Trash_&_Recycling_Services_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSALS

{PROCESS}-25-009 - Trash & Recycling Services

Submission Due Date

Friday, April 11, 2025 by 2:00 pm Mountain Time

Documents Prepared by:

Procurement & Contracts Division

On behalf of

Facilities

Anticipated Key Dates

RFP Issued March 7, 2025

Question Acceptance Deadline March 17, 2025, 2:00pm

Proposals Due by April 11, 2025, 2:00pm

Anticipated Contract Execution May 30, 2025

Please read the entire document. Do not remove any pages. Do not contact the issuing department as this may result in disqualification. All communication is to be directed to the City’s Procurement Manager, Kelsey Carter, kcarter@ci.wheatridge.co.us

Late submissions will not be considered. Only submissions received to OpenGov eProcurement prior to the deadline will be considered.

Table Of Contents

1. Introduction, Background, Scope of Work

1.1. Introduction

1.2. Background

1.3. Scope of Work

2. Evaluation Criteria, Evaluation Process

2.1. Evaluation Process

2.2. Evaluation Criteria

3. Administrative and Offeror Information

3.1. Proposal Opening, Evaluation, and Award

3.2. Sales and Use Taxes

3.3. Proposer Qualifications

3.4. Right to Investigate

3.5. No Commitment by the City of Wheat Ridge

3.6. Proposal Representation

3.7. Anti-Collusion Clause

3.8. Insurance

3.9. Laws and Regulations

3.10. Federally Funded Projects

3.11. Accessibility

3.12. Subcontracting

3.13. Sales Prohibited/Conflict of Interest

3.14. Modification of Agreement

3.15. Cancellation

3.16. Equal Opportunity

3.17. Disadvantaged Business Enterprises

3.18. Common Language

3.19. Proprietary Information

3.20. Competitiveness and Integrity

3.21. Proposal Format

3.22. Proposal Rejection and/or Partial Acceptance

3.23. Governing Law

3.24. Escalation

3.25. Ownership of Contract Products

3.26. Funding

3.27. Independent Contractor

3.28. Employment of Labor

3.29. Due Diligence

3.30. Debriefing

3.31. Cooperative Procurement

3.32. Contractor Performance Feedback

3.33. Sample Agreement

3.34. Pricing Proposal

4. Vendor Response

4.1. Vendor Questionnaire

1. Introduction, Background, Scope of Work

1.1. Introduction

The City's goal is to contract with a qualified individual or firm to provide exceptional Trash & Recycling

Services services including solid waste collection, single-stream recycling, and roll-off container services to multiple City facilities and properties, while ensuring proper equipment maintenance, compliance regulations, and efficient service delivery. Term shall be for One (1) year with the option to renew for four

(4) one-year periods.

1.2. Background

The City of Wheat Ridge currently utilizes Republic Services for trash removal, single-stream recycling and roll-off services at various facilities and locations within the City. Their contact with the City has passed its term and as a result the City is requesting proposals for similar services. The City plans to award to one contractor.

1.3. Scope of Work

The actual services to be performed will be determined by the City, to include—but not limited to—the following areas:

1.3.1. Scope of Work

The selected contractor shall provide waste management services, including solid waste collection, single-stream recycling, and roll-off container services for multiple City facilities and properties, while ensuring proper equipment maintenance, compliance with regulations, and efficient service delivery.

A. General Services

1. Solid Waste Collection & Disposal

a. Collection and proper disposal of waste from designated locations.

b. Provision and maintenance of appropriately sized dumpsters.

c. Adherence to a regular collection schedule to prevent overflow.

d. Disposal at an authorized landfill or waste processing facility.

e. Emergency or additional pickups as needed.

2. Single-Stream Recycling Collection & Processing

a. Collection of recyclables at designated sites.

b. Supply of appropriately sized recycling containers.

c. Processing at a licensed recycling facility.

d. Submission of recycling volume and diversion rate reports.

3. Recycle services shall accept the following materials at a minimum:

a. White or pastel office paper

b. Blueprints

c. File folders

d. Phone books

e. Opened mail

f. Corrugated cardboard & paper bags

g. Magazines, brochures and catalogues

h. Newspapers

i. Loose metal jar/can/bottle lids

j. Plastics bottles and tubs #1-7

k. Glass bottles and jars

l. Empty aerosol cans

m. Aluminum or metal soda or food cans

4. Roll-off Container Services

a. Provision of roll-off containers for large waste disposal needs.

b. Multiple container sizes to accommodate various projects.

c. Timely drop-off, collection, and disposal.

d. Compliance with City requirements for roll-off placement.

B. Equipment and Service Details

1. Contractor shall provide all dumpsters, recycling containers, and roll-offs.

2. Dumpster sizes and collection schedules as per Exhibit 1

a. Any changes to service frequency or container sizes must be approved in writing by the City representative.

b. Location NameAddressWheat Ridge City Hall7500 W 29th Ave.Wheat Ridge Recreation

Center4005 Kipling St.Parks & Neighborhood Services7490 W 45th Ave.Public Works11220 W

45th Ave.Active Adult Center6363 W 35th Ave.Parks Shop4350 Garrison St.Happiness

Gardens4226 Ammons St.Prospect Park11300 W 44th Ave.Richards-Hart Estate5349 W 27th

Ave.Van Gordon4201 Van Gordon St.

C. Facilities and Locations: The City has ten (10) locations that require trash disposal and four (4) locations that require regular recycling services. This number is subject to change and the City reserves the right to either add or delete locations and/or frequency of service(s).

D. Performance Schedule: Provide weekly trash removal and single-stream recycling services as specified at each location listed in Exhibit 1. Services shall be performed as indicated Monday through Saturday, excluding designated City holidays, unless otherwise authorized in writing by City representative.

1. City holidays include:

a. New Year’s Day

b. Martin Luther King Jr. Day

c. President’s Day

d. Memorial Day

e. Juneteenth

f. Veteran’s Day

g. Independence Day

h. Thanksgiving Day

i. Labor Day

j. Christmas Day

2. The Contractor shall respond to any request from the City of Wheat Ridge within 24 hours of the original contact/request. The Contractor response to a request for delivery, service or pick up for the City shall be within 48 hours unless otherwise agreed upon with the City.

3. The Contractor shall not alter the service window time or service day listed on Exhibit 1 without first contacting City staff and receiving their approval.

4. The Contractor shall provide delivery/service/pick up for roll off containers as requested, per the following notice and time allowance.

5. Un-foreseen Services: Contractor shall notify the City contact person regarding any emergencies which prevent the Contractor from meeting the contract requirements at the specified times, or which require services be performed outside of the normal work schedule. A deviation of set time schedules must be approved in writing in advance of such change.

6. Single-Stream Recycling: Recycle service shall be single-stream recycling including a dumpster with lid. Recycle service shall accept the following materials (minimum) and will sort for recycling at landfill or other facility:

a. White or pastel office paper

b. Blueprints

c. File folders

d. Phone books

e. Opened mail

f. Corrugated cardboard & paper bags

g. Magazines, brochures and catalogues

h. Newspapers

i. Loose metal jar/can/bottle lids

j. Plastics bottles and tubs #1-7

k. Glass bottles and jars

l. Empty aerosol cans

m. Aluminum or metal soda or food cans

Vendors’ proposal shall include the location of the properly licensed and permitted (as applicable) materials recovery facility that will be used to process the recyclable materials accepted for recycling and a list of the equipment to be used at the facility to separate and prepare the recyclable materials for market. Vendor shall be responsible for the disposal of residue resulting from the processing of recyclable materials.

Recyclable materials shall be stored and/or contained so that their market value will not be reduced because of exposure to weather.

G. Refuse Equipment (Dumpsters, Recycling Containers and Roll-Offs), Emptying Schedules, Placement and Access: The Contractor shall provide all dumpsters. The dumpsters shall be sized as indicated on

Exhibit 1.

Changes in the size of dumpsters and emptying frequencies shall be determined by the City and mutually agreed upon by the Contractor. All changes shall be in writing. Dumpsters for normal refuse and for single stream recycling shall be located at ten (10) locations (subject to change) in several areas throughout the

City, as listed above. The dumpsters shall be serviced throughout the duration of the contract as specified in

Exhibit 1, and as adjusted by written mutual agreement. Equipment placement at each location shall be mutually agreed upon by the City and the Contractor in a consistent manner not offensive to the surrounding environment.

A. The dumpsters provided by the Contractor shall be new or reconditioned at the time of initial installation under this contract. The dumpsters shall be fly, vermin, leak and rodent proof. The styles of the dumpsters will be approved by the City prior to commencement of the contract. The

Contractor will provide examples of dumpsters that are available for the selection process. The style(s) selected will be sited as designated by the City contact.

B. All dumpsters must be blue for refuse to be taken to approved landfills and green for recyclable items. The City will also accept Green dumpsters with black lids for refuse, and green dumpsters with yellow lids for recycling. The City is open to alternate colors yet desires consistency of all refuse containers being of one color (or combination lid/container) and recycling containers being of another color (or combination lid/container). Dumpsters shall be labeled or signed “For City Use

Only” and “No Parking in Front of Container”. A recycling symbol or label is required on the recycling containers. The effuse containers shall be detachable for hydraulic or mechanical front emptying, with or without skids and/or casters, and of sufficient cubic yardage as specified in Exhibit 1.

C. Ownership of all dumpsters provided by the Contractor shall remain the property of the Contractor.

However, the City agrees to take reasonable measure for the protection against loss by pilferage or destruction. The City shall inform the Contractor immediately upon knowing of pilferage or destruction occurring to the dumpsters. The Contractor shall have full responsibility for the costs of any damage or loss to its own equipment or property caused by negligence of the Contractor or

Contractor’s employees. This includes oil leaks from equipment onto City parking lots, sidewalks and driveways. Sanitation services shall be provided by the Contractors.

D. Any loose items located in the general vicinity of the dumpsters, i.e. refuse that is not in the containers, shall be picked up by the Contractor. The Contractor is responsible for maintaining the area surrounding the dumpsters. This may occur at any location. This may include removal of bulky items; however the weight of such items shall be within reason for handling. This situation may occur if the Contractor fails to empty dumpsters by specified times. If necessary, dumpsters must be pulled away from buildings and fences to clean and maintain the area. Debris that does not fall into the refuse truck while dumpsters are being emptied must be swept and raked immediately by the

Contractor’s employees on an as-needed basis. The areas surrounding the dumpsters shall be swept and/or raked as a part of normal maintenance.

E. Normal maintenance shall be no less than quarterly. If needed, this service may be requested by the

City representative more frequently.

2. Evaluation Criteria, Evaluation Process

2.1. Evaluation Process

2.1.1. Evaluation Process

To simplify the review process and to obtain the maximum degree of comparability, the proposal must follow the outline described below and—at a minimum—contain the requested information.

A. Response (Qualification details)

B. Proposer Information Sheet

C. Non-Discrimination Form

D. Non-Collusion Affidavit

E. Contractor’s Qualification Form

F. C.R.S. 18-8-503 Affidavit

G. Acceptance of Conditions Statement

H. Current W-9 (blank provided upon request)

Firms will be evaluated not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the audit services requirements outlined in this

RFP. Submittals should be formatted to correspond exactly to the bullets. Indexes for each of the categories are preferred, in the same order. Additional relevant information is encouraged.

Omissions or incomplete responses in terms of content or aberrations in form may, at the City’s discretion, render the proposal non-responsive. If you would like to incorporate the City marketing logo or City seal in your submittal, please contact: Kelsey Carter at kcarter@ci.wheatridge.co.us

2.1.2. Selection Process

The selection committee may either recommend an award based on the proposals alone or elect to short-list firms and conduct interviews.

The short-list process includes written notification to the short-listed firms, interviews with firm members, reference checks on the top-ranked firm, and the negotiation of fees.

A. Short List: Submittals will be evaluated in accordance with the evaluation criteria above. The panel will review and score all proposals received. Firms with the highest scores may be invited to participate in oral interviews with the evaluation committee.

B. Oral Interviews: It is anticipated that oral interviews will be conducted in accordance to the schedule below. Short-listed firms will be notified in writing and invited to interview. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The selection committee will, in particular, be interested in knowing more about the firm’s previous experiences, the perceived ability to meet specified deadlines, and the overall project approach, and will appreciate the opportunity to converse with individuals who will act as the primary contacts for the project.

C. Fee Proposals and Final Selection: The City will attempt to negotiate a contract with the highest ranked firm, following the interview process.

2.2. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm Capabilities and References for

Similar Work Completed by Proposed

Team

A. Provide an overview of your company’s history. Include information on management, firm size, number of employees, years in business, location of working office, and other DBA’s.

B. Provide references for projects of similar size and scope: include the name, current phone number and email address of the owner’s project manager for each project listed. Provide total dollar amount and a brief summary of the work performed, listing any sub-consultants you may have partnered with.

C. Demonstrate experience in overseeing and coordinating multiple, concurrent projects.

D. Discuss your firm’s familiarity with the project area and local market.

E. State any MBE/WBE, disadvantaged business enterprise participation.

F. Provide a statement agreeing to provide and maintain insurance per the RFP requirements, if awarded.

G. Disclose any relationships the owner or employees may have that could be construed or perceived as personal or organizational conflicts of interest.

H. Provide a brief summary regarding your firm’s financial stability. Disclose whether or not your firm or any affiliates have filed for bankruptcy or reorganization under bankruptcy laws.

N/A N/A

2. Scope of Submission

A. Identify the team members and their respective roles, including any sub-consultants.

B. Describe individual experiences with the City or other government agencies. Detail experience in the Denver metropolitan and other areas in

Colorado.

C. Describe any prior client relationships that were not renewed after the agreed upon term and why.

D. Provide any instances in the past

5 years of client-firm dispute resolution and whether or not the dispute was resolved to the satisfaction of both parties and if not be prepared to explain why.

N/A N/A

3. Effective Approach

A. Detail your approach in managing work to meet project deadlines, or an expedited schedule if needed.

B. Identify any foreseeable problems in the implementation of the program.

C. Describe how the objectives identified will be achieved.

D. Demonstrate your understanding of the technical requirements.

4. Plan Effectiveness

A. Discuss your customer service philosophy and your firm’s approach toward client communication and reporting.

B. Discuss quality control methodology, including adherence to widely accepted standards.

C. Discuss your firm’s billing procedures, claims processing, reporting, collection, and customer service policies.

D. Detail any value-added services such as reporting, training, public outreach, educational programs, resources, health and safety programs, investments, or service at public events.

N/A N/A

5. Price and/or Total Cost of Ownership

A. Provide a detailed statement of fees including individual rates for partners and support staff.

Include all reimbursable expenses, which should be assumed to be billed at cost, without mark-up.

B. Outline all rates/fees for staff including fringe benefits, payroll taxes, insurance, and overhead costs.

C. List pricing for any or all of the requested services.

D. Specify a maximum percentage of increase for renewal years subsequent to initial contract.

E. Rates are negotiable.

3. Administrative and Offeror Information

3.1. Proposal Opening, Evaluation, and Award

There is no public opening. Names of each proposer will be posted on OpenGov. Responses will be examined after opening and will be evaluated based on the evaluation criteria. The firm selected for the award will be chosen based on the qualifications and apparent Best Value to the City. The City reserves the right to make multiple awards if deemed in the best interest of the City. No proposal may be withdrawn for a period of sixty (60) calendar days of the Proposal Opening date.

3.2. Sales and Use Taxes

Don’t include sales or use tax in your proposal, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales

Tax Exempt: 98-03515.

3.3. Proposer Qualifications

No response will be accepted from and no contract will be awarded to any person, firm, or corporation that is in arrears to the City of Wheat Ridge, upon debt or contract that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply or service bid upon and that they have the necessary financial resources to provide the proposed supply or service.

3.4. Right to Investigate

The City reserves the right to investigate and confirm the proposer’s financial responsibility and technical ability. This may include financial statements, bank references, and interview with past consultants, employees, and creditors. Unfavorable responses to these investigations are grounds for rejection of the proposal.

3.5. No Commitment by the City of Wheat Ridge

This Request for Proposals does not commit the City of Wheat Ridge to award any costs or to pay any costs, or to award any contract, or to pay any costs associated with or incurred in the preparation of a response to this request, or to procure or contract for services or supplies. In acceptance of proposals, the City of Wheat

Ridge reserves the right to negotiate further with one or more of the contractors as to any features of their proposals, and to accept modifications of the work and price when such action will be in the best interest of the City. This includes solicitation of a best and final offer from one or more of the proposers.

3.6. Proposal Representation

Each proposer must sign the proposal and shall give his or her full business address on the form provided in this request. Proposals by partnerships shall be signed with the partnership name by one of the members or by an authorized representative. Proposals by corporations shall be signed with the name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind it in the matter and shall have the corporate seal affixed thereto.

3.7. Anti-Collusion Clause

No officer or employee of the City of Wheat Ridge, and no other public official or employee who may exercise any function or responsibilities in the review or approval of this undertaking, shall have any personal or financial interest—direct or indirect—in any contract or negotiation process thereof. The above compliance request will be part of all City of Wheat Ridge contracts for this service.

3.8. Insurance

The successful Proposer(s) will be required to execute Certificates of Insurance to be attached to the executed contract documents and which shall become part of the contract as information documents only.

The certificates shall provide that the insurance shall not be cancelled or terminated prior to completion of the work and that thirty (30) days’ notice shall be given the City prior to cancellation of policies.

The successful Proposer shall be required to maintain the following insurance coverage:

Certificate Holder:

City of Wheat Ridge 7500 West 29th Avenue Wheat Ridge, CO 80033

Required

City of Wheat Ridge, its officers and employees must be named as an additional insured to general liability policy.

Required

All policies as required shall provide a waiver of subrogation in favor of City of Wheat

Ridge.

Required

Workers Compensation - statutory limits provided by an insurance carrier that is licensed to do business in Colorado. The policy shall contain a Waiver of Subrogation on behalf of City of Wheat Ridge.

Employer’s liability:

$100,000 each accident $500,000 disease policy limit $100,000 disease each employee

Required

Commercial General Liability

$1,000,000 each occurrence $2,000,000 general aggregate $1,000,000 personal injury $2,000,000 products and completed operation aggregate

If applicable to the scope of work, the following shall be included:

-No exclusion for abuse or molestation -No exclusion for assault and battery -Liquor liability

Required

Builder’s Risk – The Contractor shall insure 100% of the replacement value of the work and materials installed and delivered, plus the replacement value of the work or materials furnished or delivered but not yet paid for by the City, for the life of the contract on an All-Risk basis, subject to the normal exclusions, terms, and conditions of the standard Builder’s Risk insurance policy with an insurance company or companies acceptable to the City. The Contractor shall be responsible for all damage to the work under construction until acceptance of and release of responsibility for the work to the City.

Not

Required

Commercial Automobile Liability – including owned, hired, and non-owned vehicles.

(If autos are used in the performance of work under this agreement). Combined single limit for bodily injury and property damage.

$1,000,000 each accident

Required

Professional Liability/Errors and Omissions

$1,000,000 each claim $1,000,000 aggregate

Required

The insurance requirements specified by the City shall remain in effect for the full term of the contract and/or agreement and any extension thereof. Updated

Certificates of Insurance shall be sent to the City during the full term of the contract and/or agreement and any extension thereof.

Required

Any subcontractors must meet the same insurance requirements for the contract or purchase order unless Procurement has approved a deviation.

Required

3.9. Laws and Regulations

All applicable State of Colorado and Federal laws, City and County ordinances, licenses and regulations shall apply to the award throughout, and herein incorporated here by reference.

The Proposer shall confirm its compliance with the 80% Colorado labor requirement of the Keep Jobs in

Colorado Act, H.B. 13-1292, including C.R.S. 8-17-101,et seq.

3.10. Federally Funded Projects

Proposer must complete and submit the Vendor Qualification Form provided with the RFP. Failure to complete this form and submit with response may result in the disqualification of the proposer. The City’s acceptance of this proposal shall be based on information provided by the proposer in the form. For all federally funded projects, Contractor cannot be banned or debarred, per current sam.gov information at www.sam.gov.

3.11. Accessibility

Proposer(s) and subcontractors and solutions will comply with all applicable provisions of §§24-85-101, et seq., C.R.S., [1] and the Accessibility Standards for Individuals with a Disability, as established by the Office of Information Technology pursuant to Section §24-85-103(2.5).

Any additional costs to add accessibility features will be the obligation of the Proposer, and any addition or change to the Price Proposal will be disallowed.

3.12. Subcontracting

No portion of this proposal may be subcontracted without the prior written approval of the City.

3.13. Sales Prohibited/Conflict of Interest

No officer, employee, or member of City Council shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies, or services—where such officer or employee exercises (directly or indirectly) any decision-making authority concerning such sale or has any supervisory authority over the services to be rendered. Soliciting or accepting any gift, gratuity favor, entertainment, kickback, or any items of monetary value from any person who has or is seeking to do business with the City of Wheat Ridge is prohibited.

3.14. Modification of Agreement

No modification of award shall be binding upon the City, unless made in writing and signed by authorized agents of both parties.

https://ciwheatridgecous.sharepoint.com/sites/Procurement/Shared%20Documents/Templates/ADA%20Template%20Refresh/www.sam.gov

3.15. Cancellation

Either party may cancel the award in the event that a petition—either voluntary or involuntary—is filed to declare the other party bankrupt or insolvent, or in the event that such party makes an assignment for the benefit of creditors.

3.16. Equal Opportunity

The successful proposer will agree not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of race, creed, sex, national origin, ancestry, or physical handicap.

It shall be a condition that any company, firm, or corporation supplying goods or services must be in compliance with the appropriate areas of the Americans with Disabilities Act of 1990 as enacted, and from time to time amended, and any other applicable Federal regulation. A signed, written certificate stating compliance with the Americans with Disabilities Act may be required, upon request, by the City.

3.17. Disadvantaged Business Enterprises

Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. As a recipient of Federal funds, subject to United States Department of Transportation Title VI Regulations at 49

CFR Part 21 the Civil Rights Act of 1964, the City of Wheat Ridge and its responsible agents, contractors and consultants assure that no person shall on the grounds of race, color or national origin be excluded from participation in the opportunity to bid or be discriminated against in consideration of award of this project. The Unites States has a right to seek judicial enforcement with regard to any matter arising under

Title VI, 49 CFR Part 21.

3.18. Common Language

Unless otherwise specified in this document, all words shall have a common language unless the context in which they are used clearly requires a different meaning. Words in the singular number include the plural, and in the plural include the singular. Additionally, words in the masculine gender include the feminine and the neuter, and when the sense so indicates, words of the neuter gender may refer to any gender. The words “service provider” “firm,” “bidder,” “vendor,” “offeror,” “contractor,” “consultant,” and “proposer” refer to any person, partnership, corporation, or other entity.

3.19. Proprietary Information

The evaluation committee will hold information provided by proposers during the solicitation process in confidence until the date of an award. After that date, proposals will become public record. Proposers may request parts of their proposals to remain confidential and shall indicate as such in the proposal and on the appropriate proprietary or financial pages. All information included in any proposal that is of a proprietary nature must be clearly marked. The City shall be held harmless from any claims arising from the release of proprietary information not clearly designated as such by the proposing firm. An entire proposal shall not be considered proprietary.

3.20. Competitiveness and Integrity

The Procurement Office maintains control of its internal and third-party communications during the procurement process to prevent biased evaluations and compromises of confidential information, and to preserve the competitiveness and integrity of such procurement efforts. Proposers should not disclose their pricing to any employees of the City other than the contract representative. Attempts by proposers to establish informal communication channels regarding this procurement will be viewed negatively and shall result in rejection of the offending firm’s offer.

3.21. Proposal Format

All responses to this Request for Proposals shall use the respondent’s format, except for those pages which have blanks to be filled in by the respondent, or those pages marked for return with proposal. A proposal can be rejected by the City if the submitting firm fails to completely fill in all blanks for evaluation of the proposal or fails to answer all questions. Proposals should be submitted initially on the most favorable terms. All proposals shall be prepared in a comprehensive manner as to content; however, no necessity exists for expensive binders or promotional materials. All costs—including travel and expenses incurred in the preparation of this proposal—shall be borne solely by the proposer.

3.22. Proposal Rejection and/or Partial Acceptance

The City reserves the right to the following:

• Reject any and all proposals.

• Accept other than the lowest price.

• Waive minor defects or technicalities, formalities, and informalities.

• Accept in whole or in part such proposal where it is deemed advisable.

• Make an award on the basis of the apparent greatest benefit to the City of Wheat Ridge.

• Alter the scope of work reasonably until a contract is executed.

3.23. Governing Law

The laws of the State of Colorado shall govern any contract executed between the successful contractor and the City. Further, the place of performance and transaction of business shall be deemed to be in the County of Jefferson, State of Colorado. In the event of litigation, the exclusive venue and place of jurisdiction shall be the State of Colorado—more specifically, Jefferson County, Colorado.

3.24. Escalation

All prices/fees/wages offered in response to this RFP shall be firm against any increase for one (1) year after acceptance by the City. For subsequent periods, the City reserves the right to accept or reject the request for a price/fee/wage increase prior to the renewal option period. If the price/fee/wage increase is approved, prices will remain firm for a year from the date of increase, at a minimum.

3.25. Ownership of Contract Products

All products produced from the awarded contract shall be the sole property of the City.

3.26. Funding

There is in effect within the City of Wheat Ridge, Colorado, Section 2-4 of the City’s Code of Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by the City

Council, either through budgeted appropriation, or contract or bid award. Funding of any awarded contract for any time period after January 1st of the year succeeding the date of entry is expressly contingent upon appropriations being made by the City Council of the City of Wheat Ridge, Colorado. No promise—expressed or implied—is made that such funding will be approved by the City Council, acting in its legislative discretion.

3.27. Independent Contractor

The consulting firm is an independent contractor. Notwithstanding any provision appearing in this RFP, all personnel assigned by the firm to perform work under the terms of this RFP and any subsequent agreement shall be—and remain at all times—employees or agents of the firm for all purposes. The proposer shall make no representation that it is the employee of the City for any reason.

3.28. Employment of Labor

The Proposer and each of the approved sub-consultants shall hire qualified workers for the project who are citizens of the Unites States or legal resident aliens with first preference being given, insofar as practicable, to those having served in the armed forces of the United States and having been honorably discharged or released from active duty therein.

3.29. Due Diligence

Due care and diligence have been used in the preparation of this information and it is believed to be substantially correct. The responsibility, however, for determining the full extent to the exposure and the verification of all information shall rest solely with the proposer. The City is not responsible for any errors or omissions in the specification, or for the failure on the part of the proposer in determining the full extent of exposure.

3.30. Debriefing

After the project award has been made, vendors may contact the City Procurement Manager to request a debriefing on the selection process, as well as a discussion of the strengths and weaknesses of their firm’s proposal.

3.31. Cooperative Procurement

The City of What Ridge encourages and participates in cooperative procurement endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC).

Proposers are hereby advised that any member of MAPO/CPEC is permitted to avail itself of this RFP at the prices resulting from the successful award of this RFP.

3.32. Contractor Performance Feedback

The City of Wheat Ridge has implemented a requirement for Project Managers to assess each vendor’s performance and issue a determination as to whether the City should award the vendor future City contracts. All contracts will need to be considered as part of the requirement. The following criteria will be evaluated annually for renewable contracts and at contract closeout for one-time agreements:

A. Work completed on time

B. Work completed within budget

C. Work completed as per the Scope of Work

D. Future awards recommendation

3.33. Sample Agreement

A sample agreement is provided in the RFP documents for informational purposes only. Do not complete or enclose with your submission.

THANK YOU FOR YOUR INTEREST IN DOING BUSINESS WITH THE CITY OF WHEAT RIDGE

3.34. Pricing Proposal

MONTHLY TRACH & RECYCLING SERVICES

Line Item Location Information # of Units Unit Cost per

Month Additional

Information

1 City Hall - 7500 W 29th Ave Trash

Removal 1 6 Yard Slant top dumpster with lid. Year round service.

Frequency of

2x per week.

Units inside enclosure with gate.

2 City Hall - 7500 W 29th Ave

Recycling 1 3 yard slant top recycling dumpster with lid. Year round service.

Frequency of

1x per week.

Inside enclosure with gate.

3 Wheat Ridge Rec Center 4005

Kipling St Trash Removal 3 3 yard slant top dumpster with lid. Year round service.

Frequency of

2x per week.

Inside enclosure.

Line Item Location Information # of Units Unit Cost per

Month Additional

Information

4 Wheat Ridge Rec Center 4005

Kipling St Recycling 1 3 yard slant top dumpster with lid. Year round servie.

Frequency of

2x a week, Inside enclosure.

5 Parks & Neighborhood Services

7490 W 45th Ave Trash Removal 1 3 yard slant top dumpster with lid. Year round service.

Frequency of

1x a week.

Locked enclosure.

Must hand move dumpsters.

6 Parks & Neighborhood Services

7490 W 45th Ave Recycling 1 3 yard slant top dumpster with lid. Year round service.

Frequency of

1x a week.

Locked enclosure.

Must hand move dumpsters.

7 Public Works 11220 W 45th Ave

Trash Removal 1 6 yard flat top dumpster with lid. Year round service.

Frequency of

1x per week.

Facility graounds locked, must use intercom for access.

Additional

Information

8 Public Works 11220 W 45th Ave

Recycling 1 3 yard slant top recycling dumpster with lid. Year round service.

Frequency of

1x per week.

Facility grounds locked, must use intercom for access.

9 Active Adult Center 6363 W 35th

Ave Trash Removal 1 4 yard slat top dumpster with lid. Year round service.

Frequency of

1x per week.

Tight access with open area.

10 Active Adult Center 6363 W 35th

Ave Recycling 1 3 yard recycling dumpster with lid. Year round service.

Frequency of

1x per week.

Tight access with open area.

11 Parks Shop 4350 Garrison St Trash

Removal 2 8 yard slat top dumpster with lid. Year round service.

Frequency of

2x times per week. Open

Access.

Additional

Information

12 Parks Shop 4350 Garrison St

Recycling 1 2 yard recucling container. Year round service.

Frequency of

1x per week.

Open Access.

13 Happiness Gardens 4226 Garrison

St Trash Removal 1 6 yard slant top dumpster with lid. April

1 - August 31st.

Frequency of

1x per week.

Inside enclosure.

Tight area.

14 Happiness Gardens 4226 Garrison

St Trash Removal 1 12 yard roll-off. August 31 -

November

15th. Dates are varying with weather.

Frequency weekly. Inside enclosure with gate.

15 Prospect Park 11300 W 44th Ave

Trash Removal 1 8 yard slant top dumpster with lid. Year round servie.

Frequency of

2x per week.

Inside enclosure with locked gate.

16 Prospect Park 11300 W 44th Ave

Recycling 1 8 yard slant top dumpster with lid. March

1 - November

15th.

Frequency of

2x per week.

Inside enclosure with locked gate.

Additional

Information

17 Richards-Hart Estate 5349 W 27th

Ave Trash Removal 1 4 yard slant top dumpster with lid. Year round servie.

Frequency of

1x times per week. Inside enclosure with gate

18 Van Gordon 4201 Van Gordon St

Trash 2 30 yard roll-off. Year round as needed.

Frequency of

1x per month at min with potential of more as needed.

Behind locked gate. Open

Access.

ON-CALL SERVICES - SPECIAL EVENTS

Line Item Description # of Units Unit Cost

1 Trash Removal - 12 yard Roll-off 1

2 Trash Removal - 20 yard Roll-off 1

3 Trash Removal - 30 yard Roll-off 1

4. Vendor Response

4.1. Vendor Questionnaire

Response Check List

Response / Proposal

Proposer Information Sheet

Non-Discrimination Form

Non-Collusion Affidavit

Contractor’s Qualification Form

Acceptance of Conditions Form

C.R.S. 18-8-503 Affidavit

Reference Authorization Form

Current W-9 (blank provided upon request)

1. IDENTIFICATION

1.1. Contractor acknowledges they:*

A. Have read the RFP documents thoroughly prior to submitting a proposal, B. Will fulfill the obligations in accordance to the scope of work or specifications, terms, and conditions, C. Are capable of performing quality work to achieve the City objectives, and

D. Are submitting without collusion with any other individual or firm.

By clicking "Please confirm" the contractor agrees to the above.

☐ Please confirm

*Response required

1.2. Non-Discrimination Assurance Title VI Regulations at 49 CFR Part 21*

Title VI of the Civil Rights Act of 1964 prohibits discrimination of the basis of race, color or national origin by any entity receiving Federal financial assistance.

The City of Wheat Ridge is a recipient of Federal financial assistance and as such, it—as well as all of its responsible agents, contractors and consultants—is required by the United States Department of

Transportation Title VI Regulations at 49 CFR Part 21 (the Regulations) to assure nondiscrimination. The City of Wheat Ridge assures that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination on the grounds of race, color, or national origin under any program or activity conducted by the City.

All bidders are hereby notified that the City of Wheat Ridge will affirmatively ensure that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. This applies to all solicitations for bids for work or material subject to the Regulations, and for all proposals for negotiated agreements.

By clicking "Please confirm" below, the bidder agrees as follows:

1. The bidder shall comply with the provisions of Title VI of the Civil Rights Act of 1964.

2. The bidder assures the City of Wheat Ridge that disadvantaged business enterprises are afforded full opportunity to submit bids as sub-contractors or sub-consultants and will not be discriminated against on the grounds of race, color or national origin in consideration for award.

3. The bidder shall comply with all reasonable requests made in the course of an investigation of Title

VI, the Regulations and this assurance by the Colorado Department of Transportation, the US

Department of Transportation or the City of Wheat Ridge, as a sub-recipient of Federal financial assistance.

4. The bidder agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under Title VI, the Regulations and this assurance.

☐ Please confirm

*Response required

1.3. Non-Collusion Affidavit*

The Contractor, of lawful age, being duly sworn, on oath says that (s)he is the agent authorized by the

Bidder to submit the attached bid. Affidavit further states that the Bidder has not been a party of any collusion among Bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or any Federal, State or Municipal official or employees as to quantity, quality, or price in the prospective Contract, or any other items of said prospective Contract; or in any discussions between bidders and any Federal, State or Municipal official concerning exchange of money or other thing of value for special consideration in the letting of a Contract.

☐ Please confirm

*Response required

1.4. Applicant Firm's Contact Person*

Please include the following information:

• Name

• Title

• Telephone Number

• Email Address

*Response required

1.5. Has the Applicant Firm changed its address or has the Firm or its Owner(s) operated under any other name(s) including other DBAs in the past five years?*

☐ Yes

☐ No

*Response required

When equals "Yes"

1.5.1. Please explain.*

*Response required

1.6. Is your business organization Sole Proprietor?*

☐ Yes

☐ No

*Response required

When equals "Yes"

1.6.1. Please provide the following: *

• Year organization was established

• Number of current full-time employees

• State of filing

*Response required

1.7. Is your business organization a Corporation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

1.7.1. Please provide the following: *

• Year organization was established

• Number of current full-time employees

• State of filing

*Response required

1.8. Is your business organization Limited Partnership?*

☐ Yes

☐ No

*Response required

When equals "Yes"

1.8.1. Please provide the following:*

• Year organization was established

• Number of current full-time employees

• State of filing

*Response required

1.9. Is your business organization General Partnership?*

☐ Yes

☐ No

*Response required

When equals "Yes"

1.9.1. Please provide the following: *

• Year organization was established

• Number of current full-time employees

• State of filing

*Response required

1.10. Is your business organization a Limited Liability Company?*

☐ Yes

☐ No

*Response required

When equals "Yes"

1.10.1. Please provide the following: *

• Year organization was established

• Number of current full-time employees

• State of filing

*Response required

1.11. Is your business organization a Limited Liability Partnership?*

☐ Yes

☐ No

*Response required

When equals "Yes"

1.11.1. Please provide the following: *

• Year organization was established

• Number of current full-time employees

• State of filing

*Response required

1.12. If type of business organization was not listed above, please describe here:

2. OWNERSHIP/MANAGEMENT, PROJECT MANAGEMENT, SUPERVISORS, AND RELATED ENTITIES

2.1. Owners*

List Owners of Applicant Firm. Include the following:

• Legal Name

• Title

• Experience (# of years)

• % of Ownership

*Response required

2.2. Project Management Team, Supervisors and Employees Who will be Working Directly on the

Project(s)*

List the full names of the primary employees of the proposed Project Team. Include the following:

• Legal Name

• Current Position

• Experience (# of years)

• % of Time Devoted to Project

• Professional Licenses

*Response required

2.3. Contractor's License*

The awarded vendor must obtain or have a current City of Wheat Ridge municipal contractor’s license within seven days of City Council approval of RFP award.

*Response required

3. CONTRACTING HISTORY

3.1. References*

Include three (3) references for similar projects completed by the proposed team. Include the following information:

• Company Name

• Contact Name

• Address

• Phone #

• Fax #

• Contact Name

• Contact Email Address

• Contract Amount $

• Start/Completion Dates

• Description of Work

• Type of Contractor: Prime / Sub-contractor

*Response required

3.2. In the past five years has the applicant firm or any affiliate been the subject of the following action:*

Suspended, debarred, disqualified, or otherwise declared ineligible to bid?

☐ Yes

☐ No

*Response required

3.3. In the past five years has the applicant firm or any affiliate been the subject of the following action:*

Failed to complete a contract for a commercial, private owner, or government agency?

☐ No

3.4. In the past five years has the applicant firm or any affiliate been the subject of the following action:*

Had a contract terminated for any reason, including default?

☐ Yes

☐ No

*Response required

3.5. In the past five years has the applicant firm or any affiliate been the subject of the following action:*

Had liquidated damages assessed against it during or after completion of a contract?

☐ Yes

☐ No

*Response required

4. CIVIL ACTIONS

If “Yes” is answered to any of the following questions in Sections IV, V, or VI, please provide details— including a brief summary of cause(s) of action, indicating if applicant firm, owner, or affiliate firms were plaintiffs (P) or defendants (D); define charges explicitly, identifying by what authority, court, or jurisdiction charge(s) were made. Complete details are required.

NOTE: For Sections IV and V below, the definition of an “investigation” includes:

• An appearance before a grand jury by representatives of the firm

• Any oral or written inquiry or review of the firm’s documents by a governmental or law enforcement agency or investigative agency

• Questioning of employees concerning the general operation or specific activities of the firm

4.1. Violations of Civil Law*

In the past five years has the applicant firm, any of its owners, or any affiliate been the subject of an investigation of any alleged violation of a civil antitrust law, or other Federal, State, or local civil law?

☐ Yes

☐ No

*Response required

When equals "Yes"

4.1.1. Please provide details:*

Including a brief summary of cause(s) of action, indicating if applicant firm, owner, or affiliate firms were plaintiffs (P) or defendants (D); define charges explicitly, identifying by what authority, court, or jurisdiction charge(s) were made. Complete details are required.

4.2. Lawsuits with Public Agencies*

At the present time—or during the past five years—has the applicant firm, any of its owners, or any affiliate been a plaintiff or defendant in any lawsuit regarding services or goods provided to the City of Wheat Ridge, or to a public agency?

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.1. Please provide details:*

Including a brief summary of cause(s) of action, indicating if applicant firm, owner, or affiliate firms were plaintiffs (P) or defendants (D); define charges explicitly, identifying by what authority, court, or jurisdiction charge(s) were made. Complete details are required.

*Response required

4.3. Bankruptcy*

During the past five years has the applicant firm or any affiliate filed for bankruptcy or reorganization under the bankruptcy laws?

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.1. Please provide details:*

Including a brief summary of cause(s) of action, indicating if applicant firm, owner, or affiliate firms were plaintiffs (P) or defendants (D); define charges explicitly, identifying by what authority, court, or jurisdiction charge(s) were made. Complete details are required.

*Response required

4.4. Judgments, Liens, and Claims*

During the past five years has the applicant firm been the subject of a judgment, lien, or claim of $10,000 or more by a subcontractor or supplier?

☐ Yes

☐ No

*Response required

When equals "Yes"

4.4.1. Please provide details:*

Including a brief summary of cause(s) of action, indicating if applicant firm, owner, or affiliate firms were plaintiffs (P) or defendants (D); define charges explicitly, identifying by what authority, court, or

4.5. Tax Liens*

During the past five years has the applicant firm been the subject of a tax lien by Federal, State, or any other tax authority?

☐ Yes

☐ No

*Response required

When equals "Yes"

4.5.1. Please provide details:*

Including a brief summary of cause(s) of action, indicating if applicant firm, owner, or affiliate firms were plaintiffs (P) or defendants (D); define charges explicitly, identifying by what authority, court, or jurisdiction charge(s) were made. Complete details are required.

*Response required

5. COMPLIANCE WITH LAWS…