Two_(2)_Dirt_Haulers.pdf

Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.

The State of Minnesota (State) is seeking to establish an ongoing contract with a Contractor(s) to provide Two

(2) Dirt Haulers or Wheel Dumpers for Minnesota Veterans Cemeteries.

The State reserves the right to award multiple Contractors if the State believes that is in the State’s best interest. The State also reserves the right to review National Association of Procurement Officers Contracts (NASPO), or other contracts available to the State of Minnesota to determine if it is in the best interest of the State to participate in those contracts in lieu of or in addition to this contract.

The State reserves the right to use any Contract that may result from this Solicitation.

SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation Must be submitted in writing to jennifer.bartle@state.mn.us no later than May 1, 2025, 3:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum.

Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.

IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.

Event comments and ATTACHMENTS:

REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:

1. RFP Content

2. RFP Attachments

3. RFP Sample Contract and Exhibits Responders must complete and submit all attachments.

General Comments

- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:

1. RFP Content

2. RFP Attachments

3. RFP Sample Contract and Exhibits

Responders must complete and submit all attachments. For Attachment C: Cost Proposal, responders complete the attached Exhibit D: Price Schedule and attach it. If a responder needs assistance with entering their proposal, they may contact the Vendor Assistance Help Desk at (651) 201-8100, option #1, and then option #1 again.

General Questions Question Response Has the Responder Declarations section, along with the below applicable documents, been signed and attached to this bid response?

- Responder Declarations

- Exceptions to State’s Standard Terms and Conditions

- Veteran-Owned Preference Form

- Workforce & Equal Pay Declaration Page

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:

Email: Jennifer.Bartle@state.mn.us

Event ID Format Type Page G0210-2000017038 Sell RFx 1 Event Round Version 1 1 Event Name Two (2) Dirt Haulers Start Time Finish Time 04/22/2025 15:00:00 05/07/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Question Response

A file attachment is required to satisfy this question.

Response Comments

A Price Schedule in Excel® 97-2003 WORKSHEET (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx) is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule.

You must ‘upload/attach’ the completed Price Schedule to the Event.

Enter a quantity of 1, and a unit price of .01 for the event line(s) where a price schedule is used as the response.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!

Selecting this box may cause your response to be rejected.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The State reserves the right to reject Price Schedules submitted in any other format. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

A file attachment is required to satisfy this question.

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:

Email: Jennifer.Bartle@state.mn.us

Event ID Format Type Page G0210-2000017038 Sell RFx 2 Event Round Version 1 1 Event Name Two (2) Dirt Haulers Start Time Finish Time 04/22/2025 15:00:00 05/07/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:

Email: Jennifer.Bartle@state.mn.us

Event ID Format Type Page G0210-2000017038 Sell RFx 3 Event Round Version 1 1 Event Name Two (2) Dirt Haulers Start Time Finish Time 04/22/2025 15:00:00 05/07/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:

Email: Jennifer.Bartle@state.mn.us

Event ID Format Type Page G0210-2000017038 Sell RFx 4 Event Round Version 1 1 Event Name Two (2) Dirt Haulers Start Time Finish Time 04/22/2025 15:00:00 05/07/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Complete Exhibit D Price Schedule Comments:

- Complete Exhibit D Price Schedule

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:

Email: Jennifer.Bartle@state.mn.us

Event ID Format Type Page G0210-2000017038 Sell RFx 5 Event Round Version 1 1 Event Name Two (2) Dirt Haulers Start Time Finish Time 04/22/2025 15:00:00 05/07/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:

Email: Jennifer.Bartle@state.mn.us

Event ID Format Type Page G0210-2000017038 Sell RFx 6 Event Round Version 1 1 Event Name Two (2) Dirt Haulers Start Time Finish Time 04/22/2025 15:00:00 05/07/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Complete Exhibit D Price Schedule

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT

112 ADMINISTRATION BLDG

50 SHERBURNE AVE

ST PAUL MN 55155-1402

United States

Quantity: 1 Due Date: 05/12/2025 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:

Email: Jennifer.Bartle@state.mn.us

Event ID Format Type Page G0210-2000017038 Sell RFx 7 Event Round Version 1 1 Event Name Two (2) Dirt Haulers Start Time Finish Time 04/22/2025 15:00:00 05/07/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:

Email: Jennifer.Bartle@state.mn.us

Event ID Format Type Page G0210-2000017038 Sell RFx 8 Event Round Version 1 1 Event Name Two (2) Dirt Haulers Start Time Finish Time 04/22/2025 15:00:00 05/07/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No