UCHC4_211663874_Strategic_Communication_Support_Partner.xls
XLS spreadsheet 136 KB Posted
- Solicitation number
- 1201-23
- Issued by
- Connecticut
About this file
This is a Request for Proposals (RFP) issued by the University of Connecticut Health Center (UConn Health) seeking qualified organizations to serve as strategic communication support partners. UConn Health is requesting proposals for earned media and brand communications support to advance strategic initiatives over an approximate one-year term from March 1, 2026 through February 28, 2027, with an option to renew for one additional one-year period. The scope of work includes providing strategic media relations guidance, performing media outreach, developing earned media materials such as press releases and interview preparation content, elevating UConn Health's media profile, assessing and measuring earned media impact, and providing brand communications strategy and materials development. UConn Health anticipates making multiple awards to selected suppliers based on evaluation criteria; however, no specific response due date, bidder's conference details, or site visit information is provided in this spreadsheet template. The RFP requires that proposals be submitted electronically via email to the identified buyer with all sections completed in their entirety, and all forms must be signed and dated.
Proposers must provide detailed qualifications demonstrating strong background with hospital systems and healthcare providers, experience guiding healthcare systems through complex communication initiatives, capabilities in social and digital media, knowledge of Connecticut's media and political landscape, and identification of assigned team members with immediate availability. Pricing shall remain fixed throughout the contract term with net 45-day payment terms; UConn Health is exempt from excise, transportation, and sales taxes. The RFP requires proposers to have been in business continuously for at least two years under the same name or tax identification number, provide three current client references and one previous client reference, and confirm no conflicts of interest with other clients. Subcontracting and offshoring are explicitly prohibited. Proposers must agree to non-negotiable contract terms, obtain appropriate insurance with UConn Health named as additional insured, and comply with the University of Connecticut's Vendor Code of Conduct. No specific contract value, set-aside provisions, or incumbent contractor information is disclosed in this RFP template.
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RFP-Objective
| UCONN HEALTH | ||
| REQUEST FOR PROPOSALS | SCOPE & RESPONSE SPREADSHEET |
UCHC RFP-05 Form
| Rev. 11/25 | RFP #: | UCHC4-211663874 Strategic Communication Support Partner | FULL WIDTH TEXT (INSTRUCTIONS) | UCHC4-211663874 Strategic Communication Support Partner | PARTIAL WIDTH - PRICE SEC. (ITEM DESCRIPTIONS) | |||
| Proposer Name: | PARTIAL WIDTH TEXT (QUESTIONS & RESPONSES) | |||||||
| INSTRUCTIONS: Proposers must answer all questions/requests by entering responses directly into the fields provided on this spreadsheet. For ease of identification, the fields that require data entry are shaded in RED when they are blank. Shading will turn GREEN when you enter any text. Additional information/pages must be attached if required by the instructions that accompany each question/request. Responses must include sufficient detail for UConn Health to determine that all RFP requirements have been met. Failure to provide all information may result in rejection of your proposal. Contact the identified Buyer immediately if any text on this form is not legible or if you have difficulty entering responses in the required fields. | ||||||||
| NOTE: If any of the text in a "Requirements/Questions" field appears to be cut off, simply type a character or select a dropdown option in the "Proposer's Response" field for that row to readjust the row height. (The complete Requirements text should remain visible even if you then delete the character or selected dropdown option from the Response field.) | INSTRUCTIONS: Proposers must answer all questions/requests by entering responses directly into the fields provided on this spreadsheet. For ease of identification, the fields that require data entry are shaded in RED when they are blank. Shading will turn GREEN when you enter any text. Additional information/pages must be attached if required by the instructions that accompany each question/request. Responses must include sufficient detail for UConn Health to determine that all RFP requirements have been met. Failure to provide all information may result in rejection of your proposal. Contact the identified Buyer immediately if any text on this form is not legible or if you have difficulty entering responses in the required fields. |
NOTE: If any of the text in a "Requirements/Questions" field appears to be cut off, simply type a character or select a dropdown option in the "Proposer's Response" field for that row to readjust the row height. (The complete Requirements text should remain visible even if you then delete the character or selected dropdown option from the Response field.)
| RFP OBJECTIVE & OVERVIEW | RFP OBJECTIVE & OVERVIEW |
| The University of Connecticut Health Center (UConn Health) is requesting proposals from qualified organizations to be strategic partners to support planning, design and execution of earned media and communications needs associated with the implementation of several strategic initiatives. | The University of Connecticut Health Center (UConn Health) is requesting proposals from qualified organizations to be strategic partners to support planning, design and execution of earned media and communications needs associated with the implementation of several strategic initiatives. |
| The term of the award resulting from this RFP will be one (1) year (approximately March 1, 2026 through February 28, 2027), with UConn Health option to renew for one (1) additional one-year (1-year) period. | The term of the award resulting from this RFP will be one (1) year (approximately March 1, 2026 through February 28, 2027), with UConn Health option to renew for one (1) additional one-year (1-year) period. |
| UConn Health expects to make a multiple award to suppliers based on the Selection Committee's evaluation of proposals received. See the Evaluation Criteria for additional information about proposal evaluation parameters. | UConn Health expects to make a multiple award to suppliers based on the Selection Committee's evaluation of proposals received. See the Evaluation Criteria for additional information about proposal evaluation parameters. |
| The award may be made by either the issuance of a purchase order or the signing of a contract, at UConn Health's sole option. A sample purchase order and/or contract is included with this RFP. Any resulting contract may be processed through either UConn Health or The University of Connecticut Health Center Finance Corporation (UCHCFC). UCHCFC is a statutorily-created public instrumentality and political subdivision of the state of Connecticut that was established to promote UConn Health’s efficient and effective provision of health care services. In performing its statutory functions, UCHCFC enters into a variety of contracts on behalf of UConn Health’s clinical operations. | The award may be made by either the issuance of a purchase order or the signing of a contract, at UConn Health's sole option. A sample purchase order and/or contract is included with this RFP. Any resulting contract may be processed through either UConn Health or The University of Connecticut Health Center Finance Corporation (UCHCFC). UCHCFC is a statutorily-created public instrumentality and political subdivision of the state of Connecticut that was established to promote UConn Health’s efficient and effective provision of health care services. In performing its statutory functions, UCHCFC enters into a variety of contracts on behalf of UConn Health’s clinical operations. |
| Subcontracting and offshoring will not be allowed. | Subcontracting and offshoring will not be allowed. |
Page &P of &N
RFP-Questions
| UCONN HEALTH | ||
| REQUEST FOR PROPOSALS | SCOPE & RESPONSE SPREADSHEET |
UCHC RFP-05 Form
| Rev. 11/25 | RFP #: | UCHC4-211663874 Strategic Communication Support Partner | FULL WIDTH TEXT (INSTRUCTIONS) | UCHC4-211663874 Strategic Communication Support Partner | PARTIAL WIDTH - PRICE SEC. (ITEM DESCRIPTIONS) | ||||
| Proposer Name: | 0 | PARTIAL WIDTH TEXT (QUESTIONS & RESPONSES) | |||||||
| 1. SCOPE OF WORK REQUIREMENTS & QUESTIONS FOR PROPOSER | 1. SCOPE OF WORK REQUIREMENTS & QUESTIONS FOR PROPOSER | ||||||||
| Scope of Work Requirements/Questions | Type of Response Required | Proposer's Response | Scope of Work Requirements/Questions | ||||||
| Statement of Work | |||||||||
| The Contractor shall perform the following Work on an on-call basis for UConn Health: | Statement of Work |
The Contractor shall perform the following Work on an on-call basis for UConn Health:
| Earned Media | Earned Media | |||||
| 1. Work collaboratively with UConn Health leadership and staff to provide strategic media relations guidance to the organization to strengthen the organization’s visibility and reputation and to advance the adoption and success of strategic initiatives | Yes/No (Dropdown) | 1. Work collaboratively with UConn Health leadership and staff to provide strategic media relations guidance to the organization to strengthen the organization’s visibility and reputation and to advance the adoption and success of strategic initiatives | ||||
| 2. Perform media relations outreach as needed and appropriate to grow positive earned media coverage for UConn Health | Yes/No (Dropdown) | 2. Perform media relations outreach as needed and appropriate to grow positive earned media coverage for UConn Health | ||||
| 3. Develop materials for earned media as needed and requested, including but not limited to press releases, message frameworks, interview prep materials, etc. that align with UConn Health strategic goals and that clearly drive message to target audiences | Yes/No (Dropdown) | 3. Develop materials for earned media as needed and requested, including but not limited to press releases, message frameworks, interview prep materials, etc. that align with UConn Health strategic goals and that clearly drive message to target audiences | ||||
| 4. Elevate UConn Health’s media profile and presence | Yes/No (Dropdown) | 4. Elevate UConn Health’s media profile and presence | ||||
| 5. Assess and measure reach/impact/value of earned media, and provide feedback to UConn Health | Yes/No (Dropdown) | 5. Assess and measure reach/impact/value of earned media, and provide feedback to UConn Health | ||||
| Brand Communications | Brand Communications | |||||
| 1. Work collaboratively with UConn Health leadership and staff to provide guidance on the organization’s brand communications strategy to strengthen UConn Health’s visibility and reputation, and to advance the adoption and success of strategic initiatives | Yes/No (Dropdown) | 1. Work collaboratively with UConn Health leadership and staff to provide guidance on the organization’s brand communications strategy to strengthen UConn Health’s visibility and reputation, and to advance the adoption and success of strategic initiatives | ||||
| 2. Develop brand communications materials as needed and requested that align with UConn Health strategic goals and that clearly drive message to target audiences | Yes/No (Dropdown) | 2. Develop brand communications materials as needed and requested that align with UConn Health strategic goals and that clearly drive message to target audiences | ||||
| Bid Requirements | Bid Requirements | |||||
| 1. UConn Health will finalize a scope of work with the selected firm(s). The applicable contract terms are attached. In order to enable UConn Health to finalize the award(s) quickly, the attached terms are non-negotiable. | Yes/No (Dropdown) | 1. UConn Health will finalize a scope of work with the selected firm(s). The applicable contract terms are attached. In order to enable UConn Health to finalize the award(s) quickly, the attached terms are non-negotiable. | ||||
| 2. Contractors’ responses and experience to questions below must reflect strong background in dealing with hospital(s) and healthcare systems in and outside of Connecticut | Text | 2. Contractors’ responses and experience to questions below must reflect strong background in dealing with hospital(s) and healthcare systems in and outside of Connecticut | ||||
| 3. Describe in detail your organization's experience in guiding healthcare systems with complex client communication initiatives to desired outcome. | Text | 3. Describe in detail your organization's experience in guiding healthcare systems with complex client communication initiatives to desired outcome. | ||||
| 4. Provide experience and capabilities in social and digital media, if needed, in support of a forward-facing communication plan. | Text | 4. Provide experience and capabilities in social and digital media, if needed, in support of a forward-facing communication plan. | ||||
| 5. Contractor has a clear understanding of Connecticut’s media landscape. | Text | 5. Contractor has a clear understanding of Connecticut’s media landscape. | ||||
| 6. Contractor has an understanding of Connecticut’s political landscape. | Text | 6. Contractor has an understanding of Connecticut’s political landscape. | ||||
| 7. Contractor shall provide a brief description of the team member(s) and their titles who would likely be assigned to this engagement.( | Text | 7. Contractor shall provide a brief description of the team member(s) and their titles who would likely be assigned to this engagement.( | ||||
| 8. Contractor shall verify organization’s ability to scale and, if engaged, that your team could assure immediate availability. | Text | 8. Contractor shall verify organization’s ability to scale and, if engaged, that your team could assure immediate availability. | ||||
| Bid Questions | Bid Questions | |||||
| 1. Provide several, recent successful examples of how you lead and support a healthcare client in a complex internal and external communication initiative with sample deliverables (redacted as appropriate)? | Text | 1. Provide several, recent successful examples of how you lead and support a healthcare client in a complex internal and external communication initiative with sample deliverables (redacted as appropriate)? | ||||
| 2. Please show examples supporting capabilities and success in social and digital media execution in support of a client’s communication, public policy or advocacy engagement. Please provide supporting metrics. | Text | 2. Please show examples supporting capabilities and success in social and digital media execution in support of a client’s communication, public policy or advocacy engagement. Please provide supporting metrics. | ||||
| 3. Confirm you are free of current client conflicts should you be selected to work with UConn Health? | Text | 3. Confirm you are free of current client conflicts should you be selected to work with UConn Health? | ||||
| 4. Please comment on your experience and relationship with earned media in the Connecticut market, and Hartford in specific. | Text | 4. Please comment on your experience and relationship with earned media in the Connecticut market, and Hartford in specific. | ||||
| 5. Please provide relevant background of likely engagement team leader and experience, along with profiles of expected key team contributors. | Text | 5. Please provide relevant background of likely engagement team leader and experience, along with profiles of expected key team contributors. | ||||
| Additional Questions | Additional Questions | |||||
| 1. Methodologies - Provide a detailed explanation of the procedures and processes that you will use to accomplish the scope of work requirements described in this RFP. | Text | 1. Methodologies - Provide a detailed explanation of the procedures and processes that you will use to accomplish the scope of work requirements described in this RFP. | ||||
| 2. Deliverables - Describe each deliverable/outcome. Explain how you plan to work with UConn Health to achieve each one, any resources or services that you expect UConn Health to provide, and your proposed method of obtaining UConn Health's approval of deliverables/outcomes. | Text | 2. Deliverables - Describe each deliverable/outcome. Explain how you plan to work with UConn Health to achieve each one, any resources or services that you expect UConn Health to provide, and your proposed method of obtaining UConn Health's approval of deliverables/outcomes. | ||||
| 2. PROPOSER QUALIFICATIONS | 2. PROPOSER QUALIFICATIONS | |||||
| The information supplied in this section will be used to assess each Proposer's qualifications and determine if the Proposer is responsible and capable of providing the goods/services described in this RFP. Responses to this section must describe the Proposer’s background, experience, size and resources relevant to this RFP. | The information supplied in this section will be used to assess each Proposer's qualifications and determine if the Proposer is responsible and capable of providing the goods/services described in this RFP. Responses to this section must describe the Proposer’s background, experience, size and resources relevant to this RFP. | |||||
| Qualification Requirements | Type of Response Required | Proposer's Response | Qualification Requirements | |||
| A. General Company Information | A. General Company Information | |||||
| 1. Company name | Text | 1. Company name | ||||
| 2. Company address | Text | 2. Company address | ||||
| 3. Contact person - name & job title | Text | 3. Contact person - name & job title | ||||
| 4. Contact person - telephone number | Text | 4. Contact person - telephone number | ||||
| 5. Contact person - fax number | Text | 5. Contact person - fax number | ||||
| 6. Contact person - email address | Text | 6. Contact person - email address | ||||
| 7. Number of years that Proposer's company has been in business, continuously providing the goods/services described in this RFP, under the same name and/or tax identification number. | ||||||
| Note: Must be at least 2 year(s). | Number | 7. Number of years that Proposer's company has been in business, continuously providing the goods/services described in this RFP, under the same name and/or tax identification number. |
Note: Must be at least 2 year(s).
| 8. Any other business/trade names that Proposer is currently known by or has been known by in the past | Text | 8. Any other business/trade names that Proposer is currently known by or has been known by in the past | |||
| 9. Standard days and hours of business | Text | 9. Standard days and hours of business | |||
| 10. Number of individuals currently employed full time (at least 35 hours/week) | Number | 10. Number of individuals currently employed full time (at least 35 hours/week) | |||
| 11. Number of individuals current employed part time (less than 35 hours/week) | Number | 11. Number of individuals current employed part time (less than 35 hours/week) | |||
| 12. Is Proposer registered with the Connecticut Secretary of the State's Office? | Yes/No (Dropdown) | 12. Is Proposer registered with the Connecticut Secretary of the State's Office? | |||
| 13. If requested, would Proposer provide a "Good Standing" certificate issued by the Connecticut Secretary of the State's Office? | Yes/No (Dropdown) | 13. If requested, would Proposer provide a "Good Standing" certificate issued by the Connecticut Secretary of the State's Office? | |||
| B. Environmental Impact/Sustainability | B. Environmental Impact/Sustainability | ||||
| 1. Describe any steps that your company has taken to implement sustainability practices for this product or service. Include in your response whether you work with small and/or local suppliers to achieve your sustainability goals. | Text | 1. Describe any steps that your company has taken to implement sustainability practices for this product or service. Include in your response whether you work with small and/or local suppliers to achieve your sustainability goals. | |||
| C. Financial Information | C. Financial Information | ||||
| 1. Current value of Proposer's equipment. | Dollar Value | 1. Current value of Proposer's equipment. | |||
| 2. Current value of all of Proposer's assets (including equipment, real estate, etc.). | Dollar Value | 2. Current value of all of Proposer's assets (including equipment, real estate, etc.). | |||
| 3. Does Proposer have a completed “SSAE 16 Service Organization Control Report” (formerly known as a SAS 70 report)? | |||||
| Note: Regardless of Proposer's response to this question, UConn Health may require the awarded Proposer to submit a completed Service Organization Control Report in the format requested by UConn Health. | Yes/No (Dropdown) | 3. Does Proposer have a completed “SSAE 16 Service Organization Control Report” (formerly known as a SAS 70 report)? |
Note: Regardless of Proposer's response to this question, UConn Health may require the awarded Proposer to submit a completed Service Organization Control Report in the format requested by UConn Health.
| D. Experience and Staffing Relevant to this RFP | D. Experience and Staffing Relevant to this RFP | ||||
| 1. Proposer has, under its direct employment and supervision, the necessary personnel, organization and facilities to properly fulfill all the services and conditions required by this RFP. | Yes/No (Dropdown) | 1. Proposer has, under its direct employment and supervision, the necessary personnel, organization and facilities to properly fulfill all the services and conditions required by this RFP. | |||
| 2. Proposer has all of the certifications, licenses and/or registrations needed to legally provide the goods/services described in this RFP. | |||||
| Note: Proposer must provide copies of any such certifications, licenses and/or registrations upon UConn Health's request. | Yes/No (Dropdown) | 2. Proposer has all of the certifications, licenses and/or registrations needed to legally provide the goods/services described in this RFP. |
Note: Proposer must provide copies of any such certifications, licenses and/or registrations upon UConn Health's request.
| 3. Describe how the Proposer's experience meets the requirements of this RFP. | Text | 3. Describe how the Proposer's experience meets the requirements of this RFP. | |||
| 4. List the projects completed by Proposer within the last three (3) years with emphasis on activities relevant to the requirements specified in this RFP. | Text | 4. List the projects completed by Proposer within the last three (3) years with emphasis on activities relevant to the requirements specified in this RFP. | |||
| 5. Identify the personnel resources who will be assigned to fulfill of the requirements of this RFP if Proposer is selected. Provide each individual's name, title and the proportion of time that he/she will allocate to UConn Health's work. | |||||
| Note: Job descriptions and copies of resumes for each individual identified in response to this question must be attached to Proposer's response. UConn Health must receive advance written notice of any changes to the identified personnel. | Text | 5. Identify the personnel resources who will be assigned to fulfill of the requirements of this RFP if Proposer is selected. Provide each individual's name, title and the proportion of time that he/she will allocate to UConn Health's work. |
Note: Job descriptions and copies of resumes for each individual identified in response to this question must be attached to Proposer's response. UConn Health must receive advance written notice of any changes to the identified personnel.
| 6. A copy of Proposer's organizational chart showing the hierarchical structure of functions and positions is included with Proposer's response. | Yes/No (Dropdown) | 6. A copy of Proposer's organizational chart showing the hierarchical structure of functions and positions is included with Proposer's response. | |||
| E. Legal/Regulatory Matters | E. Legal/Regulatory Matters | ||||
| 1. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest been cited for any willful or serious violations of any occupational safety and health act, standard, order or regulation? | |||||
| Note: If the answer is Yes, you must attach a list of the following information for each violation/citation: the name of the individual or company cited, the date of the violation/citation, the nature of the violation/citation (including references to statutes, regulations, standards or orders violated), the name of the government agency that issued the citation, and the result/penalty (see Connecticut General Statutes section 31-57b). | Yes/No (Dropdown) | 1. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest been cited for any willful or serious violations of any occupational safety and health act, standard, order or regulation? |
Note: If the answer is Yes, you must attach a list of the following information for each violation/citation: the name of the individual or company cited, the date of the violation/citation, the nature of the violation/citation (including references to statutes, regulations, standards or orders violated), the name of the government agency that issued the citation, and the result/penalty (see Connecticut General Statutes section 31-57b).
| 2. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest received any criminal convictions related to the injury or death of any employee? | |||
| Note: If the answer is Yes, you must attach a list of the following information for each criminal conviction: the date of the incident resulting in the employee injury/death, the name of the individual or company convicted, the date of the criminal conviction, the court that issued the conviction, the nature of the conviction (including references to statutes, regulations, standards or orders violated), and the result/penalty (see Connecticut General Statutes section 31-57b). | Yes/No (Dropdown) | 2. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest received any criminal convictions related to the injury or death of any employee? |
Note: If the answer is Yes, you must attach a list of the following information for each criminal conviction: the date of the incident resulting in the employee injury/death, the name of the individual or company convicted, the date of the criminal conviction, the court that issued the conviction, the nature of the conviction (including references to statutes, regulations, standards or orders violated), and the result/penalty (see Connecticut General Statutes section 31-57b).
| 3. Has the Proposer or any of its principals received any notices of debarment or suspension from contracting with the State of Connecticut, any other state within the United States, the federal government, or any other governmental entity? | |||
| Note: If the answer is Yes, you must attach copies of all notices of debarment or suspension. | Yes/No (Dropdown) | 3. Has the Proposer or any of its principals received any notices of debarment or suspension from contracting with the State of Connecticut, any other state within the United States, the federal government, or any other governmental entity? |
Note: If the answer is Yes, you must attach copies of all notices of debarment or suspension.
| 4. Proposer affirms and declares that: neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental entity in accordance with applicable federal or state law; and that it shall disclose to UConn Health immediately in writing any debarment, suspension, proposal for debarment, voluntary exclusion or other event that makes it or any of its principals an “Ineligible Person” at any time during the course of this RFP and the term of any resulting contract. (An “Ineligible Person” is an individual or entity who: (i) is currently excluded, debarred, suspended, or otherwise ineligible to participate in the federal health care programs or in federal procurement or nonprocurement programs, or (ii) has been convicted of a criminal offense that falls within the ambit of 42 U.S.C. §1320a-7(a), but has not yet been excluded, debarred, suspended, or otherwise declared ineligible.) | |||
| Note: Indicate Yes if Proposer affirms that the above statements are true and correct. Indicate No if Proposer refuses to affirm that the above statements are true and correct. | Yes/No (Dropdown) | 4. Proposer affirms and declares that: neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental entity in accordance with applicable federal or state law; and that it shall disclose to UConn Health immediately in writing any debarment, suspension, proposal for debarment, voluntary exclusion or other event that makes it or any of its principals an “Ineligible Person” at any time during the course of this RFP and the term of any resulting contract. (An “Ineligible Person” is an individual or entity who: (i) is currently excluded, debarred, suspended, or otherwise ineligible to participate in the federal health care programs or in federal procurement or nonprocurement programs, or (ii) has been convicted of a criminal offense that falls within the ambit of 42 U.S.C. §1320a-7(a), but has not yet been excluded, debarred, suspended, or otherwise declared ineligible.) |
Note: Indicate Yes if Proposer affirms that the above statements are true and correct. Indicate No if Proposer refuses to affirm that the above statements are true and correct.
| 5. Vendor Code of Conduct - In furtherance of its longstanding commitment to fundamental human rights, to the dignity of all people, and to the environment, UConn Health requires all suppliers to adhere to the University of Connecticut’s "Vendor Code of Conduct" policy (http://policy.uconn.edu/?p=2718). Proposer agrees to adhere to the Vendor Code of Conduct. | Yes/No (Dropdown) | 5. Vendor Code of Conduct - In furtherance of its longstanding commitment to fundamental human rights, to the dignity of all people, and to the environment, UConn Health requires all suppliers to adhere to the University of Connecticut’s "Vendor Code of Conduct" policy (http://policy.uconn.edu/?p=2718). Proposer agrees to adhere to the Vendor Code of Conduct. | |||
| F. Required Contract Language and Forms | F. Required Contract Language and Forms | ||||
| 1. Does Proposer have any requested changes to the standard contract included with this RFP? | |||||
| Note: If the answer is No, Proposer will be expected to sign the standard contract as written, without exceptions or changes. If the answer is Yes, you must attach a "redlined" version of the sample contract included with this RFP, showing all of the changes being requested, and the contact information (name, title, phone number and email) for the person at Proposer's company who is responsible for negotiating contract language. | Yes/No (Dropdown) | 1. Does Proposer have any requested changes to the standard contract included with this RFP? |
Note: If the answer is No, Proposer will be expected to sign the standard contract as written, without exceptions or changes. If the answer is Yes, you must attach a "redlined" version of the sample contract included with this RFP, showing all of the changes being requested, and the contact information (name, title, phone number and email) for the person at Proposer's company who is responsible for negotiating contract language.
| 2. If selected as a result of this RFP, prior to the commencement of services, Proposer agrees that it will provide UConn Health with certificates of insurance evidencing that Proposer has obtained the forms of coverage in the amounts specified in the sample contract or other documentation included with this RFP, endorsed to name The University of Connecticut Health Center as an additional insured with respect to the contracted services and stating that at least thirty (30) days’ notice will be given to UConn Health prior to any cancellation or reduction in coverage. | Yes/No (Dropdown) | 2. If selected as a result of this RFP, prior to the commencement of services, Proposer agrees that it will provide UConn Health with certificates of insurance evidencing that Proposer has obtained the forms of coverage in the amounts specified in the sample contract or other documentation included with this RFP, endorsed to name The University of Connecticut Health Center as an additional insured with respect to the contracted services and stating that at least thirty (30) days’ notice will be given to UConn Health prior to any cancellation or reduction in coverage. |
| 3. If selected as a result of this RFP, Proposer agrees that it shall be: i) responsible for the entire performance under the contract award, regardless of whether the Proposer itself performs; ii) the sole point of contact concerning the management of the contract award, including performance and payment issues; and iii) solely and completely responsible for adherence to all applicable provisions of the purchase order/contract by all individuals and entities providing the goods/services described in this RFP. | Yes/No (Dropdown) | 3. If selected as a result of this RFP, Proposer agrees that it shall be: i) responsible for the entire performance under the contract award, regardless of whether the Proposer itself performs; ii) the sole point of contact concerning the management of the contract award, including performance and payment issues; and iii) solely and completely responsible for adherence to all applicable provisions of the purchase order/contract by all individuals and entities providing the goods/services described in this RFP. |
| 4. If selected as a result of this RFP, Proposer agrees that in the event that its contract award with UConn Health ends for any reason (including, but not limited to, expiration, termination or cancellation), Proposer will cooperate with and provide a smooth and orderly transition to any successor entity that assumes the responsibilities in order to ensure minimal disruption and prevent any decline in service to UConn Health. | Yes/No (Dropdown) | 4. If selected as a result of this RFP, Proposer agrees that in the event that its contract award with UConn Health ends for any reason (including, but not limited to, expiration, termination or cancellation), Proposer will cooperate with and provide a smooth and orderly transition to any successor entity that assumes the responsibilities in order to ensure minimal disruption and prevent any decline in service to UConn Health. |
| G. Bid Compliance | G. Bid Compliance | |
| Proposer confirms that it is aware that noncompliance with the following requirements may result in rejection of the bid response: |
(i) Bidders are required to submit their bid responses electronically via email to the Buyer named in the bid on or before the due date and time specified in the bid. Do NOT upload your bid response to the Connecticut bid portal. UConn Health only accepts bid responses that are emailed directly to the Buyer per their instructions. Responses must be received by the Buyer via email prior to the deadline.
(ii) Bid responses won’t be accepted unless all sections of the bid template are completed in their entirety.
Don’t leave any section blank.
(iii) References are required – we review the names of the references as part of the bid evaluation. UConn Health will only contact references for the supplier(s) that the selection committee is interested in.
(iv) All forms must be signed and dated.
(v) Don’t add or change language on any of the bid forms or compliance documents. The only place where redlining is allowed is in the standard contract in the bid package, and UConn Health is not obligated to accept any requested changes to contract language.
(vi) UConn Health is a State of Connecticut agency – requests to keep bid responses confidential will be rejected.
(vii) It is not acceptable to list UConn Health as a reference under section 3: Proposers References. We are looking for three professional references to contact for performance and other bid scope related questions the selection committee may have. Yes/No (Dropdown) Proposer confirms that it is aware that noncompliance with the following requirements may result in rejection of the bid response:
(i) Bidders are required to submit their bid responses electronically via email to the Buyer named in the bid on or before the due date and time specified in the bid. Do NOT upload your bid response to the Connecticut bid portal. UConn Health only accepts bid responses that are emailed directly to the Buyer per their instructions. Responses must be received by the Buyer via email prior to the deadline.
(ii) Bid responses won’t be accepted unless all sections of the bid template are completed in their entirety.
Don’t leave any section blank.
(iii) References are required – we review the names of the references as part of the bid evaluation. UConn Health will only contact references for the supplier(s) that the selection committee is interested in.
(iv) All forms must be signed and dated.
(v) Don’t add or change language on any of the bid forms or compliance documents. The only place where redlining is allowed is in the standard contract in the bid package, and UConn Health is not obligated to accept any requested changes to contract language.
(vi) UConn Health is a State of Connecticut agency – requests to keep bid responses confidential will be rejected.
(vii) It is not acceptable to list UConn Health as a reference under section 3: Proposers References. We are looking for three professional references to contact for performance and other bid scope related questions the selection committee may have.
| 3. PROPOSER REFERENCES |
| Each Proposer must provide the information requested below regarding the Proposer's current and previous clients. If the Proposer was awarded a State of Connecticut contract within the last three (3) years, the Proposer must include a State of Connecticut reference. |
References must be able to comment on the Proposer’s capability to meet UConn Health's needs as described in this RFP; specifically, the quality of the Proposer's goods/services, the level of customer service, and the ability to handle the type and volume of business described in this RFP. The contact person for each reference must be an individual familiar with the Proposer and its day-to-day performance.
Proposers are strongly encouraged to call or write their references to ensure the accuracy of their contact information and their willingness and capability to be references. Each Proposer must provide the information requested below regarding the Proposer's current and previous clients. If the Proposer was awarded a State of Connecticut contract within the last three (3) years, the Proposer must include a State of Connecticut reference.
References must be able to comment on the Proposer’s capability to meet UConn Health's needs as described in this RFP; specifically, the quality of the Proposer's goods/services, the level of customer service, and the ability to handle the type and volume of business described in this RFP. The contact person for each reference must be an individual familiar with the Proposer and its day-to-day performance.
Proposers are strongly encouraged to call or write their references to ensure the accuracy of their contact information and their willingness and capability to be references.
| Current Clients: Provide the following reference information for three (3) clients to whom you are currently providing goods/services comparable to those requested in this RFP. | |||
| Current Reference 1 | |||
| Name of Business: | 0 | ||
| Address (Street, City, State & Zip Code): | 0 | ||
| Contact Name: | 0 | ||
| Direct Phone Number: | 0 | ||
| Email: | |||
| Goods/services you are providing to this client: | 0 | ||
| Initial service date: | 0 | ||
| DUNS # (if available): | 0 | ||
| Current Reference 2 | |||
| Name of Business: | 0 | ||
| Address (Street, City, State & Zip Code): | 0 | ||
| Contact Name: | 0 | ||
| Direct Phone Number: | 0 | ||
| Email: | |||
| Goods/services you are providing to this client: | 0 | ||
| Initial service date: | 0 | ||
| DUNS # (if available): | 0 | ||
| Current Reference 3 | |||
| Name of Business: | 0 | ||
| Address (Street, City, State & Zip Code): | 0 | ||
| Contact Name: | 0 | ||
| Direct Phone Number: | 0 | ||
| Email: | |||
| Goods/services you are providing to this client: | 0 | ||
| Initial service date: | 0 | ||
| DUNS # (if available): | 0 | ||
| Previous Client: Provide the following reference information for one (1) client to whom you previously provided goods/services comparable to those requested in this RFP. Do not use a former client as a reference for this section if your services ended due to the closing of the client's business. | Previous Client: Provide the following reference information for one (1) client to whom you previously provided goods/services comparable to those requested in this RFP. Do not use a former client as a reference for this section if your services ended due to the closing of the client's business. | ||
| Previous Reference | |||
| Name of Business: | 0 | ||
| Address (Street, City, State & Zip Code): | 0 | ||
| Contact Name: | 0 | ||
| Direct Phone Number: | 0 | ||
| Email: | |||
| Why are you no longer servicing this customer? | 0 | ||
| Service start and end dates: | 0 | ||
| DUNS # (if available): | 0 |
Page &P of &N
RFP-Pricing
| UCONN HEALTH | ||
| REQUEST FOR PROPOSALS | SCOPE & RESPONSE SPREADSHEET |
UCHC RFP-05 Form
| Rev. 11/25 | RFP #: | UCHC4-211663874 Strategic Communication Support Partner | FULL WIDTH TEXT (INSTRUCTIONS) | UCHC4-211663874 Strategic Communication Support Partner | PARTIAL WIDTH - PRICE SEC. (ITEM DESCRIPTIONS) | ||||
| Proposer Name: | 0 | PARTIAL WIDTH TEXT (QUESTIONS & RESPONSES) | |||||||
| PROPOSER PRICE RESPONSE | |||||||||
| Proposers must honor their quoted prices for a period of one hundred eighty (180) days from the due date of the proposal. Proposers may, at their option, agree to honor their quoted prices for a longer period of time. | Proposers must honor their quoted prices for a period of one hundred eighty (180) days from the due date of the proposal. Proposers may, at their option, agree to honor their quoted prices for a longer period of time. | ||||||||
| Pricing shall remain fixed throughout the term of award. | |||||||||
| Payment terms are net 45 days. Proposers may offer cash discounts for prompt payment and such discounts for net terms less than 45 days may be considered when evaluating bid pricing. (Exception: State of CT Small Business Set-Aside bid payment terms shall be in accordance with Connecticut General Statutes Section 4a-60j.) | |||||||||
| Pursuant to Connecticut General Statutes section 12-412, UConn Health is exempt from the payment of excise, transportation and sales taxes imposed by the federal government or the state. Such taxes must be excluded from bid prices. | Payment terms are net 45 days. Proposers may offer cash discounts for prompt payment and such discounts for net terms less than 45 days may be considered when evaluating bid pricing. (Exception: State of CT Small Business Set-Aside bid payment terms shall be in accordance with Connecticut General Statutes Section 4a-60j.) |
Pursuant to Connecticut General Statutes section 12-412, UConn Health is exempt from the payment of excise, transportation and sales taxes imposed by the federal government or the state. Such taxes must be excluded from bid prices.
| Prompt Payment Terms: Enter the percentage by which invoices will be reduced if they are paid within the specified number of days. Note: If no prompt payment discount is being offered, enter 0 on both lines. | Prompt Payment Terms: Enter the percentage by which invoices will be reduced if they are paid within the specified number of days. Note: If no prompt payment discount is being offered, enter 0 on both lines. | ||||||
| Prompt payment discount (percentage): | |||||||
| For payment made within (# of days): | |||||||
| Proposer's Price for Goods/Services Requested by UConn Health: Note: The price that you are quoting for this RFP must be entered into the "Proposer's Discounted Price per Unit for UConn Health" column. | |||||||
| List all staffed position titles and hourly rates. | |||||||
| Staffed Positions | Hourly Rates | ||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| 0 | |||||||
| Goods/services not listed above, which are offered by Proposer and may be requested by UConn Health on an as-needed basis during the term of the contract award. | |||||||
| Proposer: Enter the % discount off of list price that you will offer to UConn Health for these additional items throughout the term of award. | Varies | Varies | Goods/services not listed above, which are offered by Proposer and may be requested by UConn Health on an as-needed basis during the term of the contract award. |
Proposer: Enter the % discount off of list price that you will offer to UConn Health for these additional items throughout the term of award.
Page &P of &N
RFP-Proposer Comments
| UCONN HEALTH | ||
| REQUEST FOR PROPOSALS | SCOPE & RESPONSE SPREADSHEET |
UCHC RFP-05 Form
| Rev. 11/25 | RFP #: | UCHC4-211663874 Strategic Communication Support Partner | FULL WIDTH TEXT (INSTRUCTIONS) | UCHC4-211663874 Strategic Communication Support Partner | PARTIAL WIDTH - PRICE SEC. (ITEM DESCRIPTIONS) | ||||
| Proposer Name: | 0 | PARTIAL WIDTH TEXT (QUESTIONS & RESPONSES) | |||||||
| PROPOSER COMMENTS/ADDITIONAL INFORMATION | |||||||||
| Enter any additional information or clarification about your responses that you feel will assist UConn Health in evaluating your proposal. Note: If you have no additional information, enter N/A. | Type of Response Required | Proposer's Response | |||||||
| Text | 0 |
Page &P of &N
Drop-downs
| Yes | We will use Proposer's freight account (documentation of Mega Logistics approval is attached) | I have attached a SIGNED contract with no revisions. |
| No | We will use UConn Health's freight account | I have attached a REDLINED contract reflecting all exceptions and requested changes. |
| N/A - We are not charging for shipping/freight |
File details come from the government source that posted it. Updated .