travel agency services_LL.1.6.docx
DOCX document 21 KB Posted
- Attached to
- Travel Services International
- Solicitation number
- 26-420DCEO-STRTC-B-50758
- Issued by
- Lasalle County, Illinois
About this file
This is a Request for Quote for travel agency services issued by the Illinois Department of Commerce & Economic Opportunity (DCEO). The agency seeks qualified travel agencies to provide comprehensive international travel services, including international flight bookings in economy or business class, domestic-to-international and international-to-international routing, ground and rail transportation, hotel accommodations within per diem limits, itinerary management, cancellations and emergency support, travel insurance options, and compliance with State of Illinois travel policies. The contract is anticipated to accommodate DCEO travel needs for two years from the date of execution. Specific response deadlines, site visits, and bidder conferences are not detailed in this document; proposal submission details and deadlines are referenced as posted in the state's e-procurement system, BidBuy.
Pricing and payment terms require the selected vendor to pay all travel expenses upfront and submit itemized invoices to the department for reimbursement, which is subject to the State of Illinois Prompt Payment Act (30 ILCS 540/1). Invoices must include traveler name, travel dates, flight and hotel details, cost breakdown, and proof of payment. All quoted prices must remain valid for 90 days from submission date with no price increases accepted; price decreases will automatically benefit the agency at the lowest quoted rate. Line item quantities are subject to change during the contract period and are not guaranteed. The winning vendor will be selected based on the lowest total bid for all products and services. The agency reserves the right to reject all offers or individual offers for failure to meet requirements.
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Text version
R E Q U E S T F O R Q U O T E Travel Agency Services International Quotes must be submitted by date and time posted in BidBuy
| AGENCY: |
| Illinois Department of Commerce & Economic Opportunity |
| ADDRESS: |
| 1011 S Second Street |
| CITY: |
| Springfield, Il 62704 |
| CONTACT: |
| Logan Lehman |
| EMAIL: |
| Logan.j.lehman@illinois.gov |
Description of need:
Illinois Department of Commerce and Economic Opportunity (DCEO) ] is seeking proposals from qualified travel agencies to provide comprehensive international travel services, including flight and hotel accommodations. The selected vendor will be responsible for booking and paying for travel arrangements upfront and submitting invoices for reimbursement.
The selected travel agency will be expected to provide the following services:
· Booking international flights (economy or business class as per traveler eligibility)
· Includes domestic to international destinations, international to international destinations and in-country international destinations.
· Booking international ground/rail transport
· Reserving hotel accommodations (within per diem or state approved limits U.S. Department of State | Home Page
· Managing itinerary changes, cancellations, and emergency support
· Providing travel insurance options (if required)
· Ensuring compliance with State of Illinois and department travel policies Travel Guide for State Employees
· Submitting detailed invoices for reimbursement Requirements
· The vendor will pay for all travel expenses upfront.
· The vendor will submit itemized invoices to the department for reimbursement.
· Reimbursement is subject to State of Illinois Prompt Payment Act 30ILCS 540/1.
· Invoices must include:
· Traveler name
· Travel dates
· Flight and hotel details
· Cost breakdown
· Proof of payment ***Line item quantities are subject to change during the duration of the contract. Quantities listed are not a guarantee of the number of services needed. Some items may have more need while others may have less. ***
· This quote is anticipated to accommodate DCEO travel needs for 2 years from the date of an executed contract.
Notes to Vendor: Rates for services will be submitted in the States e-procurement system BidBuy. All Quoted prices must be valid for 90 days from date of submission. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all products or services.
File details come from the government source that posted it. Updated .