Trifold.pdf
PDF 41 KB Posted
- Attached to
- Fifteenmile Creek Large Wood Placement
- Solicitation number
- S-R33119-00010822
- Issued by
- Washington County, Oregon
About this file
This is a printing and mailing services quote request from Mt. Hood Community College for their quarterly Community Education Trifold publication. The college seeks competitive quotes for printing and mailing four quarterly issues (Fall 2024, Winter 2024, Spring 2025, and Summer 2025) of an 11x17 trifold brochure on 100lb Gloss Book paper in CMYK with full bleed. The estimated print quantity is 125,000 copies per issue, with approximately 125,000 pieces to be mailed via second-class saturation mailing to 15 specified zip codes in the Portland, Oregon metropolitan area and the remainder delivered to the college warehouse for internal distribution. Print-ready files will be submitted on August 19, November 25, February 24, and May 19 respectively, with completed publications due for delivery within 10 business days of file receipt (September 2, December 9, March 10, and June 2). A non-mandatory pre-bid meeting is not mentioned; however, quotes are due Wednesday, July 10, 2024, before 10 a.m. to Abby Minnieweather, Marketing and Communications Project Coordinator at Abby.Minnieweather@mhcc.edu.
Award will be made to the bidder providing the best value based on price, quality, availability, experience, warranty provided, expected delivery date, and vendor location, with preference given to materials manufactured or produced in Oregon. All prices are F.O.B. Mt. Hood Community College Warehouse at 26000 S.E. Stark Street, Gresham, Oregon 97030 and direct to USPS. The college will provide the approved periodical permit and postage on account with USPS; the vendor is responsible for all postal service paperwork and must provide mail details and USPS mailing receipts to the college. Vendors should indicate separate costs for printing and mail services or specify if mailing is included in print pricing, and may suggest alternative, more economical or appropriate paper stocks. The college intends to purchase these services from one vendor and reserves the right to determine the lowest responsible bidder. Late bids will be kept but not considered for award.
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| File | Type | Posted |
|---|---|---|
| RFP S-R33119-00010822.pdf |
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Text version
Please quote our quarterly publication
Community Education Trifold
Fall 2024, Winter 2024, Spring 2025, Summer 2025
This is not a formal “bid” but a quote to be delivered to:
Abby Minnieweather, Marketing and Communications Project Coordinator Mt. Hood Community College Abby.Minnieweather@mhcc.edu
Quote Due: Wednesday, July 10, 2024 before 10 a.m.
All prices are to be F.O.B. Mt. Hood Community College, 26000 S.E. Stark Street, Gresham, OR 97030, and mail service.
The job will be awarded to the bidder providing the best value based upon price, quality, availability, experience, warranty provided, expected delivery date – and vendor location. Preference shall be given to materials manufactured or produced in the state of Oregon and next preference shall be given to materials partially manufactured or produced in the state of Oregon.
MHCC reserves the right to determine which bidder is the lowest responsible bidder. A purchase order will be issued to the successful vendor. Late bids shall be kept, but not considered for award.
Publications must be delivered no later than 10 a.m. on the date(s) specified.
MHCC Community Education Quarterly Trifold
DATE TO RECEIVE
Print-ready file will be submitted no later than 5 p.m. on:
FALL 2024 MONDAY, Aug. 19
WINTER 2024 MONDAY, Nov. 25
SPRING 2025 MONDAY, Feb. 24
SUMMER 2025 MONDAY, May 19
DATE TO DELIVER
Completed Community Education trifold publication must be delivered to MHCC and Cornfoot Rd Post Office at 7007 NE Cornfoot Road, Portland, OR 97218 as follows (10 business days after file receipt):
FALL 2024 MONDAY, Sept. 2
WINTER 2024 MONDAY, Dec. 9
SPRING 2025 MONDAY, March 10
SUMMER 2025 MONDAY, June 2
DESCRIPTION Please quote on 11x17 Trifold on 100lb Gloss Book; CMYK with full bleed and folded to the end after bleed.
QUANTITY Please quote 125,000. Final quantity to be set at press time.
PAPER STOCK 100lb Gloss Book
- PLEASE INDICATE IF THERE IS A SIMILAR, MORE ECONOMICAL PAPER STOCK OPTION,
OR SIMILAR PAPER STOCK MORE APPROPRIATE FOR YOUR PRESS.
TRIM SIZE Document Size: 17” Wide X 11” Tall
PREPRESS MHCC will provide a digital copy of the document to the successful bidder.
The digital material will be a “press-quality”, using the specifications recommended by the successful bidder. Native files in In-Design (or mutually acceptable file format) with all fonts and photos available on request.
Before printing, the successful bidder will provide a full-color proof to MHCC and allow one full business day for review of that document. It is expected that the digital file for this document will need a minimum of electronic correction to be output by the successful bidder. Electronic correction in excess of one hour will be performed by MHCC in consultation with the successful bidder.
SHIPPING F.O.B. Mt. Hood Community College Warehouse, 26000 S.E. Stark Street, Gresham, Oregon 97030 and direct to USPS.
MAILING This is a second-class saturation mailing. 125,000 (approx.) mailed. Remainder of press run (approx. 150) delivered to MHCC Warehouse for internal distribution. (Final counts will vary and be confirmed at press time.)
Please quote specification for mailing of this piece - mailing specs confirmed at delivery of digital files.
Mail dates will be no more than 3 working days after printing delivery dates.
MHCC will provide the approved periodical permit and the postage on account with USPS. Bid winner will be responsible for all postal service paper work related to an individual mailing. Vendor will provide mail detail to MHCC along with receipt of mailing from USPS.
The mailing will saturate the following 15 zip codes: 97009 97030 97216
97220 97055 97230 97089 97060 97233 97024 97236 97019 97080 97266
97218
SUMMARY: LANDSCAPE ORIENTATION
QUOTE: MHCC Community Education Trifold Quarterly Publication
Please indicate in the space provided the lowest price at which you can furnish the materials specified.
Mt. Hood Community College intends to purchase these services from one vendor.
TOTAL PRINT COST: (Please suggest any comparable cost-saving specifications.)
Fall 2024 Winter 2024 Spring 2025 Summer 2025
MAIL SERVICES & DELIVERY: (or specify that this is included in the above price.)
Fall 2024 Winter 2024 Spring 2025 Summer 2025
Please indicate whether you can meet the timelines specified in this quote.
Yes, we can meet the specified timelines. No, we are not able to manage the specified timelines, but we have quoted the costs.
Stock Weight %PCW Optimum Trim Size
VENDOR ____________________________________________________________
NAME/TITLE ____________________________________________________________
SIGNATURE ____________________________________________________________
ADDRESS ____________________________________________________________
TELEPHONE ____________________________________________________________
EMAIL ____________________________________________________________
File details come from the government source that posted it. Updated .