TransSample-C-FAC-SOW-056-R0 (1) (1) (3).pdf

STATEMENT OF WORK

FOR

TRANSFORMER OIL SAMPLING AND ANALYSIS

Category: A3

C-FAC-SOW-2021-10-001

Reference Work Planning #: NA

REVISION 0

Dated: October 26, 2021

PREPARED BY:

Ray Kramer, Cognizant Individual

REVIEWED BY:

Art Wise, Technical Authority

REVIEWED BY:

Rob Sheneman, Environmental Health & Safety

APPROVED BY:

Craig Shaw, Responsible Engineer

PRINCETON UNIVERSITY

PLASMA PHYSICS LABORATORY

P.O. BOX 451

PRINCETON, NJ 08543

PWR-SOW-056, Rev 2 PAGE 2 of 7

1.0 INTRODUCTION AND SCOPE

1. This statement of work describes the roles and responsibilities of a Subcontractor to sample, analyze and report the condition of oil in PPPL’s oil-filled transformers. The oils include mineral oil, silicon oil and bio-based oils (Biotemp).

2.0 APPLICABLE DOCUMENTS

1. For ASTM analysis standards see section 5.

3.0 APPLICABLE DRAWINGS

1. This section is not applicable.

4.0 RESPONSIBILITIES

4.1 PRINCETON PLASMA PHYSICS LABORATORY (PPPL)

1. PPPL shall designate a Procurement Officer with the authority to negotiate contractual obligations. In addition, a Princeton Technical Representative (PTR) shall be designated to assist in technical evaluations and resolutions. The PTR has no authority to change the terms of contract. Terms of contract can only be negotiated in writing through the Procurement

Officer.

2. PPPL will be responsible for making the transformers available for sampling.

3. Oil sampling and analysis will be performed according to a PPPL-supplied sampling plan.

4.2 SUBCONTRACTOR

1. Subcontractor shall provide personnel to perform routine transformer sampling and inspection.

Sampling personnel must participate in a pre-job brief prior to start of sampling and be escorted while in the main transformer yard. Subcontractor shall also provide sampling containers and analyses for aperiodic sampling performed by PPPL personnel.

2. Subcontractor shall provide oil sample analyses services in accordance with ASTM testing standards and reports in accordance with section 5.

5.0 REQUIREMENTS

5.1 Subcontractor shall perform the following tasks and provide associated documentation.

5.1.1 Provide experienced personnel to inspect transformers and take required samples from oil filled transformers at PPPL at a mutually agreed upon time. All sampling containers and transport to subcontractors’ analyses facilities shall be provided by the subcontractor and include in the pricing schedule.

5.1.2 Perform appropriate analyses of oil samples in subcontractor’s laboratory. Most samples will be mineral oil. Silicone and bio-based oils will be identified in the sampling plan (if part of routine analyses) or on individual samples. Transformers requiring these analyses will be identified by the PTR. Subcontractor may use alternate ASTM methods to those called out in this SOW.

1. Oil Screen Analyses shall include the following.

Analysis ASTM Standard

a. Neutralization Number ASTM D 974

b. Interfacial Tension (IFT) ASTM D 971

c. Relative Density (Specific Gravity) ASTM D 1298

d. Color ASTM D 1500

PWR-SOW-056, Rev 2 PAGE 3 of 7

e. Visual Examination ASTM D 1524

f. Dielectric Breakdown Voltage ASTM D 877

2. Moisture in Oil

Analysis ASTM Standard

a. Moisture in Oil ASTM D 1533

3. Dissolved Gas Analysis

Analysis ASTM Standard

a. Dissolved Gas Sampling ASTM D 3613

b. Analysis by Gas Chromatography ASTM D 3612

4. Discretionary Analyses

Subcontractor shall also offer other analyses on a sample by sample basis, including the following.

Analysis ASTM Standard

a. Oxidation Inhibitor ASTM D 2668

b. Liquid Power Factor ASTM D 924

c. Furan Content ASTM D 5837

d. Metals in Oil ASTM D 3635

5.1.3 Subcontractor may properly dispose of sample remains 6 months after analysis.

5.1.4 Pre-award pricing information shall include expedited analyses of PPPL-sampled transformers and cost of sampling containers.

5.2 EQUIPMENT DEFINITION

5.2.1 Specifications and Standards

1. Subcontractor shall perform the necessary analyses in accordance with the standards shown in

Section 5 or equivalent.

5.2.2 General Design Features

1. This section is not applicable.

5.2.3 Materials

1. This section is not applicable.

5.2.4 Electromagnetic Interference and Susceptibility

1. This section is not applicable.

5.2.5 Identification and Marking

1. Each individual transformer inspected, sampled and reported shall have a subcontractor assigned unique identifier along with the inspection results, oil analysis results and the results from previous analyses on a single sheet.

5.2.6 Workmanship

1. This section is not applicable.

6.0 TEST AND INSPECTION REQUIREMENTS

6.1 Submittal of Completed Test Reports

6.1.1 Subcontractor shall provide reports of results of each sampled unit with the following provisions.

PWR-SOW-056, Rev 2 PAGE 4 of 7

1. On-line test reports and summaries shall be available within 3 weeks of analyses for routine and aperiodic samples. Expedited analyses results shall be available within 48 hours sample receipt.

2. An executive summary of the subcontractor’s assessment (acceptable/unacceptable) of the latest analyses results.

7.0 QUALIFICATIONS

1. The Subcontractor shall be ISO certified in the field of Testing of all items listed in Section 5.

2. The Subcontractor shall provide qualified technicians, who are experienced the collection, transportation and analyzing the material taken from the transformers as PPPL.

3. The PTR reserves the right to review, evaluate and determine, as adequate or not, the credentials and qualifications of any person assigned to this work by the Subcontractor throughout the period of this subcontract.

8.0 ENVIRONMENT, SAFETY AND HEALTH

1. All work activities conducted at PPPL by the Subcontractor shall conform to PPPL's

Environment, Safety and Health requirements. This includes the providing of Material Safety

Data Sheets (MSDS's) and obtaining PPPL approval for any chemicals or chemical-like substances that the Subcontractor proposes to use.

2. All Subcontractor personnel, who will be spending more than forty (40) hours at PPPL in a fiscal year, shall attend the PPPL General Employee Training class when they first arrive on site. Any additional required site-specific training will be provided by PPPL.

3. At each visit, Subcontractor personnel will be required to participate in a pre-job brief and review and sign a job hazards analysis.

4. PPPL shall be responsible for disposal of all waste generated at the Laboratory. The

Subcontractor shall be responsible for disposing of waste generated, at this facility.

5. Oil spills shall be reported to the PTR immediately. Spill containment equipment will be provided by PPPL.

6. For serious or life-threatening injuries or illnesses, personnel should immediately contact x3333 for assistance. Any illness or injury sustained during work for PPPL, or any other off-normal event must be reported to the PTR within 15 minutes of discovery or occurrence (See

Attachment 1).

9.0 QUALITY ASSURANCE

9.1 Subcontractor's Responsibility for Conformance

1. Princeton's review and/or approval of Subcontractor's documents nor Princeton's inspection of

Subcontractor's items or services shall not relieve the Subcontractor of responsibility for full compliance with requirements of this Statement of Work.

9.2 Measuring and Test Equipment

1. Inspections and tests shall be performed using properly calibrated measuring and test equipment. Calibration standards shall be traceable to the National Institute for Standards and

Technology (NIST) or equivalent. Where such standards do not exist, the basis used for calibration shall be documented.

PWR-SOW-056, Rev 2 PAGE 5 of 7

10.0 SHIPPING STORAGE AND HANDLING

All hard copy reports (if any) should be sent to the attention of the PTR. The mailing address is:

Princeton Plasma Physics Laboratory

P.O. Box 451

Princeton, NJ 08540

The shipping address is:

Princeton Plasma Physics Laboratory

100 Stellarator Road

Princeton, NJ 08540

11.0 WARRANTY

This section is not applicable

12.0 ATTACHMENTS

Attachment 1 – Notification Requirements

13.0 DOCUMENTATION AND DELIVERABLES

All hard copy reports (if any) should be sent to the attention of the PTR.

The mailing address is:

Princeton Plasma Physics Laboratory

P.O. Box 451

Princeton, NJ 08540

The shipping address is:

Princeton Plasma Physics Laboratory

100 Stellarator Road

Princeton, NJ 08540

PWR-SOW-056, Rev 2 PAGE 6 of 7

Deliverables List

PO / Subcontract / BOA / BPA #:

# Physical Deliverables Required

When

Deliverable

Is Required

Deliverable

Received

1 None Exceptions (Add justification for any missing physical deliverables that will not be received):

Document Deliverables Required

When

Deliverable

Is Required

Deliverable format (paper, electronic etc.)

Storage

Location for

Deliverable

Deliverable

Received

1 Oil inspection and sample analyses report (Section 6)

4 wks after inspection / sampling

Electronic

Or Paper

AC Power

Exceptions (Add justification for any missing document deliverables that will not be received):

Princeton Technical Representative/COG:

PWR-SOW-056, Rev 2 PAGE 7 of 7

ATTACHMENT 1

Notification

Requirements of Off-

Normal Events and

Issues

NOTE: Contacting the PPPL Emergency Services Unit at X3333 to obtain emergency assistance and taking immediate actions to protect workers, guests and visitors shall take precedence over the notification requirements described herein.

The ETS shall notify PPPL within 15 minutes of becoming aware of off-normal events and incidents; examples of off-normal events and incidents include, but are not limited to:

• Personnel injuries of any kind

• Near misses that could have resulted in significant (recordable injury or worse) worker injuries

• Uncontrolled or unforeseen personnel exposure to chemical, biological or physical hazards (e.g., noise, laser, ultraviolet light, heat, etc.)

• Fire emergency of any kind

• Any unexpected discovery of an uncontrolled hazardous energy source (e.g., live electrical power circuit, etc.) not including discoveries made by zero-energy checks and other precautionary investigations made before work is authorized to begin

• Any failure to follow a prescribed hazardous energy control process (e.g., lockout/tag-out)

• Damage of any kind to Laboratory property

• Damage of any kind to personal property owned by PPPL employees, guests and visitors

• Any spills of chemicals, fuels, lubricants, etc.

• Other off-normal events and issues deemed by the ETS to require notification

In the event of an off-normal incident, the ETS and its lower-tier subcontractors SHALL:

• Immediately cease all related work or work in affected area.

• Evaluate the off-normal incident and, if required, notify PPPL Emergency Services Unit (ESU) by radio or at X3333 for emergency response.

• Take immediate actions to evacuate all personnel and provide a safety watch until ESU and/or the PTR arrive at the incident site.

• If necessary, de-energize equipment to make the area safe for first responders and barricade affected areas where hazards may be still be present.

• Within 15 minutes: Notify Subcontractor Site Supervisor, PTR, ESH Construction Safety Engineer and

ES&H Head

NOTE: For ALL off-normal events or incidents, all work must IMMEDIATELY STOP and NO recovery actions or repairs shall be taken by the ETS shall unless such actions are required to preserve life and property. Resumption of work due to off-normal events and incidents must follow the provisions of PPPL Policy P-012. Depending upon the severity of the off-normal incident, resumption of work cannot take place until they are reviewed by the ETS and PPPL, and then specifically authorized by the PPPL PTR or ESH Department Head.