TUMR232117_Environmental_Service_PWS_Final.pdf

PUERTO RICO AIR NATIONAL GUARD

156TH WING

MUÑIZ AIR NATIONAL GUARD BASE

200 JOSE A. SANTANA AVE, CAROLINA, PR 00979-1502

~ Leadership, Accountability, Trust ~

CUI

Performance Work Statement: TUMR 232117

Environmental Services

156 WG Muñiz Air National Guard Base (ANGB), Puerto Rico (PR)

Prepared by:

156th CES/CEIE May 4, 2023

1. DEFINITIONS & ACRONYMS

1.1. Definitions:

1.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific suppliers or services to the government. The term used in this contract refers to the prime.

1.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

1.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the

US Government designated by the KO to monitor Contractor’s performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

1.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the work statement.

1.1.5. DELIVERABLE. Anything that can be physically delivered and included no manufactured things such as meeting minutes or reports.

1.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, and offer can be rejected if it does not have a firm commitment from the person that persons that are listed in the proposal.

1.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

1.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

1.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor’s performance.

1.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

1.1.11. SUB-CONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privacy of contract with the sub-contractor.

1.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

1.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

1.2. Acronyms.

1.2.1. AEI – Army Enterprise Info Structure

1.2.2. AFARS – Army Federal Acquisition Regulation Supplement

1.2.3. ANG – Air National Guard

1.2.4. AR – Army Regulation

1.2.5. AUP – Acceptable Use Policy

1.2.6. BBP – Better Business Practice

1.2.7. CDM – Concept Development Meeting

1.2.8. CFR – Code of Federal Regulations

1.2.9. CM – Contract Manager

1.2.10. COMSEC – Communications Security

1.2.11. CONUS – Continental United States

1.2.12. COR – Contracting Officer Representative

1.2.13. COTS – Commercial-Off-The-Shelf

1.2.14. CUI – Controlled Unclassified Information

1.2.15. DA – Department of the Army

1.2.16. DAF – Department of the Air Force

1.2.17. DD250 – Department of Defense Form 250 (Receiving Report)

1.2.18. DD254 – Department of Defense Contract Security Requirement List

1.2.19. DFARS – Defense Federal Acquisition Regulation Supplement

1.2.20. DMDC – Defense Manpower Data Center

1.2.21. DOD – Department of Defense

1.2.22. EDART- Environmental Data Assessment Reporting Tool

1.2.23. EMS- Environmental Management System

1.2.24. EPA- Environmental Protection Agency

1.2.25. FAR – Federal Acquisition Regulation

1.2.26. FPCON – Force Protection Condition

1.2.27. HQDA – Headquarter Department of Army

1.2.28. IA – Information Assurance

1.2.29. IAW – In Accordance With

1.2.30. IT – Information Technology

1.2.31. JTR – Joint Travel Regulation

1.2.32. JTF – Joint Task Force

1.2.33. KO – Contracting Officer

1.2.34. MHE – Material Handling Equipment

1.2.35. MOA – Memorandum of Agreement

1.2.36. MSR – Monthly Status Report

1.2.37. NACI – National Agency Check Inquires

1.2.38. NGB – National Guard Bureau

1.2.39. NLT – Not Later Than

1.2.40. OCI – Organizational Conflict of Interest

1.2.41. OCONUS – Outside Continental United States

1.2.42. ODC – Other Direct Costs

1.2.43. OPSEC – Operations Security

1.2.44. PCO – Procuring Contracting Officer

1.2.45. PII – Protection of Personally Identifiable Information

1.2.46. POC – Point of Contact

1.2.47. PoP – Period of Performance

1.2.48. PRS – Performance Requirements Summary

1.2.49. SOW – Scope of Work

1.2.50. QA – Quality Assurance

1.2.51. QAP – Quality Assurance Program

1.2.52. QASP – Quality Assurance Surveillance Plan

1.2.53. QC – Quality Control

1.2.54. QCP – Quality Control Program

1.2.55. SME – Subject Matter Experts

1.2.56. TAR – Travel Authorization Request

1.2.57. TE – Technical Exhibit

WAWF-RA – Wide Area Workflow-Receipt and Acceptance

2. General

2.1. Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, to perform Environmental Services at Muniz ANG Base, Carolina, PR, and Punta Salinas ANG Station, Toa Baja PR and Punta Borinquen, Aguadilla PR facilities in support of the Environmental Management Office.

2.2. Background. The Environmental Management Office (EMO) manages the Puerto Rico

Air National Guard Environmental Management System (EMS) and environmental compliance support to Muniz Air National Guard Base, Punta Salinas and Punta

Borinquen facilities. As part of the environmental management programs, the EMO has to provide environmental compliance trainings to all facilities personnel and EMS and environmental compliance shop inspections.

2.3. Period of Performance (PoP): The PoP shall be 365 calendar days (12 months).

2.4. General Information.

2.4.1. Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance

Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

2.4.2. Recognized Holidays. The following are recognized US holidays. The contractor shall not perform services on these days:

2.4.2.1. New Year's Day

2.4.2.2. Birthday of Martin Luther King, Jr.

2.4.2.3. President’s Day

2.4.2.4. Memorial Day

2.4.2.5. Juneteenth Day

2.4.2.6. Independence Day

2.4.2.7. Labor Day

2.4.2.8. Columbus Day

2.4.2.9. Veterans Day

2.4.2.10. Thanksgiving Day

2.4.2.11. Christmas Day

2.4.3. Place and Performance of Services: The contractor shall provide services between the hours of 0730-1600 Monday to Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergency, administrative closing, or similar directed facility/installation closing. Performance shall be at Government-directed facility/installation closings. Performance shall be the environmental services mentioned in paragraph 5.0. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

2.4.3.1. The contractor’s employees shall become familiar with and obey the regulations of the installation facilities, including fire, traffic, safety and security regulations while in the installation. Contractor’s employee should only enter restricted areas when required to do so and only upon prior approval. All contractor employees should always carry proper identification with them. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

2.4.3.2. Unscheduled gate closures may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulation. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

2.4.4. Security Requirements. The Contractor shall comply with all applicable installation/facility access and local Security Forces procedures, which may be obtained from the COR. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DOD and/or local policies.

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The Contractor shall coordinate all on-site activity, as required, in conjunction with the COR and the appropriate installation/facility representatives. Installation Entry Access List (EAL) is required fifteen to thirty (15-30) calendar days ahead for processing, prior to base access approval being granted, along with DD Form 369, Police Record Check and driver’s license copy. Additionally, Contractor’s personnel will be responsible to coordinate any escorting required for temporary workers, as determined by Security

Forces. Contractors are not compensated for failure to comply with Security Forces policies and procedures for entry.

2.4.4.1. For Contractors that do not require a Common Access Card (CAC) but require access to a DOD facility/installation: Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures.

Using the National Crime Information Center Interstate Identification (NCIC-

III) and Terrorist Screening Database (TSDB) (Army Directive 2014 – 05/AR

190-13), and applicable installation, facility and area commander installation/facility access, and local Security Forces policies and procedures

(provided by a Government representative).

2.4.5. COMSEC/IT Security. All communications with DoD organization are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations.

DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that at any time the contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of Government’s computer network, including the restriction against using the network to recruit Government personnel or advertise job openings. Use of

Government Information Systems (IS) and access to Government networks is revocable privilege, not a right. This contract does not require use of Government Information systems.

2.4.6. Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of

Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

2.5. Physical Security. The Contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials should be secured.

2.6. Special Qualification. The contractor shall provide a list of qualifications licenses, certifications, and experiences providing training services to organizations similar to the

Puerto Rico Army National Guard, which capacitates the contractor.

2.7. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition

Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

2.8. Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO and

COR within 5 days of contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The

CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.9. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The

Contractor (to include subcontractors) shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment from any reason. All identification media (i.e. badges and vehicles) passes shall be returned to the COR within the 5 days of contract completion or after an employees’ departure.

2.10. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States

Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US

Government policy as described at FAR 22.17. Contractor shall complete the following online training within 5 days of contract award.

Go to http://ctip.defense.gov/Training/GeneralAwareness.aspx

2.11. Contractor Travel. Not authorized in this PWS.

2.12. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.13. Special Instructions. None

2.14. Contractor Manpower Reporting Application (CMRA).

2.14.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National

Guard Bureau via a secure data collection site.

2.14.2. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

3.0 Services.

3.1 The contractor shall provide materials and services to accomplish all tasks outlined in this

Performance Work Statement throughout the period of performance of the contract by an environmental professional.

3.1.1 As per EPA reference, an environmental professional can be defined as “someone who possesses sufficient specific education, training, and experience necessary to exercise http://ctip.defense.gov/Training/GeneralAwareness.aspx http://www.ecmra.mil/ http://www.ecmra.mil/ professional judgment to develop opinions and conclusions regarding conditions indicative of releases or threatened releases of hazardous substances on, at, in, or to a property, sufficient to meet the objectives and performance factors of the rule”. In addition, an environmental professional must have:

• A state or tribal issued certification or license and three years of relevant full-time work experience; or

• A Baccalaureate degree or higher in science or engineering and five years of relevant full-time work experience; or •

• Ten years of relevant full-time work experience

3.2 Property. None.

3.3 Utilities. None.

3.4 Materials & Equipment. None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E).

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 5 of this PWS.

4.2 Secret Facility Clearance. Not applicable.

4.3 Materials & Equipment. None

4.4 Safety Considerations. The Contractor is responsible for the safety of their employees throughout the period of performance.

5.0 Requirements

5.1 Trainings Services

5.1.1 Provide training for General Awareness for Environmental Management System

(EMS) as per conformance requirements & AF/DoD Instructions, AFI 32-7001

Environmental Management.

5.1.2 Trainings for all required Environmental Compliance Program Objectives, as per regulatory requirements & AF/DoD Instructions, AFMAN 32-7002 Environmental

Compliance and Pollution Prevention. Includes courses mandated by specific law, rule, executive order, AF/DoD Instructions, FGS/OEBGD, or are mission-essential due to local permits, state laws or agreements. Such training include:

• Hazardous waste management training,

• Spill prevention and response training, and

• Stormwater pollution prevention training.

5.1.3 Prepare and/or update training materials, including syllabus, presentation slides and handouts, as necessary.

5.1.4 Prepare training documentation, including training syllabus, materials presented during course and attendance list, for recordkeeping purposes.

5.1.5 Personnel to be trained includes but are not limited to the 156 Wing, the Geographic

Separated Units and its tenants.

5.2 Audit/Inspection Services

5.2.1 Internal EMS audit/environmental self-inspection support for third-party certification of

ISO 14001 in accordance with installation’s Internal Audit procedure.

5.2.2 Conduct environmental compliance self-inspection for each environmental program using The Environmental Assessment and Management (TEAM) Guides and

State/Agency Supplements available on FedCenter.gov.

5.2.3 Document the results of the internal EMS audit and environmental compliance self-inspections in the Environmental Data Assessment Reporting Tool (EDART). The use of

EDART enforces the requirements of a documented deficiency, by ensuring each finding has the following:

• Finding/deficiency

• Source of the finding

• Requirement

• Source of the requirement

5.2.4 Generate inspection report and discuss observations, findings and deficiencies with the installation Environmental Manager.

5.2.5 Determine whether the installation's EMS is in conformance with Department of Defense

Instruction (DoDI) 4715.17 Environmental Management Systems, AFI 32-7001

Environmental Management, and the requirements of the ANG EMS during program-level inspections and self-declare conformance annually IAW the Internal Audit procedure.

5.2.6 EMS audit/environmental self-inspection and environmental compliance self-inspection include all three PR Air National Guard facilities: Muniz ANGB, Punta Salinas and

Punta Borinquen sites.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication Mandatory or Advisory

Website

AR 530-1 Operations Security (OPSEC)

19 APR 07 Mandatory http://www.apd.army.mil/j w2/xmldemo/r530_1/main .asp

Combating Human Trafficking

Mandatory http://ctip.defense.gov/Tra ining/GeneralAwareness.a spx

AFI 32-7001 Environmental Management.

23 Aug 2019

Mandatory https://static.e-publishing.af.mil/producti on/1/af_a4/publication/afi 32-7001/afi32-7001.pdf

AFMAN 32-7002

Environmental Compliance and Pollution Prevention

04 Feb 2020 Mandatory https://static.e-publishing.af.mil/producti on/1/af_a4/publication/af man32-7002/afman32- 7002.pdf

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance

Threshold Method of

Surveillance

5.1 Training Services

- Offer training sessions for EMS, Hazardous Waste, Spill Prevention, Storm Water Pollution Prevention

- Provide training syllabus, briefings slides and attendance list correspondence t

100% Compliance

Random Inspection

5.2 Audit/Inspection Services - Conduct Internal EMS

audit/environmental self-inspection

- Conduct environmental compliance self-inspection for each environmental program.

- Document the results of the internal self-inspections in EDART.

- Participate in meeting with installation EM to discuss observations, findings and deficiencies

100% Compliance

Random Inspection

Deliverables Schedule

PWS Reference / Deliverable Title Frequency Number of Copies Medium/Format Submit To

1.4.9 Antiterrorism

Training Level 1

Within 5 days after completion of training. One (1) copy PDF, Electronically POC

1.4.10 iWATCH Training Within 5 days after completion of training. One (1) copy PDF, Electronically POC

1.4.11 OPSEC Training

Within 5 days after completion of training. One (1) copy PDF, Electronically POC

1.7 Contract Manager

Within 5 days of contract award. One (1) copy e-mail KO, POC

1.9 Combating Trafficking

in Persons

Within 5 days of contract award. One (1) copy PDF, Electronically POC

TORRESRIVERA, LUIS P 1st Lt USAF ANG 156 CES/DBCE Does this is needed for this purpose?