Trash RFP for Randolph County.docx

REQUEST FOR PROPOSAL (RFP)

SOLID WASTE COLLECTION AND DISPOSAL SERVICES

RANDOLPH COUNTY BOARD OF COMMISSIONERS

· RFP Issue Date: September 17, 2026

· Proposal Submission Deadline: October 23, 2026, at 12:00 PM EST

· Issuing Agency: Randolph County Board of Commissioners

· Initial Contract Term: Three (3) Years

· Delivery Address for Sealed Bids:

County Manager’s Office 93 Front Street PO Box 221 Cuthbert, GA 39840

1. PURPOSE AND OVERVIEW

The Randolph County Board of Commissioners is requesting sealed, written proposals from qualified solid waste management firms to provide comprehensive residential trash collection, hauling, transfer, and data management services.

The scope of this contract covers all unincorporated parts of Randolph County, Georgia.

The selected vendor will be responsible for end-to-end management, from providing residential infrastructure to hauling materials to a certified regional facility.

2. TERM OF CONTRACT

The contract awarded under this RFP will be for an initial term of three (3) years, commencing upon formal execution. The finalized route operations and full service rollout must go live on January 1, 2027.

3. SCOPE OF SERVICES

The selected contractor must satisfy all operational requirements detailed below:

A. Container Supply and Inventory Management

· Cart Size: 95 gallon cart on wheels

· Cart Provision: The vendor must supply, store, maintain, and deliver heavy-duty wheeled trash carts to each eligible residence in the unincorporated county.

· Maintenance & Replacement: The vendor is solely responsible for repairing or replacing damaged or stolen carts throughout the duration of the contract lifecycle.

B. Collection Operations

· Frequency: Trash collection must occur at least once per week for every covered residence.

· Route System: The vendor will establish an organized, high-efficiency route system. Route maps and schedules must be submitted to the County Manager's Office for approval prior to contract implementation.

C. Disposal and Transfer Logistics

· Primary Drop-off: All collected residential waste must be transported and delivered directly to the Randolph County Transfer Station located on Recreation Camp Road.

· Secondary Hauling: The vendor is fully responsible for transferring the accumulated waste from the Recreation Camp Road Transfer Station and legally hauling it to a certified landfill located in a neighboring county. All tipping fees and regulatory compliance burdens associated with the regional landfill disposal are the responsibility of the vendor.

D. Billing and Payment Software Integration

· Software Provision: The vendor must provide the County with a secure, modern, cloud-based software system capable of managing the specialized billing and payment workflows for the curbside service.

· Requirements: The system must allow for accurate address tracking, customer account histories, secure online payment portal options, and exportable financial reporting capabilities for county administrators.

4. PROPOSAL SUBMISSION REQUIREMENTS

A. Package Instructions Bidders must submit their proposals in a secure, sealed envelope or shipping container. The package must be explicitly marked with the bidder's company name and labeled: "RFP: Randolph County Unincorporated Solid Waste Services."

B. Submission Deadline Sealed proposals will be received until October 23, 2026, at 12:00 PM EST. Submissions received after this exact date and time will be rejected immediately without review.

C. Delivery Location

Proposals may be hand-delivered or sent via certified mail to:

Randolph County Manager’s Office 93 Front Street (PO Box 221) Cuthbert, GA 39840

5. EVALUATION CRITERIA

The Randolph County Board of Commissioners will evaluate all timely submissions based on the following structural criteria:

· Cost Proposal: Total contract pricing and software licensing value.

· Operational Capabilities: Technical capacity to manage route delivery, cart logistics, and regional long-haul transfer requirements.

· Experience & Qualifications: Documented history of municipal or county-wide solid waste collection performance, with solid industry references.

· Software Functionality: Usability, training support, security standards, and administrative compatibility of the billing platform.

6. COUNTY RIGHTS AND RESERVATIONS

Randolph County reserves the right to reject any or all proposals, to waive any technical or formal informalities, and to award a contract that serves the absolute best financial and structural interests of the residents of Randolph County.