TV_Service_MN_Correctional_Facility–Faribault_Only.pdf

Event Description THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL. Non-electronic and email responses WILL NOT BE ACCEPTED. The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.

PURPOSE. The purpose of the solicitation is to receive responses and award a contract with a contractor for satellite or cable TV service for the Minnesota Correctional Facility (Agency) located at 1101 Linden Lane, Faribault, MN 55021.

CONTRACT TERM. The term of this contract is anticipated to be EITHER from August 1, 2024, to July 31, 2026, with the option to extend up to an additional three (3) years in increments determined by the State, OR from August 1, 2024, to July 31, 2029, with no option to extend.

SUBMITTING QUESTIONS. The deadline for submitting questions is June 4, 2024, at 3:00 p.m., Central Time.

Questions must be submitted in writing to Elizabeth Huebner at elizabeth.huebner@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.

MANDATORY SITE VISIT. Responders must contact the solicitation contact person contact Elizabeth Huebner, at elizabeth.huebner@state.mn.us, by 3:00 PM, Central Time, on May 15, 2024 to register for a site visit.

A site visit will be scheduled after the registration deadline for a mutually agreeable date and time for all pre-registered attendees. Attendance at the site visit is mandatory.

Attendees who will physically enter the facility must comply with the facility’s procedural and background check requirements. The solicitation contact person will follow up with responders, who register for the site visit in a timely manner to provide the responder with the necessary background check and procedural requirements. That follow up email will also provide a deadline for when the responder must provide the information necessary for the background check for each attendee who will enter the facility. No cell phones or picture taking devices will be allowed in the facility.

SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.

General Comments – make sure to check box to “display to bidder”

Review the following documents prior to submitting a response:

1. Event Details

2. Solicitation Content

3. Solicitation Attachments

4. Sample Contract and Exhibits

Complete and upload the following completed documents as a part of your response:

1. Attachment A: Responder Declarations

2. Attachment B: Exceptions to State's Standard Terms and Conditions

3. Attachment D: Responder Forms, including the Veterans Preference Form (if applicable),Workforce and Equal Pay Declaration

4. Attachment F: Narrative Response

5. Attachment G: Channels

6. Attachment H: Price Schedule

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626

Email: elizabeth.huebner@state.mn.us

Event ID Format Type Page G0210-2000015632 Sell RFx 1 Event Round Version 1 1 Event Name TV Service:MN Correctional Facility–Faribault Only Start Time Finish Time 05/06/2024 12:09:00 06/07/2024 12:09:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response

PRICE SCHEDULE WORKSHEET:

A Price Schedule in Microsoft Excel® 2010 Worksheet (.xlsx) is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule to the Event.

You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’ !

Selecting this box may cause your response to be rejected.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The State reserves the right to reject Price Schedules submitted in any other format. Other Excel® file extensions that MAY be compatible are:

.xlsm, .xlt, .xltm, and .xlw.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Events with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

A file attachment is required to satisfy this question.

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626

Email: elizabeth.huebner@state.mn.us

Event ID Format Type Page G0210-2000015632 Sell RFx 2 Event Round Version 1 1 Event Name TV Service:MN Correctional Facility–Faribault Only Start Time Finish Time 05/06/2024 12:09:00 06/07/2024 12:09:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626

Email: elizabeth.huebner@state.mn.us

Event ID Format Type Page G0210-2000015632 Sell RFx 3 Event Round Version 1 1 Event Name TV Service:MN Correctional Facility–Faribault Only Start Time Finish Time 05/06/2024 12:09:00 06/07/2024 12:09:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

SPECIAL TERMS:

Do you accept all the Special Terms and Conditions stated in the Event? If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the Special Terms and Conditions. Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626

Email: elizabeth.huebner@state.mn.us

Event ID Format Type Page G0210-2000015632 Sell RFx 4 Event Round Version 1 1 Event Name TV Service:MN Correctional Facility–Faribault Only Start Time Finish Time 05/06/2024 12:09:00 06/07/2024 12:09:00

Event Currency: US Dollar Bids allowed in other currency: No

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626

Email: elizabeth.huebner@state.mn.us

Event ID Format Type Page G0210-2000015632 Sell RFx 5 Event Round Version 1 1 Event Name TV Service:MN Correctional Facility–Faribault Only Start Time Finish Time 05/06/2024 12:09:00 06/07/2024 12:09:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626

Email: elizabeth.huebner@state.mn.us

Event ID Format Type Page G0210-2000015632 Sell RFx 6 Event Round Version 1 1 Event Name TV Service:MN Correctional Facility–Faribault Only Start Time Finish Time 05/06/2024 12:09:00 06/07/2024 12:09:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626

Email: elizabeth.huebner@state.mn.us

Event ID Format Type Page G0210-2000015632 Sell RFx 7 Event Round Version 1 1 Event Name TV Service:MN Correctional Facility–Faribault Only Start Time Finish Time 05/06/2024 12:09:00 06/07/2024 12:09:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 04/11/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626

Email: elizabeth.huebner@state.mn.us

Event ID Format Type Page G0210-2000015632 Sell RFx 8 Event Round Version 1 1 Event Name TV Service:MN Correctional Facility–Faribault Only Start Time Finish Time 05/06/2024 12:09:00 06/07/2024 12:09:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 320/616-2626

Email: elizabeth.huebner@state.mn.us

Event ID Format Type Page G0210-2000015632 Sell RFx 9 Event Round Version 1 1 Event Name TV Service:MN Correctional Facility–Faribault Only Start Time Finish Time 05/06/2024 12:09:00 06/07/2024 12:09:00

Event Currency: US Dollar Bids allowed in other currency: No