TRCI PVI Hot Water Heaters DBN SPECIFICATION Signed by DPO.pdf

DETERMINATION OF BRAND NAME SPECIFICATION

PART A. Introduction, Background, and Findings.

1. Agency Name: Oregon Department of Corrections

2. Date: 11/10/2021 – 11/01/2026 3. Agency 5-digit Number: 29100

4. Agency Contact Name: Jeff Darcy 5. Phone: 541-922-2184

6. Total Estimated Cost: $ NTE - $140,000 (5 years)

7. Title; Brand Name to be Acquired - PVI

8. Background: Agency shall provide the background for this brand name determination.

TRCI has four (4) boilers and over ten (10) hot water heaters of various sizes that are all PVI brand. By purchasing PVI products we can maintain a smaller inventory of spare parts. Plus, we are usually even able to replace products without change or minimal changes to the building infrastructure when replacing equipment.

9. Findings to Satisfy the Required Standards: Agency determines that:

__X_____ (a) Use of a brand name Specification is unlikely to encourage favoritism in the awarding of Public

Contracts or substantially diminish competition for Public Contracts because:

PVI products are sold by territorial rights and only sold by Proctor Sales for the State of Oregon

__N/A_____ (b) Use of a brand name Specification would result in substantial cost savings to the Agency; (i) will result in substantial cost savings to the contracting agency or to the public because:

___X____(c) There is only one manufacturer or seller of the product of the quality, performance or functionality required:

PVI Goods have exclusive regional territorial distributors. Proctor Sales is the Oregon/Washington/Alaska and Northern Idaho sole distributor. Letter dated 9/21/2017 from Proctor Sales supports this decision.

___X____ (d) Efficient utilization of existing Goods requires the acquisition of compatible Goods or Services.

because:

TRCI already has in place multiple hot water heaters that are PVI brand. Purchasing the same brand of hot water heater will allow for use of existing parts, and staff are familiar with this brand of hot water heaters.

This will allow savings in parts as they maybe interchangeable, but also in repairs that the staff may have to deal with in the event of an emergency.

PART B. Law, Authority, and Approval of Brand Name Specification.

STATUTE AND RULE:

ORS 279B.215 and OAR 125-247-0691 describe the processes for brand name or equal specifications.

AUTHORITY TO APPROVE BRAND NAME SPECIFICATIONS:

DAS Delegation of Procurement Authority Policy, number 107-009-010, effective November 3, 2005, Section

V, delegates authority to Agencies to approve brand name specifications.

FINDINGS:

The findings are accepted, adopted, and incorporated by reference herein.

APPROVED:

Toni Payseno Date

Designated Procurement Officer

Oregon Department of Corrections http://www.oregon.gov/DAS/EGS/ps/docs/Request_for_Brand_Name.doc

ORS 279B.215 OAR 125-247-691 OAR 137-047-0255

http://www.oregon.gov/DAS/EGS/ps/docs/Request_for_Brand_Name.doc