UCHC-221268497 - Snow Removal West Hartford Scope and Response Spreadsheet.xls

RFP-Objective

UCHC RFP-05 Form

NOTE: If any of the text in a "Requirements/Questions" field appears to be cut off, simply type a character or select a dropdown option in the "Proposer's Response" field for that row to readjust the row height. (The complete Requirements text should remain visible even if you then delete the character or selected dropdown option from the Response field.)

By submitting a bid in response to this RFP, the Proposer represents that it has satisfied and informed itself, from its own investigation and inspection, about all the requirements of this RFP, and all service location and site conditions.

UCH reserves the right to take whatever actions are deemed necessary, in UCH’s sole opinion, to determine the ability of the Proposer to provide the expected goods or services. UCH also reserves the right to reject any bid if the evidence submitted by, or investigation of, such Proposer fails to satisfy UCH, in its sole opinion, that said Proposer is properly qualified to carry out the obligations specified herein.

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RFP-Questions

UCHC RFP-05 Form

UCH is a twenty four (24) hour operation, seven (7) day a week, patient care and research operation. Its operation shall not be impeded during snow and ice weather conditions. The public safety and uninterrupted operation of the UCH depends upon prompt and continuous service. Upon "Call," the contractor shall designate the UCH account as “Primary". The UCH account shall take preference over all other accounts. A penalty against the Contractor shall he imposed for delays in reporting with prime equipment, up to the maximum number of hours such service is required during each storm Response Time Penalties:

Hours late following Arrival Time:

The Contractor shall be allowed a maximum of one (1) hour to report ("Response Time") for work from the Arrival Time set by UConn Health before the financial penalties set forth in these requirements are invoked.

If the Contractor fails to report for work following the allowable report time above, a response time penalty for each hour thereafter to the maximum number of hours required per event/storm: $25.00 per laborer and/or $50.00 per piece of equipment with operator/driver.

EQUIPMENT BREAKDOWNS: Equipment breakdowns during provision of Services: If any equipment furnished by a contractor becomes incapacitated for any reason, the equipment shall be immediately considered "Off the Clock" and not chargeable to UCH. For any Snow/Ice Event(s) where Equipment breakdowns result in not having the snow/ice removed as outlined in this Contract, or where the Contractor is unable to perform the Services due to Equipment breakdowns, the Contractor will not be paid by UConn Health for that Snow/Ice Event from the time of the Equipment breakdown until the time the Equipment is repaired or replaced to the satisfaction of the UCH Grounds Supervisor ("Supervisor").

In the event that an Equipment breakdown(s) occurs and affects the ability of the Contractor to perform said Services, as determined by the Supervisor, the Supervisor will notify the Contractor in writing of this occurrence after the Snow/Ice Event ends.

UConn Health may withhold any or all payments to the Contractor or portions thereof in circumstances where the Contractor is considered by UConn Health to be unreasonably in default of specified requirements for completion of the Services. If the Contractor arrives late or is unable to perform Services due to unavailability of Equipment three (3) or more times in a single winter season (November through April), that failure shall be considered a Breach of Contract.

In the event that a series of Equipment breakdowns occur three (3) or more times in a single winter season (November through April) as evidenced by written notification from the Supervisor, this contract will be considered breached, and UCH will have the right to select an alternate contractor to provide the Services, in which case the contractor will relinquish its rights and obligations under the contract for Services. Yes/No (Dropdown) 3. General Service Penalties UCH is a twenty four (24) hour operation, seven (7) day a week, patient care and research operation. Its operation shall not be impeded during snow and ice weather conditions. The public safety and uninterrupted operation of the UCH depends upon prompt and continuous service. Upon "Call," the contractor shall designate the UCH account as “Primary". The UCH account shall take preference over all other accounts. A penalty against the Contractor shall he imposed for delays in reporting with prime equipment, up to the maximum number of hours such service is required during each storm Response Time Penalties:

Hours late following Arrival Time:

The Contractor shall be allowed a maximum of one (1) hour to report ("Response Time") for work from the Arrival Time set by UConn Health before the financial penalties set forth in these requirements are invoked.

If the Contractor fails to report for work following the allowable report time above, a response time penalty for each hour thereafter to the maximum number of hours required per event/storm: $25.00 per laborer and/or $50.00 per piece of equipment with operator/driver.

EQUIPMENT BREAKDOWNS: Equipment breakdowns during provision of Services: If any equipment furnished by a contractor becomes incapacitated for any reason, the equipment shall be immediately considered "Off the Clock" and not chargeable to UCH. For any Snow/Ice Event(s) where Equipment breakdowns result in not having the snow/ice removed as outlined in this Contract, or where the Contractor is unable to perform the Services due to Equipment breakdowns, the Contractor will not be paid by UConn Health for that Snow/Ice Event from the time of the Equipment breakdown until the time the Equipment is repaired or replaced to the satisfaction of the UCH Grounds Supervisor ("Supervisor").

In the event that an Equipment breakdown(s) occurs and affects the ability of the Contractor to perform said Services, as determined by the Supervisor, the Supervisor will notify the Contractor in writing of this occurrence after the Snow/Ice Event ends.

UConn Health may withhold any or all payments to the Contractor or portions thereof in circumstances where the Contractor is considered by UConn Health to be unreasonably in default of specified requirements for completion of the Services. If the Contractor arrives late or is unable to perform Services due to unavailability of Equipment three (3) or more times in a single winter season (November through April), that failure shall be considered a Breach of Contract.

In the event that a series of Equipment breakdowns occur three (3) or more times in a single winter season (November through April) as evidenced by written notification from the Supervisor, this contract will be considered breached, and UCH will have the right to select an alternate contractor to provide the Services, in which case the contractor will relinquish its rights and obligations under the contract for Services.

Contractor shall submit an invoice for each snow/ice Event. Every invoice must state the location of services, the location purchase order number, the type of services performed at each location, and the date and time the services were authorized and by whom. Materials must be listed as separate line items. Contractor shall agree to make reasonable changes to the invoice to accommodate UConn Health’s requirements. Proposers are to include a copy of their invoice and shall agree to make any revisions necessary to meet UConn Health requirements. Yes/No (Dropdown) 5. INVOICING:

Contractor shall submit an invoice for each snow/ice Event. Every invoice must state the location of services, the location purchase order number, the type of services performed at each location, and the date and time the services were authorized and by whom. Materials must be listed as separate line items. Contractor shall agree to make reasonable changes to the invoice to accommodate UConn Health’s requirements. Proposers are to include a copy of their invoice and shall agree to make any revisions necessary to meet UConn Health requirements.

Note: Must be at least five (5) years.

Note: Proposer must provide copies of any such certifications, licenses and/or registrations upon UConn Health's request.

Note: Job descriptions and copies of resumes for each individual identified in response to this question must be attached to Proposer's response. UConn Health must receive advance written notice of any changes to the identified personnel.

Note: If the answer is Yes, you must attach a list of the following information for each violation/citation: the name of the individual or company cited, the date of the violation/citation, the nature of the violation/citation (including references to statutes, regulations, standards or orders violated), the name of the government agency that issued the citation, and the result/penalty (see Connecticut General Statutes section 31-57b).

Note: If the answer is Yes, you must attach a list of the following information for each criminal conviction: the date of the incident resulting in the employee injury/death, the name of the individual or company convicted, the date of the criminal conviction, the court that issued the conviction, the nature of the conviction (including references to statutes, regulations, standards or orders violated), and the result/penalty (see Connecticut General Statutes section 31-57b).

Note: If the answer is Yes, you must attach copies of all notices of debarment or suspension.

Note: Indicate Yes if Proposer affirms that the above statements are true and correct. Indicate No if Proposer refuses to affirm that the above statements are true and correct.

Note: If the answer is No, Proposer will be expected to sign the standard contract as written, without exceptions or changes. If the answer is Yes, you must attach a "redlined" version of the sample contract included with this RFP, showing all of the changes being requested, and the contact information (name, title, phone number and email) for the person at Proposer's company who is responsible for negotiating contract language.

(i) Bidders are required to submit their bid responses electronically via email to the Buyer named in the bid on or before the due date and time specified in the bid. Do NOT upload your bid response to the Connecticut bid portal. UConn Health only accepts bid responses that are emailed directly to the Buyer per their instructions. Responses must be received by the Buyer via email prior to the deadline.

(ii) Bid responses won’t be accepted unless all sections of the bid template are completed in their entirety.

Don’t leave any section blank.

(iii) References are required – we review the names of the references as part of the bid evaluation. UConn Health will only contact references for the supplier(s) that the selection committee is interested in.

(iv) All forms must be signed and dated.

(v) Don’t add or change language on any of the bid forms or compliance documents. The only place where redlining is allowed is in the standard contract in the bid package, and UConn Health is not obligated to accept any requested changes to contract language.

(vi) UConn Health is a State of Connecticut agency – requests to keep bid responses confidential will be rejected.

(vii) It is not acceptable to list UConn Health as a reference under section 3: Proposers References. We are looking for three professional references to contact for performance and other bid scope related questions the selection committee may have. Yes/No (Dropdown) Proposer confirms that it is aware that noncompliance with the following requirements may result in rejection of the bid response:

(i) Bidders are required to submit their bid responses electronically via email to the Buyer named in the bid on or before the due date and time specified in the bid. Do NOT upload your bid response to the Connecticut bid portal. UConn Health only accepts bid responses that are emailed directly to the Buyer per their instructions. Responses must be received by the Buyer via email prior to the deadline.

(ii) Bid responses won’t be accepted unless all sections of the bid template are completed in their entirety.

Don’t leave any section blank.

(iii) References are required – we review the names of the references as part of the bid evaluation. UConn Health will only contact references for the supplier(s) that the selection committee is interested in.

(iv) All forms must be signed and dated.

(v) Don’t add or change language on any of the bid forms or compliance documents. The only place where redlining is allowed is in the standard contract in the bid package, and UConn Health is not obligated to accept any requested changes to contract language.

(vi) UConn Health is a State of Connecticut agency – requests to keep bid responses confidential will be rejected.

(vii) It is not acceptable to list UConn Health as a reference under section 3: Proposers References. We are looking for three professional references to contact for performance and other bid scope related questions the selection committee may have.

By submitting a bid in response to this ITB, the Proposer represents that it has satisfied and informed itself, from its own investigation and inspection, about all the requirements of this ITB, and all service location and site conditions.

UCH reserves the right to take whatever actions are deemed necessary, in UCH’s sole opinion, to determine the ability of the Proposer to provide the expected goods or services. UCH also reserves the right to reject any bid if the evidence submitted by, or investigation of, such Proposer fails to satisfy UCH, in its sole opinion, that said Proposer is properly qualified to carry out the obligations specified herein. Yes/No (Dropdown) 1. PREBID CONFERENCE; PROPOSER RESPONSIBILITY TO INVESTIGATE AND INSPECT: A Pre-Bid Conference has not been scheduled for this bidding opportunity. Contractors will be expected to personally inspect the Kane Street campus to familiarize themselves with the grounds and service areas referenced in this ITB. All questions must also be submitted in writing to UCH Procurement, Attention: Margaret Roy by email (mroy@uchc.edu) by the deadline for questions for this ITB. No information communicated verbally shall be effective unless confirmed by a written addendum to this bid, issued by the Procurement Department. Each Proposer is responsible for conducting any physical site inspections that they deem necessary in order to provide a complete and accurate response to this ITB, including, but not limited to, inspection of the location specified in this ITB to verify existing materials, operational dimensions, conditions and scope of the services described. Claims for allowances due to a Proposer's error or failure to acquaint itself with the site shall not be recognized.

By submitting a bid in response to this ITB, the Proposer represents that it has satisfied and informed itself, from its own investigation and inspection, about all the requirements of this ITB, and all service location and site conditions.

UCH reserves the right to take whatever actions are deemed necessary, in UCH’s sole opinion, to determine the ability of the Proposer to provide the expected goods or services. UCH also reserves the right to reject any bid if the evidence submitted by, or investigation of, such Proposer fails to satisfy UCH, in its sole opinion, that said Proposer is properly qualified to carry out the obligations specified herein.

References must be able to comment on the Proposer’s capability to meet UConn Health's needs as described in this RFP; specifically, the quality of the Proposer's goods/services, the level of customer service, and the ability to handle the type and volume of business described in this RFP. The contact person for each reference must be an individual familiar with the Proposer and its day-to-day performance.

Proposers are strongly encouraged to call or write their references to ensure the accuracy of their contact information and their willingness and capability to be references. Each Proposer must provide the information requested below regarding the Proposer's current and previous clients. If the Proposer was awarded a State of Connecticut contract within the last three (3) years, the Proposer must include a State of Connecticut reference.

References must be able to comment on the Proposer’s capability to meet UConn Health's needs as described in this RFP; specifically, the quality of the Proposer's goods/services, the level of customer service, and the ability to handle the type and volume of business described in this RFP. The contact person for each reference must be an individual familiar with the Proposer and its day-to-day performance.

Proposers are strongly encouraged to call or write their references to ensure the accuracy of their contact information and their willingness and capability to be references.

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SAMPLE INVOICE