Two Buttes Dam - RFQ-3-11-2015.pdf

Request for Qualifications Colorado Division of Parks and Wildlife

Two Buttes Gate Rehabilitation Project

This Request for Qualifications (RFQ) is issued for the State of Colorado, Division of Parks and Wildlife.

All contact Regarding the RFQ is to be directed to:

John P. Clark, P.E.

Colorado Parks and Wildlife

6060 Broadway Denver, CO 80216

(303) 291-7795 Fax: (303) 291-7116

Brief Project Description:

The Division of Parks and Wildlife (Colorado Parks and Wildlife, CPW) is requesting a Statement of Qualifications from qualified Engineering firms to provide hydraulic analysis and gate design, and preliminary structural design for a tower for the Two Buttes Dam gate rehabilitation project

Two Butte is a high hazard dam located southeast of Lamar, Colorado, in the Two Buttes Wildlife area.

The dam is owned and operated by CPW, and is a critical part of the CPW effort to provide recreation for the citizens of Colorado. As a State Wildlife area, the dam and reservoir are key components to attract visitors to the area.

The facility is located at 4450-ft in elevation and year around construction and or access to this facility is anticipated. It is anticipated that the engineering consultant will have ample time this summer and fall to complete the field work necessary to complete the gate rehabilitation design alternative report, and move the project forward to design for Construction the following summer.

Schedule for Selection and Contract Negotiations:

A schedule for selection and contract negotiations in presented below:

Selection and Contract Negotiations Schedule

Date(s) Activity

March 2 through March 23 2015 Advertise for Statement of Qualifications

March 20, 2015 Written questions due

March 25, 2015 Questions and Answers posted on VSS website

March 30, 2015 SOQ Due

April 13, 2015 Select top 3 Consultants

Week of April 27, 2015 Interviews and selection

May 4 thru May 25 Contract signature and review process

To Be Determined Begin Work

Questions

If you have any questions regarding the RFQ, please contact John Clark in writing at the address above, or via email: john.clark@state.co.us. Submit questions via email, as an attachment readable in Word 2007. Questions must be received by noon March 20, 2015 and should clearly identify the project name. Please include company name, address, contact name and contact information in the email and/or attachments.

SOQ Submittal Process

Firms interested in being considered for an Engineering Contract must submit 1 original and four (4) copies of the Statement of Qualifications (SOQ), (please include one electronic copy on CD or other storage device). The SOQ should be addressed to John Clark and received at Division of Wildlife, 6060 Broadway, Denver, CO no later than 4:00 p.m. April 28, 2014

Submittal Due Date and Requirements

Date and Time March 30, 2015 at 4:00 p.m.

Address Delivery and Mailing Address Division of Parks and Wildlife 6060 Broadway Denver, CO 80216 Attention: John Clark

Comments It is the responsibility of the firm to hand deliver their submittal by the due date and time or allow sufficient time for the submittal to transit through the U.S. Postage Service and the State Mailing System. Submittals will not be accepted by email. Late submittals will not be evaluated. One (1) original and four (4) copies of the submittal must be provided.

Scope of Work

Two Buttes will include several items of work, including: hydraulics, gate rehabilitation strategies , coffer dam design, and gate design. The anticipated tasks for this project include the following:

1. Project Management – The Consultant shall designate a Project Manager for this project, who is a Professional Engineer registered and licensed in Colorado in accordance with section 12-25- 101, CRS. In addition, the project manager and all task leaders shall meet the qualifications of Section 4.2.9, of the State of Colorado, Division of Water Resources, Rules and Regulations for Dam Safety and Construction, Dated January 1, 2007. If the consultant needs to/ or wants to for their convenience, replace the Project Manager or any of the Task Managers, they must submit in writing to the CPW requesting this change. The consultant shall include the resumé of the replacement(s), who shall be equal to or more qualified than the person they are replacing.

2. Analysis of Gates and Tower Design – Currently, Two Buttes has two gates located in a wet well at the upstream crest of the dam. The outlet is a concrete lined tunnel in the left abutment, and the hydraulic capacity of the tunnel is limited to the area of the gates. One of the gates is currently operational and the other gate is not. The gates are operated by a hand crank located mailto:john.clark@state.co.us at the top of the dam, and the gate stems are in a shaft with concrete grade beams at 10-ft on center. These are the original gates installed in the early 1900’s and are in need of replacement.

It is our intention to replace these gates with hydraulically operated gates, including new gates, operators, etc.

In addition to the gate analysis, CPW has a geotechnical report for the conditions at the inlet to the tunnel, which is approximately 15-ft below the invert of the dam, which leads to the tunnel silting in. As such, CPW is also looking at tower alternatives to get the invert of the inlet structure to the existing lake bottom. Included in the Analysis of the gates will be a preliminary structural design of the tunnel, using information supplied by CPW.

3. Surveying –Topographical Work – Survey work will need to be completed for the gate openings, which are approximately 30- ft below the current water surface elevation of the dam. CPW does not have any plans for the gates in our drawings for the dam. The downstream side of the gates is accessible, and we have file pictures of the upstream gates.

4. Alternative Report – CPW anticipates a design alternative report for this project consisting of alternatives for the gates including; Gate Type, Operator Type, Installation type including bulkheads, wet or dry installation, and cost advantages for each, Preliminary Opinion of Probable Cost for Construction for all alternatives considered. In addition, the Alternative Report shall include a preliminary design for the inlet tunnel, with the above information for construction.

5. Design and Construction and Schedule – Detailed schedules for both the design and construction for the project

6. Risk Management for Design and Construction – The design and construction for the proposed gate modifications at Two Buttes has elements of Risk to the owner, engineer, contractor and citizens of Colorado. The consultant shall clearly define their interpretation of areas of risk in this public project. A description of proposed methods to actively manage all identified risks through the life of the project shall be presented. Contracting concepts such as partnering, design and disputes review boards, alternative delivery models, etc. shall be included as part of the consultants proposal.

7. Permits for Construction – The Consultant shall help CPW apply for the necessary permits for construction of these modifications. Permits may include:

a. State Engineers Office Review and Approval

b. 404 Permit if necessary

c. Any other local, State or Federal permits that maybe required for construction.

8. Construction Documents – Completion of the project plans and specifications in enough detail to advertise the project for construction, and to obtain a permit thru the State Dam Safety Engineer for construction. It is anticipated that submittals will be required at the 60%, 90% and Final Design documentation for comment and review by CPW and SEO. Included with all submittals will be an engineer’s opinion of probable cost for construction. The Final Design cost estimate shall be formatted to support the construction bid sheet.

9. Construction Observation – the Consultant will be required to inspect/ review the construction at certain milestones and approve items as they are related to the design aspects of the construction.

Consultant Responsibility

Information supplied (by CPW – see below) shall be used by the Consultant to prepare the plans, specifications, and cost estimates. Upon acceptance by CPW of the Consultants recommended solution or modification thereof, the Consultant shall perform the necessary design and prepare the plans and specifications. The Consultant shall provide CPW with an Alternative Report, 30%, 70% and 90% review drawings during the process. The consultant will likely be retained for construction consultation services such as submittals and contractor inquiries.

CPW Responsibility

CPW shall provide existing plans and/or as-built drawings, all inspection records, reports, alternative analysis, and existing topography information. CPW will provide design criteria, all existing plans, and specifications relating to the project and when appropriate and if time permits, accompany and assist the Consultant on the initial site visit. CPW will perform all bidding activities.

Minimum Qualifications

Interested Consultants shall meet the following minimum qualifications:

The Consultant shall designate a Project Manager for this project, who is a Professional Engineer registered and licensed in Colorado in accordance with section 12-25-101, CRS. In addition, the project manager and all task leaders shall meet the qualifications of Section 4.2.9, of the State of Colorado, Division of Water Resources, Rules and Regulations for Dam Safety and Construction, Dated January 1, 2007.

SUBMITTAL FORMAT AND EVALUATION

Submittal

Consultants shall organize their written submittal in a flat-bound (one-volume, 8.5” x 11”) document (binders are not acceptable) and shall respond, sequentially, to the submittal items listed below in a manner that is clear and concise for the review and evaluation by the selection panel. Provide divider pages or tabs to indicate the sections of the proposal that pertain to the evaluation criteria listed below.

One (1) original and four (4) copies of the submittal are required.

SOQ Format

The format of the SOQ shall follow the requirements below, and these general requirements; 1” margins both sides, reasonable top and bottom margins, font size shall be 11 pt or higher.

a. Cover Letter – 2 pages max.

b. Project Team, including organization chart – 6 pages max.

c. Project approach based on scope of work – 12 pages max.

d. Project Schedule – Design Schedule and discussion – 2 pages max.

Appendices

1. Resumes – 2 pages max in length for all key members of the project team

2. Projects – limit 10 projects – 2 pages max in length

Firm Information- any information that the Consultant deems useful in determining the best qualified firm – 2 pages max. – However, this section shall not contain any of the information that is required below

Submittals shall include:

1) A cover letter from the prime consultant addressed to Colorado Parks and Wildlife (see address above) expressing interest in the Engineering Services Contracts. Please limit cover letter to two

(2) pages maximum. As well as company name and contact information, the cover letter should include the name and address of the contact person for any follow up questions or information requests. Include the firm EIN number and evidence that the firm is registered to do business in the State of Colorado with the Colorado Secretary of State.

2) The specific personnel who will be assigned to the project and their resumés. Include Subconsultants that will be part of the design team. Please note that only those individuals designated will be acceptable to the CPW for work under the Contract if your firm is selected.

(20%)

3) A list of projects performed by the firm demonstrating experience in the type of projects proposed. The projects submitted shall be as closely related to the indicated project as possible.

(10%)

4) Describe the procedure by which the project design will be processed through your firm. The procedure should be detailed and include components such as Client Interaction, Cost Control, Quality Control and Quality Assurance. (20%)

5) Qualifications for the design of key elements in the scope of work. Please address prior experience of both the firm and key staff regarding the key elements of the work anticipated for this project. (25%)

6) Quality of Subconsultants – the experience of the Subconsultants, prior working experience with the subconsultant on your team, and the qualifications of the Subconsultants, tasks that they are proposed to perform. The Subconsultant’s key personnel shall meet the minimum qualifications per the Project Management Section above for the work that they will do. In addition, any change in Subconsultant or Subconsultant key personnel shall be approved in writing via the same method as the Prime Consultant as outlined in the Project Management section. (25%)

Evaluation

The Statement of Qualifications will be evaluated for the experience of the firm in similar projects, qualifications of the personnel assigned to the project, and the procedures for completing the projects, quality control/ quality assurance and the responsiveness to this SOQ. The consultant shall submit five copies of the Statement of Qualifications as specified above.

The Selection Panel will evaluate submittals based on the following criteria (with factor weighting shown in parenthesis):

1. The cover letter is required but will not be scored

2. Proposed project team and qualifications of team members will be evaluated based on a review of the proposed personnel’s past similar experience. (20%)

3. A list of projects performed by the firm demonstrating experience in the type of project proposed and will be evaluated on the relevance of and similarity of past projects to this scope of work. (10%)

4. The procedure by which the project design will be processed through your firm will be evaluated on the detail and logic of the procedures. (Client Interaction, cost Control, Quality Control and Quality Assurance). (20%)

5. Qualification for the design of key elements in the scope of work will be evaluated on the amount of similar successful design experience of both the firm and key staff. (25%)

6. Quality of Subconsultants will be evaluated based on the prior working experience with your team, and the overall experience of the Subconsultants on tasks they are performing. (25%)

Insurance

The Consultant will be required to provide professional liability or error and omissions insurance as specified in the Draft Contract attached to this document and general liability of $1,000,000 minimum, automobile insurance of $1,000,000, and Workers Compensation Insurance.

Site Visits

The CPW will not hold an informational meeting for this SFQ.

Point of Contact John Clark Colorado Parks and Wildlife 6060 Broadway Denver, CO 80216

(303) 291-7395 Fax: (303) 291-7116 Email: john.clark@state.co.us mailto:john.clark@state.co.us