(U)_Draft_PWS_AIT_Consulting_Services.docx

UNCLASSIFIED

AIT Consulting Services PWS Solicitation HM0476-24-R-XXXX

National Geospatial-Intelligence Agency (NGA)

(U)Acquisition & Information Technology (AIT) Consulting Services

(U) Draft Performance Work Statement (PWS)

1.0 (U) INTRODUCTION

(U) The National Geospatial-Intelligence Agency (NGA) provides timely, relevant, and accurate Geospatial-Intelligence (GEOINT) to the Intelligence Community (IC), Department of Defense (DoD), and other Federal and State Agencies in support of National Security. NGA is seeking to implement the Program Executive Office (PEO) construct to improve transparency, increase consistency, clarify authorities, drive accountability in acquisition management, and transform Acquisition Governance across the Agency. Implementation of the PEO Construct will be a collaborative effort over the next 24 months to achieve full operational capability (FOC) by Q1 FY26.

1.1 (U) BACKGROUND

(U) A PEO is the main entity responsible for the cost, schedule, and performance in a DoD Acquisition program. A PEO may be responsible for Program Management (PM) of a specific program (e.g., the Joint Strike Fighter), or for an entire group of similar programs. NGA is adapting a PEO Construct and governance to improve Acquisition rigor across the Agency. The goal is to improve transparency, consistency, clarify authorities, and drive accountability in financial management at NGA. The objective of the PEO construct is to:

• Give the Agency an authoritative inventory of programs

• Establish a clear acquisition governance structure

• Centralize the oversight of program activities

• Establish standardization, common lexicon, and business processes for acquisitions across the Agency

• Accelerate GEOINT technology acquisitions and integration (horizontal/vertical integration across programs)

1.2 (U) SCOPE

(U) NGA is committed to reshaping the acquisition environment to foster transparency and to implement processes that are repeatable, efficient, technology-enabled, and value-added which result in strategic high return-on-investment and desired mission outcomes. The NGA’s Component Acquisition Executive (CAE) has provided direction to implement the PEO construct with the initial PEO design to include PEO-Technology and PEO-Services.

(U) The Open IT Solutions Office (TEI) falls under PEO – Technology as the Procurement Program Management Office (PMO) delivering Mission Execution aspects of the PEO construct by providing a cross-agency IT solution for IT Infrastructure and Information Assurance. TEI supports the endeavor of implementing the PEO organizational design. To that end, the Director of TEI, requires executive and specialized consulting services to assist with developing the common framework and implementation of the PEO construct for the existing and future programs within the TEI organization.

(U) TEI requires expert consulting services to support the PEO Strategic plan. The consultants will perform tasks as requested to support the D/TEI. The resources summary is as follows:

REQUIRED

WORK LOCATION

POSITION DESCRIPTION

PWS SECTION

NUMBER OF POSITIONS (FTE)

1.2.1 .25

1.2.2 .25

1.2.3 .25

1.2.4 .50

1.2.5 .50

TOTAL

1.75

The contractor’s selected personnel shall have the following expertise/experience/capabilities:

1.2.1 (U) Senior Executive Consultant

(U) Contractor shall provide senior executive consultant services to analyze, design, and advise on the implementation of a PEO organizational structure. Senior executive consultant should demonstrate strategic knowledge of: Department of Defense (DoD) and Intelligence Community (IC) functions, missions, and organizational structure; enterprise IT and cybersecurity capabilities; strategy development; industry trends; collaborative leadership and mission focused approaches.

(U) Contractor shall analyze current TEI organizational structure; collaborate with senior leadership and program management offices for strategy development; provide recommendations for TEI implementation of PEO organizational structure.

(U) Contractor shall have the following experience: senior executive experience in the DOD and/or IC organization; strong understanding of enterprise IT and cybersecurity capabilities.

1.2.2 (U) Senior Acquisition Consultant

(U) Contractor shall provide senior acquisition consultant services to analyze, design, and advise on the implementation of a PEO organizational structure. Senior acquisition consultant should demonstrate strategic knowledge of: DOD and IC executive acquisition requirements; acquisition approaches and pathways for Defense programs; current statutory, regulatory, and policy governing the acquisitions process.

(U) Contractor shall analyze current TEI organizational structure; collaborate with senior leadership and program management offices for acquisition strategy development; produce documented recommendations for TEI implementation of PEO organizational structure; advise on the development of acquisition documents including Initial Capabilities Document, Capability Development Document, Acquisition Strategy, Acquisition Program Baseline, Program Management Plan, Acquisition Decision Memorandum, Affordability Estimate, Analysis of Alternatives, and Cost Analysis and Requirements Description.

(U) Contractor shall have the following experience: senior acquisition experience in an acquisition program office, PEO, or DOD acquisition command; in-depth understanding of Urgent Capability, Middle Tier, and Software acquisition pathways, or Defense Business Systems; and risk mitigation.

1.2.3 (U) Senior IT Consultant

(U) Contractor shall provide senior IT consultant services to assess critical capability gaps, provide technical solutions, and advise on capability implementation. Senior IT consultant should demonstrate strategic knowledge of: DOD and IC enterprise IT infrastructure and capabilities; multi-cloud architecture; commercial transport architecture; Commercial Solutions for Classified (CSfC) and grey architecture; cybersecurity; machine learning and artificial intelligence.

(U) Contractor shall analyze current TEI organizational structure; collaborate with senior leadership and program management offices for IT acquisition strategy development; facilitate DOD / IC / Industry engagements as required; advise on the adoption of future technology and architectural advancements to support architectural strategy, technology migration, integration and evolution; produce recommendation reports, analysis of alternatives, and gap analysis of any tools and technology that can aid TEI mission; identify technology insertion points and capability road-mapping; advise capability initiatives and piloting.

(U) Contractor shall have the following experience: senior IT experience in DOD and/or IC; in-depth understanding of emerging technology; designing and developing architecture solutions for complex applications and IT systems; analyzing user requirements, procedures, and problems to automate or improve existing systems.

1.2.4 (U) Strategic Resourcing Consultant

(U) Contractor shall provide strategic resourcing consultant services to assess critical gaps in current operating model, provide business model recommendations, and advise on the implementation of new approaches. Strategic resourcing consultant should demonstrate exceptional knowledge of: DOD and IC resourcing processes; optimizing fiscal efficiency of DOD and IC organizations; developing business strategies that align with strategic goals; strong understanding of current contract vehicles that exist within the DOD and IC.

(U) Contractor shall analyze current TEI organizational structure; collaborate with senior leadership and program management offices for strategic resourcing development; advise on the adoption of future models and approaches; produce recommendation reports, analysis of alternatives, and gap analysis to enable TEI strategic goals; identify model transition points through strategy road-mapping; advise “price to win” planning and messaging.

(U) Contractor shall have the following experience: DOD or IC strategic resourcing experience; in-depth understanding of business models and contract vehicles; designing and developing business strategies for complex organizations; analyzing requirements, procedures, and problems to inform alternative approaches.

1.2.5 (U) Technical Writing Consultant

(U) Contractor shall provide technical writing consultant services to assist with the development of acquisition, contractual, and strategic documentation creation. Technical writing consultant should demonstrate exceptional knowledge of: DOD and IC acquisition and contract documents; strategic planning documentation; authoring or updating technical and programmatic materials; collaborating with other personnel to gather data for various written products.

(U) Contractor shall develop TEI documentation as required including: Initial Capabilities Document, Capability Development Document, Acquisition Strategy, Acquisition Program Baseline, Program Management Plan, Acquisition Decision Memorandum, Affordability Estimate, Analysis of Alternatives, and Cost Analysis and Requirements Description; strategic documentation; technical documentation.

(U) Contractor shall have the following experience: DOD or IC technical writing for acquisition, contracting, comptroller, or program management office; in-depth understanding of acquisition, contract, and strategic documentation; designing and developing written products for complex organizations; analyzing requirements, procedures, and problems to effectively support customers; strong interpersonal skills and the ability to effectively present complex information; exceptional verbal and written communication.

2.0 (U) List of Deliverables

(U) The following deliverables must be provided throughout the task order’s period of performance.

2.1 (U) Contractor will deliver a Kick-off briefing within ten (10) Calendar days of contract award for reviewing customer requirements; the scope of activities and deliverables; the preliminary technical approach; project milestones, and schedules.

3.0 (U) General Provisions

3.1 (U) Period of Performance

(U) The period of performance consists of one (1) base period of twelve (12) months, and a one (1) year option.

3.2 (U) Primary Place of Performance

(U) The primary place of performance for this PWS is the Government site (on-site) located at NGA Washington, Springfield, VA.

3.3 (U) Work Hours

(U) The Contractor will generally work on an ad-hoc basis. tThe Contractor shall be available during the core working hours. The core working hours is defined as from 9:00 a.m. to 2 p.m., local time, Mondays through Fridays, excluding U.S. Federal Holiday observances. Additionally, the Contractor shall also provide for coverage and flexibility outside the core working hours as dictated by mission requirements.

3.4 (U) Telework

(U) Unclassified telework is permitted under this contract unless the Contracting Officer (CO) and/or the Contracting Officer’s Representative (COR) determine that the Contract requirements, including security, cannot be met through unclassified telework. A Government-approved telework plan shall be in place prior to performing telework that shows direct traceability to the PWS duties and tasking. All telework plans must be authorized and therefore shall be submitted in writing to the COR and approved by the CO. Regardless of telework capability, the contractor shall be responsible for performing all classified requirements of the contract.

(U) The Government shall not reimburse the contractor for telework costs including, but not limited to: internet service, telephone service, or hardware. All work hours shall be billed at the negotiated rate for the position. Premium rates will not be allowed unless specifically requested, proposed and awarded at the time of contract award. Telework shall be performed on the NGA SBU via PKI (CAC-enabled) credentials. The contractor shall maintain adherence to proper Security classification rules and standards while operating in a telework environment.

4.0 TRAVEL & OTHER DIRECT COSTS (ODCs)

a. Travel Authorization Request identifier, name and date of Government requestor of contractor travel.

b. Name(s) of individual(s) traveling.

c. Date(s) of travel.

d. Per Diem rate used, if required.

e. Transportation costs, if required (rental car, air fare, etc.)

f. Total estimated costs.

g. Reason for travel.

5.2 Hardware: Hardware will be provided by the Government. For Contractors located at the Contractor-provided site (on-site), this includes access to Sensitive but Unclassified (SBU), Secret Network (SECNET) and COE Network.

5.3 The Government will provide mobility devices as required.

6.0 SECURITY

6.1 (U) Facilities

6.1.1 (U) No SCIF is required in support of this PWS. However, if one becomes necessary, it shall be cleared in accordance with Defense Department (DD) Form 254, accredited and available during contract performance. The Contractor shall ensure Top Secret/ Sensitive Compartmented Information (TS/SCI) and unclassified network communications infrastructure are in place within their SCIF(s) to enable certification of video, voice, and data access to perform under this contract. The Contractor shall have contingency operations and disaster recovery plans for these facilities, to include any government data being developed or maintained.

6.2 (U) Security Level

6.2.1 (U) The work to be performed under this contract, as delineated in DD Form 254, involves access to the handling of classified material up to and including the TS/SCI level. The Contractor shall adhere to the requirements of Department of Defense (DoD), IC, and NGA security policies for the protection of NGA sensitive, collateral and SCI information. The Contractor shall (1) be responsible for all security aspects of the work performed under this contract and (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (DoD Directive 5220.22-M).

6.3 (U) Security Clearance

6.3.1 (U) All contractor personnel shall possess security clearances appropriate for the position(s) being fulfilled. All Contractor personnel that are uncleared are only permitted to be located at off-site locations in the Washington Metro Area (WMA) or NCW area, and can only access Unclassified information/material or identified as “For Official Use Only”. All Contractor personnel that are uncleared shall have no access to classified materials, networks or facilities.

6.3.2 (U) All Contractor personnel are required to have active TS/SCI clearance for access to NGA facilities, when performing duties within classified environments, and for access to NGA computer systems. Contractors are subject to a Counterintelligence Polygraph as requested by the Government. All Contractor personnel clearances shall be verifiable in the Joint Personnel Adjudication System (JPAS) at the required level before individuals begin work on the AIT Support contract. NGA will sponsor security clearances, NGA badges and Common Access Cards (CAC) for required program personnel.

6.3.3 (U) All Contractors must abide by the DD Form 254, Contract Security Classification Specification; the Intelligence Oversight rules as established in paragraph 6(f) in NGA Instruction (NI) 8900.4R6, Intelligence Oversight Compliance and Awareness Program; and applicable security policies and regulations.

6.3.4 (U) The Contractor shall portion mark all classified reports and briefing in accordance with the information.

6.3.5 (U) The Contractor shall inform the Government when personnel no longer support the contract within 3 working days. If the Contractor debriefs the employee, the Contractor shall send a copy of the debriefing statement, plus any Government items (i.e., NGA Badge, CAC, Courier Card, parking hangtags, etc.) to the NGA Workforce Support Center within 5 days of the employee leaving the contract.

6.4 (U) Network Security

6.4.1 (U) The Contractor shall adhere to DoD, IC, and NGA security policies and procedures regarding use of unclassified, secret, and TS networks. All Geospatial Information Systems in the Federal Enterprise Architecture must follow federal regulations and guidance mandates for Information Systems Security including Office of Management and Budget (OMB) Circular No. A-130 Appendix III, National Institute of Standards and Technology Special Pub 800-53, and IC Directive (ICD) 503. The Government will actively test the operational security of the enterprise without prior notice.

6.5 (U) Identification of Contractor Employees

6.5.1 (U) All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel will be required to obtain and wear badges in the performance of these services.

6.6 (U) Physical Security

6.6.1 (U) The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

6.7 (U) Quality Assurance and Surveillance

6.7.1 (U) The Quality Assurance Surveillance Plan (QASP) sets forth the procedures and guidelines the Government will use to ensure the required performance requirements standards and their respective acceptable quality levels detailed in the Performance Requirements Summary (PRS) of the PWS are achieved by the Contractor. This QASP is based on the premise that the Contractor, not the Government, is responsible for management and the quality control/quality assurance actions to successfully meet the terms of the contract.

6.7.2 (U) The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the Contractor is meeting the performance requirements standards and acceptable quality levels identified in the PRS and the Contractor’s Quality Control Plan (QCP), and ensures the Government pays only for the level of services received.

6.8 Administrative Authority

6.8.1 (U) Only the CO has the authority to authorize deviations from the terms and conditions of this contract, including deviations from the specifications and requirements stated herein. In the event the Contractor does deviate, without specific signed written guidance from the CO, such deviation shall be at the risk of, and any costs related thereto shall be borne by, the Contractor.

6.9 Contracting Officer’s Representative (COR)

6.9.1 (U) The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor the Contractor's performance and notify both the CO and Contractor of any deficiencies; coordinate availability of GFP; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

6.10 Post Award Orientation

6.10.1 (U) The Contractor shall participate in all post award orientation activities convened by the contracting activity or contract administration office in accordance with FAR Part 42.5.

6.11 Contract Funds Status Report (CFSR)

6.11.1 (U) The Contractor shall submit CFSRs that provide for each appropriation type. The CFSR reporting elements shall be by Contract Line Item Number (CLIN) / Sub-CLIN Levels. (CDRL A002)

7.0 CONTRACT DATA REQUIREMENTS LIST (CDRL)

7.1 (U) The Contract Data Requirements List (CDRL) for the AIT Support contract are listed in the table below. The Contractor shall maintain the CDRL list and deliverables for the contract. All deliverables produced by the Contractor during the ordering and performance period of the contract or will become Government property and may be used and reproduced without restriction, except as otherwise provided in DFARS 252.227-7013 and 252.227-7014. CDRLs should be the initial, draft, and final submissions with updates as necessary.

Table 1: CDRL REQUIREMENTS

contractor Defined, Government Approved

Government Defined

Reports, Briefings, Evaluations, Technical Assignments, Minutes, White Papers Etc.

contractor Defined, Government Approved

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The Government will evaluate the Contractor’s quality level of performance under the contract in accordance with the following PRS provided; all of the performance standards and acceptable quality measures (AQLs) in the PRS apply to the contract.

The Government can deduct from a contractor’s payment an amount equal to the services not provided in accordance with the performance standards and AQLs documented in the PRS, as well as document results in poor performance assessments.

Table 2: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

1.

Adheres to all requisite security measures and guidelines. Government notified immediately of all security violations.

3.

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