Tree Removal at Craft Park.pdf

REQUEST FOR BIDS

Event #12426

Tree Removal at Craft Park Parks & Recreation Department

SECTION 1

OVERVIEW

1. Request for Bids (“RFB” or “Event”): The City of Greensboro (“City”) hereby solicits and invites bids from qualified Companies and Businesses (“Contractor”), with proven experience and expertise, to submit a response to the requirements outlined in this RFB and provide pricing for tree removal services for the Parks & Recreation Department. The intent of this proposal is to receive a firm price for tree removal services that shall be performed in a manner consistent with the established specifications outlined in this Request for Bids.

2. Mandatory Pre-Bid Meeting: This mandatory pre-bid meeting will be held on Thursday, July

30, 2026, at 9:00 EST at Craft Park, located at 700 Blair Street, Greensboro, NC 27408. Late parties will not be included.

3. Selection Process: After the close of this RFB, Contractor bids will be reviewed and evaluated for responsible and responsive submissions, ensuring that all required documents outlined in the RFB (if required) were submitted. The City will award to the lowest responsive, responsible bidder.

A Contractor that wishes to be considered for selection shall submit a complete, concise, and comprehensible bid in the form and manner required by this RFB.

All bids, inquiries, or correspondence relating to this RFB, and all reports, displays, schedules, attachments, exhibits, and other documentation submitted by any Contractor will become the property of the City upon receipt. All bids received are subject to North Carolina Public Records laws found in Chapter 132 of the North Carolina General Statutes and the Public Records Confidentiality Clause in this RFB regarding public access to such documents, and any statements or endorsements inconsistent with therewith will be disregarded. All proprietary information disclosed to the City shall be held to Chapter 132 of the North Carolina General Statutes and the Public Records Confidentiality Clause.

4. Minimum Requirements: Contractors must meet the minimum specifications and requirements contained in the RFB. Contractors are required to acknowledge all exceptions to the minimum specifications, terms and conditions in their bids. Failure to do so may result in the response being deemed nonresponsive.

5. Awarded Contractor Responsibilities:

• Provide Certificate of Insurance with Endorsements covering the minimum insurance requirements

• Actively registered with the NC Secretary of State

• Acknowledge and agree to provide, at Contractor’s own expense, a comprehensive and up-to-date background check for each employee assigned to work at the Craft Park.

6. RFB Questions: Questions regarding this event may be submitted through the Greensboro eProcurement System (“GePS”). Answers will be posted in GePS within 48 hours of the close of the Question and Answer Period; see Item 12: Submission and Response Schedule.

For the duration of this bid process, all correspondence regarding this RFB must be directed to Procurement Services. If it is determined that a Contractor fails to comply to this requirement and initiates correspondence with any other City staff, local elected officials, or representative about this bid process, they may be subject to disqualification.

7. Rights of the City – Bids and Additional Documentation: As a result of this RFB, the City reserves the right to accept or reject any and all bids received in whole or in part, to waive minor technicalities, or to negotiate with all responsive and responsible Contractors. The City also reserves the right to request financial documentation, such as independently audited financial statements, most recent tax returns, or profit loss statements, before awarding this contract.

8. Rights of the City – Multiple Awards: The City reserves the right to award contract(s) in whole or in part, whichever is in the City’s best interest as it determines in its sole discretion.

The City reserves the right to award multiple contracts.

9. Terms and Conditions: The Contractor will abide by all the Terms and Conditions posted on the event. It is the Contractor’s responsibility to read the Terms and Conditions as they are incorporated into the final contract. Within the Terms and Conditions, you will find insurance requirements and reference to the North Carolina State Statutes regarding confidentiality requirements.

10. Due Date: Submittals in response to this RFQ must be submitted to the City’s Procurement Services Division via GePS no later than August 6, 2026, by 2:00 PM EST, as determined by the City’s computer server. Although the City tries to maintain continuous access to the GePS website, service may be interrupted. Therefore, suppliers are encouraged to submit bids 24 hours prior to the event closing.

11. Submission and Response Schedule:

RFB Issuance July 21, 2026 Questions and Answers Period Closes July 31, 2026 2:00 PM EST Submission Period Ends August 6, 2026 2:00 PM EST Anticipated Start Date August/September 2026

*Some awards may require Council approval

12. Submittal Requirements: Contractors submitting a bid must meet the minimum requirements outlined in Section 2: Scope of Work, Section 4: Submittal Materials, and submit the following information with their response:

• Answer all questions on the Event

• Provide a minimum of three (3) references with current contact information, including the name, title, and phone number of a contact person, along with a brief description and dates of services provided.

• Contractor must have at least three (3) years’ experience providing tree removal services.

13. Contractor will bear all costs associated with the preparation of the bid response and any presentations(s) requested by City.

14. Any bids may be withdrawn or modified prior to the RFB Submission Period End date and time stated in the Submission and Response Schedule.

SECTION 2

SCOPE OF WORK

The City of Greensboro’s Parks and Recreation Department is seeking qualified contractor(s) to cut down and remove Three Dead Trees in Craft Park. The tree and limbs must be removed from the City lot without causing damage to the surrounding landscape and vegetation. The stumps should be cut as close to grade as possible. Pictures of the three trees are in the Attachment Section on GePS.

The trees are at the following locations:

- 617 Blair St (Oak Tree)

- 707 Blair St (Oak Tree)

- 711 Blair St (Ash Tree)

SECTION 3

SUBMITTAL OF PRICING AND AWARD PROCESS

The City reserves the right to accept any bid deemed to be in the best interest of the City, to waive any irregularities in any response, to reject any or all responses, and to re-advertise for new responses. The City intends to proceed with the bid review and selection process, then enter into a contract without negotiation, while reserving the right to negotiate at any time. Any and all RFB dates are subject to change.

Evaluation Criteria

The City will evaluate all submissions. All responses properly submitted and received will be evaluated against the criteria outlined below. The absence of required information may result in the response being excluded from further analysis or evaluation. The responses must meet the following minimum qualifications in order to be considered for selection:

• Complete and accurate submittal of the specific bid components

• Contractor must demonstrate the ability to supply the services proposed

Rate: Pricing shall be submitted as a total rate that includes all three trees. Price shall be entered into the GePS event under the Lines Tab.

Removal of three trees at Craft Park $______________ TOTAL RATE

Award Process

Selection of Award: Contractor must meet all requirements and the minimums listed in the RFB and attached appendices (if applicable). The City may engage in discussions with any potential Contractor prior to final determination and award. The City will award this contract to the lowest responsive, responsible Contractor(s).