TYAD LFA Radome Rental Equipment SOW (DRAFT).pdf

STATEMENT OF WORK (SOW)

Statement of Work

For

Rental Equipment for the

Installation of Large Fixed Antenna (LFA) Radome at Tobyhanna Army Depot

17 Mar 2025

General Information

1. Introduction: This is a requirement to provide Rental Equipment. The Government shall not exercise any supervision or control over the requirement providers performing the purchase order herein. Such requirement providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: The contractor shall provide Rental Equipment described herein this Statement of Work (SOW).

In addition, the contractor shall also provide logistical support, emergency maintenance, equipment scheduling for that rental equipment during the entire duration of this project. Tobyhanna Army Depot (TYAD) has been task with the installation a LFA Radome located on Tobyhanna Army Depot. All work will be performed at and all deliveries will be made to:

Tobyhanna Army Depot

11 Hap Arnold Blvd

ATTN: Christian Moscatelli

Building 72

Tobyhanna, PA 18466

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this SOW. The Contractor shall conduct work in accordance with this SOW and all applicable United States (U.S.), and local laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6.

The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the SOW or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by the

Deliverable List presented in this SOW.

1.3 Objective: Install LFA Radome at Tobyhanna Army Depot. The contractor shall provide rental equipment support for the mission.

1.4 Functional Areas: Not Applicable.

DRAFT

1.5 Period of Performance:

The period of performance for the 80ft articulating aerial lift and 3 each 60ft articulating aerial lifts 8 weeks beginning on 03/17/2025.

1.5.1 Basic Services: The contractor shall provide rental equipment as described below:

1. 80ft articulating aerial lift, diesel engine, for 8 weeks - delivered on 3/17/2025

2. 3- 60ft articulating aerial lifts, diesel engine, for 8 weeks - delivered on 3/17/2025

1.6 Management and Administration:

1.6.1 Phase in/Phase Out Period: Not Applicable

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this SOW and shall provide a Project Manager readily available during normal duty hours. The Project

Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the

Government for performance of all work under the SOW. At the Post Award conference, the Contractor shall submit to the TYAD site lead, in writing, the name, title, office, home and mobile telephone number of the Project Manager

A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the site lead, as required by the site lead, 24 hours a day, 7 days a week during the contract period of performance. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the SOW.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project

Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1700

Monday thru Friday including Federal holidays, but not when the Government facility is closed due to local or national emergencies, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Recognized Holidays: The contractor shall work any of the holidays if it is determined by the TYAD site lead.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.7 Training Holidays: U.S. Army Signal Command has historically granted military personnel Training

Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8 Quality Control: Not Applicable:

1.6.9 Quality Assurance: Inspection and acceptance with be IAW with FAR Clause 52.212-4(a).

1.6.10 Place of Performance: Tobyhanna Army Depot, 11 Hap Arnold Blvd, Bldg 72, Tobyhanna, PA 18466

1.6.11 Type of Contract: The government will award a firm fixed priced service contract.

1.6.12 Security Requirements: Contractor personnel performing work under this contract must have a completed background check prior to start of any work to be performed and must maintain the level of security required for the life of the contract.

1.6.12a: See the separately attached pdf titled “SECOPS Requirements Insert for Contracts 20240715” for the current TYAD Security Requirements. See Part 6, “Applicable Publications”, Section 6.1

1.6.13 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.14 Key Control: Not Applicable:

1.6.15 Special Qualifications: Not Applicable:

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or Contract Officers Representative (COR) in accordance with

Federal Acquisition Regulation Subpart 42.5. The Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the COR will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17 Contracting Officer Representative (COR): Inspection and acceptance will be IAW with FAR Clause

52.212-4(a). The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Key Personnel: The follow personnel are considered key personnel by the government: Tobyhanna Army

Depot on site POC. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this requirement.

1.6.20 Contractor Travel Not Applicable

1.6.21 Other Direct Costs: Not Applicable

1.6.22 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

1.6.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: See the separately attached pdf titled “NON CONSTRUCTION, SUPPLY, OR

TECHNICAL SERVICE UNDER $250K JUNE 2024” for the current TYAD Safety Requirements. See

Part 6, “Applicable Publications”, Section 6.2.

1.6.24.1 Safety Plan and Program: Not Applicable.

1.6.25 Environmental Compliance: Contractor will comply with all Federal and Local environmental compliance requirements.

1.6.25.1 Environmental Compliance Plan and Program: See the separately attached pdf titled “NEPA Specs” for the current TYAD Environmental Requirements. See Part 6, “Applicable Publications”, Section 6.3

PART 2

DEFINITIONS & ACRONYMS

2. Definitions And Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement or Statement of Work.

Deliverable - Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SOW Statement of Work

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services - The Government will not provide any equipment to the contractor for this contract.

3.1 Services: Not Applicable:

3.2 Facilities: Not Applicable:

3.3 Utilities: Not Applicable

3.4 Equipment: Not Applicable:

3.5 Materials: Not Applicable:

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 1.5.1 of this SOW.

4.2 Secret Facility Clearance: Not Applicable:

4.3 Materials: Not Applicable:

4.4 Equipment: The contractor will supply rental equipment IAW Part 1.5.1 of this SOW.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide rental equipment as described under Part 1.5.1

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor shall abide by all applicable publications, regulations, manuals, local policies and procedures for repairs and installations. The manufacturer’s specifications and methods are priority. If conflicts arise, the more stringent shall be required. The following documents shall be adhered to during the life of this contract.

6.1. “SECOPS Requirements Insert for Contracts 20240715” (separate from this document)

6.2. “NON CONSTRUCTION, SUPPLY, OR TECHNICAL SERVICE UNDER $250K JUNE 2024”

(separate from this document)

6.3. “Standard NEPA Specifications for Projects Jan 25” (separate from this document)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List: Not Applicable

7.1 Technical Exhibit 1- Physical Characteristics of items to be lifted

7.2 Technical Exhibit 2- Deliverable Schedule

7.3 Estimated Workload Data