Tree_Debris_Disposal.pdf

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/plantcitygov

IFB Invitation for Bids

26-009SS-CS-IFB

Tree Debris Disposal

Release Project Date February 11, 2026

Question Submission Deadline March 2, 2026, 5:00pm

Proposal Submission Deadline March 12, 2026, 2:00pm

Via OpenGov Portal

Tree Debris Disposal

26-009SS-CS-IFB P a g e | 2

City of Plant City

IFB Invitation for Bids

I. Bidder Instructions II. Scope of Work

III. Special Provisions IV. Bid Submission V. Vendor Questionnaire

Attachments:

A - 2026-02-04 Agreement for Tree Debris Disposal Management Services

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1. Bidder Instructions

1.1. Bid Submissions

Bids shall be received for 26-009SS-CS-IFB Tree Debris Disposal through the City's e-

Procurement located at https://procurement.opengov.com/portal/plantcitygov.

1.2. Valid Term

Bids shall be valid for no less than 90 days from the submittal deadline.

1.3. Rejection

The City reserves the right to reject any or all bids at any time and for any reason or no reason.

Bids submitted after the deadline shall be rejected. Bids shall be received for 26-009SS-CS-IFB

Tree Debris Disposal through the City's e-Procurement located at https://procurement.opengov.com/portal/plantcitygov. Bids submitted in an envelope or box shall be rejected. Fax, e-mail, or telephone bids shall be rejected. Bids that are incomplete, unbalanced, conditional, obscure, or which contain terms or additions not called for, alterations or irregularities of any kind, or which do not comply with the contract documents, if applicable, may be rejected at the sole discretion of the City.

1.4. Response Form

Bids shall be made only on the forms included in title Bid Submittals. Bid forms shall be signed by the owner or other authorized individual.

1.5. Insurance Requirements

Workers’ Compensation Insurance: Awardee shall procure and maintain during the life of this contract Workers’ Compensation Insurance for all of its employees to be engaged in work on the Project under this Contract, and in case any such work is sublet, Contractor shall require the

Subcontractor similarly to provide Workers’ Compensation Insurance for all the Subcontractor’s employees to be engaged in such work unless such employees are covered by the protection afforded by Contractor’s Workers’ Compensation Insurance. In case any class of employees engaged in hazardous work on the project under this contract is not protected under the

Workers’ Compensation statute, Contractor shall provide and shall cause each Subcontractor to provide adequate insurance for the protection of such of its employees not otherwise protected.

Contractor shall indemnify and hold the City of Plant City harmless for any claim made by the

Subcontractor for Workers” compensation. Note: If Contractor claims to be exempt from

Workers’ Compensation Insurance, then a Certificate of Exemption from the State shall be produced upon request.

Commercial General Liability and Property Damage Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Liability Insurance in an amount satisfactory to Owner, but not less than $500,000.00 for injuries, including accidental death, to any one person, and subject to the same limit for each person, in an amount not less than

$1,000,000.00, on account of one accident, and Property Damage Insurance in an amount not less than $1,000,000.00. This insurance shall be maintained with an insurance company or https://procurement.opengov.com/portal/plantcitygov

26-009SS-CS-IFB P a g e | 4 companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy. The City shall receive a copy of the Additional Insured

Endorsement confirming that the Contractor's coverage is Primary and not Contributory.

Commercial Automobile Liability Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Automobile Liability Insurance in an amount of $500,000.00.

This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy. The City shall receive a copy of the Additional Insured Endorsement confirming that the Contractor's coverage is Primary and not Contributory.

Subcontractor’s Comprehensive Liability and Property Damage Insurance: The Awardee shall require each of its subcontractors to procure and maintain during the life of their contract

Comprehensive Liability and Property Damage insurance coverage in amounts satisfactory to the contractor for its protection, with an insurance company or companies licensed to do business in the State of Florida.

The certificate of insurance shall include as a certificate holder:

City of Plant City

Attn: City Manager

302 West Reynolds Street

Plant City, FL 33563

1.6. Completeness

The City may reject bids that are incomplete, conditional, deficient in any way, or which contain unsolicited additions/alterations.

1.7. Review Documents

Bidders must review all specifications and contract documents related to this bid and project.

Failure to review all specifications, forms, contracts, addenda, or other documents shall not relieve a bidder from any obligations contained in this bid or their Contract with the City.

1.8. Familiarity with Project Area

Before submitting a bid, bidders shall become fully acquainted with the project areas. Please see Scope of Work for more detail about the project. Submittal of a bid shall serve as bidder’s acknowledgment that they are fully familiar with the service area.

1.9. Fill-In Required Forms

Bidders must accurately fill in any bid forms/documents included in this packet and submit through the City's e-Procurement portal at:

https://procurement.opengov.com/portal/plantcitygov.

Authorized signatures must be included on forms/documents. Incomplete or missing forms/documents may result in the rejection of the bid.

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1.10. Certification

Submittal of a bid shall be deemed as certification that a bidder has fully considered all factors associated with this Invitation for Bids, including any addenda.

1.11. Project Owner

The City of Plant City, Florida owns this project. The City Manager or designee is the City’s authorized representative on this project.

1.12. Verification of Bidder's Capability

The City may, at its sole discretion, determine the bidder’s ability and capacity to perform the work specified in this bid based on, but not limited to, evaluation of the following:

A. Comparable prior project experience (particularly ones similar to this project size/scope).

B. Financial resources.

C. Prior bond history.

D. Licensure and certifications.

E. Equipment, machinery, and/or facilities.

F. Background & references.

Bidders deemed to be unqualified to perform the work may have their bid rejected.

1.13. Local Preference

The City has adopted a local preference policy (Section 2-161, Plant City Code). As part of this

Invitation for Bids, the local preference policy provides qualifying bidders with an amount not to exceed 1½ percent of the lowest bid, provided that the cost differential from the lowest bid shall not exceed $2,500. Non-qualifying bidders will not receive the 1½ percent. A bidder qualifies for a local preference if it meets all of the following:

A. Paid its applicable City business tax for the current year in which this Invitation for Bids is issued. Bidders that request local preference must include in their submittal packets a copy of the receipt proving payment of the City’s business tax.

B. Obtained a license issued by the State of Florida allowing it to engage in the business of providing the services requested in this Invitation for Bids.

C. Maintains a physical office located within the city limits of Plant City. The office must be staffed by at least one full-time equivalent employee and must have been established at least six months before the submittal deadline. Post Office boxes are not verifiable and will not be accepted as proof of a physical office location.

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D. A bidder that does not meet the criteria above will not receive 1½ percent calculated to the bid price submitted.

1.14. Waiver of Irregularities

The City may waive informalities or irregularities that, in the City’s opinion, do not materially affect a bid.

1.15. Notice of Award

Upon review of the bids and when a determination has been made as to the lowest responsive and responsible bidder, the Procurement Director will issue a Notice of Intent to Award to the selected bidder via the City's e-Procurement Portal.

Once the bidder has completed registration, they will receive "Notice" notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any Notices at https://procurement.opengov.com/portal/plantcitygov.

This notice shall be sent to the recommended bidder with copies to all bidders.

1.16. Award

City personnel will evaluate the bids. Determination of the lowest responsive and responsible bid will be made after a review of all bids submitted. Bid award shall be made to the vendor submitting the lowest responsive and responsible bid meeting specifications for the base bid.

The City may award a Contract based on bid responses received from bidders without further discussion of such bids with the selected bidder. Therefore, bids should be submitted based on the most favorable terms available.

Bids that are not greater than $50,000.00 may be awarded by the City Manager. The City

Commission makes the final decision regarding the award or rejection of bids that are greater than $50,000.00.

1.17. Term

The contract resulting from this Invitation for Bids shall commence effective upon issuance of a term contract by the City and extend for a period of one (1) year. The contract may be renewed for four (4) additional one (1) year periods, at the sole discretion of the City of Plant City.

1.18. Protest Procedures

Any bidder or proposer who is allegedly aggrieved in connection with the issuance of the

Procurement Director’s recommendation and intent to make a competitive award of a contract may protest to the City Manager per Sec. 2-152. Protest Procedure, of the City’s Code.

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1.19. Revocation of Award

If the City discovers that the bidder has misrepresented anything in their bid or that the bidder

– in the City’s opinion – is no longer reasonably capable of performing the work as bid, then the

City may revoke the award at any time before issuing the formal Notice to Proceed. The

Procurement Director will issue the revocation in writing.

1.20. Bid Interpretations

The City has the right to define and interpret bid terms, specifications, and conditions.

1.21. Contract Execution & Bid Bond

The selected bidder must sign and return the contract, any required bonds or letter of credit, insurance certificates, and all other required documents within 14 calendar days after the City sends the documents to the selected bidder. Once the City receives the signed contract and all other required documents back from the selected bidder, then the City’s authorized representative will sign the contract.

Failure to sign and return the contract and all other required documents within 14 calendar days may result in the City calling the bid bond or cashing the cashier’s check submitted by the selected bidder with its proposal; barring the selected bidder from consideration on future projects; or both. The City may then select another bidder to perform the work or provide the goods/services specified in this bid.

1.22. Sworn Statement on Public Entity Crimes

A person or affiliate as defined in Section 287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity above $25,000 for 36 months following the date of being placed on the convicted vendor list.

Bidders must fill out and sign the form titled “SWORN STATEMENT UNDER SECTION

287.133(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.” Failure to do so may disqualify the bid.

1.23. Other Forms & Documents

Bidders are responsible for reviewing and understanding all specifications, forms or other documents associated with the products described in this bid. Submittal of a bid shall serve as the bidder’s acknowledgment that it has reviewed and understood all such documents.

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1.24. Notice to Proceed

Following contract signing by the City, a formal “Notice to Proceed” will be issued in writing to the contractor. The start date will be issued by the City’s Project Manager.

If the contractor begins work before receiving the Notice to Proceed or start date, then the City may stop work on the project, may require the work to be redone at the contractor’s expense and without additional compensation from the City, or both. The City also may revoke the project award and select another bidder to perform the work.

1.25. Changes or Modifications

The City may at any time make changes within the general scope of the contract in any of the following areas:

A. Time of Performance (i.e., hours of the day, days of the week, etc.).

B. Location of performance of the services.

C. Quantities to be ordered.

The contractor shall not commence the performance of additional work or other changes not covered by this contract without an executed notice to proceed or purchase order issued by the

City. If the contractor performs additional work beyond the specific requirements of this contract without an executed change order, it shall be at the contractor’s own risk. The City assumes no responsibility for any additional costs for work not specifically authorized by an executed change order.

1.26. Conditions of Performance

Bidders are required to inform themselves fully of the conditions relating to the performance of the work required, including but not restricted to labor and operating conditions under which the work will be or is now being performed; and the successful bidder must apply, so far as possible, such methods and means in carrying out the work that will not cause any interruption or interference with any other work, construction or operation the Owner has underway.

1.27. Insurance and Bonds

A. Insurance and bonds specified in this bid document and the contract shall conform to and shall be insured by companies meeting the criteria outlined below and within the contract document in Bid Submittals.

1. Insurance and bonds shall be countersigned by an agent licensed to do business in the State of Florida.

2. The Surety company must be permitted to do business in the State of Florida and shall have been in business and have a record of successful, continuous operation for at least five years.

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3. The surety shall have at least the following minimum rating as listed in Best's

Financial Rating: Financial Strength Rating of “A”.

4. The bid bond amount must be filled in with the numeric dollar amount equal to 5% of the respondents bid.

5. Failure to complete the numeric dollar amount within the bond template may deem your response to be disqualified.

1.28. UNAUTHORIZED ALIEN(S)

The vendor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The City shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and

Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the City. As part of the response to this solicitation, the successful firm will complete and submit the attached form “AFFIDAVIT CERTIFICATION IMMIGRATION LAWS.”

Employers may avail themselves of a program by the U.S. Immigration and Customs

Enforcement called E-Verify. E-Verify is an Internet-based system operated by U.S. Citizenship and Immigration Services (USCIS), part of the Department of Homeland Security (DHS), in partnership with the Social Security Administration (SSA). E-Verify is currently free to employers. E-Verify provides an automated link to federal databases to help employers determine the employment eligibility of new hires and the validity of their Social Security numbers.

If your company wishes to avail itself of this program, you can register online for E-Verify at http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify which provides instructions for completing the registration process. At the end of the registration process, you will be required to sign a Memorandum of Understanding (MOU) that provides the terms of the agreement between you as the employer, the SSA, and DHS. An employee who has signatory authority for the employer can sign the MOU. Employers can use their discretion in identifying the best method by which to sign up their locations for E-Verify. To find out more about E-

Verify, please visit E-Verify | USCIS or contact USCIS at 1-888-464-4218.

1.29. Indemnification

Section 1-16, Plant City Code, prohibits the City from indemnifying other parties to an agreement. Therefore, the City cannot indemnify bidders.

1.30. All-Inclusive Cost

The bid shall include all expenses necessary to complete the delivery of products or provide the services described in this Invitation for Bids. The awarded vendor will not be responsible for covering the cost of application fees or permit fees, of applicable permits. The City will pay such authorized fees directly. If selected by the City, the bidder must pay applicable sales tax on any goods or services it purchases. The City is exempt from paying federal and state taxes, https://www.dhs.gov/verify-employment-eligibility-e-verify

26-009SS-CS-IFB P a g e | 1 0 including sales tax. The City’s sales tax exemption is not assignable and cannot be applied toward items the vendor purchases, regardless of whether the vendor transfers those items to the City.

1.31. Legal Requirements

Bidders are required to comply with all provisions of federal, state, county and local laws, ordinances, rules and regulations that apply to the services being solicited in this bid. A bidder’s lack of knowledge shall in no way be a cause for relief from responsibility, nor shall it constitute a cognizable defense against the legal effects thereof.

Submittal of a bid shall constitute the bidder’s affirmation that they are familiar with and shall comply with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services. No plea of misunderstanding shall be considered on account of the bidder’s ignorance thereof. If a bidder believes provisions in the bid documents are contrary to or inconsistent with any law, ordinance, or regulation, then the bidder shall promptly report those provisions in writing to the City.

1.32. Public Records

Bidders understand that Florida has a broad public records law and that documents in the possession of the City can only be maintained confidential to the extent allowed under the

Florida Public Records Act, Florida Statute 119.

1.33. Contract Documents

The contract attached hereto is a draft of the contract required by the City to award the project described in this bid. It is the bidder’s responsibility to review and understand the contract. If the bidder requires any modifications or additional terms and conditions to the contract, the bidder shall detail the desired changes on a separate page titled “Additional

Terms/Modifications”. That page then must be attached to the bid response and submitted as part of the bidder’s proposal. Contract modification requests after the bidder’s bid has been submitted shall not be considered.

1.34. Bid Preparation & Submittal Expenses

The City shall not be responsible for any expense incurred by a bidder in reviewing, evaluating, preparing, or submitting a bid. Bidders are solely responsible for the entire expense of responding to this bid.

1.35. Cooperative Procurement Agreement

Per Chapter 69-1119, Laws of Florida, Hillsborough County, all municipalities, local public agencies, boards and other authorities existing within Hillsborough County have the authority to purchase goods or services, at the same purchase price obtained by any other such public entity. The submission of a bid in response to this advertisement shall constitute a bid under the same conditions, during the effective period of the bid, to all the other public entities listed

26-009SS-CS-IFB P a g e | 1 1 herein:

Hillsborough County Board of

County Commissioners 601 E. Kennedy Blvd. #2500 Tampa, FL 33601 Phone: (813) 272-5790

FAX: (813) 272-6290

www.hillsboroughcounty.org

Hillsborough Co. Aviation

Authority P. O. Box 22287 Tampa International Airport Tampa, FL 33622-2287 Phone: (813) 870-8730

FAX: (813) 875-6670

www.tampaairport.com

Clerk of Circuit Court 601 E. Kennedy Blvd.-13th Floor P.O. Box 1110 Tampa, FL 33601 Phone: (813) 276-8100 Ext.7721

FAX: (813) 272-

5521www.hillsclerk.com

University of South Florida Procurement Services 3702 Spectrum Blvd. UTC135-P Tampa, FL 33612 813-974-2481 – Telephone 813-974-5362 – Fax

Tampa-Hillsborough County Expressway Authority 1104 East Twiggs St. Suite #300 Tampa, Florida 33602 813-272-6740 – Telephone 813-276-2492 – Fax

Tax Collector 601 E. Kennedy Blvd., 14th Floor Tampa, FL 33602 Phone: (813) 307-6222

FAX: (813) 307-

6521www.hillstax.org

Tampa Palms Community Dev.

Dist.

16311 Tampa Palms Blvd W Tampa, FL 33647 Phone: (813) 977-3933 Fax: (813) 977-6571 www.tpoa.net

Hillsborough Area Regional

Transit Authority 4305 E. 21st Street Tampa, FL 33605 813-623-5835 – Telephone 813-664-1119 – Fax

The Children's Board of Hills.

County 1002 E. Palm Avenue Tampa, FL 33605 Phone: (813) 229-2884

FAX: (813) 228-

8122www.childrensboard.org

Tampa Sports Authority 4201 N. Dale Mabry Highway Tampa, FL 33607 813-673-4300 – Telephone 813-673-4312 – Fax

Hillsborough Community

College 39 Columbia Drive Tampa, FL 33606 813-253-7060 – Telephone 813-253-7561 – Fax

Hillsborough Co. Sheriff’s

Office P.O. Box 3371 Tampa, FL 33601 813-247-8033 – Telephone 813-247-8246 – Fax

City of Temple Terrace P.O. Box 16930 Temple Terrace, FL 33687 813-506-6420 – Telephone 813-989-7185 – Fax

Tampa Port Authority P.O. Box 2192 Tampa, FL 33601 813-905-5164 – Telephone 813-905-5109 – Fax

Housing Authority of Plant

City 1306 Larrick Ln.

Plant City, FL 33563 813-752-0569

City of Tampa Housing Auth.

1614 Union Street Tampa, FL 33607 813-253-0551 – Telephone 813-4522 – Fax

Supervisor of Elections 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 276-8274

FAX: (813) 272-7043

www.votehillsborough.org

Property Appraiser 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 272-6100

FAX: (813) 272-

5519www.hcpafl.org https://www.hillsboroughcounty.org/ https://www.tampaairport.com/ https://www.hillsclerk.com/ https://www.hillstax.org/ https://www.tpoa.net/ https://www.childrensboard.org/ https://www.votehillsborough.org/ https://www.hcpafl.org/

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Hillsborough County School Board P. O. Box 3408 Tampa, FL 33601-3408 Phone: (813) 272-4329

FAX: (813) 272-4007

Community Redevelopment

Agency of the City of Plant City 302 W. Reynolds Street Plant City, Florida 33563

City of Tampa Procurement Department Tampa Municipal Office Building, 2nd Floor 306 E. Jackson St.

Tampa, FL 33602

State Attorney’s Office Tampa, FL 33602 813-272-5400 – Telephone 813-272-7014 – Fax

2. Scope of Work

To provide the full scope of work as per the attached plans and specifications for the Tree

Debris Disposal.

2.1. Scope of Work

The City is seeking bids for tree, limb and trunk disposal and processing. Company must provide a facility where City may deliver MSW and/or Recyclable materials collected by City.

City will collect and haul to Company’s facility using City staff and equipment. The Company's facility will need to be located within a 10 mile radius of City Hall located at 302 W Reynolds St., Plant City, FL 33563.

City will continue to collect haul on a case by case basis as needed.

Responsibility and ownership of Acceptable Waste shall transfer from City to Company.

Responses must include all labor, equipment, materials, supplies, energy, utilities, facilities and other necessities required to provide services in accordance with this IFB and applicable federal, state, county and local regulations.

Company shall accept all debris that originated within municipal boundary of the city delivered by the City.

Company will be responsible for having adequate equipment for disposal of large trees, limbs, and tree trunks.

Company will invoice City on a weekly basis for tonnage that Company has received from City and Company has accepted for disposal or recycling including any adjustment for Fuel

Surcharge. Invoices shall be submitted to accountspayable@plantcitygov.com no later than one month following the month of service.

mailto:accountspayable@plantcitygov.com

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2.2. Specifications

Responses must include all labor, equipment, materials, supplies, energy, utilities, facilities and other necessities required to provide services in accordance with this IFB and applicable federal, state, county and local regulations.

Company shall maintain minimum normal hours of operation.

Company shall have and maintain certified scales that are tested at least annually by a scale company registered with the Florida Department of Agricultural and Consumer Services.

3. Special Provisions

3.1. Time for Performance

Not Used.

3.2. Contractor Qualifications

A. The company responding to this bid must be experienced in Tree Debris Disposal services and similar work and have a minimum of three (3) years’ experience in the same type of work before the bid date. Appropriate documentation to be provided upon request by the City.

B. The company responding to this bid must demonstrate its Tree Debris Disposal services and similar work by listing a minimum of four (4) references/projects of similar size and scope. List to include a contact name, email address and telephone number of the client’s project manager for the work.

3.3. Additional Information

A. The contractor must provide City’s authorized representative with telephone number(s) and job title for all management personnel assigned to the project before work commences.

B. The contractor shall be responsible for performing the work necessary to meet City standards in a safe, neat, and good workmanlike manner, using only generally accepted methods in carrying out the work, and complying with all federal and state laws, and all ordinances and codes of the City relating to such work.

C. All work performed shall be subject to inspection and acceptance by the City’s appointed representative before payment. The contractor shall be required to correct any work determined to be unsatisfactory or below industry standards at no additional cost to the

City.

3.4. Safety

The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state and federal requirements that are safety-related. The

26-009SS-CS-IFB P a g e | 1 4 contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work.

3.5. Definitions

Wherever used in any of the contract documents, the meaning shall be given to the terms herein defined:

A. The term “contractor” means the person, bidder or corporation to whom the herein

Contract is awarded by the Owner and who is subject to the terms hereof.

B. The term “subcontractor” means a person, bidder or corporation supplying services and materials, labor and materials, or only services or labor for work in connection with the project.

C. The term "ton" means a short ton (2,000 pounds, or 0.9078 metric tons).

3.6. Accident Prevention

Precaution shall be exercised the use of modern safety rules and practices at all times for the protection of persons (including employees) and property, and hazardous conditions shall be guarded against or eliminated.

3.7. Qualifications for Employment

No person shall be employed in violation of the State or the National Labor Laws. No person under the age of sixteen years shall be employed on the project under their contract. No person whose age or physical condition is such as to make this employment dangerous to their health or safety or the health or safety of others shall be employed on the project under their contract;

provided, that shall not operate against the employment of physically handicapped persons, otherwise employable, where such persons may be safely assigned to work which they can ably perform.

3.8. Overtime Work by Owner Employees

Where the contractor elects to work on a Saturday, Sunday or a holiday, or longer than an eight-hour work shift on a regular working day, such work shall be considered as overtime work. On all such overtime work an inspector will be present. The contractor shall reimburse the owner for the full amount of the straight time plus overtime costs for employees of the owner required to work overtime hours. The Contractor by these specifications does hereby authorize the owner to deduct the cost of overtime work at the rate of N/A per hour from the amount due or to become due him.

Overtime due to special construction problems such as concrete, finishing, asphalt rolling, making live sewer hookups, alleviating traffic problems, etc., may not be charged if the City

Manager considers the overtime to be mutually justified. Normal engineering inspection hours are 7:00 a.m. to 5:00 p.m. Monday through Friday.

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Recognized Holidays shall be as follows:

A. New Year’s Day

B. Martin Luther King Day

C. Strawberry Festival Parade Day

D. Memorial Day

E. Independence Day

F. Labor Day

G. Veteran’s Day

H. Thanksgiving Day

I. Day after Thanksgiving

J. Christmas Eve’s Day

K. Christmas Day

3.9. References

Any reference in this document to any specification, publication, or test method shall be construed as meaning the latest edition, revision, change, or modification of same.

4. Bid Submission

Pursuant to and in compliance with your Invitation to Bid, Instruction to Bidders and other documents related thereto, the undersigned does hereby propose to furnish all labor, materials, supervision, equipment, tools, transportation and supplies necessary for the Tree Debris

Disposal, in accordance with all plans and specifications attached hereto. It shall be completed in accordance with the City of Plant City Standards, complete and ready to use; as required by and in strict accordance with the specifications and all addenda.

CLEAN LOG WOOD

No brush, small limbs, etc.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Delivered - Price Per Ton 400 Ton

2 Fuel Surcharge - Price Per Ton (if applicable) 1 Load

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Line Item Description Quantity Unit of

Measure Unit Cost Total

3 Minimum Load Charge - Price Per

Ton (if applicable)

TOTAL

CLEAN BRUSH

Clean brush, small branches and/or trimmings

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Delivered - Price Per Ton 250 Ton

2 Fuel Surcharge - Price Per Ton (if applicable) 1 Load

3 Minimum Load Charge - Price Per

Ton (if applicable)

MIXED LOAD - CLEAN LOG WOOD & CLEAN BRUSH

May contain clean log wood and clean brush, small branches and/or trimmings

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Delivered - Price Per Ton 250 Ton

2 Fuel Surcharge - Price Per Ton (if applicable) 1 Load

3 Minimum Load Charge - Price Per

Ton (if applicable)

5. Vendor Questionnaire

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5.1. Evidence that the bidder is qualified to transact business in the State of Florida.*

Vendors shall include most recent Sunbiz document.

*Response required

5.2. W-9*

Please upload your W-9.

*Response required

5.3. Conflict of Interest Disclosure*

For purposes of determining any possible conflict of interest, all bidders/proposers must disclose if any Plant City Commissioner(s), employee(s), is also an owner, corporate officer, agency, employee, etc., of their business.

Indicate either “yes” (a City employee, an elected official is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business.

☐ Yes

☐ No

*Response required

When equals "Yes"

5.3.1. Conflict of Interest "Yes" Response*

Please enter the following information:

Name(s):

Position(s):

Firm Name:

Title:

Address:

Telephone No.:

E-Mail Address:

*Response required

5.4. No Contact Clause*

The City of Plant City has established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the City through the City Procurement Division.

The period commences when the procurement document is received and terminates when the

City Commissioners, City Manager, or their designee, approves an award.

When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the City

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Commissioners, the City Manager, City employees or members of the Approved Review

Committee. All questions or requests for information regarding the solicitation must be directed to the designated Procurement Representative listed in the solicitation.

Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Procurement Manager or his appointed representative. It shall be the Procurement Manager’s decision whether to consider this information in the decision process.

Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process.

All proposers must agree to comply with this policy by signing the following statement and including it with their submittal.

Hereby agree to abide by the City’s “No Contact Clause” and understand the violation of this policy shall result in disqualification of my proposal/submittal.

☐ Please confirm

*Response required

5.5. Drug-Free Workplace*

The undersigned vendor per Florida Statute 287.087 hereby certifies that the vendor does:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation programs, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection (1).

D. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, a plea of guilty or nolo contendre to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

E. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

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F. Make a good faith effort to continue to maintain a drug-free workplace through the implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm

*Response required

5.6. Current "ACORD" Insurance Certificate*

Please upload your "ACORD" Insurance Certification

*Response required

5.7. The bidder's Proof of required Certification(s) and License(s)* Please upload a copy of your document to show proof requirements are met.

*Response required

5.8. Bidder References*

Please download the below documents, complete, and upload.

• BIDDERS_REFERENCES.docx

*Response required

5.9. Person to execute contract*

Please answer the following with information regarding the person to execute the contract.

Name:

Title:

E-Mail Address:

*Response required

5.10. Vendor Information Form (VIF)*

Please download the below documents, complete, and upload.

• Venfor_Information_Form.pdf

*Response required

5.11. Payment (without service charge) will be accepted by Visa for any/all work associated with this bid?*

☐ Yes

☐ No

*Response required https://government-project.s3.us-west-2.amazonaws.com/71990/1d81faa1-654d-40b5-a249-248ac35d9a46_BIDDERS_REFERENCES.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LLI3IP2U%2F20260211%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260211T132316Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDnkPXSyP5Qi03IW5i5EikxNuPx6Jd7AmrYVrOuG2KeuwIgfjzpeAMEYXvL0CaxYc6n3dozTFwU4mpkTb%2FoZTSqbeAqjgUIvv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDPW5j0OV2hfA3teAWCriBO%2BHjphDroinTaF3wJSqQk4hRfhwKI8GdDNCPMyn5P3KUyNkK0k%2BgZVroiFnf4hXB1rkAecO0L0ntpN769xDftL4LreaV8wrv5Me5YPOlUzM6NEjR0QrnjZRzE0dOVn13Os3gR9RcC1ZjHGvA8UtfeNlNUato%2FNzSiGioiwGmfigrFJkDenN%2Fh2oUFcoyuXw6T2TZbit9U5tEFXYHpzkbz0r%2BJpJmbKMZkmHAjPhnmLk8a5aqSXZOkW%2F7SWPCd79UVhdy8NbCTN6sfkUp9NA%2FZfYceYqCua0TfB6N2ItcZvjMKDDTna4URWfA3kn8KbYjxUwLhlDobLbtnpYshSr1zKdGyAavR7ziWk4%2B1M7d1ymzqdS6FdzdxCr3JW1fX4Q5xkrnLBiTm%2FVJ1xbwbEto4Nr%2F4DWcubKzvqAVa032hStjdM9TzU%2F%2FgpmAuWPUz12cUdh1DXSrsZvnr8HAXbuUxMCXigiBBSg01lYvkjjg%2F130qaqCqMCe8jzLrx5UqvIZrJNaLA%2FpIRkZkfUpl%2BTN%2BYtRzP3RcsYKHavrpfqqb%2BhuZxT0cLC9kfSijgOiMYA6ArMnVczSsj914NceFGirUAZ9I68U5hAbQ23ukJK6fVgIFDziFUc6mH%2FA8cuKb2bDQTE4IlIR1ULg12L05QB49V1YFRHg%2FaRjgUBDAZMiSPVc%2BYG1d%2BwBmqNQaf%2FIykWcp%2FEAE%2B5lfTTyNwJ%2B1jfySWeJMSB%2FQWpsHymDUNOYloukmQ8Y8b%2BvCClX0JHqln6PNKm0PyeRB4NQHRED5DriwwT%2F0lzMXPoSy%2Bg473lCr2nosgw9YGyzAY6mQEmESx9juGmNm%2FW8PI573a9%2B7QcFUWz%2Fxvm6p0NPf%2B7URVgqTxLqMFNQzGybP4kvEW0WaEeI1IiqOZJ9le7Hs197zErxxtTlT%2BcSpQfpNIQbzFcGfKxvtEDbicG1w14rThY5hkqtdvhgPuLcI8fI3LtFFszK0xy6%2F2txSSJxtzDmiord3FdHt1kRN5SmTkbBWJzgY6CniMOMc4%3D&X-Amz-Signature=36214919071df0156474851c723e83d9ad044d1891f2e0221706c513d88c405c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22BIDDERS_REFERENCES.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/71990/65af08ea-bb5e-4550-9b9a-087aebcb3913_Venfor_Information_Form.pdf

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5.12. Statement of E-Verify Requirements Compliance*

By confirming, I, the duly authorized representative/agent of the firm I am representing for this bid hereinafter referred to as Successful Respondent, by this Affidavit attest to the following:

The Successful Respondent acknowledges that Section 274A of the Immigration and

Nationalization Act and other relevant provisions of law prohibit the employment of unauthorized aliens; that the U.S. Department of Homeland Security has established an E-Verify

System that allows employers to verify employee eligibility in an efficient manner; and that the

Office of the Governor of the State of Florida has issued Executive Order 11-116, encouraging public agencies not under the control of the Governor to include as a provision of contracts for the provision of goods or services a requirement that contractors and subcontractors utilize the

E-Verify System to verify employee eligibility. Successful Respondent hereby affirms and agrees that Successful Respondent is in compliance and shall at all times comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens. Successful Respondent shall verify the eligibility of its current and prospective employees utilizing the U.S. Department of Homeland Security’s E-Verify System during the term of this Agreement. Successful Respondent shall include in all contracts with subcontractors related to this Agreement a provision requiring the subcontractor to comply with

Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens and to verify the employment eligibility of all the subcontractor’s current and prospective employees using the U.S. Department of Homeland

Security’s E-Verify System. The Successful Respondent shall maintain records showing its compliance with the requirements of this paragraph, and shall provide copies of all such records to the City upon request. Failure to comply with any requirement of this paragraph shall constitute a breach of this Agreement for which the City may immediately terminate the

Contract without penalty. In the event of such breach or termination, the Successful

Respondent shall be liable to the City for any costs incurred by the City as a result of the breach.

IN ACCORDANCE WITH § 837.06, FLA. STAT., SUCCESSFUL RESPONDENT

ACKNOWLEDGES THAT WHOEVER KNOWINGLY MAKES A FALSE STATEMENT IN

WRITING WITH THE INTENT TO MISLEAD A PUBLIC SERVANT IN THE

PERFORMANCE OF HIS OR HER OFFICIAL DUTY SHALL BE GUILTY OF A

MISDEMEANOR OF THE SECOND DEGREE, PUNISHABLE AS PROVIDED IN § 775.082

OR § 775.083, FLA. STAT.

☐ Please confirm

*Response required

5.13. SWORN STATEMENT UNDER SECTION 287.133(3)(A), FLORIDA

STATUTES, ON PUBLIC ENTITY CRIMES*

Please download the below documents, complete, and upload.

• SWORN_STATEMENT_PURSUANT_TO...

*Response required https://government-project.s3.us-west-2.amazonaws.com/71990/6312ae00-33de-4063-b4f3-61d53aff768c_SWORN_STATEMENT_PURSUANT_TO_SECTION_287_Plant_City_IFB.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LLI3IP2U%2F20260211%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260211T132316Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDnkPXSyP5Qi03IW5i5EikxNuPx6Jd7AmrYVrOuG2KeuwIgfjzpeAMEYXvL0CaxYc6n3dozTFwU4mpkTb%2FoZTSqbeAqjgUIvv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDPW5j0OV2hfA3teAWCriBO%2BHjphDroinTaF3wJSqQk4hRfhwKI8GdDNCPMyn5P3KUyNkK0k%2BgZVroiFnf4hXB1rkAecO0L0ntpN769xDftL4LreaV8wrv5Me5YPOlUzM6NEjR0QrnjZRzE0dOVn13Os3gR9RcC1ZjHGvA8UtfeNlNUato%2FNzSiGioiwGmfigrFJkDenN%2Fh2oUFcoyuXw6T2TZbit9U5tEFXYHpzkbz0r%2BJpJmbKMZkmHAjPhnmLk8a5aqSXZOkW%2F7SWPCd79UVhdy8NbCTN6sfkUp9NA%2FZfYceYqCua0TfB6N2ItcZvjMKDDTna4URWfA3kn8KbYjxUwLhlDobLbtnpYshSr1zKdGyAavR7ziWk4%2B1M7d1ymzqdS6FdzdxCr3JW1fX4Q5xkrnLBiTm%2FVJ1xbwbEto4Nr%2F4DWcubKzvqAVa032hStjdM9TzU%2F%2FgpmAuWPUz12cUdh1DXSrsZvnr8HAXbuUxMCXigiBBSg01lYvkjjg%2F130qaqCqMCe8jzLrx5UqvIZrJNaLA%2FpIRkZkfUpl%2BTN%2BYtRzP3RcsYKHavrpfqqb%2BhuZxT0cLC9kfSijgOiMYA6ArMnVczSsj914NceFGirUAZ9I68U5hAbQ23ukJK6fVgIFDziFUc6mH%2FA8cuKb2bDQTE4IlIR1ULg12L05QB49V1YFRHg%2FaRjgUBDAZMiSPVc%2BYG1d%2BwBmqNQaf%2FIykWcp%2FEAE%2B5lfTTyNwJ%2B1jfySWeJMSB%2FQWpsHymDUNOYloukmQ8Y8b%2BvCClX0JHqln6PNKm0PyeRB4NQHRED5DriwwT%2F0lzMXPoSy%2Bg473lCr2nosgw9YGyzAY6mQEmESx9juGmNm%2FW8PI573a9%2B7QcFUWz%2Fxvm6p0NPf%2B7URVgqTxLqMFNQzGybP4kvEW0WaEeI1IiqOZJ9le7Hs197zErxxtTlT%2BcSpQfpNIQbzFcGfKxvtEDbicG1w14rThY5hkqtdvhgPuLcI8fI3LtFFszK0xy6%2F2txSSJxtzDmiord3FdHt1kRN5SmTkbBWJzgY6CniMOMc4%3D&X-Amz-Signature=5b0051b4d1db645964f5f22ea5e5b77d933a9649b409519ac220072c1e1a37a6&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SWORN_STATEMENT_PURSUANT_TO_SECTION_287_Plant_City_IFB.docx%22&x-id=GetObject

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5.14. NON-COLLUSION AFFIDAVIT OF PRIME BIDDER*

Please download the below documents, complete, and upload.

• NON-COLLUSION_AFFIDAVIT_OF_...

*Response required

5.15. AFFIDAVIT UNDER SECTION 274A(e) OF THE IMMIGRATION AND

NATIONALITY ACT (INA), Immigration Laws*

Please download the below documents, complete, and upload.

• AFFIDAVIT_CERTIFICATION_IMM...

*Response required

5.16. AFFIDAVIT UNDER SECTION 787.06(13), FLORIDA STATUTES, ON

KIDNAPPING; CUSTODY OFFENSES; HUMAN TRAFFICKING; AND

RELATED OFFENSES, Human trafficking*

Please download the below documents, complete, and upload.

• Affidavit_regarding_Human_T...

*Response required

5.17. AFFIDAVIT UNDER SECTION 287.138, FLORIDA STATUTES,

PROCUREMENT OF PERSONAL PROPERTY AND SERVICES,

Contracting with entities of foreign countries of concern prohibited*

Please download the below documents, complete, and upload.

• Affidavit_regarding_Foreign...

*Response required

5.18. Contract Documents

The contract attached hereto is a draft of the contract required by the City to award the project described in this bid. It is the bidder’s responsibility to review and understand the contract. If the bidder requires any modifications or additional terms and conditions to the contract, the bidder shall detail the desired changes on a separate page titled “Additional

Terms/Modifications”. That page then must be attached here as part of the bidder’s proposal.

Contract modification requests after the bidder’s bid has been submitted shall not be considered.

5.19. IFB Requirements*

Did you read through all sections and confirm that you met all of the IFB requirements

☐ Yes

☐ No

*Response required https://government-project.s3.us-west-2.amazonaws.com/71990/a70eef5e-1972-43e7-8fc8-dd8faeda17e0_NON-COLLUSION_AFFIDAVIT_OF_PRIME_BIDDER_IFB_Plant_City.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LLI3IP2U%2F20260211%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260211T132316Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDnkPXSyP5Qi03IW5i5EikxNuPx6Jd7AmrYVrOuG2KeuwIgfjzpeAMEYXvL0CaxYc6n3dozTFwU4mpkTb%2FoZTSqbeAqjgUIvv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDPW5j0OV2hfA3teAWCriBO%2BHjphDroinTaF3wJSqQk4hRfhwKI8GdDNCPMyn5P3KUyNkK0k%2BgZVroiFnf4hXB1rkAecO0L0ntpN769xDftL4LreaV8wrv5Me5YPOlUzM6NEjR0QrnjZRzE0dOVn13Os3gR9RcC1ZjHGvA8UtfeNlNUato%2FNzSiGioiwGmfigrFJkDenN%2Fh2oUFcoyuXw6T2TZbit9U5tEFXYHpzkbz0r%2BJpJmbKMZkmHAjPhnmLk8a5aqSXZOkW%2F7SWPCd79UVhdy8NbCTN6sfkUp9NA%2FZfYceYqCua0TfB6N2ItcZvjMKDDTna4URWfA3kn8KbYjxUwLhlDobLbtnpYshSr1zKdGyAavR7ziWk4%2B1M7d1ymzqdS6FdzdxCr3JW1fX4Q5xkrnLBiTm%2FVJ1xbwbEto4Nr%2F4DWcubKzvqAVa032hStjdM9TzU%2F%2FgpmAuWPUz12cUdh1DXSrsZvnr8HAXbuUxMCXigiBBSg01lYvkjjg%2F130qaqCqMCe8jzLrx5UqvIZrJNaLA%2FpIRkZkfUpl%2BTN%2BYtRzP3RcsYKHavrpfqqb%2BhuZxT0cLC9kfSijgOiMYA6ArMnVczSsj914NceFGirUAZ9I68U5hAbQ23ukJK6fVgIFDziFUc6mH%2FA8cuKb2bDQTE4IlIR1ULg12L05QB49V1YFRHg%2FaRjgUBDAZMiSPVc%2BYG1d%2BwBmqNQaf%2FIykWcp%2FEAE%2B5lfTTyNwJ%2B1jfySWeJMSB%2FQWpsHymDUNOYloukmQ8Y8b%2BvCClX0JHqln6PNKm0PyeRB4NQHRED5DriwwT%2F0lzMXPoSy%2Bg473lCr2nosgw9YGyzAY6mQEmESx9juGmNm%2FW8PI573a9%2B7QcFUWz%2Fxvm6p0NPf%2B7URVgqTxLqMFNQzGybP4kvEW0WaEeI1IiqOZJ9le7Hs197zErxxtTlT%2BcSpQfpNIQbzFcGfKxvtEDbicG1w14rThY5hkqtdvhgPuLcI8fI3LtFFszK0xy6%2F2txSSJxtzDmiord3FdHt1kRN5SmTkbBWJzgY6CniMOMc4%3D&X-Amz-Signature=cef62dab23d74963becbef4b23ea310c3e3f533839226ce26daed55256ef9127&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22NON-COLLUSION_AFFIDAVIT_OF_PRIME_BIDDER_IFB_Plant_City.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/71990/09fee009-fa28-4c48-b03d-88b6ab23e8e7_AFFIDAVIT_CERTIFICATION_IMMIGRATION_LAWS.docx https://government-project.s3.us-west-2.amazonaws.com/71990/792a758b-4ab9-4c7f-91e7-ace0a66ba650_Affidavit_regarding_Human_Trafficking_%2817%29.pdf https://government-project.s3.us-west-2.amazonaws.com/71990/ae297a16-13d0-4184-bbf7-949caad56b97_Affidavit_regarding_Foreign_Country_%2818%29.pdf

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