OC-DCS-ARC-0080-0086 1300 RFQ Web Adv 01.21.2026.pdf

Connecticut Department of

Administrative Services

RFQ Web Advertisement

For On-Call Consulting Services

Advertisement No.: OC-DCS-ARC-0080-0086 Web Advertisement Date: January 21, 2026

CT DAS 1300 (Rev. 01.12.2026) 1300 On-Call Consultant Selection Forms

Connecticut Department of Administrative Services, Construction Services Office of Legal Affairs, Policy, & Procurement

450 Columbus Boulevard, Suite 1302, Hartford, Connecticut 06103

Request for Qualifications (RFQ) Web Advertisement For On-Call Consulting Services

Important Notes for Responding to this RFQ

Download and use the most recent Quality Based Selection (QBS) Submittal Booklet documents from the DAS/CS Library (https://portal.ct.gov/DASCSLibrary). Revision dates are shown in the footer of every document.

DAS Construction Services requires QBS Submittal Booklets to be uploaded online through the “CTsource” e-Procurement System. Please read this RFQ Web Advertisement and all referenced documents carefully for instructions.

To register on CTsource and respond to this RFQ, follow the registration instructions and supplier response guides on the CTsource webpage.

IMPORTANT: DAS Construction Services will always use the following United Nations Standard Products and Services Codes (UNSPSC codes) in their RFQs for On-Call Consulting Services. It is highly recommended that businesses include these codes in their CTsource company profiles in order to receive email notifications regarding DAS/CS Solicitations and Addenda:

• Engineering and Research and Technology Based Services (81000000)

• Architecture Engineering (81101508)

• Work Related Organizations (94100000)

1. Contract Information

1.1 QBS Submittal

Deadline:

Deadline for the receipt of the QBS Submittal Booklets is:

3 p.m. Wednesday, February 25, 2026

1.2 General Statement: In accordance with the requirements of the Connecticut General Statutes §4b-51(e) and §4b- 55 through §4b-59, the State of Connecticut Department of Administrative Services/Construction Services (DAS/CS) Office of Legal Affairs, Policy, & Procurement (OLAPP) advertises for Requests for Qualifications (RFQs) for the On-Call Capital Project Consultant Services as specified below.

1.3 Contract Number: OC-DCS-ARC-0080-0086

1.4 Contract Title: On-Call Architect Consultant Services – Capital Projects (various projects of differing size, scope, and location)

1.5 User Agency: Department of Administrative Services, Construction Services

1.6 Selection Date: TBD

1.7 Maximum Total On-Call

Contract Value:

$2,000,000.00

The maximum On-Call Consultant’s Fees for all Task Assignments performed under this On- Call Contract shall not exceed the “Maximum Total On-Call Contract Fee”.

1.8 Maximum On-Call Fee

Per Task Assignment:

$771,144.00 (adjusted as of July 1, 2025)

The maximum On-Call Consultant’s Fees per Task Assignment performed under this On- Call Contract shall not exceed the “Maximum On-Call Fee Per Task Assignment Value”, adjusted annually on and after July 1, 2024, in accordance C.G.S. §§ 4b-55 and 4b-59a, as amended.

https://portal.ct.gov/DASCSLibrary https://portal.ct.gov/DAS/CTSource/CTSource https://portal.ct.gov/das/ctsource/login?language=en_US

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1. Contract Information (continued)

1.9 On-Call Consultant

Contract Considerations:

DAS Construction Services (DAS/CS) On-Call Contracts are contracts for a specific type of consultant service with a maximum fee and supplemented by Task Letters to define the specific assignment scope, fee, and contract time duration.

• While On-Call Contracts and “Task Letters” assigning specific project work will be with

DAS/CS, the work may be performed for other Executive Branch Agencies of state government.

• All On-Call Task Assignments are made on a rotating basis with the other On-Call Consultants selected to provide the specific consulting service. A rejection of a Task Assignment by a Consultant may result in no further Task Assignments to the Consultant.

• Each Contract is effective for a period of two (2) years from date of contract signing.

• If the project includes Federal Financial Assistance, the project must adhere to the “Buy

America Preference” provisions of the Federal Government’s “Build America, Buy America Act” (BABA), enacted as part of the Infrastructure Investment and Jobs Act on November 15, 2021. This means that the Consultant will be responsible for ensuring that, absent a waiver by the Federal agency providing Federal Financial Assistance for the project, the Consultant will not approve for use in this project, any iron, steel, manufactured products, or construction materials unless such materials have been produced in the United States. The Consultant must obtain all necessary compliance certificates for work that is within their scope of work. Guidance on complying with BABA is provided in Title 2 of the Code of Federal Regulations (2 CFR), Part 184 and Part

200.322 and the United States Office of Management and Budget’s “Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure” (M-24-02), October 25, 2023.

1.10 On-Call Consultant

Services and Qualification

Considerations:

On-Call Architect-Consultants: The Department of Administrative Services, Construction Services (DAS/CS) On-Call Contracts are a contract for a specific type of architectural consultant service with a maximum fee and supplemented by Task Letter to define the specific assignment scope, fee, and contract time duration.

• Architectural (On-Call) Contracts shall provide rapid response Architectural Support Services to the Division of Construction Services for Infrastructure Work required by the CT DAS/CS for Work under its direction or for Work under the direction of other CT State Agencies.

• Selected Firms shall provide services for Work required for specific Tasks as a Prime Consultant or as a sub-consultant for other CT DAS/CS Prime Consultants or for Work required for specific Tasks directly for CT DAS/CS.

• The professional services performed under Tasks for these Contracts are for full-service architectural firms with experience in all types of building projects. In addition to the full services required for these contracts, prospective firms should emphasize any particular expertise or specialty services that might make their firm unique or desirable. Examples of such specialty services may include, but are not limited to, historic preservation, retrofit/adaptive re-use, and etc.

• Firms providing professional services performed under Tasks for these Contracts shall demonstrate substantial working knowledge of requirements of Americans with Disabilities (ADA) and all applicable Connecticut State Statutes, the Connecticut Life Safety Code, and the Connecticut Building Code.

• Firms providing professional services performed under Tasks for these Contracts may be selected to provide master-planning services.

• Firms providing professional services performed under Tasks for these Contracts may be selected to complete formulation plans and budgets for initial project conceptualization.

• Firms providing professional services performed under Tasks for these Contracts may be selected, to perform independent, 3rd Party Code Compliance Review of Contract Documents

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2. QBS Consultant Procedures

2.1 Download the following documents from the DAS/CS Library website (https://portal.ct.gov/DASCSLibrary):

1210 QBS Guidelines for Selection and Contract Limits (under “1000 Series” > “1200 Series”).

1212 QBS Submittal Booklet Instructions (under “1000 Series” > “1200 Series”).

1212.0, 1212.1, 1212.2, 1212.3, 1212.4, 1212.5, and 1212.6 (under “1000 Series” > “1200 Series”).

0400 Consultant’s Procedure Manual or 0600 Construction Administrators Procedure Manual, as applicable (under “0000

Series”).

1150 DAS-CS Credentials and Insurance Requirements (under “1000 Series” > “1100 Series”).

1269.1 DAS-CS Contract Submittal Requirements (under “1000 Series” > “1200 Series”).

2.2 In accordance with 1210 QBS Guidelines for Selection and Contract Limits:

Determine if your firm meets or exceeds Contracts Limitations for this specific Contract.

IMPORTANT NOTE: If your firm exceeds Contracts Limitations for this specific Contract and still submits a QBS Submittal

Booklet, your firm shall not be considered any further for this specific Project.

2.3 In accordance with 1212 QBS Submittal Booklet Instructions:

Prepare a Portable Document Format (PDF) QBS Submittal Booklet using forms 1212.0, 1212.1, 1212.2, 1212.3, 1212.4, 1212.5, and 1212.6.

IMPORTANT: 1212.2 Division 2: All Firms must select “On-Call Consultant Services” and submit:

• Attachment 2.1 Campaign Contribution Certification (ALL FIRMS),

• Attachment 2.2 Nondiscrimination Certification (ALL FIRMS),

• Attachment 2.3 Micro-Business Information (if applicable to the Firm),

• Attachment 2.4 Knowledge of Connecticut Building and Fire Codes (if applicable to the Contract), and

• Attachment 2.5 Labor Rate Table (ALL FIRMS must complete the appropriate On-Call Contract Labor Rate Table by indicating a single Per Hour rate for each of the specified Labor Categories).

IMPORTANT NOTES:

• Failure to submit the qualifications and/or resume(s) material noted in Division 4 (CT330 Part I) and Division 5 (CT330 Part II) may result in your submission being deemed deficient. If deemed deficient, your firm will not be allowed to pursue this specific Contract.

• As described in detail in the 1212 QBS Submittal Booklet Instructions, the final QBS Submittal Booklet shall be created with bookmarks and the final file size for the QBS Submittal Booklet shall not exceed 10mb.

• Upload one (1) complete PDF QBS Submittal Booklet to the correct solicitation on CTsource prior to the QBS Submittal Deadline.

• Failure to submit properly formatted QBS Submittal Booklets WITH BOOKMARKS and all of the required contents by the designated deadline may result in the firm’s submittal being deemed deficient. If deemed deficient, the firm will not be allowed to pursue this specific Contract.

2.4 Review the 0400 Consultant’s Procedure Manual or 0600 Construction Administrators Procedure Manual:

The Procedure Manuals are informational resources and are extensions of the standard contract requirements. The manuals apply to Consultants that conduct business with the State of Connecticut through DAS/CS.

2.5 Review the 1150 DAS-CS Credentials and Insurance Requirements and 1269.1 DAS-CS Contract Submittal Requirements Forms 1150 and 1269.1 provide summaries of all Professional Documents, Business Credentials, and Insurance Verification documents that must be submitted to DAS/CS through OLAPP within fourteen (14) calendar days of being notified by email of a firm’s conditional selection.

All documents must be current (i.e., less than 90 days old).

Failure of a conditionally selected firm to submit all of the required Professional Documents, Business Credentials, and

Insurance Verification to OLAPP within the fourteen (14) calendar day deadline may result in the firm’s submittal being deemed deficient and DAS/CS may then initiate negotiations with next highest rated firm.

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3. QBS Selection Procedures

3.1 Longlist Procedure (Pre-Screening):

After the QBS Submittal Deadline has closed, the DAS/CS Policy & Procurement Unit will (1) determine if any prospective

Consultant Firm exceeds contract limitations as specified in 1210 QBS Guidelines for Selection and Contract Limits, and

(2) review all QBS Submittal Booklets for compliance with 1212 QBS Submittal Booklet Instructions.

If a Firm does not exceed the contract limitations and their QBS Submittal Booklet is acceptable, the Firm shall be placed on the “Longlist” of Consultant Firms to be evaluated by the QBS Selection Panel.

If a Firm exceeds the contract limitations, the Firm shall not be considered any further for the specific Contract.

If a Firm’s QBS Submittal Booklet is deficient, the Firm may not be considered any further for the specific Contract.

3.2 Selection Procedure:

Each QBS Submittal Booklet will be evaluated and rated by a QBS Selection Panel in accordance with the following “Selection

Rating Criteria Categories”.

The QBS process is based on comparing and evaluating weighted criteria of qualifications and performance of all Firms in relation to work of similar scope and complexity that is required for this specific On-Call Consultant contract.

Each QBS Submittal Booklet will be evaluated by a QBS Selection Panel in accordance with the following “Selection Rating Criteria Categories” and rating points:

Max. Rating Points: Selection Rating Criteria Categories:

50 Proposed Key Personnel’s Specialized Experience And Technical Competence For The Type

Of Services Required For This Project 30 Proposed Team’s Capacity and Capability To Perform The Work, Including Any “Specialized

Services” Required For This Project 20 Prime Firm’s Past Performance Record With The State And Other Clients Max. Rating Points: Additional Criteria Considerations (Firms may receive additional points) 10 Prime Firm’s Relevant CT Code Knowledge Required For This Project (only applicable to

Architectural and Engineering On-Call Contracts) 10 Prime Firm as a Micro Business The QBS selection process shall be conducted in accordance with requirements stated in the On-Call Consultant Services

Selections & Task Assignment Procedure Manual (0330), available for download as follows:

Go to the DAS/CS Library website (https://portal.ct.gov/DASCSLibrary) Click on “0000 Series - Project Manuals and Guidelines”.

Scroll down and click on the appropriate document.

3.3 Conditional Selection Procedure:

After each booklet has been evaluated and rated, the DAS/CS Policy & Procurement Unit will use the ratings to compute and create a list of the “most highly qualified Firms” and, along with the total number of contracts awarded to each Firm in the previous five years, will furnish a “Selection Approval Memorandum” to DAS/CS Senior Management. DAS/CS Senior Management will review the memorandum and, using the ratings and total number of contracts*, will select the Firms for this Contract. (*NOTE: In order to achieve an equitable distribution of contracts, DAS/CS Senior Management may utilize the total number of contracts to select the Firms, provided, however, that the principle of selection of the most highly qualified Firms is not violated.)

The DAS/CS Policy & Procurement Unit will email each Selected Firm a “Conditional Selection Notification Letter” which will provide instructions regarding additional information that must be submitted for the processing of its contract. For submittal requirements, see forms 1150 DAS-CS Credentials and Insurance Requirements and 1269.1 DAS/CS Contract Submittal Requirements, available for download from the DAS/CS Library: https://portal.ct.gov/DASCSLibrary > 1000 Series.

4. QBS Contact

4.1 For All Questions: DAS.CS.RFQ@ct.gov

mailto:DAS.CS.RFQ@ct.gov

Administrative Services

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For On-Call Consulting Services cc: DAS Deputy Commissioner: D. Hobbs DAS/CS Panel Member: D. Barkin DAS/CS Agency Legal Director: J. Padula DAS/CS Panel Member: P. Austin DAS/CS Chief Architect: D. Barkin DAS/CS Panel Member: I. Henowitz DAS/CS Director of Project Management: P. Simmons File: OC-DCS-ARC-0080-0086 DAS/CS Director of Support Services: C. Russell DAS/CS Policy & Procurement Unit: R. Cutler / G. Fehrs / T. Wargo DAS/CS Legal Affairs Unit: R. Tamborra / A. Buzzard / C. Phelps / T. Keating Observers and Others: TBD