or destruction of property connected with or arising from the negligent acts or omissions of Contractor, its officers, agents, and employees in the performance of this Contract.

9) The Board reserves the right to terminate this Contract at any time in whole or in part even though Contractor is not in default hereunder.

In such event there will be made an equitable adjustment of the terms that is mutually satisfactory to the Board and Contractor. Upon receipt of any notice of such termination, Contractor shall, unless such notice otherwise directs, immediately discontinue all work on the Contract and deliver, if and as directed, to the Board all completed and partially completed articles, work in process and materials purchased or acquired for performance of the Contract. The provisions of this section shall not limit or affect the right of the Board to terminate this Contract immediately upon written notice of breach.

10) The Board reserves the right to cancel this Contract or any part thereof and reject delivery of goods if delivery is not undertaken and completed when specified and in accordance with specifications. Contractor shall be charged for any direct losses, but not any consequential damages, sustained by the Board and City by reason of such delay or failure, excepting losses caused by a delay for reasons beyond Contractor’s reasonable control. Direct losses shall include any costs to the Board and City in excess of the Contract price of obtaining goods from other sources similar to those cancelled or rejected hereunder.

11) The Board shall pay to Contractor the price(s) specified in the Contract on delivery of the materials, equipment, supplies, or services and acceptance thereof by General Manager or his designee, or upon completion of the work to be performed and accepted thereof, as specified in the Contract. Defective articles or articles not in accordance with LBPUD’s specifications shall be held for Contractor’s instructions at Contractor’s risk and if Contractor so directs will be returned at Contractor’s expense.

12) No return or exchange of material, equipment, or supplies shall be permitted without written approval of LBPUD’s Purchasing Agent.

13) All royalties for patents, or charges for the use of patents, which may be involved in any article to be furnished under this Contract shall be included in the Contract price.

14) In cases where a price subject to escalation has been agreed upon, the price escalation shall be shown as a separate item on the invoice. Unless an escalator clause has been shown as a specific part of this Contract, Contractor shall not be entitled to reimbursement for costs incurred due to escalation.

15) All materials, supplies and equipment provided under this Contract shall be in full compliance with the Safety Orders and Regulations of the Division of Industrial Safety of the State of California, Title 8, California Code of Regulations (CAL/OSHA) and all applicable OSHA regulations as well as all other applicable California Code of Regulations. Contractor shall indemnify and hold the Board and City, its officials, and employees harmless for, of, and from any and all loss, including, but not limited to fines, penalties. and corrective measures they may sustain by reason of Contractor’s failure to comply with said laws, rules, and regulations in connection with the performance of this Contract.

16) Contractor shall keep confidential and not disclose to others or use in any way to the detriment of LBPUD, confidential business or technical information that LBPUD may disclose in conjunction with this Contract, or Contractor may learn as a result of performing this Contract.

17) This Contract shall not be assigned in whole or in part, nor any duties delegated without the Board’s prior written approval.

18) The remedies herein reserved shall be cumulative and additional to any other remedies at law or in equity. The waiver of any breach of this Contract shall not be held to be a waiver of any other or subsequent breach. LBPUD’s failure to object to provisions contained in any communication from Contractor shall not be deemed an acceptance of such provisions or a waiver of the provisions of this

19) This Contract shall not be amended or modified except by written agreement signed by the parties and expressly referring to this

20) Contractor shall indemnify, hold harmless, and defend the Board and City, their officials, and employees from any damage, claim, loss, cost, liability, cause of action, or expense, including reasonable attorney’s fees, whether or not reduced to judgment, arising from any infringement or claimed infringement of any patent, trademark or copyright, or misappropriation of confidential information, or trade secrets of any third party and based on the manufacture, sale, or use of goods, machinery, or equipment supplied hereunder.

21) Contractor shall furnish further itemization and breakdown of the Contract price when requested by LBPUD.

22) Contractor, in the performance of any work or the furnishing of any labor under this Contract, shall be considered as an independent contractor. Contractor, his agents, and employees shall not be considered as employees of LBPUD.

23) Contractor and subcontractor(s) shall not discriminate against any person in the performance of this Contract and shall comply with applicable federal, state, and city equal employment opportunity laws, ordinances, rules, and regulations. Contractor and subcontractor(s) shall not discriminate against any employee or applicant for employment or against any subcontractor on the basis of race, color, religion, national origin, sex, sexual orientation, AIDS, HIV status, age, disability, or handicap, subject to federal and state laws, rules, and regulations.

24) Contractor shall comply with all applicable federal, state, and local laws pertaining to the subject matter hereof.

25) Contractor shall submit samples of all documents that Contractor may require LBPUD to execute to complete this transaction. By accepting these samples as part of the bid or by awarding the Contract to a Contractor who has submitted said samples, LBPUD does not agree to the terms stated in said samples. This Request for Quotation and Contractor’s bid shall take priority over said samples and this Request and Contractor’s bid shall become the Contract between LBPUD and the Contractor.

26) All quantities stated herein are only ESTIMATES. LBPUD reserves the right to increase or decrease these estimated quantities based on its actual needs and funds available.

27) LBPUD reserves the right to exercise at its option an increase in expenditures by ten (10) percent annually, but LBPUD does not guarantee such an increase.

28) Contractor shall cooperate with LBPUD in all matters relating to taxation and the collection of taxes, particularly with respect to the self-accrual of use tax. Contractor shall cooperate as follows: (i) for all leases and purchases of materials, equipment, supplies or other tangible personal property totaling over $100,000 shipped from outside California, a qualified Contractor shall complete and submit to the appropriate governmental entity the form in Appendix “A” attached hereto; and (ii) for construction contracts and subcontracts totaling $5,000,000 or more, Contractor shall obtain a sub-permit from the California Board of Equalization for the Work site. “Qualified” means that the Contractor purchased at least $500,000 in tangible personal property that was subject to sales or use tax in the previous calendar year.

In completing the form and obtaining the permit(s), Contractor shall use the address of the Work site as its business address and may use any address for its mailing address. Copies of the form and permit(s) shall also be delivered to the Purchasing Agent. The form must be submitted and the permit(s) obtained as soon as Contractor receives a notice of award. Contractor shall not order any materials or equipment over $100,000 from vendors outside California until the form is submitted and the permit(s) obtained and, if Contractor does so, it shall be a material breach of the Agreement. In addition, Contractor shall make all purchases from its Long Beach sales office and the Long Beach sales office of its vendors if those vendors have a Long Beach office and all purchases made by Contractor under this Agreement which are subject to use tax of $500,000 or more shall be allocated to LBPUD of Long Beach. Contractor shall require the same form and permit(s) from its subcontractors.

Contractor shall not be entitled to and by signing this Contract waives any claim or damages for delay against City and LBPUD if Contractor does not timely submit these forms to the appropriate governmental entity. Contractor may contact LBPUD Accounting Division at 562-570-2300 for assistance with the form.

29) The California Integrated Waste Management Act (Public Resources Code, Sec. 40000 et seq.) requires governmental entities to achieve fifty (50) percent diversion of waste. In conjunction with the City’s Integrated Resources Bureau, the City is currently developing an Environmentally Preferable Product (EPP) procurement plan. These guidelines enable the City Purchasing Agent to greatly expand procurement programs by moving beyond a singular consideration of “recycled-content”. EPP procurement facilitates the purchase of products that qualify within a broad range of “environmentally preferable” criteria, such as: minimal packaging; energy savings; non-toxic; manufactured from sustainably-harvested materials. Contractor shall monitor products that fall within the EPP guidelines and document all criteria that qualify the product as an EPP. Documentation from the manufacturer will be acceptable and may be required during the term of the Contract.

30) NOTICE TO BIDDERS REGARDING THE PUBLIC RECORDS ACT:

Responses to this Request for Quotation become the exclusive property of LBPUD. All Bids submitted in response to this Request for Quotation are a matter of public record and shall be regarded as public records. Exceptions will be only those elements in each Bid that are defined by the Bidder as business or trade secrets and are marked as “Trade Secrets”, “Confidential” or “Proprietary”.

LBPUD shall not be liable or responsible in any way for disclosure of any records not marked as “Trade Secrets”, “Confidential” or “Proprietary”. LBPUD shall not be liable or responsible in any way for disclosure of any records so marked if disclosure is deemed to be required by law or by a court order.

31) UPON AWARD OF CONTRACT, THE AWARDED CONTRACTOR WILL BE REQUIRED TO SUBMIT INSURANCE ACCORDING TO

THE GUIDELINES AND REQUIREMENTS LISTED BELOW:

A) If at any time during the progress of the Work, Awarded Contractor shall allow any indebtedness to accrue for labor, equipment, or materials, or which may become a claim against LBPUD, Awarded Contractor shall immediately upon request from the LBPUD pay such claim or indebtedness or cause such lien to be dissolved and discharged by giving a bond or otherwise and, in case of his failure so to do, LBPUD may withhold any money due Awarded Contractor until such claim or indebtedness is paid or may apply such money toward the discharge thereof; or, in such event LBPUD may at its option declare this Contract to be terminated; take possession and control of the Work and complete the same or cause the same to be completed according to the specifications.

Awarded Contractor shall pay to LBPUD the difference between the Contract price and the actual cost to LBPUD in completing or causing the Work to be completed.

B) Awarded Contractor shall carry on the Work at its own risk until the same is fully completed and accepted and shall, in case of any accident, destruction, or injury to the Work or materials before its final completion and acceptance, repair, or replace the Work or materials so injured, damaged, and destroyed, at his own expense and to the satisfaction of LBPUD. When materials and equipment are furnished by others for installation or erection by Bidder, Bidder shall receive, unload, store, and handle same at the Site and become responsible as though such materials and equipment were being furnished by the Awarded Contractor under the

C) Awarded Contractor shall procure and maintain at Awarded Contractor’s expense for the duration of the Contract the following insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Contract by Bidder, its agents, representatives, employees or Subcontractors:

1. Comprehensive General Liability: $1,000,000 combined single limit for each occurrence or $2,000,000 General Aggregate for bodily injury, personal injury, and property damage, including products and completed operations coverage.

The Board of Public Utilities Commissioners, its officials, employees and agents shall be named as additional insureds as respects: liability arising out of activities performed by or on behalf of Bidder; products and completed operations of Bidder;

and premises owned, leased or used by Bidder.

2. Automobile Liability: $500,000 combined single limit per accident for bodily injury and property damage covering owned, non-owned and hired vehicles.

3. Workers’ Compensation as required by the California Labor Code and Employers Liability limits of $1,000,000 per accident.

Any self-insurance program and self-insured retention must be separately approved in writing by LBPUD.

Each insurance policy shall be endorsed to state that coverage shall not be cancelled by either party or reduced in coverage except after thirty (30) days prior written notice to LBPUD.

Awarded Contractor shall maintain at its expense, until completion of performance and acceptance by City, from an insurer:

a. Admitted (licensed) in the State of California with a current financial responsibility rating of A (Excellent) or better and a current financial size category (FSC) of V (capital surplus and conditional surplus funds of greater than $10 million) or greater rating as reported by A.M. Best Company or equivalent, unless waived in writing by City’s Risk Manager, or

b. Non-admitted in the State of California with a current financial responsibility rating of A (Excellent) or better and a current financial size category (FSC) of VIII (capital surplus and conditional surplus funds of greater than $100 million) or greater rating as reported by A.M. Best Company or equivalent, unless waived in writing by City’s Risk Manager.

All coverages for Subcontractors shall be subject to the requirements stated herein and shall be maintained at no expense to

LBPUD.

Awarded Contractor shall furnish LBPUD with certificates of insurance and original endorsements providing coverage as required above. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

Before any of Contractor’s or Subcontractor’s employees shall do any Work on LBPUD’s property, Awarded Contractor shall furnish LBPUD with the required certificates evidencing that such insurance is being maintained. Such certificates shall specify the date when such insurance expires. Such insurance shall be maintained until after the Work under the Contract has been completed and accepted.

Such insurance as required herein or in any other documents to be considered a part hereof shall not be deemed to limit Contractor’s…