Two_(2)_New_Extended_Cab_or_Crew_Cab_Truck_Chassis.pdf

Public Works - Fleet Services

DR4309 PW238 - equipment

TWO (2) NEW EXTENDED CAB OR CREW CAB TRUCK CHASSIS

Lewis County

1. CALL FOR BIDS

Two (2) New Extended Cab or Crew Cab Truck Chassis

1.1. Summary

Two (2) New Extended Cab or Crew Cab Truck Chassis, Project #DR4309 PW238 - equipment

Notice is Hereby Given that the Board of Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 12:30pm on September 28, 2023, at the

Lewis County Historic Courthouse - 2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington for furnishing two new extended cab or crew cab truck chassis.

The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 200d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in

Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award.

The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding.

1.2. Timeline

Release Project Date September 5, 2023

Question Submission Deadline September 21, 2023, 4:00pm

Question Response Deadline September 25, 2023, 4:00pm

Proposal Submission Deadline September 28, 2023, 12:30pm

2. SCOPE OF WORK

2.1. Two New Extended Cab or Crew Cab Truck Chassis

Vendor shall provide Two New Extended Cab or Crew Cab Truck Chassis.

3. VENDOR QUESTIONNAIRE

3.1. Bid Document Checklist - *

Please upload references and warranty information

• Bid_Call_Checklist.pdf

*Response required

3.2. Bid Form*

Please download the below documents, complete, and upload.

• Bid_Form.pdf

*Response required

3.3. General Conditions*

Please download the below documents, complete, and upload.

• General_Conditions.pdf

*Response required

3.4. Specifications*

Please download the below documents, complete, and upload.

• Specifications.pdf

*Response required

3.5. Proposal*

Please download the below documents, complete, and upload.

• Proposal.pdf

*Response required

4. INSTRUCTIONS TO BIDDERS

FOR LEWIS COUNTY Public Works - Fleet Services Equipment

PART 0 - GENERAL CONDITIONS

4.1. 0.02 PREPARATION OF BIDS-CONSTRUCTION

A. Bids must be: (1) submitted on the bid proposal forms, or copies of forms, furnished by the Owner or the Owner’s agent, and (2) signed in ink. The person signing a bid must initial each change appearing on any bid form. If the bid is made by a corporation, it shall be signed by the corporation’s authorized designee. The address of the bidder shall be typed or printed on the bid form in the space provided.

B. The bid form may require bidders to submit bid prices for one or more items on various bases, including: (1) lump sum base bid; (2) lump sum bid alternate prices; (3) unit prices; or (4) any combination of items (1) through (3) above.

https://government-project.s3.amazonaws.com/58368/80b77514-0632-4aa3-9576-90845d971b45_Bid_Call_Checklist.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1694023200&Signature=Qik8%2F2i397y1wrhWtfUncVjq4dI%3D&response-content-disposition=attachment%3B%20filename%3D%22Bid_Call_Checklist.pdf%22 https://government-project.s3.amazonaws.com/58368/c616272d-438c-4f4a-a7d8-61d5bf109931_Bid_Form.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1694023200&Signature=Bt7Vd0lex0j9HGb3CdFZD3ZU2qg%3D&response-content-disposition=attachment%3B%20filename%3D%22Bid_Form.pdf%22 https://government-project.s3.amazonaws.com/58368/d9f784c5-4ff8-4f7c-8a9e-43b789993e5c_General_Conditions.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1694023200&Signature=AR3Nnso2rfFtQm0KMkySyM33lrw%3D&response-content-disposition=attachment%3B%20filename%3D%22General_Conditions.pdf%22 https://government-project.s3.amazonaws.com/58368/07300a2f-2fd4-4e2f-acaa-9171bf2e3377_Specifications.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1694023200&Signature=F8yZSEQmczHihIdkwdD5CVOOvcI%3D&response-content-disposition=attachment%3B%20filename%3D%22Specifications.pdf%22 https://government-project.s3.amazonaws.com/58368/f535d97f-6efb-4bd4-8c49-34a66a40a3f7_Proposal.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1694023200&Signature=3xTmyUF1p24a9JWGBTXr0YtwV6Y%3D&response-content-disposition=attachment%3B%20filename%3D%22Proposal.pdf%22

C. If the solicitation includes alternate bid items, failure to bid on the alternates may disqualify the bid. If bidding on all items is not required, bidders should insert the words

“no bid” in the space provided for any item on which no price is submitted.

D. Substitute bid proposals will not be considered unless this solicitation authorizes their submission.

4.2. 0.04 ADDITIVE OR DEDUCTIVE BID ITEMS

A. The low bidder, for purposes of award, shall be the responsive bidder offering the low aggregate amount for the base bid item, plus additive or deductive bid alternates selected by the Owner, and within funds available for the project. The bidder agrees to hold all bid alternate prices until bid award and contract execution.

4.3. 0.07 BID AMOUNTS

A. The bid prices shown for each item on the bid proposal shall include all labor, material, equipment, overhead, delivery and compensation to complete all of the work for that item.

B. The Bidder agrees to hold the base bid prices until bid award and contract execution.

4.4. 0.08 TAXES

A. The bid amounts shall include Washington State Sales Tax (WSST).

4.5. 0.09 SUBMISSION OF BIDS

A. Bid Proposals must be submitted on or before the time specified in the Advertisement for

Bids.

B. Prior to the bid opening, the Owner’s representative will designate the official bid clock.

Any part of the bid proposal or bid modification not received prior to the times specified, per the designated bid clock, will not be considered and the bid will be returned to the bidder unopened.

C. A bid may be withdrawn in person by a bidder’s authorized representative before the opening of the bids. Bidder(s) representative will be required to show ID and sign on bid summary sheet before it will be released.

D. People with disabilities who wish to request special accommodation, (e.g., sign language interpreters, Braille, etc.) need to contact the Owner ten (10) working days prior to the scheduled bid opening.

4.6. 0.10 BID RESULTS

A. After the Bid Opening, Bidders may obtain the tabulation of apparent bids from Lewis

County by calling (360) 740-3382 or accessing the project information page on the Lewis

County website.

4.7. 0.12 CONTRACT AWARD

A. The Owner will evaluate bid responsiveness and bidder responsibility. A bid will be considered responsive if it meets the following requirements:

1. It is received at the proper time and place.

2. It meets the stated requirements of the bid proposal.