RFP S-R33119-00010822.pdf

WASCO COUNTY SOIL AND WATER CONSERVATION DISTRICT

REQUEST FOR PROPOSALS

“Fifteenmile Creek Large Wood Placement”

HELICOPTER SERVICES

FOR TRANSPORTATION AND PLACEMENT OF LARGE WOOD FOR FISH

HABITAT ON UPPER FIFTEENMILE CREEK, ABOVE DUFUR,

OREGON

Solicitation # S-R33119-00010822

DATE OF ISSUE: 6/26/2024

CLOSING DATE, TIME: 07/12/2024, 1:00 PM

2325 River Road, Suite 3, The Dalles, OR 97058

Wasco County Soil and Water Conservation District Solicitation # S-R33119-00010822 i

Contents Project Overview Proposer Qualifications Proposal Requirements

Proposal Contents General Information / Instructions to Proposers

Project Description Special Considerations

Anticipated Project Timeline Pre-proposal Meeting

Selection Process

1. Evaluation Criteria

2. Scoring and Ranking

3. Notice of Intent to Award

4. Negotiation

5. Reservation of Rights

Attachment A. Sample Contract Form

EXHIBIT A: SCOPE OF WORK

EXHIBIT B: INSURANCE PROVISIONS

EXHIBIT C: CRITICAL DATE SCHEDULE

EXHIBIT D: OPERATOR COMPENSATION SCHEDULE

Attachment B. Proposal Form Attachment C. Fifteenmile Large Wood Restoration Project Description & Design – 2024 Attachment D. Industrial Fire Precaution Level Information

Best Management Practices Attachment E. PERFORMANCE BOND

Wasco County Soil and Water Conservation District

REQUEST FOR PROPOSALS

“Fifteenmile Creek Large Wood Placement”

HELICOPTER SERVICES FOR TRANSPORTATION AND PLACEMENT OF LARGE

WOOD FOR FISH HABITAT ON UPPER FIFTEENMILE CREEK, ABOVE DUFUR,

OREGON

Contact: Josh Thompson, Assistant District Manager, (541) 296-6178 x116

Project Overview Wasco County Soil and Water Conservation District (DISTRICT) seeks proposals from qualified helicopter operators to transport and place large wood to create in-stream fish habitat. The DISTRICT requests proposals through the formal process described herein and intends to award a contract pursuant to ORS 279B.060, Competitive Sealed Proposals.

The purpose of this project is to maneuver approximately 300 logs, both with and without root wads, ranging in weight from 1,000 lbs. to 9,000 lbs. and install them in the stream channel, side channels, and associated floodplain in the project area. The maximum length of each log is 45 feet. The expected flight length from log-deck staging area to stream will range from 1.8 – 1.5 miles one way. The project is expected to take two (2) days or less.

Proposer will provide heavy-lift helicopter (Vertol or similar aircraft) and a project team and necessary pilot / support crew. Project team must coordinate with USFS aviation planner throughout the duration of the project. Logs will be placed following USFS guidance.

USFS and the SWCD staff will be on site to assist in project implementation and keeping the public out of the project reach. The project will not require any road closures as the helicopter will not be flying over any open roads. Access to the stream channel is via an existing trail. There is no motor vehicle access into the project reach. The quoter is advised to visit the worksite to determine an estimate of cost prior to submitting a quote. The quoter is responsible for determining the amount of work. This contract is a Performance Based, Firm-Fixed Price contract

Proposer Qualifications The operator contracted for this project must have experience implementing at least ten instream large wood placement projects. Proposer must demonstrate the ability to maneuver and install approximately 300 logs, both with and without root wads, ranging in weight from 1,000 lbs. to 9,000 lbs. Logs will be installed in the stream and adjacent floodplain. During the term of the contract, the Operator must maintain at its own expense the insurance coverage described in Attachment A,- Exhibit B, Insurance Provisions.

Proposal Requirements All proposals must be received at 2325 River Road, Suite 3, The Dalles, OR prior to the stated closing time. Proposals received after this time will not be considered.

One hard copy of the proposal plus one electronic copy on flash drive should be submitted in an envelope or package that shall be sealed and clearly marked with the DISTRICT’s name, “Request for Proposals # S-R33119-00010822,” date and time of closing, and the Proposer’s name and address.

Proposals sent by mail should be forwarded by certified mail, return receipt requested.

The body of the proposal, excluding any appendices, should not exceed ten pages. Resumes of key members of the proposed project team may be included in an appendix, not to exceed five pages. The Proposal Form (Attachment B) must be included as an appendix but will not be counted against any page limits.

Proposal Contents The body of the proposal should address the following elements:

Qualifications and Experience:

The DISTRICT’s contracting policies specify that the following information will be used to assess the Proposer’s qualifications:

o Describe your firm’s recent experience in completing projects of similar nature and size.

Each project description should include:

Client name and contact information, Description of the project and the product delivered, A comparison of the original project budget versus the actual cost of the project.

o Provide names, phone numbers, and addresses for five (5) former clients.

o List work performed for any state or local government agency in the past three (3) years.

o Provide evidence that the Proposer holds appropriate certification or license to perform the proposed service in the State of Oregon (Engineering License number, for example).

Local Knowledge:

Describe the Proposer’s experience and familiarity with the project longline helicopter operations in conifer forests.

Project Team:

Describe your proposed project team, including each member’s proposed role and relevant experience.

Include work to be performed by subcontractors, if any, including firm name, contact person and qualifications. Project team should include a minimum of pilot(s) and support crew.

Approach:

Describe how you propose to complete the tasks outlined in the preliminary Scope of Work. Provide a timeline for each task.

Rate Schedule and Fee Proposal:

Provide the Proposer’s rate schedule and proposed fees for each project task.

General Information / Instructions to Proposers Proposers responding to this RFP do so solely at their expense, and the DISTRICT is not responsible for any Proposer expenses associated with the RFP.

Certification of Alteration or Erasure A proposal may be rejected if it contains any material alteration or erasures unless, before the proposal is submitted, each such alteration and erasure is initialed by the person signing the proposal. Nothing in this paragraph shall be construed as allowing the proposer to alter or otherwise change the form of the proposal, the conditions of the proposal and/or the solicitation documents.

Addenda to Request for Proposals Any addenda to this Request for Proposals shall be issued by the DISTRICT. All addenda issued shall be made an integral part of the Request for Proposals and shall be made part of the contract agreement.

Written addenda, issued by the DISTRICT prior to the closing of this Request for Proposals, are the only recognized means of changing the Request for Proposal. Addenda will not be mailed, but will be posted to the Oregon Buys system at S-R33119-00010822. Proposers should frequently check the website until closing, i.e. at least weekly until the week of closing and daily during the final week.

Modification of Proposals Once submitted, proposals may be modified in writing. Modifications must be received prior to the closing date and time set for the Request for Proposals. Modifications shall be prepared on the Proposer’s letterhead, signed by an authorized representative of the Proposer, state that the new document supersedes or modifies the prior proposal and be submitted in a sealed envelope appropriately marked identifying the Request for Proposals number and closing date and time.

Telephone, telegraphic, email, and facsimile modifications are not acceptable. The modification shall be made a permanent part of the public proposal file.

Withdrawal of Proposals A proposal may be withdrawn prior to the closing date and time for the Request for Proposals.

Proposals may be withdrawn in writing, on the Proposer’s letterhead, signed by an authorized representative of the Proposer. The written proposal withdrawal shall be made a permanent part of the public proposal file.

Proposals Are Offers The proposal is the Proposer’s offer to enter into a contract which, if the proposal is accepted for award, binds the Proposer to a contract and the terms and conditions contained in the Request for Proposals. A Proposer shall not make the proposal contingent upon the DISTRICT’s acceptance of specifications or contract terms that conflict with or are in addition to those advertised in the Request for Proposals (except as noted in Time for Proposal Acceptance below).

Time for Proposal Acceptance A Proposer may submit a proposal conditioning the time for proposal acceptance contained in the Request for Proposals. The DISTRICT reserves the right to consider a proposal response containing a condition that limits the DISTRICT’S time for proposal acceptance. The DISTRICT may, solely at its option, accept a shorter time for proposal acceptance, even though the Request for Proposals may state a longer period. The DISTRICT reserves the right to either accept or reject the proposal response containing the time condition if the proposal response is otherwise the preferred proposer.

Protest of RFP A Proposer may submit a written protest of anything contained in this RFP and may request change to any provision, specification or contract term contained in this RFP, no later than seven (7) calendar days prior to the date Proposals are due. Each protest and request for change must include the reasons for the protest or request, and any proposed changes to the RFP provisions, specifications or contract terms. The DISTRICT will not consider any protest or request for change that is submitted after the submission deadline. If the protest results in a change to the RFP, the DISTRICT shall issue an addendum following the procedure described under “Addenda to Request for Proposals.”

Protest of Award The DISTRICT will issue a written Notice of Intent (NOI) to Award to all Proposers at least seven (7) days before the award of a contract. A Proposer who claims to have been adversely affected or aggrieved by the selection of the highest ranked Proposer may submit a written protest of the selection to the DISTRICT no later than seven (7) calendar days after the date of the selection notice. A Proposer submitting a protest must claim that the protesting Proposer is the highest ranked Proposer because the Proposals of all higher ranked Proposers failed to meet the requirements of the RFP or because the higher ranked Proposers otherwise are not qualified to perform the services described in the RFP. The DISTRICT will not consider any protest that is submitted after the submission deadline. If the DISTRICT upholds the protest, the DISTRICT may in its sole discretion either award the contract to the successful protestor or cancel the solicitation.

Resident Proposer Proposer shall indicate on the proposal form whether it is a resident proposer. "Resident proposer” is one who has paid both income and unemployment taxes in Oregon for the twelve (12) months preceding the proposal submittal and has a business address in Oregon. Non-resident proposers are subject to the same percentage preference when they bid in Oregon as an "Oregon proposer" would be subject to if it competed for a contract in that proposer’s home state. The DISTRICT will rely on the list maintained by Oregon Department of Administrative Services to determine whether the non-resident proposer’s state gives a preference and the amount of the preference.

Tax Compliance Certification Pursuant to ORS 305.385 (6), successful Proposer shall certify that it is in compliance with Oregon's tax laws. A certification form will be provided to the successful Proposer by the DISTRICT.

Performance Bond The successful Offeror shall be required to furnish a Performance Bond in the total amount (100%) of the awarded Contract, executed in favor of the Wasco County Soil and Water Conservation District, to ensure faithful performance of the Contract and payment for services and goods.

NOTE: WASCO COUNTY SOIL AND WATER CONSERVATION DISTRICT HAS PROVIDED A PERFORMANCE

BOND FORM APPROVED AND REQUIRED TO BE USED FOR THIS RFP.

The Wasco County Soil and Water Conservation District Performance Bond form is ATTACHMENT E.

The apparent successful Offeror shall provide all required bonding to Wasco County Soil and Water Conservation District within seven (7) calendar days of notification of award. Failure to present the required documents within seven (7) calendar days may be grounds for award disqualification.

Project Description Please refer to Attachment C. Fifteenmile Large Wood Restoration Project Description & Design – 2024 for project description & design summary, location information, project implementation details, monitoring, project site information, and objectives.

Special Considerations

Fire Precautions- US Forest Service IFPL will be followed for the duration of the project. Fire restrictions may result in limited hours of equipment operation at the work site, including the use of gasoline powered vehicles and power tools. Fire watches after operational hours may be required as part of the IFPL. Smoking or flaming materials are not allowed on project site or nearby areas with significant fuel loads during fire season. Refer to Attachment D. for more information.

Hazardous Material Containment/Cleanup-The Contractor is required to have a Spill Containment Plan, which will include at a minimum Spill Containment Kit (SCK) on-site during any operation and provide training to employees on how components of the SCK are used. The SCK must be designed for use with petroleum products and must contain, at a minimum, the following items:

1) One bale (8 booms/bale, of 8 inch x 10 foot absorbent booms)

2) One bale (100 pads/bale, of absorbent pads, minimum of 17 inch x 19 inch x ¼ inch pads)

3) One absorbent sweep (minimum of 18 inches x 100 feet x 3/8 inches)

4) Two 30-50 gallon garbage cans

It is suggested that portable equipment be placed in a container to prevent any spill or leakage from contaminating surround soil or surface water.

Protection of Cultural Resources- Comply with all laws governing the preservation of cultural resources. Cultural resources may include, but are not limited to, dwellings, trails, fossils, and artifacts. If cultural resources are encountered during project implementation, immediately halt operations and notify the Wasco SWCD Project Manager.

Site Safety- The contractor is responsible for their employees’ and subcontractors’ safety, as well as compliance with federal, state, and local safety laws. The contractor shall develop their own site safety plan and use daily meetings to help implement their site safety plan. USFS and SWCD staff will be on site to assist in project implementation and keeping the public out of the project area. The project will not require any road closures as the helicopter will not be flying over any open roads. Coordination with a USFS aviation planner is required and will guide communications between the helicopter operator and ground crew.

Compliance with ARBO – The proposed aquatic restoration activities follow specific design criteria using a consistent methodology to design, implement, monitor, and provide documentation as outlined in the Aquatic Restoration Biological Opinion (ARBO). Proper log placement following USFS guidance is critical. USFS staff will be present in the field to coordinate and communicate with the helicopter operator and ground crew.

Acceptance of Work- Acceptance of project work shall be performed by USFS and Wasco County SWCD. Wasco County SWCD will notify the contractor verbally or in writing if deficiencies are found along with corrective actions required in order to accept the work.

Anticipated Project Timeline

Timeline (preliminary) RFP Issued 6/26/2024 Optional site show / non-mandatory pre-bid meeting 7/8/2024, 11:00 AM RFP Closes/Proposals Due 7/12/2024, 1:00 PM Notification of intent to award 7/19/2024 Deadline to protest intent to award 7/26/2024 Contract Negotiations 7/29/2024 – 8/2/2024 Contract Signing / Notice to Proceed 8/9/2024 Mobilization, site preparation* 8/12/2024 Project Completion* 10/30/2024

*The approved in-water work period for Fifteenmile Creek is July 15 to October 31, 2024. All work must be completed within this timeframe.

Pre-proposal Meeting A non-mandatory pre-bid meeting will be conducted on July 8th 2024 at 11:00 am. The meeting will take place at the Wasco SWCD, 2325 River Rd., The Dalles, OR 97058. A call in option will be available. Please contact josh.thompson@wascoswcd.org if you plan to attend or call into the meeting. The meeting will provide an opportunity for contractors to ask any questions they may have about the site or design. The operator must approve the log staging area and the pre-bid meeting is an ideal time to discuss logistics.

Selection Process

1. Evaluation Criteria Proposals that are determined to meet the minimum proposal requirements will be scored and ranked based on the following criteria:

• Qualifications and Experience (0 – 30 points)

• Knowledge of Longline operations in Conifer Forests: (0 – 50 points)

• Project Team: (0 – 30 points)

• Approach: (0 – 20 points)

• Costs including Rate Schedule and Fee Proposal: (0 – 10 points)

2. Scoring and Ranking Proposals will be scored and ranked based on the criteria outlined above by a Proposal Evaluation Committee consisting of DISTRICT personnel and technical advisors, who may include representatives of natural resource agencies.

mailto:josh.thompson@wascoswcd.org

3. Notice of Intent to Award The DISTRICT will issue a Notice of Intent (NOI) to Award to the highest ranked Proposer (copy of NOI provided to all Proposers).

4. Negotiation The DISTRICT will initiate contract negotiations with the highest ranked Proposer pursuant to ORS 279A.065. The DISTRICT shall terminate negotiations with the highest ranked Proposer if the DISTRICT and Proposer are unable for any reason to reach agreement on a Contract within 14 days. The DISTRICT may thereafter negotiate with the second ranked Proposer, and if necessary, with the third ranked Proposer. If negotiations with any of the top three Proposers do not result in a Contract within 30 days from initiation of negotiations, the DISTRICT may cancel this solicitation (RFP) and thereafter may proceed with a new solicitation.

5. Reservation of Rights The DISTRICT reserves the right to accept or reject any or all proposals in whole or in part, to waive irregularities not affecting substantial rights, and to postpone the award of the work as necessary for a period of time not to extend beyond 45 days from the closing date for this Request for Proposals. Prices quoted in proposals shall remain firm for a period of 45 days from the closing date for this Request for Proposals.

Attachment A. Sample Contract Form

Sample Contract

PROFESSIONAL SERVICES CONTRACT

THIS CONTRACT is between Wasco County Soil and Water Conservation District, hereinafter called District, and: __________________________________________________________________________, hereinafter called Operator. This contract is for the Fifteenmile Creek Large Wood Placement Project.

This contract shall become effective concurrent with the date of the last signature. This is known as the contract execution date. No services shall be performed prior to the contract execution date. The contract shall expire, unless otherwise terminated or extended, on October 31, 2024.

Generally, the work consists of large wood placement via helicopter in Fifteenmile Creek near Dufur, Oregon. The work is specifically defined in EXHIBIT A, Scope of Work.

District agrees to pay Operator for accomplishment of the work, a sum not to exceed $____________, which shall include all allowable expenses. Operator progress payments shall be made according to the schedule identified in EXHIBIT D, Operator Compensation.

The following exhibits are made part of this Contract by reference and/or attachment.

EXHIBIT A: Scope of Work EXHIBIT B: Insurance EXHIBIT C: Critical Date Schedule EXHIBIT D: Operator Compensation

THIS CONTRACT, which includes attached paragraphs 1-12 and all attached Exhibits and the District’s solicitation, constitutes the entire agreement between the parties. The terms of this contract shall not be waived, altered, modified, supplemented, or amended, in any manner whatsoever, except by written instrument. Such waiver, alteration, modification, supplementation, or amendment, if made, shall be effective only in the specific instance and for the specific purpose given, and shall be valid and binding only if it is signed by all parties to this contract. There are no understandings, agreements, or representations, oral or written, regarding this contract except as specified or referenced herein.

Operator, by the signature below of its authorized representative, hereby acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions.

Approved by Operator _____________________________________________

Name/Title Date

Approved by District ______________________________________________ Name/Title Date

PROFESSIONAL SERVICES CONTRACT

1. Effective Date and Duration The Operator shall at all times carry on the work diligently, without delay and punctually fulfill all requirements herein. The Operator and the District shall mutually agree upon a schedule for the performance of the Operator's services, allowing time for the District's review and approval of submissions. The passage of the Contract expiration date shall not extinguish, prejudice, or limit either party's right to enforce this Contract with respect to any default or defect in performance that has not been cured. All work shall be completed and deliverables provided not later than October 31, 2024.

2. Access to Records For not less than three (3) years after contract expiration, the District, the Secretary of State's Office of the State of Oregon, the federal government, and their duly authorized representatives shall have access to the books, documents, papers, and records of the Operator which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts, and transcripts. If for any reason, any part of this contract is involved in litigation, Operator shall retain all pertinent records for not less than three (3) years or until all litigation is resolved, whichever is longer. Full access will be provided to the District in preparation for and during litigation.

3. Funds Available and Authorized District reasonably believes at the time of entering into this contract sufficient funds are available and authorized for expenditure to finance costs of this contract within the District's current appropriation or expenditure limitation.

4. Indemnity and Insurance

a. Indemnity - Claims for Other than Professional Liability Operator shall defend, save, and hold harmless the District, their officers, agents, and employees, from all claims, suits, or actions of whatsoever nature, including intentional acts, resulting from or arising out of the activities of Operator or its sub-Operators, agents, or employees under this contract.

b. Indemnity - Claims for Professional Liability Operator shall defend, save, and hold harmless the District, their officers, agents, and employees, from all claims, suits, or actions arising out of the professional negligent acts, errors, or omissions of Operator or its sub-Operators, agents or employees in performance of professional services under this Contract.

c. Operator shall provide certificates of insurance as required in EXHIBIT B.

5. Employment Status

a. Operator is not an officer, employee, or agent of the State or District as those terms are used in ORS 30.265.

b. Operator is not a contributing member of the Public Employees Retirement System and will be responsible for any federal or state taxes applicable to any compensation or payments paid to Operator under this contract. Operator will not be eligible for any benefits from these contract payments of federal Social Security, unemployment insurance, or Workers’ Compensation, except as a self-employed individual. If this payment is to be charged against federal funds, the Operator certifies that it is not currently employed by the federal government.

6. Successors & Assignments

a. The provisions of this contract shall be binding upon and shall inure to the benefit of the parties hereto, and their respective successors and assigns.

b. After the original contract is executed, the Operator shall not enter into any new sub-Operator agreements for any of the work scheduled under this contract or assign or transfer any of its interest in this contract, without the prior written consent of the District.

7. Compliance with Applicable Law

a. Operator agrees to comply with all federal, state, and local laws, ordinances, and regulations applicable to this contract. This contract shall be governed by and construed in accordance with the laws of the State of Oregon. Any litigation between the District and the Operator arising out of or related to this contract shall be brought and maintained solely and exclusively in the Circuit Court of Wasco County in The Dalles, Oregon. Provided, if any litigation arising under this contract must be brought in a federal forum, it shall be brought and maintained solely and exclusively in the United States District Court for the District of Oregon. Operator hereby consents to the personal jurisdiction of all courts within the State of Oregon.

b. Operator shall comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules, and regulations.

8. Tax Compliance By signature on this contract, Operator hereby certifies that it is not, to the best of its knowledge, in violation of any Oregon law. For the purpose of this certification, "Oregon Tax Laws" are ORS chapter 118, 119, 314, 316, 317, 318, 320, 321, and 323 and sections 10 to 20, chapter 533, Oregon Laws 1981, as amended by chapter 16, Oregon Laws 1982 (first special session); the Home Owners and Renters Property Tax Relief Program under ORS 310.630 to 310,690; and any local tax laws administered by the Oregon Department of Revenue under ORS 305.620.

9. Severability The parties agree that if any term or provision of this contract is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the contract did not contain the particular term or provision held to be invalid.

10. Force Majeure Neither party shall be held responsible for delay or default caused by fire, riot, acts of God, and war which is beyond such party's reasonable control. Each party shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon the cessation of the cause, diligently pursue performance of its obligations under the contract.

11. Waiver The failure of the District to enforce any provision of this contract shall not constitute a waiver by the District of that or any other provision.

12. Termination

a. This contract may be terminated by written, mutual consent of the parties. In addition, this contract may be terminated by the District by written notice to the Operator specifying the termination date of the contract. This right to terminate shall be exercised in good faith, for any reasonable cause, including but not limited to: insufficient District funding; new or modified federal or state laws, regulations, or guidelines; denial, revocation, or other loss or invalidation of any license or certificate required to be held by Operator; Operator's death or other inability to perform or complete the scope of work set forth in EXHIBIT A.

b. Operator's timely and accurate performance is of the essence of this contract. District, by delivering written notice of default, may immediately terminate this contract, in whole or in part, if the Operator:

(1) fails to provide the services called for in EXHIBIT A within the times specified or allowed under this contract; or

(2) fails to perform any of the provisions of this contract, or so fails to pursue the work as to endanger performance of this contract in accordance with its terms, and after receipt of written notice from District, does not correct such failures within seven (7) calendar days, or such other period as District may authorize.

c. Upon receiving a notice of termination, and except as otherwise directed in writing by the District, Operator shall immediately cease all activities related to the Work.

d. As directed by the District, Operator shall upon termination, deliver to the District all project documents, information, and other property that, if the contract had been completed, would be required to be furnished to the District. By Operator's signature on this contract, Operator allows District to use said documents for their intended use, without restriction.

e. The rights and remedies of the District provided in the above clause related to defaults by the Operator shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

PROFESSIONAL SERVICES CONTRACT

Note: The following Exhibits are provided as samples of our standards and are for your reference only.

Actual Exhibit content and wording will reflect the requirements of the project as it is ultimately defined.

EXHIBIT A: SCOPE OF WORK

The purpose of this contract is to secure a complete set of services to accomplish a log delivery and stream/floodplain restoration project. Due to the nature of this project, it will be accomplished by a heavy-lift helicopter capable of lifting 9,000 pounds. The Contractor will provide services to transport and place logs, some with root wads attached, from log deck sites to flagged destinations in and along Fifteenmile Creek which is on National Forest System Lands (Mt. Hood National Forest).

The project requires transport of logs from logs decked in a quarry adjacent to Forest Road 2750 to sites in and along Fifteenmile Creek. Estinations range from 1.5 to 1.8 air miles from the log decks. The log decks are at elevation 2,500 feet above sea level, and the log destination sites are at elevations ranging from 1,850 – 1,900 feet above sea level. Log weights for the majority of logs are 7,000 pounds and less;

the remaining logs, many with rootwads, may need to be bucked to length to meet weight restrictions of less than 9,000 pounds. The approximately300 logs, comprised primarily of grand fir, Douglas fir, and hemlock, have a maximum length of 45 feet and range from 16”–40” dbh. About 100 of the 300 logs have root wads. All of the logs are well cured, having been cut and decked for over three years.

The quarry where the logs are decked is large enough to accommodate a helicopter refueling and maintenance area. Alternatively, there is an additional quarry that is less than ¼ mile from the log deck site that can be used as a refueling area. Access roads to log deck sites and refueling areas are paved or graveled and are accessible by truck. The log placement sites in Fifiteenmile are not accessible by vehicle and require hiking along an existing trail the runs parallel to the stream for the length of the project. It takes approximately 15 minutes to hike to the first log placement site and approximately 45 minutes to hike to the last log placement site. US Forest Service and the SWCD staff will be on site to assist in project implementation and keeping the public out of the project reach. The project will not require any road closures as the helicopter will not be flying over any open roads

Emergency medical services are available in the City of the Dalles which is located about 50 minutes from the quarry/staging area.

The Contractor shall develop a plan of operation to accomplish the project and to adhere to the specifications described in Attachment C, and shall organize and direct all the equipment and personnel needed to fully accomplish the work. The Contractor shall furnish all technical expertise, labor, equipment, supervision, transportation, operating supplies, and incidentals necessary to complete the work required. SWCD employees will not assist in ground support activities, but will be on site to direct and support proper log placement. The Contractor will abide by all local laws and regulations, including Federal Aviation Regulations (FARs).

Complete project details are outlined in Attachment C.

Bid Items

1.1 Placement of large wood

Work Schedule All work will be performed between the issuance of the notice to proceed (anticipated August 12th, 2024) and October 30, 2024

Specifications

Item 1. The Contractor shall deliver and place about 300 logs to the Fifteenmile Creek and floodplain with the use of a heavy-lift helicopter with a lifting capacity of about 10,000 lbs.

General Specifications

Contractor Obligations

The Contractor shall provide all services, equipment, materials, and personnel unless noted otherwise.

The Contractor is responsible to ensure equipment can transport logs.

The ground supervisor shall be trained to take proper action in an emergency or incident. Government employees will not assist in ground support activities, but the COR and/or inspectors will be on site to direct proper log placement.

The Contractor is responsible for equipment move-in, move-out, and movement of ground equipment and ferry flights as well as transportation for all Contractor-furnished materials between the refueling area, log deck sites, and log destination sites.

The Contractor shall submit to the Contracting Officer an accidental spill response plan and a project safety and incident response plan, including search and rescue plans.

TECHNICAL SPECIFICATIONS

Equipment

Contractor aircraft shall be fully operational and capable of placing material at 1850-2500 feet pressure altitude at temperature ranges between 55-95 degrees Fahrenheit.

Placement and Transport Operations

In-stream and floodplain destinations for log loads will be flagged.

Some logs with root wads attached will be utilized. The calculation of weight for each log or logs will be the responsibility of the Contractor to ensure that load calculations are within external payload limitations. The Contractor may have to reduce the log length or multiple log loads to be within limits.

There will be approximately 85-100 logs that will likely need to be transported as a single log due to their weight or due to the project design requiring exact placement of key heavy logs. Conversely, depending on log placement needs there will be some trips where loads will be less than external payload limits.

There are no anticipated special flight routes designated due to sensitive areas, water sources, and other identified hazards. A refueling area will be selected by the Contractor with Contracting Officer approval. A potential service landing is identified on attached maps. The Contractor shall be responsible for safety precautions, dust abatement measures, and fuel hazardous waste spill response.

Prior to moving onto National Forest land, the Contractor shall ensure that all equipment is free of soil, seeds, vegetative matter, or other debris that could contain or hold invasive plants. The Contractor will contact the Contracting Officer’s Representative or designated inspector prior to moving on to National Forest land for equipment inspection.

QUALITY ASSURANCE SURVEILLANCE PLAN

The SWCD and USFS onsite staff will conduct inspections to determine work quality. Initial inspections will consist of a 100 percent visual inspection and will be based on adherence to contract technical specifications. The SWCD and USFS will inspect placement of large wood during aerial placement.

The following will be collected to determine satisfactory placement:

• Placement of large wood as it corresponds to flagged destinations and/or as directed by USFS or SWCD personnel.

The following will be considered satisfactory placed large wood for determining performance quality:

• Helicopter placed large wood is within 50 feet of flag location and aligned with flag direction (if flagging is present), unless otherwise directed by USFS or CTWS personnel.

Re-inspection upon Contractor Request The SWCD and USFS staff will describe unsatisfactory placed large wood, identified for repositioning or reorientation, following inspection. The Contractor will be expected to reposition or reorient unsatisfactory placed large wood following inspection by SWCD or USFS staff.

Definitions DBH (diameter breast height) - Diameter of the trunk measured at a point 4-1/2 feet above the ground level on the uphill side of tree.

Labor Standards Provisions – Those statutory and regulatory requirements pertaining to the Contractors employees.

Satisfactory Placed Large Wood – Placement of large woody material that meets specification requirements and is considered successful in calculating performance quality.

Unsatisfactory Placed Large Wood – Placement of large woody material that does not meet specification requirements and is considered a deficiency when calculating performance quality.

Hazards

Method of operation may cause tree instability.

• Falling trees

• Falling limbs

EXHIBIT B: INSURANCE PROVISIONS

During the term of this contract, Operator shall maintain in force at its own expense, each insurance noted below:

1. Required of Operators with one or more workers, as defined by ORS 656.027. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers.

2. Professional Liability insurance with a combined single limit or the equivalent, of not less than $1,000,000 for each claim, incident or occurrence. This is to cover damages caused by error, omission, or negligent acts related to the professional services to be provided under this contract. Any deductible shall not exceed $50,000 each claim, incident, or occurrence;

3. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract, and shall provide that the State of Oregon, the District, and their divisions, officers, and employees are Additional Insureds but only with respect to the Operator's services to be provided under this contract;

4. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 each occurrence for Bodily Injury and Property Damage, including coverage for owned, hired, or non-owned vehicles, as applicable;

5. There shall be no cancellation, material change, reduction or limits, or intent not to renew the insurance coverage(s) without 30 days written notice from the Operator's insurer(s) to the District;

6. As evidence of the insurance coverage required by this Contract, the Operator shall furnish acceptable insurance certificates to the District prior to its issuance of a Notice to Proceed. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to State acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the District. The Operator shall be financially responsible for all pertinent deductibles, self-insurance retention, and/or self-insurance.

EXHIBIT C: CRITICAL DATE SCHEDULE

These dates are established to ensure compliance with grant timelines. Progress reviews will be conducted at the indicated points however, the dates are subject to negotiation during contract development.

Implementation will take place during the ODFW in-water work window: July 15 – October 31st. All project activities must take place by October 31, 2024.

EXHIBIT D: OPERATOR COMPENSATION SCHEDULE

Billing Date Progress Billing Amount To be developed during contract preparation.

Note that the District must submit reimbursement requests to its grantor no less frequently than quarterly, so the Operator should bill the District no less frequently than quarterly.

Attachment B. Proposal Form

Current date________________________

Wasco County Soil and Water Conservation District 2325 River Road, Suite 3 The Dalles OR 97058 Attention: Josh Thompson, Assistant District Manager

The undersigned Proposer declares that Proposer has carefully examined the solicitation document. The undersigned hereby proposes to furnish all labor and material and perform all work to complete the project in strict accordance with the Solicitation Documents, Conditions of the Contract and any Supplemental General Conditions.

• Bidder MUST provide pricing for ALL items listed below.

• The estimated quantities listed below are not a guarantee of purchase but will be used to evaluate Bids and determine award. If Contract is awarded, Agency may request more, or fewer quantities of the items described below. The unit pricing will apply to any resulting purchase.

• The total Bid price for determining award will be calculated by multiplying the estimated quantity of each item by the unit price to determine the item total, then adding all items.

• Agency reserves the right to award all or none of the Bid items, whichever is in the best interest of the District.

Project Item Unit Estimated

Quantity Unit Cost Total Cost

Mobilization & Demobilization Lump Sum

Vertol (or similar) Aircraft, with appropriate crew and support crew

Hourly Rate

Grand Total:

DISTRICT'S RIGHT RESERVED

To reject any or all proposals, to waive informalities, and to accept only such proposals as may appear to be in DISTRICT'S own best interests.

The undersigned also agrees that OPERATOR will commence work as soon as possible and will have an agreed upon schedule within ten (10) days after the "Notice to Proceed" is received. The OPERATOR will have the project complete on or before: October 31, 2024.

It is understood that time is of the essence in the execution of this contract. In order to assure the success of this project, the completion date designated herein may be a prime consideration in the award of the contract. DISTRICT desires to have the project completed no later than October 31, 2024.

CONDITIONS

The undersigned Proposer understands that determination of the successful Proposer and award of the contract is subject to review and determination by counsel as to legal sufficiency of any submittal.

DISTRICT reserves the right to reject any and/or all proposals and to waive all informalities.

The requirements of 40 U.S. Code § 3142 and ORS 279C.800 to 279C.870 with respect to prevailing wage rates are included as part of this Bid and the undersigned agrees to certify that Bidder and Bidder's subcontractors are in compliance with all of the provisions thereof on forms requested by DISTRICT.

OPERATOR shall provide Worker's Compensation coverage for employees. Evidence of such coverage shall be provided to DISTRICT. This evidence may be either in the form of the Notice of Compliance/Certificate, or by indicating the policy number and expiration date in the appropriate section of the Certificate of Insurance.

The undersigned certifies compliance with Oregon State statutory requirements governing registration of corporation and/or assumed business name.

The Proposer states below whether Proposer is doing business as an individual, a co-partnership or as a corporation. If a co-partnership, all partners are named and the person signed on behalf of the co-partnership states proposer's position with the co-partnership. If a corporation, the bidder gives the state of incorporation, whether it is licensed to do business in the state of Oregon, and the position of the person signing on behalf of the corporation. The undersigned Proposer hereby represents that this proposal is made without connection with any person, film or corporation making a proposal on the same material, and is in all respects fair and without collusion or fraud.

FIRM NAME:_______________________________________________________________________

ADDRESS:_________________________________________________________________________

STATE IN WHICH INCORPORATED:______________________

LICENSED TO DO BUSINESS IN OREGON (Yes) or ( No)

FIRM IS CONSIDERED A RESIDENT BIDDER (Yes) or (No)

BY: ____________________________________________________________DATE:______________ (Signature)

NAME/TITLE:____________________________________________________________________

(Please print or type)

TELEPHONE:__________________________

I have received addendum(s):_______________________________________________________

REQUIRED SIGNED STATEMENTS FROM PROPOSER:

1. Proposer is prepared to fully execute the work as stipulated in the solicitation documents.

2. Proposer has not and will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a minority, women, or emerging small business enterprise certified under

ORS 200.055.

BY: ____________________________________________________________DATE:______________ (Signature)

NAME/TITLE:____________________________________________________________________

(Please print or type)

Attachment C. Fifteenmile Large Wood Restoration Project Description & Design – 2024 Project Description and Design Summary The purpose is to restore aquatic habitat as an aid to the recovery of mid-Columbia steelhead, resident trout, and Pacific lamprey. This project has been developed in partnership with the US Forest Service Barlow River Ranger District and the Wasco County Soil and Water Conservation District. Recovery of the aquatic species present in the project area is listed as a priority action within numerous local planning and assessment documents. These documents identify the lack of LWD as a primary factor limiting in the headwaters of Fifteenmile Creek where the project is being implemented.

Ten project areas (sites) have been identified in a 1.9 mile reach of Fifteenmile Creek that extends upstream from the Forest Boundary. There are no roads that can be used to access the project so wood will be flown in by helicopter to each of the 10 locations. 300 trees will be added to the stream channel, side channels, and associated floodplain in the project area resulting in treatment of approximately 0.9 miles of habitat. In general, large wood structures (LWM) will be placed in the main river channel in close proximity to low elevation floodplain areas or remnant side channel entrances to raise streambed elevations and restore or improve stream / floodplain interaction. Smaller large wood structures will also be placed within side, remnant channels, and along the floodplain to increase habitat complexity, further dissipate flood waters and energies, and limit channel avulsion. LWM will be placed into existing wood structures within the stream channel, keyed into existing vegetation in the banks and floodplain and woven together to further increase structure stability and longevity.

The stream habitat above the project reach is comprised of much older, less disturbed riparian forest and exhibits most of the natural process that are missing in the project reach and therefore does not need treatment. The habitat below the reach is on private land owned by the City of Dufur. LWM project have been completed in that section in 1995, and 2011. Logs and logs with root-wads have already been acquired for this project and will be staged upstream of the project at a location suitable for take-off and landing of a heavy-lift helicopter. Logs will be airlifted into the restoration area from that log deck via Vertol or similar aircraft. Implementation will take place during the ODFW in-water work window; July 15 – October 31st.

Location Information Fifteenmile Creek is a perennial Wild and Scenic River that originates near Lookout Mountain in the Mt. Hood National Forest approximately 13 miles to the town of Dufur, OR and eventually empties into the Columbia River just below The Dalles Dam. The project area is located within the Fifteenmile Creek Headwaters HUC-12 sub-watershed (170701050301) in Wasco County on the National Forest.

Figure 1. Project location on Mt. Hood National Forest.

Figure 2.Project reach from Forest Service boundary upstream 1.9 miles with project sites.

Figure 2 Project sites along a 1.9 mile reach of Fifteenmile Creek.

Figure 3. Project location on Mt. Hood National Forest.

Project Implementation Details There are no roads that can be used to access the project so wood will be flown in by a heavy-lift helicopter (Vertol or similar aircraft). Logs and logs with rootwads (average of 24 inch dbh with many larger than 30 inch dph) have already been acquired for this project and will be brought from off-site sources and decked in a location where a large helicopter can take off and land.

Multiple log structures and individual logs will be placed within each of the 10 sites with an average of about 30 logs per site (details below). 300 trees will be added to the stream channel, side channels, and associated floodplain in the project area resulting in treatment of approximately 0.9 stream miles. Implementation will take place during the ODFW in-water work window; July 15 - October 31.

Monitoring Habitat surveys were conducted by USFS in 2017 and in 2023 to quantify the physical characteristics of the area. The project restoration reach was found to be deficient in suitable substrate size, pool frequency, and LWD.