Tuscaloosa_Co_DHR_Lawn_Service_II_Specifications_FY2025__no_WR_.docx
DOCX document 17 KB Posted
- Attached to
- Tuscaloosa Co DHR/Lawn Service
- Solicitation number
- SRC0000028320
- Issued by
- Walker County, Alabama
About this file
This document is a request for quote (RFQ) for lawn service specifications issued by the Tuscaloosa County Department of Human Resources (DHR) for fiscal year 2025, covering the period from May through September 2025. The procurement requires a mandatory site visit on Friday, May 16, 2025, at 11:00 a.m., with attendance and sign-in required for quote eligibility. The service scope includes lawn maintenance at the Tuscaloosa County DHR office located at 3716 12th Ave. E., with specific requirements for grass cutting (up to 10 cuts per fiscal year) and shrub/hedge trimming (two trims per year). Services must include detailed maintenance tasks such as weed eating, edging, debris removal, leaf mulching, and maintaining a clean property appearance.
The contract specifies firm, fixed pricing valid through September 30, 2025, with payment terms of net 30 days, to be paid in arrears after service completion. The total procurement appears to be a modest, localized contract likely under $10,000 for the fiscal year. Vendors must coordinate cutting schedules with DHR contacts Annetta Abrams and Anderia Blackmon, and understand that the contract explicitly excludes pine straw replacement and bed spraying. Quote responses must be submitted with comprehensive pricing that includes all specified service requirements, and vendors must comply with standard Alabama state procurement guidelines, including potential requirements for registration in Alabama Buys, tax compliance certification, and E-Verify enrollment.
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Tuscaloosa Co DHR Lawn Service II Specifications FY2025 – (May 2025 – September 30, 2025) (no WR) Site Visit – Required – Friday, May 16, 2025, at 11:00 a.m.
Quote shall not be accepted from suppliers that do not attend site visit & sign the sign-in sheet after tour of facility/property, including the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office.
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2024 Price Quotes are for Fiscal Year 2025. Prices are firm and fix from date of valid quote through Sept 2025 PO period (October 01, 2024 – September 30, 2025 Address:
Tuscaloosa Co DHR 3716 12th Ave. E.
Tuscaloosa, Alabama 35405 POC: Annetta Abrams (205) 562-6052 Anderia Blackmon (205) 562-5997 Main line (205) 562-6100 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 10 cuts per each fiscal year, May 2025 – September 2025. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (5 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (1) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (May 2025 – September 30, 2025).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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