TWRA_HQ_Janitorial_Services.pdf
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- Attached to
- TWRA HQ Janitorial Services - UPDATED
- Solicitation number
- Event 32801-13812
- Issued by
- Davidson County, Tennessee
About this file
This is an Invitation to Bid (ITB) document for the Tennessee Wildlife Resources Agency (TWRA) seeking a one-year janitorial services contract for its Headquarters facility located at 5107 Edmondson Pike in Nashville, Tennessee. The scope of work encompasses comprehensive facility maintenance for approximately 52,000 square feet, including daily services such as garbage removal, bathroom sanitization, dusting, vacuuming, sweeping, and mopping; weekly tasks including windowsill cleaning and entrance area maintenance; monthly duties such as floor buffing; and annual deep carpet cleaning. Services shall be performed Monday through Friday, excluding legal holidays, over 260 business days annually by up to two individuals working a maximum of seven hours daily between 6:00 AM and 4:30 PM. Prospective bidders must attend mandatory site visits on either Monday, January 26, 2026, at 9:00 AM (CST) or Tuesday, January 27, 2026, at 1:00 PM (CST) to examine the premises and take measurements. Written questions must be submitted by Monday, February 2, 2026, at 1:00 PM (CST), with bids due February 9, 2026, at 2:00 PM (CST) through the State's Supplier Portal. The contract term is 12 months with one optional 12-month renewal period. Award will be made to the lowest responsive, responsible bidder meeting all requirements.
Bidders must provide unit pricing on a per-day basis, with compensation for labor costs only as TWRA furnishes all cleaning supplies, equipment, and materials. A minimum bid validity period of 30 days from the bid opening date is requested. Respondents must be registered with the Tennessee Department of Revenue for sales and use tax or hold an exemption letter, register with the State of Tennessee Supplier Portal, and certify non-debarment status and compliance with the Iran Divestment Act. All contractors are required to maintain comprehensive insurance coverage including Workers' Compensation ($1,000,000), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Automobile Liability ($1,000,000 per incident), with the State of Tennessee named as an Additional Insured. All insurance providers must be authorized by the Tennessee Department of Commerce and Insurance and rated A-/VII or better by A.M. Best. Certificates of Insurance on the ACORD #25 form must be submitted ten business days prior to the contract effective date of February 14, 2026. No pricing budget range, incumbent vendor information, or set-aside designations are specified.
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Event Description ***Dates have been revised due to TWRA HQ Office Building is still closed. ***
TWRA is looking to procure a one (1) year contract for janitorial services for its Headquarters Office building. Contractor services shall include (but not limited to) garbage removal, dusting, vacuuming, sweeping, and mopping.
Site visit shall occur on the date and time specified.
Monday, February 9, 2026, at 9:00 AM (CST)
Questions shall be due Tuesday, February 17, 2026, at 1:00 PM (CST).
Specifications and terms & conditions are attached.
Agency Contact: Nickki Davis at Nickki.Davis@tn.gov / 615-781-6603
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments. If the Review and bid on this event link included in the e-mail notification does not work, please go to http://www.edison.tn.gov/ and click the link to the Supplier Portal Home Page. Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used.
Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357 Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response Please enter the number of days that your bid offer will expire from the bid opening date:
Required: Yes Mandatory Response:No
Response Comments
Associated Terms: Bid Offer Expiration Enter the expiration date of your bid offer in the space provided on this Invitation to Bid. A minimum period of thirty (30) days from the bid closing date is requested. The state shall have sixty (60) days to accept the bid if a minimum period is not stated.
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013812 Sell RFx 1 Event Round Version 1 3 Event Name TWRA HQ Janitorial Services Start Time Finish Time
01/22/2026 05:00:00 CST 02/25/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013812 Sell RFx 2 Event Round Version 1 3 Event Name TWRA HQ Janitorial Services Start Time Finish Time
01/22/2026 05:00:00 CST 02/25/2026 14:00:00 CST
Response Comments
Question UOM Best Worst Response
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.
Required: Yes Mandatory Response:Yes
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013812 Sell RFx 3 Event Round Version 1 3 Event Name TWRA HQ Janitorial Services Start Time Finish Time
01/22/2026 05:00:00 CST 02/25/2026 14:00:00 CST
Response Comments
Question UOM Best Worst Response
We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013812 Sell RFx 4 Event Round Version 1 3 Event Name TWRA HQ Janitorial Services Start Time Finish Time
01/22/2026 05:00:00 CST 02/25/2026 14:00:00 CST
Line Details Line: 1 Item ID: Line Qty: 260 UOM: Day Bid Qty: 260 Required: Yes Reserve Price: No
Description: JANITORIAL SERVICES CONTRACT, TWRA HEADQUARTERS, 5107 EDMONDSON PIKE, NASHVILLE, TN 37211
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013812 Sell RFx 5 Event Round Version 1 3 Event Name TWRA HQ Janitorial Services Start Time Finish Time
01/22/2026 05:00:00 CST 02/25/2026 14:00:00 CST
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013812 Sell RFx 6 Event Round Version 1 3 Event Name TWRA HQ Janitorial Services Start Time Finish Time
01/22/2026 05:00:00 CST 02/25/2026 14:00:00 CST
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 260 UOM: Day Description: JANITORIAL SERVICES CONTRACT, TWRA HEADQUARTERS, 5107 EDMONDSON PIKE, NASHVILLE, TN 37211
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TWRA Headquarters Bldg 5107 Edmondson Pike Ellington Agricultural Center Nashville TN 37211 United States
Quantity: 260 Due Date: 02/14/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013812 Sell RFx 7 Event Round Version 1 3 Event Name TWRA HQ Janitorial Services Start Time Finish Time
01/22/2026 05:00:00 CST 02/25/2026 14:00:00 CST
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013812 Sell RFx 8 Event Round Version 1 3 Event Name TWRA HQ Janitorial Services Start Time Finish Time
01/22/2026 05:00:00 CST 02/25/2026 14:00:00 CST
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