Trucking Service Industry Q and A.pdf

Trucking Service Industry Q&As Ques ons highlighted in yellow. Answers highlighted in green.

Q: It specifies a truck capable of handling at least six 4’x4’ pallets and 12,000 lbs. We have access to virtually every type of truck. Is there a preference for equipment type (dry van, flatbed, Conestoga, reefer, etc.)? box truck, fully enclosed with 12,000 net freight minimum, Straps. Clarified in SOW

Q: Could you please clarify the qualifica ons required to access both Portsmouth Naval Shipyard and Submarine Base New London? We are a brokerage so there is poten al to have a few different carriers coming in to pick up these loads over the course of the performance period.

h ps://www.cnic.navy.mil/Opera ons-and-Management/Base-Support/DBIDS/ for base access, There have been may instances in the past that have caused loads to be turned around and occasionally caused the arrest of the driver.

Lists of reasons that can cause a truck to be denied access can be but not limited to: Felony convic ons and or indictments, federally illegal drug use or possession (state laws are overridden on federal facili es), alcohol use or possession, firearm or other weapons possession, No contraband (alcohol, drugs, weapons, etc.) may be brought onto the base.

Preclusion List:

While not directly ed to SUBASE New London access, it's worth no ng the existence of a CMS (Centers for Medicare & Medicaid Services) Preclusion List. This list iden fies individuals and en es that are barred from par cipa on in Medicare due to certain misconduct. These individuals may also be barred from accessing other federal facili es, though this is not explicitly stated in the context of SUBASE New London.

Facility and Personnel Security Clearance Requirements.

1. CONTRACTOR/AIT shall provide a Personnel Security Clearance Access List (SECNAVMANUAL 5510.30 (series) Chapter 11) to the NSSC New London Security Office for all CONTRACTOR/AIT personnel requiring access to USS ALBANY (SSN 753) for work covered by this MOA two weeks prior to arrival. The required method of visit request is u lizing the DBIDS system with SMO Code N315105(Groton Base) unless DBIDS is unavailable. As an alternate/backup method, Personnel Security Clearance Access List may be faxed to 860-694-3838, emailed (MS Excel format preferred) to NSSC_NLON_Security@navy.mil , with both fax or email methods requiring a verifica on phone call before or a er fax to ensure receipt. POC and POC PHONE in JPAS or on fax/email must be knowledgeable of the work and able to verify access is required. DBIDS will s ll be u lized to verify personnel clearances received by fax or email. If not using DBIDS, the NSSC Security Manager MUST have a signed Personnel Security Clearance Access List to enter individual names into the waterfront access lists provided to each ship. Personnel Security Clearance Access Lists received late may not make it into the waterfront access lists to support work on the ship. Security clearance issues will be handled by the NSSC Security Manager at 860-694- 4044 or the Assistant Security Manager at 860-694-3754.

2. PORTSMOUTH NAVAL SHIPYARD shall provide a Personnel Security Clearance Access List to the NSBNL Pass & ID Office by faxing a copy to 860-694-4489 for access to NSBNL. The NSBNL Pass & ID Office can be contacted directly at 860-694-3224.

3. When lower base vehicle access is required, include vehicle, contents, purpose, dura on, and driver(s). For coordina ng access and deliveries to lower base during normal working hours (0600 to 1600), direct all inquiries to the Pass and ID office at (860) 694-4030. If expec ng arrival or deliveries during non-working hours and weekends, the vehicle and personnel must be placed on a Security Hot- List at the Pass and ID Office. Addi ons to the Hot list must be requested through NSSF Project Officer by 1200 on Friday prior to the requested weekend.

To access restricted areas of Naval Submarine Base New London (SUBASE NL), individuals require specific authoriza on beyond general base access. Enclaves are areas with heightened security measures, and entry usually requires pre-approved passes, a Common Access Card (CAC), and/or specific clearance based on the nature of their business on base.

Here's a more detailed breakdown:

Base Access:

To enter the general area of SUBASE NL, you'll need to present a valid driver's license, vehicle registra on, proof of insurance, and a U.S. Department of Defense iden fica on card.

Enclave Access:

Access to specific enclaves (secure zones) within SUBASE NL requires addi onal authoriza on and may include:

Common Access Card (CAC): Military members, DoD civilians, and eligible contractors usually require a CAC for access to restricted areas.

Pre-approved passes: Depending on the enclave, you might need a temporary pass issued by the Security Office or a specific pass authorized by the Commanding Officer.

Specific clearance: Some enclaves may require background checks, security clearances, or other forms of authoriza on based on the nature of your work or visit.

Contractor Access:

Contractors need to ensure they have the necessary authoriza ons, passes, and follow the specific regula ons outlined in their contract.

In summary, to access enclaves at SUBASE NL, you will need to meet the requirements for general base access AND obtain the appropriate passes and/or security clearances specific to the enclaves you need to enter.

For more specific informa on, you can:

Contact the SUBASE NL Security Office or Welcome/Visitors Center.

Refer to the SUBASE NL installa on guide.

Consult the Department of Defense (DoD) regula ons and procedures for base access.

Vehicles:

For driving on the base, a valid state real ID driver's license, vehicle registra on, and valid automobile insurance are required.

Contractors:

Contractors need to display their company name on vehicles, ensure vehicles are in good repair, and have deliveries made during specific hours (6:30 AM to 1:30 PM, Monday-Friday) unless prior arrangements are made with the Contrac ng Officer and Security Office.

1) Commodity

i. What is the commodity being transported and is any hazardous material included?

Shipments will not contain any Hazardous, Sensi ve or Classified materials. These Items will be shipped via other means. Clarified in SOW.

b.

i. A DoD Unique Commodity Code would suffice and/or a Na onal Stock Number.

There will be equipment & components of various shapes and sizes, so ware, hardware, electrical components, valves, wiring and NSN’s that are too numerous to list as of now.

No Commodity Code available.

1) Schedule

a. Observa on: based on the schedule provided, there is an assump on of daily FTL / Full Truck Load moves with a Return. Due to project schedule, there will be days when there are no loads and or a few components going to Groton Ct., there will (may) s ll be a need to pick up in Groton Ct. daily, regardless of material going to Groton Ct. Daily contact with a chosen project representa ve (DLA & code 500) will eliminate un-needed trips when available.

Is not prac cable to expect daily comms with enough lead me to call off pickup or delivery. Urgent items o en come up at the 11th hour. Project Rep can call contractor if certain of no load. Contractor will be paid for PoP regardless of daily load.

b.Ques on:

i. Is the below an example of one FTL move per day? Yes

Pick-up at building 153 Portsmouth Naval Shipyard on Monday immediately following delivery at building 170 (0630 if not delivery)

Return with Delivery to Pier 12 Naval Submarine Base New London on Monday 1200

Pick-up at building 33 Naval Submarine Base New London on Monday

Hold shipment overnight

Delivery next day at building 170 Portsmouth Naval Shipyard on Tuesday

Next day FTL would be:

Pick-up at building 153 Portsmouth Naval Shipyard on Tuesday immediately following delivery at building 170 (0630 if not delivery)

Return with Delivery to Pier 12 Naval Submarine Base New London on Tuesday 1200

Pick-up at building 33 Naval Submarine Base New London on Tuesday

Hold shipment overnight

Delivery next day at building 170 Portsmouth Naval Shipyard on Wednesday 0630

Repeat Monday through Saturday

b. Ques on:

i. Are there security requirements for loca on of hold? Will need Mr. Fales or Mr.

Donovan’s assistance with this. (locks?)

No security requirements, contractor is responsible for holding shipment un l 0630 delivery window.

2) Product Pack and Load

a. Observa on: based on descrip on, it is assumed there will be a “minimum” of six pallets in each load.

i. Will each load consist of six pallets? No, Due to project schedule, there will be days when there are no loads and or a few components going to Groton Ct., there will (may) s ll be a need to pick up in Groton Ct. daily, regardless of material going to Groton Ct. Daily contact with a chosen project representa ve (DLA & code 500) will eliminate un-needed trips when available.

ii. b.Ques on:

iii. Will load at origin vary? Yes, various weights due to the nature of components being shipped, should not exceed 12,000#s per trip.

Considera on is towards road weight limits and permi ng

iv. What is the height of each pallet? 6 feet plus occasional shorter pallets with heavy components. Height will vary, generally less that 6 tall.

Q: 1. Do you have an ideal equipment type in mind? We ship on a variety of different trucks and each has pro's and con's.

- Generally speaking we would just need to know if the loads will be over 10,000 lbs or need to be fully enclosed (We ship open deck freight with hotshots and flatbeds - enclosed freight with Dry Vans) Fully enclosed with 12,000 net freight minimum capability of truck.

Q: 2. In reference to "TIN", is that required for this project or would an EIN suffice? If we need the TIN let me know we just need a day or two for the owner to find that for us!

As long as your company is registered in SAM.gov and has A CURRENT registra on, vendor will be fine.

Q: Ques on: the 4'x4' pallets being shipped requiring chains or straps, do you prefer an enclosed trailer or an open trailer (flatbed) with tarps? Fully enclosed with 12,000 net freight minimum, Straps preferred.

Q: -Dimensions/weight of freight? Various due to the nature of components being shipped, should not exceed 12,000#s per trip.

Q: -Will the loads be the same material every trip or varying? Various due to the nature of components being shipped, should not exceed 12,000#s per trip.

Q: -Can we fulfill your needs with a straight truck (30 foot box truck which typically fits 12 pallets) or do we need a trailer (53’)? straight truck (30 foot box truck which typically fits 12 pallets) meets the need.

Q: The informa on I have from you already states ; “Minimum (6) 4*4 pallets up to 12,000 lbs..”

Yes, indeed

Q: -Is that up to 12,000 lbs for the (6) pallets or is 12,000 lbs the max load we will be transpor ng for you ? up to 12,000 lbs for the (6) pallets, Various weights due to the nature of components being shipped, should not exceed 12,000#s per trip.

Q: -If it’s not the max load .. what is ? up to 12,000 lbs for the (6) pallets, Various weights due to the nature of components being shipped, should not exceed 12,000#s per trip.

Q: -Will this be an everyday thing 6 days a week round trip consistently for the 10 month job scope ? Or will it be a call as you need type of job? Due to project schedule, there will be days when there are no loads and or a few components going to Groton Ct., there will (may) s ll be a need to pick up in Groton Ct. daily, regardless of material going to Groton Ct. Daily contact with a chosen project representa ve (DLA & code 500) will eliminate un-needed trips when available.

Q: What materials are being moved? There will be equipment & components of various shapes and sizes, so ware, hardware, electrical components, valves, wiring and NSN’s that are too numerous to list as of now. up to 12,000 lbs for the (6) pallets, Various weights due to the nature of components being shipped, should not exceed 12,000#s per trip. Due to project schedule, there will be days when there are no loads and or a few components going to Groton Ct., there will (may) s ll be a need to pick up in Groton Ct. daily, regardless of material going to Groton Ct. Daily contact with a chosen project representa ve (DLA & code 500) will eliminate un-needed trips when available.

Q: What are the specific security requirements for the drivers? See ques on 2 reply.

Q: To ensure full compliance before submi ng our bid, could you please confirm whether there are any addi onal or preferred truck specifica ons beyond the capacity noted in the SOW?

Examples might include:

Enclosed box body vs. flatbed / curtain-side. Enclosed box body

Li -gate capability or pallet-jack requirement. Pallet jack with li gate will be sufficient to move cargo, there is forkli capability but no loading dock at pick up site in Connec cut.

Refrigera on or temperature-control needs None

Specific emission standards (e.g., EPA SmartWay) No emissions standards

Addi onal security hardware (tamper-evident seals, GPS repor ng frequency, etc.)

None required

We would appreciate any clarifica ons, a achments, or site-visit details you can provide. There will be equipment & components of various shapes and sizes, so ware, hardware, electrical components, valves, wiring and NSN’s that are too numerous to list as of now. up to 12,000 lbs for the

(6) pallets, Various weights due to the nature of components being shipped, should not exceed 12,000#s per trip. Due to project schedule, there will be days when there are no loads and or a few components going to Groton Ct., there will (may) s ll be a need to pick up in Groton Ct. daily, regardless of material going to Groton Ct. Daily contact with a chosen project representa ve (DLA & code 500) will eliminate un-needed trips when available. The security requirements are answered in ques on 2.

Q: 1. Is there a current contractor doing this transport? No

If so, Who? And will there be a training changeover? No

Q: 2. Will there be only one truckload load movement needed per day?

ii. below an example of one FTL move per day?

Pick-up at building 153 Portsmouth Naval Shipyard on Monday 0630 immediately following delivery at building 170 (0630 if not delivery)

Return with Delivery to Pier 12 Naval Submarine Base New London on Monday 1200

Pick-up at building 33 Naval Submarine Base New London on Monday

Hold shipment overnight

Delivery next day at building 170 Portsmouth Naval Shipyard on Tuesday

Next day FTL would be:

Pick-up at building 153 Portsmouth Naval Shipyard on Tuesday 0630

AFTER OFFLOAD.

Return with Delivery to Pier 12 Naval Submarine Base New London on Tuesday 1200

Pick-up at building 33 Naval Submarine Base New London on Tuesday

Hold shipment overnight

Delivery next day at building 170 Portsmouth Naval Shipyard on Wednesday 0630

Repeat Monday through Saturday

Q: 3. Any specific qualifica ons needed? I.E. Hazmat endorsement, Military ID, TWIC card

Q: 4. Are there loading docks at all loca ons? Pick up at Portsmouth naval shipyard, yes Loading dock.

Drop off at Pier 12 Naval Submarine Base New London, No loading dock, only fork li offload availability, Pallet jack and or li gate would be preferred.

Pick-up at building 33 Naval Submarine Base New London, yes Loading dock

If not, what is the process for loading? off load with fork truck at pier 12, Loading Pallet jack and or li gate would be preferred. Onloads are at loading docks.

Q: 5. Is the me table given a set schedule or will there be on-call occasions? Due to project schedule, there will be days when there are no loads and or a few components going to Groton Ct., there will (may) s ll be a need to pick up in Groton Ct. daily, regardless of material going to Groton Ct. Daily contact with a chosen project representa ve (DLA & code 500) will eliminate un-needed trips when available.

Is not prac cable to expect daily comms with enough lead me to call off pickup or delivery. Urgent items o en come up at the 11th hour. Project Rep can call contractor if certain of no load. Contractor will be paid for PoP regardless of daily load.

Q: Will the drivers need to apply for clearance to access the pick-up loca on? See ques on 2

Q: Are we at liberty to know what we will be hauling? There will be equipment & components of various shapes and sizes, so ware, hardware, electrical components, valves, wiring and NSN’s that are too numerous to list as of now. up to 12,000 lbs for the (6) pallets, Various weights due to the nature of components being shipped, should not exceed 12,000#s per trip.

Q: Can you confirm whether or not a dry van will suffice as an acceptable vehicle for this transporta on requirement? Fully enclosed with 12,000 net freight minimum capability of truck, pallet jack and or li gate would be preferred method of offloading.