Tuscaloosa_Co_DHR_Lawn_Service_II_Specifications_FY2025__no_WR_.docx
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- Attached to
- Tuscaloosa Co DHR/Lawn Service
- Solicitation number
- SRC0000028320
- Issued by
- Walker County, Alabama
About this file
This document is a Lawn Service Specification for the Tuscaloosa County Department of Human Resources (DHR) for Fiscal Year 2025, covering the period from May 2025 to September 2025. A mandatory site visit is scheduled for Monday, May 12, 2025, at 1:00 p.m., and vendors must attend and sign in to be eligible to submit a quote. The specification outlines two primary service lines: grass cutting (not to exceed 10 cuts per fiscal year) and shrub/hedge trimming (limited to two trims per year). Grass cutting services include detailed requirements such as weed eating, edging, debris removal, and leaf mulching, with services to be performed weekdays or weekends.
The contract specifications stipulate firm, fixed pricing valid through September 2025, with payment terms of net 30 days paid in arrears after service completion. The price quote must include all specified service requirements, and no invoices can be submitted prior to service completion. The contract location is the Tuscaloosa County DHR office at 3716 12th Ave. E., Tuscaloosa, Alabama, with primary contacts being Annetta Abrams and Anderia Blackmon. The specification explicitly notes that the contract does not include replacing pine straw or spraying beds, and vendors must coordinate cutting schedules and trim details directly with the DHR County office point of contact.
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Tuscaloosa Co DHR Lawn Service II Specifications FY2025 – (May 2025 – September 30, 2025) (no WR) Site Visit – Required – Monday, May 12, 2025, at 1:00 p.m.
Quote shall not be accepted from suppliers that do not attend site visit & sign the sign-in sheet after tour of facility/property, including the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office.
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2024 Price Quotes are for Fiscal Year 2025. Prices are firm and fix from date of valid quote through Sept 2025 PO period (October 01, 2024 – September 30, 2025 Address:
Tuscaloosa Co DHR 3716 12th Ave. E.
Tuscaloosa, Alabama 35405 POC: Annetta Abrams (205) 562-6052 Anderia Blackmon (205) 562-5997 Main line (205) 562-6100 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 10 cuts per each fiscal year, May 2025 – September 2025. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (5 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (1) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (May 2025 – September 30, 2025).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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