Tustin_Sports_Park_Turf_Renovation_Field_#3_(Addendum_#5_Revision).pdf

INVITATION FOR BIDS

20093

TUSTIN SPORTS PARK TURF RENOVATION FIELD #3

City of Tustin

300 Centennial Way

Tustin, CA 92780

RELEASE DATE: April 17, 2025

DEADLINE FOR QUESTIONS: May 28, 2025

RESPONSE DEADLINE: June 3, 2025, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/tustin https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Tustin

INVITATION FOR BIDS

Tustin Sports Park Turf Renovation Field #3

I. Introduction II. Project Details

III. Vendor Submissions IV. Pricing Table

Attachments:

A - Tustin Sports Park Turf Renovation Field #3 Bid Book

B - Final Sports Park Plans 03282025

C - Final_Plans_-_Tustin_Sports_Park_Turf_Renovation_Field__3

Z - Section D - Sample Contract

Invitation for Bids #20093 Title: Tustin Sports Park Turf Renovation Field #3

1. Introduction

1.1. Summary

NOTICE IS HEREBY GIVEN that the CITY OF TUSTIN, as AGENCY invites sealed bids for the

The Tustin Sports Park Turf Renovation Field #3 Project will include replacing existing turf and irrigation, and improving drainage for Field #3. This project will also address grading improvements and poor soil conditions to ensure long-term safety and viability of the natural turf.

1.2. Background

Project Schedule (contract days): 180

Engineer’s Estimate: $ 650, 000

Liquidated Damages: $ 1,000

Bid Valid (calendar days): 60

Contractor's License(s):Class A

1.3. Contact Information

Project Contact:

Marilyn Buescher

Recreation Superintendent

300 Centennial Way

Tustin, CA 92780

Email: mbuescher@tustinca.org

Phone: (714) 573-3334

Procurement Contact:

Cheyenne Verduzco

Management Assistant

300 Centennial Way

92780, CA 92780

Email: cverduzco@tustinca.org

Phone: (714) 573-3173

Department:

Parks and Rec

1.4. Timeline

Advertisement/Release Project Date April 17, 2025 mailto:mbuescher@tustinca.org tel:(714)573-3334 mailto:cverduzco@tustinca.org tel:(714)573-3173

Pre-Bid Meeting (Mandatory) April 29, 2025, 10:00am

12850 Robinson Drive

Question Submission Deadline May 28, 2025, 5:00pm

Question Response Deadline May 30, 2025, 5:00pm

Bid Opening June 3, 2025, 10:00am

Contractor Selection Date July 15, 2025

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Technical assistance for Electronic Submittal

The City has made every effort to make all aspects of the vendor registration and bidding process as easy, secure and reliable as possible. In order to mitigate any last minute unforeseen technical issues with on-line/electronic bid submissions, we recommend that bidders submit their bid/proposal as early as possible. It is highly recommended to submit bids at least an hour before bid opening to allow

OpenGov the time to address and resolve any issues preventing bid submission. It is the responsibility of the prospective bidder to successfully navigate all individual challenges using the on-line/electronic bidding software, unless there is a system-wide failure. All responses are due at or before the time shown on each project. Late responses will not be accepted. The City is not responsible for and accepts no liability in the event a response is late due to network, internet or any other technical problem or interruption.

If you need technical assistance or have questions concerning the features available using OpenGov

Procurement system, please contact Customer service for the OpenGov software through 1) the chat feature in the software or 2) phone at (855)-680-4747.

https://secure.procurenow.com/signup

3. Vendor Submissions

The answers to following questions constitutes the Contractor's Bid Proposal.

3.1. Bid Requirements*

Did you read through and confirm that you meet all of the bid requirements including the sections:

A. Notice Inviting Sealed Bids

B. Instructions to Bidders

C. Contractor's Bid Proposal (questions in OpenGov)

D. Sample Contract

E. Special Provisions and Technical Specifications

F. Project Plans

☐ Yes

☐ No

*Response required

3.2. The work and project site was inspected by a represenative from our office on the following date?*

*Response required

3.3. Contractors State License Board (CSLB) Number*

Please enter State Contractor’s License No.

This will be verified against the state database.

(Business and Professions Code Section 7028.15)

It is a misdemeanor for any person to submit a bid to a public agency in order to engage in the business or act in the capacity of a Contractor within this state without having a license therefor, except" as provided in the referenced section.

*Response required

3.4. California Department of Industrial Relations Registration* Please enter your Public Works Contractor Registration Number. This will be verified against the state database.

*Response required

3.5. The following are persons, firms, and corporations having a principal interest in this proposal:*

*Response required

3.6. IMPORTANT NOTICE: If the bidder or other interested person is a corporation, state legal name of corporation and names of the president, secretary, treasurer, and manager thereof; if a co-partnership, state true name of firm and names of all individual co-partners composing firm; if the bidder or other interested person is an individual, state first and last names in full.

3.7. Bid Protests*

To be considered timely, a bid protest must be filed within the following time limits:

A. Protests based upon alleged defects or improprieties in the bid documents shall be filed prior to the date of bid opening.

B. All other protests must be filed within five calendar days after the protester knew or should have known the basis of the protest, but no later than five calendar days after the date of when the Bids were due to the AGENCY.

☐ Please confirm

*Response required

3.8. Bidder Proposal section

Bidders must read and comply with SECTION B, Instructions to Bidders, and SECTION C, Proposal found in the main bid specification document in the Attachments tab.

3.8.1. Proposal terms and conditions*

Bidder shall confirm that they have read the proposal in it's entireity and agree that their elecronic submission will be deemed as their offiical signature on the bid for the project.

☐ Please confirm

3.8.2. Non-Collusion Affidavit*

The bidder as represented in the electronic submission of the foregoing bid agrees that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

☐ Please confirm

*Response required

3.8.3. Utility Agreement*

The undersigned hereby promises and agrees that in the performance of the work specified in the project contract, known as the Tustin Sports Park Turf Renovation Field #3, 20093, (I)(we)(it) will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to any electrical secondary or transmission facilities or any gas or fuel lines. The term "Qualified Person" is defined in

Title 8, California Administrative Code, Section 2700, as follows:

Qualified Person: “A person who, by reason of experience or instruction, is familiar with the operation to be performed and the hazards involved."

The undersigned also promises and agrees that all such work shall be performed in accordance with all applicable utility company's requirements, Public Utility Commission orders, and State of California Cal-

OSHA requirements.

The undersigned further promises and agrees that the provisions herein shall be and are binding upon any subcontractor or subcontractors that may be retained or employed by the undersigned, and that the undersigned shall take steps as are necessary to assure compliance by any said subcontractor or subcontractors with the requirements contained herein.

☐ Please confirm

*Response required

3.8.4. Disqualification Questionnaire*

Has the Bidder, any officer of the Bidder or any employee of the Bidder who has a proprietary interest in the Bidder ever been disqualified, removed or otherwise prevented from bidding on or completing a

Federal, State or local government project because of a violation of law or a safety regulation?

☐ Yes

☐ No

*Response required

3.8.5. If the answer to question 8.4 was yes, explain the circumtances in the space provided.

3.8.6. Compensation Insurance Certificate*

Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works contract has been awarded shall sign the following certificate.

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

☐ Please confirm

*Response required

3.8.7. List of Subcontractors*

Bidders shall list in the bid proposal the name and place of business of each subcontractor who will perform work or labor or render services for the Contractor in an amount in excess of one-half of one percent of the Contractor's total bid.

Please download the below document, complete, and upload.

Please note: Upon bid opening, subcontractor listing will be posted publicly.

• C_-_list_of_subcontractors.pdf

*Response required

3.8.8. List of Ready-mix Concrete Suppliers*

Bidders shall list in the bid proposal the name and place of business of each Ready-mix concrete suppliers who will perform work or labor or render services for the Contractor.

Please download the below documents, complete, and upload.

Please note: Upon bid opening, subcontractor listing will be posted publicly.

• C_-_list_of_ready_mix.pdf

*Response required

3.8.9. References for Bidder*

Please download the below documents, complete, and upload.

• C-_Project_references.pdf

*Response required

3.8.10. Bid Bond - Part 1 (Electronic: scanned and upload)*

Cashier's check or certified check, payable to the order of the City of Tustin, of not less ten percent

(10%) of the bid or a bond in said amount, payable to the City of Tustin and signed by the bidder as well as a corporate surety, shall accompany the bid

Please scan and upload a copy of your bid bond/cashier's check.

***The Bid shall include the bid bond both uploaded into OpenGov (formerly ProcureNow) and hard copy original mailed or hand delivered to the City Clerk on or before the bid opening date and time, otherwise the bid will be deemed non-responsive.***

• C-_bidder_bond.pdf 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3.8.11. Bid Bond - Part 2 (Hard copy original: Mail or Hand Delivery)* Bidder mustalso MAIL or hand deliver bid guarantee with a postmarked date no later thanTuesday, June 3, 2025 addressed to:

City of Tustin, City Clerk

300 Centennial Way

92780,CA92780

Please have the following listed clearly on the outside of the envelope:

A. Bidder Name, B. "Sealed Bid" for Contract Title ("Tustin Sports Park Turf Renovation Field #3")

C. Contract Number ("20093")

D. dateime of the bid opening

E. "DO NOT OPEN WITH REGULAR MAIL"

***The Bid shall include the bid bond both 1) uploaded into OpenGov (formerly ProcureNow) AND 2) hard copy original mailed or hand delivered to the City Clerk on or before the bid opening date and time, otherwise the bid will be deemed non-responsive.***

☐ Please confirm

*Response required

3.9. Instructions for Apparent Low Bidder

3.9.1. DOCUMENTATION TO BE SUBMITTED BY APPARENT LOW BIDDER*

Please confirm if chosen as the apparent low bidder, you must submit the following within 10 working daysafter the bidder has been notified:

• Bonds o Payment Bond o Faithful Performance Bond o Guaranty Bond

• Insurance Certificates

Failure to enter into a contract shall be just cause for the annulment of the award and the forfeiture of the proposal guarantee.

☐ Please confirm

3.10. Contractor info:

3.10.1. Direct contact (person submitting bid) for any general questions.* Name, title, phone and email.

*Response required

3.10.2. Contractor represenative responsible for bid and signing the contract:

Name, title, phone and email.

4. Pricing Table

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization 1 LS

2 Temporary Construction Fence 1 LS

3 Remove and Dispose Existing Turf 95,961 SF

4 Remove and Replace Existing

Sprinkler Head

82 EA

5 Scarify Soil to Depth of 6" and Apply

Amendments

95,961 SF

6 Fine Grade and Compact Turf Area

Surface

80,863 SF

7 Fine Grade and Compact Infield Area

Surface

15,098 SF

8 Export Soil - Grade soil and store excess on site

38 CY

9 Furnish and Place "Tahoma 31

Bermuda" Sod

80,863 SF

10 Adjust Existing Utility Pull Box or

Meter Box to Grade

2 EA

11 Remove and Replace Existing

Irrigation Valve

9 EA

12 Construction Surveying and Staking 1 LS

13 SWPPP/Erosion Control 1 LS

14 90 Day Maintenance 1 LS

TOTAL