Transportation Technical Services RFQ.pdf

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OREGON CASCADES WEST COUNCIL OF GOVERNMENTS (OCWCOG) in its role as the Albany Area Metropolitan Planning Organization’s (AAMPO) Administrative and Fiscal Agent will be the lead project manager for the work which will include managing project staff, contractor budget, schedule, and check-ins.

Task 1: Project Management and Kick-off The contractor will be responsible for tracking progress on work. OCWCOG/AAMPO, partners identified in Task 1, and the contractor will meet to clarify the scope of the services.

Contractor Role:

• Provide OCWCOG with monthly invoices and summaries of work completed by task.

• Contractor leads attendance at the project kickoff meeting.

• Meeting agenda for kickoff meeting.

• Develop outline for online and in-person meetings.

OCWCOG Role:

• Act as the fiscal agent for the project on behalf of project partners (Albany, Linn County, Millersburg and the Oregon Department of Transportation (ODOT). Managing the participation and timing of project meetings. Providing oversite of the deliverables listed in this scope. Providing timely payment of contractor invoices.

• Attendance at the project kickoff meeting.

Task 2: Conditions Led by Albany, Linn County, Millersburg, and ODOT staff, this task will involve a meeting with regional stakeholders. The purpose of this meeting is to identify current and well-understood issues on Salem Avenue and Old Salem Road. The study area is defined as Old Salem Road between the intersections of Albany Avenue and the Old Salem Rd/164 interchange at I-5 (approximately 4.5 miles) as shown in Figure 1. The study area shall include the highway intersections as depicted in Figures 2. & 3.

Additionally, OCWCOG will coordinate each partner to summarize all planned projects for the area from the Transportation System Plans (TSPs) or any other relevant plans, and provide a summary to the Contractor, which the contractor will review to help inform project findings.

Coordination meetings including draft concept and open houses and could include others as needed.

• Provide OCWCOG with a list of data desired/required to document existing site conditions and use.

• Provide guidance to OCWCOG staff to facilitate on-site observations.

• Create annotated draft and final site map to document existing site conditions (lane geometry, lane widths, intersection control, speed limits, bike and ped infrastructure, etc.).

• Facilitate up to two meetings with regional stakeholders.

• Provide a memo summary of the existing conditions.

• Coordinate with County and City staff/officials to obtain data to document existing site conditions.

Task 3: Project Identification and Design Review The contractor will review existing documents relevant to the corridor including long range plans, regulatory design documents, travel demand model outputs, and current traffic volume information that is available. This task will involve meeting with ODOT regional planning and design staff to hear their design constraints and considerations. An important part of this task will be clarifying the controlling design criteria and estimated future mode volumes that will impact design.

Specific plans to be reviewed include:

Albany Area MPO RTP (2023) City of Albany Refinement Plan (2003) City of Albany South Area Plan (2013) City of Albany TSP (2010) and Amendments (2011)(2013)(2015) City of Albany Transit Plan (2011) City of Jefferson TSP (2022) City of Millersburg Comprehensive Plan - Transportation Element (1995) City of Millersburg Transportation System Plan (2023) County of Benton TSP (2001) County of Linn County TSP (2005) County of Marion County TSP (2013) Traffic counts or new traffic studies (if applicable).

• Review existing long-range plans (AAMPO RTP and Millersburg and Albany TSPs).

• Facilitate online meeting with ODOT.

• Draft and final summary memo of existing documents and projects.

• Identify intersections of interest within the corridor.

• Collaborating with ODOT to quantify current and future mode volume counts.

• Review draft summary memo and provide feedback.

• Attend ODOT team meeting.

Task 4: Conceptual Design Solution As defined by Linn County in coordination with ODOT and the Cities of Millersburg and Albany, the contractor will develop a final product that could include conceptual layouts, short narratives on projects, projected cost ranges, schematic plans, and/or cross sections, to a degree of detail that, elected officials, and members of the public can understand the suggested improvements to the corridor. Design should consider MPO long range preferences and local TSP goals and projects, such as improved active transportation options and opportunities. The end goal should reduce congestion, include safety considerations of mixed used of travel modes near freight, and better North/South corridor functionality.

• Share conceptual designs with ODOT. Schedule a meeting with ODOT if needed to clarify any items prior to the project team meeting.

• Attendance at project team meeting to review conceptual design solutions with ODOT and regional stakeholders.

• Summary memo of the conceptual layout for the Salem Avenue Corridor.

• Cross sections and conceptual layouts of up to five key locations, including:

https://www.oregon.gov/odot/Planning/TPOD/tsp/mpo/mpo_albany_rtp_2023.pdf https://www.oregon.gov/odot/Planning/TPOD/facility_plan/refinement_plans/city_of_albany_refinement_plan_2003.pdf https://www.oregon.gov/odot/Planning/TPOD/facility_plan/other_plans/city_of_albany_south_area_plan_2013.pdf https://www.oregon.gov/odot/Planning/TPOD/tsp/city/city_of_albany_tsp_2010_amended_2011_2013_2015.pdf https://www.oregon.gov/odot/Planning/TPOD/tsp/city/city_of_albany_transit_plan_2011.pdf https://www.oregon.gov/odot/Planning/TPOD/tsp/city/city_of_jefferson_tsp_2022.pdf https://www.oregon.gov/odot/Planning/TPOD/tsp/city/city_of_millersburg_te_1995.pdf https://www.oregon.gov/odot/Planning/TPOD/tsp/city/city_of_millersburg_transportation_system_plan_2023.pdf https://www.oregon.gov/odot/Planning/TPOD/tsp/county/county_of_benton_tsp_2001.pdf https://www.oregon.gov/odot/Planning/TPOD/tsp/county/county_of_linn_tsp_2005.pdf https://www.oregon.gov/odot/Planning/TPOD/tsp/county/county_of_marion_tsp_2013.pdf o Conser Road and Transition Parkway.

o Intersections and On/Off Ramps around I-5 and Salem Ave.

• Schedule project team meeting with Linn County, Millersburg, Albany, and ODOT to discuss conceptual layout process.

• Review draft and final conceptual designs.

Task 5: Public Engagement The contractor will present and answer technical details for two virtual public open houses (one work day and one evening session). The consultant will also provide an asynchronous online sharing platform to share solutions identified in the previous task. OCWCOG staff will be responsible for managing, advertising, hosting and facilitating the virtual open houses.

• OCWCOG Role: OCWCOG Staff will provide support in advertising and hosting the open house as well as identifying key groups to invite or solicit feedback from.

• The Open House will be divided into two deliverables:

1. An asynchronous platform for the public to view information about the project and provide comment. This option should be available easily online to the public, using a platform like ESRI’s StoryMaps or another GIS-enabled blogging tool.

2. Two public open house presentations given by the contractor. These presentations will be live and virtual, with one given in the evening and one given during the afternoon (over the lunch hour).

Task 6: Presentation of Findings Contractor will develop a summary memo of the conceptual design process, public open houses, and any subsequential changes to the corridor concepts. This memo will include potential funding opportunities to pursue for more detailed design and construction. OCWCOG/AAMPO will provide a public input summary. The contractor will present this information to the AAMPO Policy Board, which can be attended virtually.

• Presentation to AAMPO Policy Board.

• Draft and final summary Memo and Presentation.

• Incorporate AAMPO Policy Board, TAC, and partner comments into the final memo.

• Schedule AAMPO Policy Board meeting and create agenda.

Task 7 Contingency Depending on budget availability and items that may arise in previous tasks, this task will be used to capture work that does not fit into other tasks. It will be used as needed and only under approval by OCWCOG/AAMPO Policy Board at the advisement of the AAMPO Technical Advisory Committee.

Due to limited budget, the following are not included in this scope:

• Comprehensive crash data analysis.

• Scaled or formalized (CAD, Sketch-Up, etc) drawings of the agreed upon functional designs.

• Figure.7¡.Proposed.SOW.from.intersection.of.Albany.Ave.and.Salem.Ave.to.

interchange.of.Old.Salem.Rd.and.I‗❶?.in.blue¡

Figure.8>9¡.ODOT.road.ownership?.shown.in.blue?.purple?.and.green¡ Figure.8¡.Millersburg.I‗❶.Interchange.with.Old.Salem.Rd¡

Figure.9¡.Old.Salem.Rd.Intersection―Junction.with.Century.Dr¡

FELDMANN James

Figures 1 and 2 also include ODOT in purple (I-5).

ATTN: Justin Peterson Jpeterson@ocwcog.org 541-924-8420 Community and Economic Development Oregon

Cascades West Council of Governments 1400 Queen Ave SE Albany, OR 97322 Phone: 541-924-8455 Fax: 541-924-4544

REQUEST FOR QUOTATIONS

***THIS IS NOT AN ORDER******

Submission Deadline: Friday, February 6, 2026, 11:00 PM PST

Return To: Justin Peterson, jpeterson@ocwcog.org, electronic copy only

Description: Request for Qualifications for Transportation Technical Services

Contact: Justin Peterson, Planning Supervisor

Vendor Name________________________________ Federal ID No:______________

Address:______________________________________ Phone:__________________

City, State, Zip:_____________________________________ Fax:________________

All Pricing Must Be Held Firm For 30 Days

Purpose: Transportation Technical Services

Organization:

The Oregon Cascades West Council of Governments (OCWCOG) is organized under Oregon Revised Statutes Chapter 190 as a voluntary-created intergovernmental council formed by Benton, Linn and Lincoln counties. The council was chartered as a Type B Area OCWCOG on Aging in 1982. The purpose of the Council is to be aware of and facilitate communication relating to the region’s physical and social condition, provide staff resources to local governments to assist in programs or activities that are locally beneficial. Operations include services to elderly and/or disabled persons in economic or social need, veterans, loan packaging, and assistance to member cities and counties in economic planning and development. Funding for programs and administration is received under the Federal Older Americans Act, Oregon Project Independence, Social Security Act – Title XIX, federal grants and loans, State of Oregon programs, other local governments, fund raising, community groups and mailto:Jpeterson@ocwcog.org mailto:jpeterson@ocwcog.org individual donations. Most of its funding is provided by way of contracts to administer specific services. More information is available at OCWCOG’s website, www.ocwcog.org.

Key Requirements: The Community and Economic Development Department is need of transportation technical services to assist the transportation planning programs over the next 18 months. Some tasks are already defined and listed below. Additional tasks are expected, and will be negotiated based on scope and cost contractors provide in this Request for Quotations.

Known Tasks

1. Project development for Albany Area MPO’s Regional Transportation Plan The 2050 RTP is using a corridor and scenarios approach to identify needed projects over the 20-year planning horizon. The corridors and scenarios are in process of being identified, CAMPO/AAMPO require transportation engineering expertise to help identify needed improvements. This is estimated at approximately 50-60 total hours. An initial meeting to clarify scope and budget will be included in billable time.

2. Salem Avenue Conceptual Project The Albany Area MPO is committed to identifying improvements along the Salem Avenue corridor. An intentionally collaborative process between ODOT, AAMPO, the City of Millersburg, Linn County, and the community, this task will help identify a process to develop conceptual plans, gather community input and potentially apply to state or federal grant opportunities. This is estimated to initially take up to 90- 100 hours, with 5 specifically set aside to clarify scope and process (Attachment A – Draft Scope of Work).

Additional Tasks

Additional tasks will be negotiated as they arise, based on loaded rates submitted by contractor. This could include grant identification, technical review of planning documents, assisting in ongoing planning projects, etc. Duration and estimated number of hours for each task will be negotiated at the time of need and agreed upon by both parties.

The maximum amount for each contractor will not exceed a total of $150,000 for all services provided.

http://www.ocwcog.org/

Required Contents for Proposals:

Each Proposal must comply with the following criteria. Quotes not meeting ALL criteria will be considered non-responsive and will be rejected.

1. Original Signature

At least one copy of the Response to this RFQ submitted by the Vendor must bear an original signature of the owner of the company, sole proprietor, or authorized representative.

2. Interest in Projects Contractor shall identify which known tasks they are interested in working on, as well as whether they should be considered for any unknown tasks in the future. In addition, contractor shall discuss overall experience in the region and desire to work alongside OCWCOG on projects.

3. Assigned Key Personnel Contractor’s Key Personnel and their qualifications will be listed. References to similar projects and experience should be provided.

4. Fee Schedule The quote must include a list of staff, their fully loaded rates, and any anticipated increases over the next 18 months.

5. Similar Projects Contractor must provide examples of similar projects or services rendered to other agencies.

Additional Information:

Contractors will be notified of their successful submission upon review. For each task between OCWCOG and contractor, a contract will be established upon negotiation of a more detailed scope of work.

Purpose: Transportation Technical Services

Organization:

Key Requirements: The Community and Economic Development Department is need of transportation technical services to assist the transportation planning programs over the next 18 months. Some tasks are already defined and listed below. Additional tasks...

Required Contents for Proposals:

Additional Information: