Treutlen HVAC Invitation to Bid.pdf

INVITATION TO BID (Section A)

The Owner will receive sealed bids from Contractors in the Conference Room of Treutlen County Board of Education located at 4313 West Main Street, Soperton, GA 30457. Bids must be physically on the table in the Bid Room by 2 o’clock p.m., at the time legally prevailing in Soperton, Georgia on Friday May 8, 2026 at 2 p.m. for the construction of TRUTLEN COUNTY HVAC REPLACEMENT located at Treutlen County Elementary and Middle/High School, 7892 SR-29, Soperton, GA 30457. At the time and place noted above, the bids will be publicly opened and announced.

Bidding documents may be purchased at Clayton Digital Reprographics- Statesboro, Georgia. For technical support contact Clayton Digital DFS, direct line (912) 681-3700. Once ordered, plans will be shipped (shipping charges collect) as soon as possible after receipt of application, or picked up at the Clayton Digital location listed below.

In Statesboro:

• 1200 Brampton Ave., Suite D Statesboro, GA 30458

Electronic copies of the Construction Documents may be obtained through the Georgia Procurement Website at https://ssl.doas.state.ga.us/gpr/ or by contacting Kevin Palmer- DPR Architecture- (912) 764-6288 or through email at kevin@dprarch.com.

Bidders are cautioned that acquisition of Bidding Documents through any source other than that listed above is not advisable. Acquisition of Bidding Documents from unauthorized sources places the bidder at risk of receiving incomplete or inaccurate information upon which to base a bid.

There will be a mandatory pre-bid meeting on the job site at Treutlen County Elementary and Middle/High School, 7892 SR-29, Soperton, GA 30457 on April 24, 2026 at 2:00 p.m. Visitors will need to check in at the office upon arrival. No bids will be accepted from anyone not attending the pre-bid meeting AND who does not appear on the sign-in sheet. It will be the bidder’s responsibility to sign-in.

Contract, if awarded, will be on a lump sum basis. No bid may be withdrawn for a period of thirty-five days after time has been called on the date of opening except in accordance with the provisions of Georgia law. There will be a Bid Bond required for this project. Both a performance bond and a payment bond will also be required, each in an amount equal to 100 percent of the Contract Sum prior to execution of contract.

The Owner reserves the right in its sole and complete discretion to waive technicalities and informalities. The Owner further reserves the rights in its sole and complete discretion to reject all bids and any bid that is not responsive or that is over the budget. The Owner anticipates that the contract will be awarded to the responsive and responsible bidder who provides the lowest bid within the budget. In judging whether the bidder is responsible, the Owner will consider, but is not limited to, the following:

• Whether the bidder or its principals are currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority;

• Whether the bidder or its principals have been terminated for cause or are currently in default on other contracts;

• Whether the bidder can demonstrate sufficient cash flow to undertake the project as evidenced by a Current Ratio of 1.0 or higher;

• Whether the bidder can demonstrate a commitment to safety with regard to Workers' Compensation by having an Experience Modification Rate (EMR) over the past three years not having exceeded an average of 1.2; and

• Whether the bidder’s past work provides evidence of an ability to successfully complete projects within the established time, quality, or cost, or to comply with the bidder’s contract obligations.

• Estimated time needed for construction will also be a consideration.

In the event all responsive and responsible bids are in excess of the budget, the Owner, in its sole and absolute discretion and in addition to rejecting all bids, reserves the right either to supplement the budget or to negotiate with the lowest responsive and responsible bidder (after all deductive alternates are taken) but only for the purpose of making changes to the project that will result in a cost to the Owner that is within the budget, as it may be supplemented.

http://www.cdrepro.com/ https://ssl.doas.state.ga.us/gpr/