U_AMIM-PWS_Annex-D_Bridge Operations and Maintenance_03Mar2025.pdf

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Rock Island Arsenal: Base Operations and Maintenance PWS Annex D: Service 501 Bridges Operations and Maintenance

Annex D

Bridges - Operations and Maintenance

Rock Island Arsenal, Illinois

March 2025 ii

Table of Contents

1.0 General Information

1.1 Description

1.2 Personnel Qualifications and Requirements

1.2.1 Minimum Personnel Qualifications

1.2.2 Personnel Requirements

2.0 Description of Services

2.1 General Scope, Swing Span Bridge Operations and Preventative Maintenance. 4

2.2 Specific Operational Tasks

2.2.1 Navigation Season Requirements

2.2.2 Bridge Turning Operations

2.2.3 Bridge to River Traffic Signals

2.2.4 Turning Operations Timing

2.2.5 Rush Hour Operations

2.2.6 Emergency Bridge Operations

2.2.7 Excessive Wind Operations

2.2.8 Power Failure

2.3 Specific Preventive Maintenance Services

2.3.1 Maintenance Tasks

2.3.2 Cyclic Preventative Maintenance

2.3.3 Bridge Locking/Unlocking

2.3.4 Semi-Annual and Annual Maintenance

2.4 Preventative Maintenance for All Bridge Surfaces

2.4.1 Bridge Cleaning

2.4.2 Deck Drain Cleaning

2.4.3 Bridge Sealing

2.5 Repairs

2.5.1 Emergency Repairs

2.5.2 Non-Emergency Repairs

3.0 Work Capability Levels- N/A

4.0 Reporting Requirements

5.0 References

5.1 Technical Exhibits

5.2 Regulatory Guidance

1.0 General Information

1.1 Description.

The Contractor shall operate and maintain the Rock Island Arsenal (RIA) Bridges, to include the Moline Bridge (Structure 48), the Rock Island Viaduct (structure 275), RIA Viaduct Pedestrian Bridge (structure 276) and the Government Swing Span Bridge, (Structure 320).

The swing span bridge is a unique bridge built in 1896 and connects the west end of the Arsenal Island with Davenport, Iowa. This bridge is listed on the National Register of Historic Places as a contributing element of the Rock Island Arsenal Historic District.

Modifications to the bridge's appearance or functionality must be approved by the KO/COR prior to implementation in order to conduct consultation in accordance with (IAW) 36 Code of Federal Regulations (CFR) Part 800. The swing-span bridge is used by automobile, pedestrian, and railroad traffic and is opened and closed to allow river traffic to pass. There are communication and high voltage electrical distribution lines extending the length of the bridge. A list of the major components related to the swing-span portion of the Government Swing Span Bridge is included in Technical Exhibit, TE D.1 Major Components of the Government Bridge System.

1.2 Personnel Qualifications and Requirements.

1.2.1 Minimum Personnel Qualifications.

The minimum personnel qualifications for the Government Swing Span Bridge operations and maintenance are strictly described below due to the complex nature of the requirement and to ensure the safety of personnel and property. Personnel shall adhere to Federal Railroad Administration (FRA) regulations and Coast Guard regulations as applied to railroad operations personnel and personnel involved in river navigation operations.

1.2.1.1 Grounds Person.

A swing bridge grounds person typically assists with bridge openings by observing the bridge's movement, communicating with marine traffic and/or monitoring controls. Grounds persons may be required to perform various routine maintenance tasks (i.e. lubricating moving parts, cleaning debris, painting, and conducting minor repairs to ensure the bridge operates smoothly). Grounds persons may be used to maintain the grounds around the bridge ensuring the area is clean and safe for pedestrians, automobile, train, and boats traffic. Grounds personnel shall possess general mechanical aptitude and the ability to complete entry level mechanical maintenance activities.

1.2.1.2 Intermediate Bridge Operator.

Where formal swing span bridge operations training is not available the Intermediate Bridge Operator position is used to apprentice personnel for bridge operations positions which require increased experience in swing span bridge operations. Requests for individuals to become Intermediate Bridge operators shall be submitted in writing to the KO and COR prior to commencement Intermediate Bridge Operator duties. Intermediate Bridge Operators shall meet the following requirements:

a. Intermediate Bridge Operators shall have completed a formal swing span bridge operations training or have worked (at a minimum) two (2) years as a Grounds Person.

b. Intermediate Bridge Operators shall then be instructed and supervised by the Bridge Foreman or other Bridge Operators for (at a minimum) another two (2) years on bridge turning operations at the Rock Island Arsenal. Instruction shall include training the prospective operator on the specific requirements and responsibilities of the bridge operator position including

• Government Bridge operational procedures, rules, regulations, and laws all emergency backup equipment and procedures.

• Rules of Coast Guard, Lock and Dam, and Railroad communications.

• Railroad manual rail interlocking rules.

• All emergency back-up procedures, operations and equipment.

• Bridge Operator Maintenance Requirements and Annual Operator Requirements.

c. Intermediate Bridge Operators shall complete a minimum of 250 assisted supervised bridge turns before being allowed to operate the bridge unassisted.

d. Intermediate Bridge Operators demonstrate their aptitude by completing 250 accident-free unassisted bridge turns and have secured the recommendation of the Bridge Forman before being considered a qualified applicant for Bridge Operator.

1.2.1.3 Bridge Operator.

The operation of the swing-span bridge is a critical function for the RIA. Bridge Operator errors could result in multi-million-dollar losses to the government and/or loss of life. To ensure that suitable emphasis is placed on the responsible and conscientious operation of the swing-span bridge, all Bridge Operators and the Bridge Foreman must be determined to be qualified by the COR to be Government Bridge Operators. Requests for individuals to become Government Bridge operators shall be submitted in writing to the KO and COR prior to commencement Bridge Operator duties.

Qualified Bridge Operators must have:

a. Completed a certified Swing Span Bridge Training Program and have a minimum of 4 years of swing span bridge operating experience or have completed the process outlined in sections 1.2.1.1 and 1.2.1.2 above.

b. Demonstrated and applied knowledge of all aspects of swing-span operational procedures, rules, regulations, and laws.

c. Demonstrated and applied knowledge of marine and radio communication rules and rail manual interlocking rules.

d. Demonstrated and applied knowledge of the duties of the Grounds Person.

e. Demonstrated and applied knowledge of all emergency backup procedures, operations and equipment.

f. Demonstrated and applied experience in operator maintenance requirements and annual operator requirements.

1.2.1.4 Bridge Foreman.

The Government Swing Span Bridge Foreman shall have met all the requirements of a Qualified Bridge Operator and described in section 1.2.1.3 above and have at least five

(5) years of experience as a full-time bridge operator on the Government Swing Span Bridge or similar swing-span bridge. The Bridge Foreman shall have documented experience in management of operations and maintenance requirements.

1.2.2 Personnel Requirements.

1.2.2.1 Drug and Alcohol Testing of Personnel.

The Contractor’s drug and alcohol policy (Deliverable A.10) shall specifically address all Federal Railroad Administration requirements applied to Government Swing Span Bridge personnel as follows:

a. All Bridge Personnel shall be subject to unannounced on-site random drug and alcohol testing.

b. All Bridge Personnel will be included in the same test pool as local operating railroad personnel.

c. Employees who fail the test shall be removed from service IAW applicable laws and regulations.

For information on FRA Drug and Alcohol policies see:

https://railroads.dot.gov/divisions/drug-and-alcohol/drug-and-alcohol-overview, Part 219 - Control of Alcohol and Drug Abuse https://railroads.dot.gov/divisions/drug-and-alcohol/drug-and-alcohol-overview https://railroads.dot.gov/divisions/drug-and-alcohol/drug-and-alcohol-overview

1.2.2.2 Physical/Medical Requirements of Personnel.

The Contractor shall ensure that all Government Swing Span Bridge personnel receive a physical evaluation prior to assumption of bridge operations and every 24 months thereafter. These physical evaluations shall be performed by a qualified physician and certify that the employee’s general health, vision and hearing are sufficient to allow the employee to provide safe bridge operation as well as emergency operation measures as required.

1.2.2.3 Personnel Approval.

The Contractor shall provide a list of the personnel serving in the capacities listed above no later than 30 days after Contract Award. The Contracting Officer/Contracting Officer Representative (KO/COR) shall approve this list within five (5) business days. The KO/ COR certification approval maybe revoked for Contractor employee negligence, unsafe bridge operation, falsification of records, employee health issues or actions which the Government determines to represent a liability or threat to public safety. In the event the Government determines an operator as no longer qualified for duty due to the aforementioned reasons, the Contractor remains responsible for fulfilling the tasks outlined in the PWS and any costs associated the Contractor incurs due to the revocation, including but not limited to overtime costs, new employee hiring costs or training costs shall be the responsibility of the Contractor.

1.2.2.4 Personnel Restrictive Working Hours.

The Contractor shall not work a Bridge Operator for more than nine (9) hours in any consecutive 24-hour period. The Contractor shall schedule Bridge Operators with a minimum of 15 hours of rest prior to the scheduled start time except in time of emergencies as defined by FRA statutes. If Contractor personnel violate this rule the Contractor shall immediately notify the FRA, the KO and COR IAW Section 4.0 Reporting Requirements.

2.0 Description of Services.

2.1 General Scope, Swing Span Bridge Operations and Preventative Maintenance.

The Contractor shall operate the swing-span 24 hours a day, seven (7) days per week, during the Mississippi River navigation season. The Operation of the Government Swing Span Bridge requires adherence to Coast Guard Navigation regulations, FRA regulations and coordination with the U.S. Army Corps of Engineers Lock and Dam 15.

The regulatory guidance from the agencies above affects bridge operator work hours, timekeeping requirements, radio use rules and drug and alcohol policy. The Contractor shall maintain the Government Bridge, Structure 320 as specified in Section 2.3. The Contractor shall prepare and submit an Operating Plan for Swing Span Bridge (Deliverable D.1 Swing Span Bridge Operating Plan) no later than 30 days after contract award. The Contractor shall include in the plan all information necessary to complete the Scope and Specific Operations Tasks as described in this part.

2.2 Specific Operational Tasks.

2.2.1 Navigation Season Requirements.

The Contractor shall staff and operate the Government Swing Span Bridge 24 hours per day during the navigation season. The actual navigation season for bridge operations will be determined by a combination of the United States (U.S.) Coast Guard and Corps of Engineers Lock and Dam #15 guidance. The KO or COR will give final approval of a date for navigation season shutdown. Navigation shutdown shall result in only local navigation traffic and limited hours of operation for Lock and Dam #15.

The Contractor shall assume turning operation requirements for the bridge based on navigation season shutdown lasting on average 75 calendar days each year. The navigation season shutdown typically begins in December and ends in March. The navigation season shutdown time period does not include time required to lock and unlock the bridge and conduct shutdown/start-up maintenance. Details for the procedure to lock and unlock the bridge are included in Technical Exhibit, TE D.2 Bridge Operating Procedures.

The Contractor shall plan to staff the bridge for only first shift (matching the Lock and Dam operation times) during navigation season shutdown. Requirements for turning the bridge outside of first shift shall be coordinated with the COR and an Operational Work Order (OWO) will be issued to support any additional labor/overtime requirements.

The Contractor shall maintain daily logs of bridge operations (Deliverable D.2 Bridge Daily Log). The log shall include: date, operator information, rail traffic including time, direction of travel and number of engines and cars, river traffic including tow boat name, number of barges, direction of travel, open and closed times, river gauge at mid shift for each shift, air temperature at mid shift for each shift and notation for any out of the ordinary activity including time and description. The log shall be maintained and available for Government review for the life of the Contract.

The Contractor shall submit monthly a summary of the river and rail traffic information recorded in the daily log (Deliverable D.3 Monthly River Rail Traffic Report). This report shall be due by the fifth (5th) business day of the month.

2.2.2 Bridge Turning Operations.

The Contractor shall have a Bridge Operator in the bridge control tower at all times during bridge turning operations. Details for a normal procedure for turning the bridge are included in TE D.2 Bridge Operating Procedures. During the turning operations, the Bridge Operator in the control tower and the Grounds Person shall have a means of communication. The Grounds Person shall monitor the bridge turning mechanisms during turning operations. The Bridge Operator shall turn the swing-span only when it has been determined that there is sufficient clearance between the bridge and the top of a vessel.

Bridge Operators shall be required to fill out time sheets daily to ensure operators are meeting FRA regulations. The Contractor shall develop the form and submit to the COR for approval. The Contractor shall maintain time sheets for Bridge Operators for the current month plus the previous 24 months for Government review. A summary of the daily sheets shall be submitted monthly to the COR via the share point file site (Deliverable D.4 Bridge Operator Time Sheets).

The Contractor shall submit a report to the KO and COR any time a Bridge Operator works a longer than allowed shift or does not receive the mandated rest period (Deliverable D.5 Extended Hours of Service Report). The report shall detail the amount of time the employee was on duty and the circumstances surrounding the incident. This report shall be due within two (2) business days after the statute violation occurred.

2.2.3 Bridge to River Traffic Signals.

The Bridge Operator will be signaled by one of the following means when a vessel is ready to pass:

a. Lock 15 sounds a whistle indicating locks are ready to allow entrance or exit of vessel.

b. Lock 15 calls Bridge Operator by 2-way radio.

c. Vessel operator calls Bridge Operator by 2-way radio, or signals by whistle.

The Bridge Operator shall respond to signal(s) to open the swing-span so as not to delay river traffic.

2.2.4 Turning Operations Timing.

The Bridge Operator shall open the swing-span promptly and leave it open just long enough to allow the vessel to pass. During a double-locking, the Bridge Operator shall close the swing-span while the first half of a barge tow is being locked through. The Bridge Operator shall control bridge swing-span open time to ensure that the average monthly open time does not exceed 13 minutes per opening, and that not more than 5% of all monthly turns exceed 30 minutes per opening. The Contractor’s operation of the bridge shall at no time unnecessarily delay vehicle traffic.

2.2.5 Rush Hour Operations.

During RIA traffic rush hours, currently 0530 to 0800 and 1430 to 1700, the Bridge Operator shall request boat operators to wait for passage. The Contractor has an obligation to RIA employees to minimize open time during rush hours. If the boat operator insists the swing-span be opened, the Bridge Operator shall open the swing-span and so note on the daily traffic record (See section 2.2.1 Navigation Season Requirements). River traffic has right-of-way over vehicular or rail bridge traffic.

2.2.6 Emergency Bridge Operations.

Bridge Operators shall be observant of potential emergency situations involving the swing-span operation, the Government Swing Span Bridge, and the Mississippi River.

The Contractor shall immediately report any emergency situations, and/or operating problems to the COR. The Contractor shall immediately notify the RIA Police Department of any automobile accidents and/or emergency situations and then notify the COR. RIA Police Dispatch phone number is 309-782-6116. In the case of runaway barges upstream of the Government Swing Span Bridge, Bridge Operators shall immediately notify the Lock and Dam 15 operators and then the RIA Police Department and COR.

2.2.7 Excessive Wind Operations.

For safety reasons, the Contractor shall not operate the swing-span whenever the prevailing wind velocity exceeds 35 Miles per Hour (MPH). On these occasions, the Contractor shall notify the COR immediately at time of bridge shut-down, and again at the time of swing-span reactivation.

2.2.8 Power Failure.

If an electrical outage occurs, the Contractor shall connect alternate power from the Lock and Dam #15 power source within one (1) hour. The Contractor shall coordinate the electrical change-over with Lock and Dam #15 personnel. The instructions for this procedure shall be posted in the bridge control tower and are provided in TE D.2 Bridge Operations Procedures. The Contractor shall notify the COR of a power outage within 30 minutes of its occurrence and shall again notify the COR when the swing-span is operational under alternate power. The Contractor shall reconnect to the main power supply, when it is restored, and notify the COR when the swing-span is again operational under normal power.

2.3 Specific Preventive Maintenance Services.

2.3.1 Maintenance Tasks.

The Contractor shall use licensed journeyman crafts persons or manufacturer certified crafts persons to conduct maintenance tasks as required. All bridge equipment shall be maintained IAW manufacturer’s recommendations. This includes but is not limited to items such as video equipment, audio equipment, gate operating equipment, variable frequency drives, programmable logic controllers, etc. Components without manufacture O&M documentation shall be maintained and calibrated as specified in Technical Exhibit, TE D.3 Bridge Maintenance Procedures. Bridge PM requirements shall be incorporated in Deliverables A.11 Preventative Maintenance Plan, Interim Preventative Maintenance Plan, A.13 Weekly PM Planning Schedule.

2.3.2 Cyclic Preventative Maintenance.

The Contractor is responsible for performing all preventative maintenance tasks detailed in TE D.3 Bridge Maintenance Procedures. TE D.3 details daily, weekly, monthly, semi-annual and annual preventative maintenance requirements.

2.3.3 Bridge Locking/Unlocking.

The Contractor shall perform bridge locking and unlocking in coordination with the local operating railroad. The Contractor shall notify the COR each time the bridge is locked or unlocked.

The Contractor shall conduct bridge locking procedures as detailed in TE D.2 Bridge Operating Procedures. Bridge locking and unlocking occurs both during navigation season and during navigation season shutdown as required. This procedure shall be completed prior to conducting semi-annual and annual maintenance. All exterior mechanical equipment shall be sprayed with a petroleum-based preservative to prevent corrosion after locking the bridge.

The Contractor shall conduct bridge unlocking procedures as part of the navigation season startup and navigation season shutdown requirements (reference TE 10.3 Bridge Maintenance Procedures). All equipment and machinery shall be cleaned of preservatives and greased or oiled as appropriate prior to being placed in service.

Anytime the bridge is unlocked, the bridge shall be manned.

2.3.4 Semi-Annual and Annual Maintenance.

The Contractor shall perform semi-annual and annual maintenance as required in TE

10.3 Bridge Maintenance Procedures. The Contractor shall perform these maintenance requirements during navigation season shutdown unless otherwise noted. The Government will typically schedule significant repair activities to coincide with navigation season shutdown to limit impacts to navigation. The U.S. Coast Guard requires the bridge to be operational within six (6) hours of notification during navigation season shutdown, unless extraordinary maintenance and repair conditions exist.

2.4 Preventative Maintenance for all Bridge Surfaces.

The Contractor shall conduct bridge surface maintenance for all vehicular bridges (Structures 48, 275, 276 and 320). The Contractor shall maintain the free flow of traffic, (even during one (1) lane bridge closures), using appropriate traffic control methods and devices. The Contractor shall schedule surface maintenance after normal duty hours or on weekends to minimize disruption of normal RIA traffic flow patterns. The Contractor shall coordinate with and request the approval of the COR at least 15 business days in advance of any detours or potential disruption of traffic flow patterns.

2.4.1 Bridge Cleaning.

The Contractor shall clean the Rock Island Viaduct, (Structure 275), viaduct bike path and the Government Bridge (Structure 320) and the Moline Bridge (Structure 48) annually in April or May and IAW TE D.3 Bridge Maintenance Procedures and TE D.4 Bridge Cleaning and Sealing.

2.4.2 Deck Drain Cleaning.

The Contractor shall clean bridge deck drains with water under pressure, (not less than 100 psi), on the Rock Island Viaduct and the Government Bridge quarterly, (January, April, July, October). The Contractor shall clean the deck drains on the Moline Bridge (Structure 48) annually (October). Deck drains shall be flushed with water under pressure, (not less than 100 psi). The Contractor shall submit the closer request and cleaning method to the COR for approval 30 days prior to planned use via email (Deliverable D.6 Bridge Closure Request).

2.4.3 Bridge Sealing.

The Contractor shall seal the bridge surfaces (to include paved road, deck, walk, and parapet) of the Rock Island Viaduct, the Government Bridge swing-span and Structure 48 annually April or May IAW TE D.4 Bridge Cleaning and Sealing. Bridges shall be cleaned prior to being sealed. Sealant shall be dry before traffic is allowed on the bridge surfaces. The Contractor shall submit the closer request to the COR for approval 30 days prior to planned maintenance via email (Deliverable D.6 Bridge Closure Request).

2.5 Repairs.

Repairs not associated with required preventative maintenance tasks listed in Sections

2.3 and 2.4 shall be conducted by DMO, OWO, PWO or separate contract. Repairs shall be categorized as emergency or non-emergency as defined below and coordinated accordingly.

2.5.1 Emergency Repairs.

Emergency repairs are defined as any repairs necessary to prevent or fix a problem that would disrupt the bridge's normal operation for river navigation, vehicular traffic, or rail traffic or a repair required to address an immediate safety hazard. The Contractor shall be responsible, in coordination with the COR, to notify the U.S. Coast Guard and local operating railroad of the repair necessity, probable length of disruption and upon completion of repairs. Emergency repairs requiring more than six (6) hours will be coordinated by the Government.

2.5.2 Non-Emergency Repairs.

Repairs that do not meet the emergency repair definition in section 2.5.1 are considered non-emergency repair requirements. Non-emergency repairs shall be scheduled after normal duty hours, on weekends or during navigation season shutdown to minimize disruption of river navigation, vehicular traffic and/or rail traffic. The Contractor shall be responsible, in coordination with the COR, to notify the U.S. Coast Guard and local operating railroad of the repair necessity, probable length of disruption and upon completion of repairs. The Contractor shall coordinate with and request the approval of the COR at least 15 business days in advance of any detours or potential disruption of traffic flow patterns as result of non-emergency repairs.

3.0 Work Capability Levels- N/A

4.0 Reporting Requirements

4.1 Swing Span Bridge Operating Plan

4.2 Daily Operating Logs.

4.3 Monthly River Traffic Report.

4.4 Bridge Operator Time Sheets.

4.5 Extended Hours of Service Report.

5.0 References

5.1 Technical Exhibits

a. TE 10.1 Major Components of Government Bridge System

b. TE 10.2 Bridge Operating Procedures (SOP)

c. TE 10.3 Bridge Maintenance Procedures (SOP)

d. TE 10.4 Bridge Cleaning and Sealing

5.2 Regulatory Guidance

a. 40 CFR, Protection of the Environment.

b. 33 CFR Navigation and Navigable Waters, Chapter 1 U.S. Coast Guard, Department of Homeland Security, Subchapter J Bridges, Part 117 Drawbridge Operation Regulations.

c. 33 CFR 117.671 and 117.1103 Drawbridge Operations Regulations Subpart B Specific Requirements, Upper Mississippi River

d. 49 CFR 219, Control of Alcohol and Drug Use

e. 49 CFR 228, Chapter 11, Hours of Service of Railroad Employees

f. Federal Railroad Administration (FRA), Railroad Operating Rules.