Transit-Oriented-Design_Mixed_Use_Development.pdf

REQUEST FOR QUALIFICATION

RFQ 2025-9

TRANSIT-ORIENTED-DESIGN MIXED USE DEVELOPMENT

Western Reserve Transit Authority

604 Mahoning Ave

Youngstown, OH 44502

RELEASE DATE: August 28, 2025

DEADLINE FOR QUESTIONS: September 4, 2025

RESPONSE DEADLINE: September 18, 2025, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/wrtaonline

Western Reserve Transit Authority

REQUEST FOR QUALIFICATION

Transit-Oriented-Design Mixed Use Development

1. Project Legal Notice

2. General Information

3. Proposal Requirements

4. General Instructions To Proposer's

5. Scope Of Work

6. Required Information

7. Federal Transit Administration Required Provisions

8. Evaluation Phases

Attachments:

A - 250604 WRTA Programming Package-Existing document to provide interested developers information about WRTAs TOD project.

B - 250723 WRTA Presentation-Existing document to provide interested developers information about WRTAs TOD project.

C - 250728 Owner Meeting-Existing document to provide interested developers information about WRTAs TOD project.

Request For Qualification #RFQ 2025-9 Title: Transit-Oriented-Design Mixed Use Development

1. Project Legal Notice

1.1. Legal Notice

LEGAL NOTICE

Notice is hereby given that Western Reserve Transit Authority (WRTA) is solicitating a Request For

Qualifications for Transit-Oriented-Design Mixed Use Development

Detailed specifications can be found at https://procurement.opengov.com/portal/wrtaonline or www.wrtaonline.com/about/procurement-and-surplus/. The WRTA Procurement Process is a fully automated, web-based electronic bidding and vendor management system powered by OpenGov. The

Request for Proposal will be released to the public on Thursday August 28th, 2025. Proposals must be submitted using WRTA’s OpenGov portal in accordance with requirements set forth within the proposal documents. Submissions due on or before 11:00 AM, Thursday September 18,2025.There will be a public bid opening conducted at WRTA 's boardroom on September 18,2025 at 11:00 AM. Results will be posted on the OpenGov procurement portal following the proposal opening. All vendors suppling a proposal will receive an email with the opening results.

In connection with the carrying out of this project, the Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, national origin, or handicap. It is the policy of WRTA to ensure that Disadvantaged Business Enterprises, as identified in 49

CFR Part 26, have an equal opportunity to receive and participate in Department of Transportation

(DOT)-assisted contracts. WRTA’s current overall goal proposes that 1.35% of contracts will be awarded to certified DBE firms that are available, willing, and able.

The Western Reserve Transit Authority reserves the right to reject any and/or all proposals, to re advertise for proposals and to waive any informality in any proposal and to determine the most responsive proposal by its own criteria, as described within the specification.

http://www.wrtaonline.com/about/procurement-and-surplus/

2. General Information

2.1. Overview of Western Reserve Transit Authority

WRTA has been Youngstown's public transit system for over 50 years providing daily service Monday–

Saturday and and expanded to offering service to all of Mahoning County in 2008 with additional service of 2 fixed routes to Warren, Oh. The bulk of WRTA’s service consists of twenty-two (22) fixed routes, most of which originate from the Federal Station Transit Center, located in downtown Youngstown.

WRTA also operates four (4) suburban loop routes in Mahoning County. WRTA also provides extensive curb-to-curb demand response services to the elderly and disabled throughout the county. WRTA has a fleet of 74 transit buses of various sizes. WRTA currently operates 56 vehicles that service over 22 fixed routes in Mahoning County and parts of Trumbull County. WRTA also has 26 vehicles providing paratransit, and countywide door to door service in Mahoning County.

2.2. Purpose

The Western Reserve Transit Authority seeks to establish a contract in accordance with the specifications, terms and conditions set forth within this Request for Qualifications (RFQ)

3. Proposal Requirements

3.1. Technical Proposal

For proposers (s) to be considered responsive to the bid they must provide detailed engineering design drawings and/or cut sheets for all items as requested in any section of the specifications or notify WRTA prior to bid opening of any items that are not available. Failure to notify WRTA will imply the bidder(s) can and will, if requested, supply any item listed.

Technical Proposal shall include the following appropriately to best describe items and services:

A. A technical description of how the proposed material and workmanship meets or exceeds the stated specifications.

B. A sample schedule of implementation, manufacturer, delivery, installation, and other services/events required by these specifications.

C. Drawings, catalog cuts, photographs, and/or sample data sheets to illustrate the proposed equipment.

D. A listing of those elements of the specifications in which the bidder either "takes exception", proposes an "alternate configuration" and/or proposes equipment or material for consideration as an "approved equal".

3.2. Questions

Potential Proposers are invited to submit questions related to this proposal through the OpenGov portal before 12:00 am on Thursday, September 4, 2025. Questions pertaining to this RFQ, the Scope of

Services, or the proposal.

3.3. Proposal Evaluation and Award Procedure

WRTA staff will evaluate all responses that fulfill the requirements of the RFQ. WRTA reserves the right to award to a Proposing firm other than that of the lowest Price Proposal. This RFQ may result in awards being made to none, one or multiple Proposing firms.

A. An evaluation committee established by WRTA will assess the proposals received by WRTA.

B. Each committee member is instructed to keep the contents of proposals and committee proceedings confidential.

C. Upon receipt of proposals, the copies are distributed to committee members, together with scoring sheets, which include the evaluation criteria, and the weight assigned to each.

D. Following review of the proposals, each committee member completes the scoring sheets.

E. The committee then meets and reviews initial scoring with an opportunity for members to revise their original assessments. After discussion among committee members, those proposals, which are considered to be in the competitive range, are identified for further evaluation. The committee may elect to award a Bidder without further discussion or may determine that no proposal meets the needs of WRTA.

F. If the committee decides, the Proposers identified for further consideration may be interviewed by the committee.

G. Should the committee recommend a proposer for award, the contract will be presented to the

Board of Trustees for their approval. The Board of Trustees can either award or reject the contract, based upon the price and terms negotiated. If the Board of Trustees rejects the recommendation, all proposals will be rejected, and a new RFQ process will be initiated.

H. During the evaluation process, negotiation, and selection process committee members may not disclose information from one proposer to another proposer. Except for the identity and background of the successful proposer and the contract price, all information provided by proposer remains confidential after the conclusion of the procurement process, to the extent possible by law.

I. Award will be made to the proposer (s) whose final offer is the most advantageous to WRTA, after evaluation in accordance with the criteria set forth below. In any event, WRTA reserves the right to accept anything other than the lowest cost proposal, reject any and all proposals, or to negotiate separately with any source whatsoever in any manner necessary to serve the best interest of WRTA.

3.4. Instructions for Proposal Preparation

A. Response to this RFQ shall be made in strict conformance with the following requirements.

Failure to conform therewith may be cause for rejecting the proposal submitted. WRTA reserves the right to waive minor discrepancies at its sole discretion. WRTA also reserves the right to reject all proposals, or to award to a contract without discussion with Bidders.

B. In the RFQ, WRTA seeks solid information about the Bidder’s capacity to provide the service

(among other things) that WRTA requires. Lengthy discussions are not desired, nor are bulky displays of irrelevant information.

C. Transmittal letter to identify the firms participating in the proposal, state clearly the contractual relationship between them and provide the name, address, email, and telephone number of the person that will represent the proposer in negotiating with WRTA. The function of any proposed subconsultant must be clearly stated in order to be considered for the project.

3.5. Proposal Evaluation and Award Procedure

The Evaluation Committee will evaluate all written responses that fulfill the requirements of the RFQ.

This is a competitive procurement reflective of the evaluation for each proposal. WRTA reserves the right to award to a Proposing firm other than that of the lowest Price Proposal. Evaluation of Proposals will be based on the criteria shown in Evaluation Phase of this proposal. WRTA reserves the right to the possibility of awarding more than one vendor for this contract.

3.6. Additional Considerations

1. Changes in Scope-of-Work: without invalidating the Contract, WRTA may order additions to or deletions from the work to be performed.

2. Pre-contractual Expenses: WRTA will not be liable for any pre-contractual expenses incurred by any Proposer, or selected Proposer. Pre-contractual expenses are defined as expenses incurred by Proposers and selected Proposer in:

1. Preparing Proposal in response to this RFQ

2. Submitting Proposal to WRTA

3. Negotiating with WRTA on any matter related to Proposal

4. Incurring other expenses by Proposer or selected Proposer prior to date of award of any

Agreement. The proposer will not include any such expenses as part of the price proposed in response to this RFQ. WRTA will be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by or on behalf of any person or organization responding to this RFQ.

3. Verbal Agreement or Conversation: no prior, current, or post award verbal agreement(s) with any officer, agent, or employee of WRTA will affect or modify any terms or obligations of this

RFQ or any Contract resulting from this procurement.

4. General Instructions To Proposer's

4.1. Definitions

The term "WRTA", "Authority", “Recipient,” or "Purchaser", where it appears in the contract documents means the Western Reserve Transit Authority, 604 Mahoning Avenue, Youngstown, Ohio 44502.

The term "FTA" refers to the Federal Transit Administration.

4.2. Request for Approved Equals

Proposers should note that all brand names in the Technical Specifications are meant for informational purposes only and an approved equal is always an acceptable substitute for any brand name mentioned.

Bidders may submit to WRTA requests for approved equals provided that such requests for approved equals are:

A. Submitted as a question on the Opengov portal. All requests must be received by WRTA no later than the solicitation question deadline; and

B. Provide evidence such as technical data, test results, or other pertinent information that demonstrates that the substitute offered is equal to or better than the specification requirement. A link may be pasted in the question submittal area to assist with defining specific product information.

C. Additional information may be requested as needed.

4.3. Questions

All questions pertaining to this RFQ must be submitted using the Question & Answer tab on the

OpenGov portal prior to the solicitation question submittal deadline. Any questions submitted to WRTA email address will not be answered or considered part of this RFQ.

4.4. Price Proposal

The price shall be on the bid forms provided by Opengov and duly executed by the proposer. The prices proposed shall be all inclusive and reflect the items of equipment and material specified in the specifications.

4.5. Proposer's Responsibility

Each proposer shall familiarize themselves with all solicitation documents, including attached documents and forms, the proposer will be held responsible to comply fully therewith.

4.6. Opening of Proposal

Proposals will be opened as specified in the solicitation timeline or as issued by addenda.

4.7. Withdrawal of Proposals

Proposals may be withdrawn by the submitting vendor on the OpenGov Portal prior to the proposal submission deadline. Negligence on the part of the bidder in preparing the proposal confers no right for the withdrawal of the proposal after it has been opened. No proposal may be withdrawn or amended after bids have been publicly opened for a period of ninety (90) days thereafter.

4.8. Rejections of Proposals

WRTA reserves the rights to reject any and all proposals when such rejection is in their opinion, in

WRTA's best interest. WRTA also reserves the right to waive any informalities in any proposal.

4.9. Protests

If a vendor feels that a particular solicitation is unfair for whatever reason, the following procedure must be followed to register a proper protest and said procedure shall be a part of all solicitations.

A. WRTA reserves the right to postpone a bid opening for its own convenience and to reject any and all bids.

B. Changes to the Scope of Work will be made by addendum.

C. Prime contractors or subcontractors may make appointments to discuss specifications. This, however, does not relieve them from the written documentation required by Paragraph "D" below.

D. Any Protest must be made in writing and addressed to the WRTA's Executive Director no later than (1) three days before the scheduled bid due date, (2) three days after the bid opening, or

(3) three days after contract award, as applicable. Such protest must cite what the solicitation was for, and for what reason the protest is lodged.

E. The Chief Executive Officer shall make all reasonable attempts to resolve the protest prior to the bid opening or award of a contract, as applicable, and reserves the right to reschedule same if -at his discretion - deemed necessary. The Chief Executive Officer must make his decision in writing no later than ten (10) working days from the date the protest is lodged.

F. If the protest is not satisfactorily resolved under paragraph (e) above, the person or firm making the protest may request a hearing with his legal counsel and WRTA, with WRTA's legal counsel serving as arbitrator on the matter. Request for such a hearing must be made within fifteen (15) working days of the original date the protest was filed. The decision in the step shall be final and binding on all parties.

G. When a protest has been filed before award, WRTA will not make an award prior to the resolution of the protest unless WRTA determines that:

1. the item(s) to be procured are urgently required; or

2. delivery or performance will be unduly delayed by failure to make the award promptly; or

3. failure to make prompt award will otherwise cause undue harm to WRTA or the Federal

Government.

If the vendor believes that WRTA did not follow the above process, he/she may appeal to the Federal

Transit Administration (FTA) as follows:

Office of Program Management

Federal Transit Administration

210 W. Adams Street

Suite 2410

Chicago, Illinois 60606

(312) 353-2789

The Federal Transit Administration will hear appeals only where a local protest procedure does not exist, where the local procedure was not followed or when the protest was not reviewed when presented an opportunity to do so.

4.10. Award of Contract

The basis for the award shall be determined by the evaluation procedure as set forth. The contract will be awarded within ninety (90) days to the successful bidder(s) after WRTA has determined the bid(s) to be in its best interest. WRTA reserves the right to reject any and all bids when such rejection is in their opinion, in WRTA's best interest. WRTA also reserves the right to waive any informalities in any bid.

Each bidder shall be prepared, if so, requested by WRTA, to present evidence of his experience, qualifications, and financial ability to carry out the terms of the contract.

The bidder agrees that his bid will be valid for at least a ninety (90) day period from the date the bids are opened.

4.11. Specifications

The specifications are to be interpreted according to their full intent, meaning and spirit, and shall be deemed to explain mutually to each other and to be descriptive of the equipment and/or services to be supplied under this contract.

Should any error appear in the specifications, the same is to be referred to WRTA for correction before the bids are submitted or the work proceeded with. The manufacturer or contractor shall make no alterations or corrections without consulting WRTA beforehand.

4.12. Single Proposal Response

If only one bid is received in response to the invitation for bids, a detailed cost proposal may be requested of the single bidder/contractor. A cost or price analysis and evaluation and/or audit will be performed of the cost proposal in order to determine whether or not the price quoted is fair and reasonable. If the price quote submitted is not deemed to be fair and reasonable, WRTA, at its discretion may reject and re-solicit.

4.13. Taxes

The Western Reserve Transit Authority is exempt by law from all taxes and charges. No taxes will be included in the proposal. WRTA will supply the necessary tax-exempt form.

4.14. Subcontractor Utilization Requirements

A percentage 1.35% of the total contract amount, shall be subcontracted to DBE's who have been certified under the Ohio Department of Transportation Unified Certification Program. All Contractors are responsible for making a good faith effort in meeting these goals and must document efforts accordingly.

4.15. Disadvantage Business Enterprise Requirements

WRTA's overall goal for DBE participation is 1.35%. The DBE goal for this project is 1.35% of the total contract amount. DBEs shall be certified under the Ohio Department of Transportation Unified

Certification Program. All Contractors are responsible for making a good faith effort in meeting these goals and must document efforts accordingly.

5. Scope Of Work

5.1. Instructions To Proposers

Interested developers will submit their qualifications for review. This Request for Qualifications timeline section will include the following dates: proposal solicitation date, questions deadline , proposal submission deadline and award date. A review and evaluation of all responsive submissions will be completed. Those shortlisted will be asked to present their market analysis and proposals for partnership structure, financing, unit mix, etc. for consideration. Based on the proposals final evaluations. WRTA will announce the developer chosen to become part of the team.

5.2. Project Overview

Developer Responsibilities

The following information describes the vision of the WRTA for this project. WRTA is open to all ideas to execute this vision. Interested parties should communicate how these initial concepts align with their mission and company goals, and bring other ideas to the table for discussion.

• A mixed-use development that includes:

o A new Federal Station, downtown bus terminal. (WRTA controlled and managed) o Street-level retail/commercial space (Developer involvement is negotiable) o A shared automated parking garage above retail and bus station. (Developer involvement is negotiable) o Multi-family housing, consisting of a market-analysis informed mix of market rate and affordable units. (Built and managed by Developer) o An amenity deck with a green roof with private access for the residents. (Built and managed by Developer)

• Non-negotiable o The WRTA will continue to own the land because it is a federally locked asset.

o The Developer will finance the fit out of the multi-family housing, managing the units and amenities following construction, while providing guidance and feedback on the entire project. The Developer can choose to work with Bowen or bring in their own designer for the fit-out of the housing and amenities.

• Negotiable o Developer involvement in building and managing the automated parking garage. WRTA is working on securing public funding for this.

o Developer management of the retail tenants.

o The WRTA would prefer to sell the air rights to a developer selling owner-occupied units and maintaining an HOA to manage maintenance of the building, but WRTA will follow the recommendations of the Developer partner based on a market analysis to determine the unit mix and whether the building will consist of apartments or condos.

Design Criteria

1. Site Planning & Integration - 340 W. Federal St., Youngstown, OH

• Ensure seamless pedestrian and vehicular circulation between the transit station, retail spaces, parking, and residences.

• Prioritize transit access and visibility; the bus station will be the anchor use in the development.

• Integrate multi-modal connections (pedestrian, bike, ride-share, micro-mobility).

• Promote active street frontages and vibrant public spaces.

• Design must be context-sensitive, respecting surrounding neighborhoods and zoning overlays.

▪ Central downtown location, directly adjacent to the Tyler History Center, the DeYor

Performing Arts Center, the YSU Excellence Training Center

▪ Anchors the west end of downtown, sited along W. Federal and W. Commerce Streets

▪ High visibility from Mahoning Ave over the Spring Common Bridge and the Mahoning

River

2. Transit Facility Requirements (Not in Developer scope)

The WRTA has secured a RAISE grant to complete design and engineering services for the construction of a new Federal Station bus terminal at 340 W. Federal St. to continue serving as the hub for 24 fixed bus routes, including Routes 5 (South Ave) and 10 (Belmont Ave), connecting downtown to suburbs, YSU, hospitals, and cultural anchors.

This portion of the building will have:

• Capacity to accommodate (16) sixteen bus bays for local & regional service.

• Covered passenger boarding areas and climate-controlled waiting areas.

• Real-time information displays, such as bus arrival and departure times and location of buses in route, and infrastructure for future fare machines.

• Secure staff facilities, restrooms, and maintenance access.

• ADA-compliant access throughout the station and to all connecting uses.

• Large Community space available for public use.

3. Retail Space Requirements (Developer involvement is negotiable)

This portion of the building will have:

• Ground-level, publicly accessible retail spaces along 5th Ave.

• Design flexibility to accommodate a mix of small-scale and medium-sized tenants, with a preference for a café on at least one of the corners.

o Café space roughly 3,275 SF o retail space approximately 10,000 SF

• Foster transit-supportive uses (cafés, convenience stores, services). Consider a small grocer, given community interest in downtown amenities.

• Utility and ventilation systems will be independent from residential systems where feasible.

4. Parking Facility Requirements (Developer involvement is negotiable)

• Include a shared-use automated or smart parking garage to serve transit riders, residents, retail customers, and the general public.

• WRTA is currently working with AutoParkit to offer design assist with this portion of the building.

• The system integrates on-demand EV charging, bike storage, and residential storage.

• Garage design must minimize visual impact and conform to urban design best practices and the

Youngstown form zoning code.

• Per Youngstown zoning, the project is required to provide 80 parking spaces for the non-residential uses as currently designed, and 2 spaces per residential unit.

5. Multi-Family Housing Requirements (Built and managed by Developer)

• The developer must conduct a market-based housing analysis to determine unit mix and gaps in the existing market.

• Provide a range of unit types (ideally studio, 1-2 BR) to support mixed-income residents.

• Ideally, several units will be designated as affordable housing (based on AMI benchmarks).

• Access to shared amenities (e.g., rooftop spaces, fitness rooms) and dedicated residential entries.

o The developer will provide recommendations for desired amenities and sizes.

• Design must ensure privacy, security, and noise mitigation from adjacent transit and retail uses.

• Residential access should interface with transit amenities while ensuring privacy.

6. Sustainability & Resilience

• The podium will be designed to meet a minimum LEED Silver for core and shell, but the current intent is not to apply for a certificate. This is negotiable.

• Incorporate green roofs, water conservation, and stormwater management features.

• Design for climate resilience, including heat island reduction, and energy efficiency.

• Preference for low-carbon building materials and sustainable construction practices.

7. Urban Design and Architecture

• High-quality, contemporary urban design that reflects community character.

• Activate public spaces with art and landscaping.

• Utilize durable and attractive exterior materials that fit into the context of the city.

• Building heights, massing, and setbacks should promote human-scale design, and relate to the downtown contextual fiber of the city.

8. Equity & Community Impact

• There will be a preference to commit to local/ regional hiring.

• Must provide for public engagement in the design process (workshops, charrettes, surveys). The

WRTA has engaged multiple entities within the community as a strategic advisory committee to provide feedback on the design and impact of the project.

9. Financial & Legal Structure

• The prospective developer will propose a public-private partnership (PPP) structure: lease, joint venture, or development rights model.

• Clearly outline the financing plan, including sources of equity, debt, subsidies, and tax credits and defining roles and responsibilities related to construction, operation, and maintenance.

• Include long-term revenue-sharing mechanisms (e.g., lease payments, parking revenue sharing

(if applicable, retail revenue).

• Define responsibility matrix for operations, maintenance, and capital renewals.

10. Phasing & Implementation

• Design for the project is currently in the Schematic Design phase, with the intent to bring the developer on board for Design Development in October 2025. Continuing with the schedule, the drawings will be completed and ready to issue for bid in 2027.

• WRTA will be applying for grant funding in late 2025 for early 2026.

• Construction is anticipated to last 18 months.

See the following pages for the initial design from Bowen. The estimate for this concept will be evaluated once SD level drawings are finalized at the end of August 2025 and will be available for review to the selected Developers for use in their Pro Formas and proposals.

Evaluation Criteria

• Evaluation criteria is available in section 8. Evaluation Phase

6. Required Information

6.1. Technical Proposal*

Are the applicable items/services as described within the Proposal Requirements section under the header Technical Proposal requirements satisfied?

☐ Yes

☐ No

*Response required

6.2. Acknowledgement of Grantee Status*

By confirming, the bidder acknowledges they are aware that the Western Reserve Transit Authority is a

Grantee of the Federal Transit Administration (FTA), and as such all contracts entered into by the

Grantee are subject to the rules and regulations of FTA and the Federal Transit Administration Act of

1964, as amended.

This includes, but is not limited to the following:

The proposer shall permit the authorized representatives of the Grantee, the U.S. Department of

Transportation, and the Controller General of the United States to inspect and audit all records relating to this contract.

The Western Reserve Transit Authority and FTA will become the owners of all documents prepared and submitted by the bidder relating to this contract.

☐ Please confirm

*Response required

6.3. Government-Wide Debarment and Suspension*

Instructions for Certification: By confirming and submitting this bid or proposal, the prospective lower tier participant is providing the certification set out below.

A. It will comply and facilitate compliance with U.S. DOT regulations, “Nonprocurement Suspension and Debarment,” 2 CFR part 1200, which adopts and supplements the U.S. Office of

Management and Budget (U.S. OMB) “Guidelines to Agencies on Government wide Debarment and Suspension (Nonprocurement),” 2 CFR part 180, B. To the best of its knowledge and belief, that its Principals and Sub recipients at the first tier:

1. Are eligible to participate in covered transactions of any Federal department or agency and are not presently:

a. Debarred,

b. Suspended,

c. Proposed for debarment,

d. Declared ineligible,

e. Voluntarily excluded, or

f. Disqualified,

2. Its management has not within a three-year period preceding its latest application or proposal been convicted of or had a civil judgment rendered against any of them for: (1)

Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction, or contract under a public transaction, (2) Violation of any Federal or State antitrust statute, or (3) Commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making any false statement, or receiving stolen property,

3. It is not presently indicted for, or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in the preceding subsection 2.b of this Certification,

4. It has not had one or more public transactions (Federal, State, or local) terminated for cause or default within a three-year period preceding this Certification,

5. If, at a later time, it receives any information that contradicts the statements of subsections

2.a – 2.d above, it will promptly provide that information to FTA,

6. It will treat each lower tier contract or lower tier subcontract under its Project as a covered lower tier contract for purposes of 2 CFR part 1200 and 2 CFR part 180 if it:

a. Equals or exceeds $25,000,

b. Is for audit services, or

7. Requires the consent of a Federal official, and It will require that each covered lower tier contractor and subcontractor:

a. Comply and facilitate compliance with the Federal requirements of 2 CFR parts 180 and

1200, and

b. Assure that each lower tier participant in its Project is not presently declared by any

Federal department or agency to be:

i. Debarred from participation in its federally funded project,

ii. Suspended from participation in its federally funded project,

iii. Proposed for debarment from participation in its federally funded project,

iv. Declared ineligible to participate in its federally funded project,

v. Voluntarily excluded from participation in its federally funded project, or

vi. Disqualified from participation in its federally funded Project, and

C. It will provide a written explanation as indicated on a page attached in FTA’s TEAM-Web or the

Signature Page if it or any of its principals, including any of its first tier Sub recipients or its Third-

Party Participants at a lower tier, is unable to certify compliance with the preceding statements in this Certification Group.

☐ Please confirm

*Response required

6.4. Certification of Restrictions on Lobbying*

I, the bidder's representative certifies, to the best of my belief on behalf of the represented company that:

A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a

Member of Congress in connection with the awarding of any Federal contract, the making of any

Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard Form LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. [as amended by: Government wide Guidance for New Restrictions on Lobbying;61

Fed. Reg. 1413 (1/19/96]

C. The undersigned shall require that all language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of the fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. Section 1352, (as amended by the Lobbying

Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The bidding Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A3801 et seq., apply to this certification and disclosure, if any.

☐ Please confirm

*Response required

6.5. Disadvantaged Business Enterprise Required Forms*

WRTA's overall goal for DBE participation is 1.35%. The DBE goal for this project is 1.35% of the total contract amount. Eligible DBE contractors shall currently be certified under the Ohio Department of

Transportation Unified Certification Program. All Contractors are responsible for making a good faith effort in meeting these goals and must document efforts accordingly on the following DBE forms:

Disadvantaged Business Enterprise - Utilization Statement (Form A) - to be completed and signed by bidder.

Disadvantaged Business Enterprise - Letter of Intent (Form B) - to be completed by bidder and DBE

Firm(s). The DBE Firm(s) sign this document.

Disadvantage Business Enterprise - DBE Unavailability Documentation (Form C) - to be completed by bidder and DBE Firm(s). The bidder and DBE Firm(s) both sign this form.

Projects with a specified goal must complete the forms attached for your bid to be considered responsive. Please download the below documents, complete, and upload.

Please download the below documents, complete, and upload.

• Disadvantage_Business_Enter...

*Response required

6.6. DBE Program Tracking*

Pursuant to 49 CFR part 26, WRTA is required to request the age of the interested company. Please identify age of the company.

*Response required

6.7. DBE Program Tracking*

Pursuant to 49 CFR part 26 WRTA is required to request the annual gross receipts of the interested company. Please select the appropriately.

☐ < $500,000

☐ $500,000-$1 Million

☐ $1 Million - $2 Million https://government-project.s3.us-west-2.amazonaws.com/164935/c43b0f2d-55a7-48bb-bb48-c85bdf9e81cc_Disadvantage_Business_Enterprise_Forms_A%2CB%2CC.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BFQKQELF%2F20250828%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250828T120002Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEoaCXVzLXdlc3QtMiJHMEUCIQCIFgyeyeKfpYw4u836DHa4aH6Jf%2FQ6zryKLwN9k8BWMAIgRb1aNSSIQA3i5EapGOpBdnZMfEP%2F1bDZDDyySBnEbNsqkwUIo%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNRuJt%2F6gGphTznmEyrnBDPYbjcdB68SdzrQRsl9H%2B3ykmEleO8M2mKsxeilY%2FbpmGIQrtFMET%2BtmcqbXH4ioX1hcdGroqUdwacc5gUtqPsLckvC9U49K5fKejxd8lHDWZlWdpzg8QbqfigXicsisCec3TXdPhzOLxWXY3lZEKxbXlrqeouqABprMkv%2FxwZ8KOBrgSxtnxbqJTO2RcFW9MWESzuUIk%2BPl9ZdXMs1oAxb1MDNVjxhHhMDm62ETBQ02k6JufKF2mSsKUtMT7hQA5egJz7UAd2rU%2FywPRXBumv5QKUF2WAh%2FqeErxYQBd8vsPEO72RpbEFp2yFAWrTERBgBjsEJlWYpRZBpjc3UNgmXJmi4NsJTobFGvl370IT%2F0IeBG7tFO2P%2BnHCHhsWLkA9AGx2jhtFvarrFrsxhjxDBIKZPFItFEZnytimOV0rN80930OGXn%2FNSv8z6ezbHUxWJ%2FjUgqglXglF3X216cm37sVcBm01cN20cRyjtTocWW6qPqu166EJs4rgItsVEe5X8xnhWevxTqyVrFjXAjgdok5pv5gPho6%2F7qYubiexhADqCDn1Ql287EP%2F%2BWDrrx%2B16dknO%2Fs9PrI3r%2FSCRf%2BEQhgV4yD%2BNDltRqGkD7Rrng4Ir6mOcdGHOMv9M1KFmfA5uFWsZOBRruCXoyhNGIqQlGhgJCwBYWp0Y9U5f%2FXvyGTNSh0orTUBxlHi8CbV1ol9GLQ8%2BPgSYC%2BP%2F1%2FAYVP0tSj%2BW7ojkpjPp0vF%2FFCCRWrh7VIFjGOB8a3wNaZGXJxiRDu9iIUKzllOrAzRb%2FKw9LnFkdQbt2fvNOeW999CaXKEwuo1WKjCw1MDFBjqbAVkgjVNVs4EVFiRSWD0OcJLT77ly14gaAMJIDU8J6LaN%2FqwwQ0L%2BzmHxM6tumfSkwtDzuuWQeJIj%2FXhWvxfPkaP9nMONiWQZ72jqq2HAOQrvWWAeLmah0JyC6LjcyTp3RY%2BWIYwkhmFEgRpKYxWNJG5EzRrUJMb3pGvguFh%2BeaItxNvMBYJqdjwISxXp2LeB50fHjPAsXkuxePDT&X-Amz-Signature=5eb2fd86958935815f21df67e2e775ffce765af67fcb4efec9efe760c720f44a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Disadvantage_Business_Enterprise_Forms_A%252CB%252CC.pdf%22&x-id=GetObject

☐ > $2 Million

*Response required

6.8. Required Forms*

Please download the below documents, complete, and upload.

A. Signature of Bidder Form

B. Non-Collusion Declaration

C. Interest of Public Officials Form

D. Interest of Trustees, Officers and Employees Form

E. Delinquent Personal Property Form

F. Buy America Certification Form

G. Warranty Information and Certification

Online notarized forms are preferred. Copies of completed and notarized forms will be accepted with proposal submission. In order for proposals to be considered responsive, all forms must be submitted prior to solicitation response deadline. Original notarized forms will be requested from apparent responsive, responsible low bidder prior to contract award. Please download the below documents, complete, and upload.

• Required_Forms_RFP.pdf

*Response required

6.9. Certificate of Insurance*

Please provide current Certificate of Insurance. At time of award and before beginning work, contractor shall provide certificate of General Liability insurance and Auto Liability insurance with minimum amounts of coverage of $1.0 million per occurrence. WRTA shall be named as both certificate holder and as additional insured on the policy.

*Response required

6.10. References*

Please download the below document, complete, and upload, with references pertaining to this type of procurement.

• REFERENCES.pdf

*Response required

6.11. Additional Proposal Information*

Upload only additional information's that pertains to this procurement.

https://government-project.s3.us-west-2.amazonaws.com/164935/1297106c-20b8-4c08-91e7-b19ccb8bcc0e_Required_Forms_RFP.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BFQKQELF%2F20250828%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250828T120002Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEoaCXVzLXdlc3QtMiJHMEUCIQCIFgyeyeKfpYw4u836DHa4aH6Jf%2FQ6zryKLwN9k8BWMAIgRb1aNSSIQA3i5EapGOpBdnZMfEP%2F1bDZDDyySBnEbNsqkwUIo%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNRuJt%2F6gGphTznmEyrnBDPYbjcdB68SdzrQRsl9H%2B3ykmEleO8M2mKsxeilY%2FbpmGIQrtFMET%2BtmcqbXH4ioX1hcdGroqUdwacc5gUtqPsLckvC9U49K5fKejxd8lHDWZlWdpzg8QbqfigXicsisCec3TXdPhzOLxWXY3lZEKxbXlrqeouqABprMkv%2FxwZ8KOBrgSxtnxbqJTO2RcFW9MWESzuUIk%2BPl9ZdXMs1oAxb1MDNVjxhHhMDm62ETBQ02k6JufKF2mSsKUtMT7hQA5egJz7UAd2rU%2FywPRXBumv5QKUF2WAh%2FqeErxYQBd8vsPEO72RpbEFp2yFAWrTERBgBjsEJlWYpRZBpjc3UNgmXJmi4NsJTobFGvl370IT%2F0IeBG7tFO2P%2BnHCHhsWLkA9AGx2jhtFvarrFrsxhjxDBIKZPFItFEZnytimOV0rN80930OGXn%2FNSv8z6ezbHUxWJ%2FjUgqglXglF3X216cm37sVcBm01cN20cRyjtTocWW6qPqu166EJs4rgItsVEe5X8xnhWevxTqyVrFjXAjgdok5pv5gPho6%2F7qYubiexhADqCDn1Ql287EP%2F%2BWDrrx%2B16dknO%2Fs9PrI3r%2FSCRf%2BEQhgV4yD%2BNDltRqGkD7Rrng4Ir6mOcdGHOMv9M1KFmfA5uFWsZOBRruCXoyhNGIqQlGhgJCwBYWp0Y9U5f%2FXvyGTNSh0orTUBxlHi8CbV1ol9GLQ8%2BPgSYC%2BP%2F1%2FAYVP0tSj%2BW7ojkpjPp0vF%2FFCCRWrh7VIFjGOB8a3wNaZGXJxiRDu9iIUKzllOrAzRb%2FKw9LnFkdQbt2fvNOeW999CaXKEwuo1WKjCw1MDFBjqbAVkgjVNVs4EVFiRSWD0OcJLT77ly14gaAMJIDU8J6LaN%2FqwwQ0L%2BzmHxM6tumfSkwtDzuuWQeJIj%2FXhWvxfPkaP9nMONiWQZ72jqq2HAOQrvWWAeLmah0JyC6LjcyTp3RY%2BWIYwkhmFEgRpKYxWNJG5EzRrUJMb3pGvguFh%2BeaItxNvMBYJqdjwISxXp2LeB50fHjPAsXkuxePDT&X-Amz-Signature=fe1ebae69fb129897eb263dda2fbc7054448b214c573bba8ce1374972ca4c83b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Required_Forms_RFP.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/164935/f6568adf-7fbf-4b10-89be-ba5a2ff51460_REFERENCES.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BFQKQELF%2F20250828%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250828T120002Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEoaCXVzLXdlc3QtMiJHMEUCIQCIFgyeyeKfpYw4u836DHa4aH6Jf%2FQ6zryKLwN9k8BWMAIgRb1aNSSIQA3i5EapGOpBdnZMfEP%2F1bDZDDyySBnEbNsqkwUIo%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNRuJt%2F6gGphTznmEyrnBDPYbjcdB68SdzrQRsl9H%2B3ykmEleO8M2mKsxeilY%2FbpmGIQrtFMET%2BtmcqbXH4ioX1hcdGroqUdwacc5gUtqPsLckvC9U49K5fKejxd8lHDWZlWdpzg8QbqfigXicsisCec3TXdPhzOLxWXY3lZEKxbXlrqeouqABprMkv%2FxwZ8KOBrgSxtnxbqJTO2RcFW9MWESzuUIk%2BPl9ZdXMs1oAxb1MDNVjxhHhMDm62ETBQ02k6JufKF2mSsKUtMT7hQA5egJz7UAd2rU%2FywPRXBumv5QKUF2WAh%2FqeErxYQBd8vsPEO72RpbEFp2yFAWrTERBgBjsEJlWYpRZBpjc3UNgmXJmi4NsJTobFGvl370IT%2F0IeBG7tFO2P%2BnHCHhsWLkA9AGx2jhtFvarrFrsxhjxDBIKZPFItFEZnytimOV0rN80930OGXn%2FNSv8z6ezbHUxWJ%2FjUgqglXglF3X216cm37sVcBm01cN20cRyjtTocWW6qPqu166EJs4rgItsVEe5X8xnhWevxTqyVrFjXAjgdok5pv5gPho6%2F7qYubiexhADqCDn1Ql287EP%2F%2BWDrrx%2B16dknO%2Fs9PrI3r%2FSCRf%2BEQhgV4yD%2BNDltRqGkD7Rrng4Ir6mOcdGHOMv9M1KFmfA5uFWsZOBRruCXoyhNGIqQlGhgJCwBYWp0Y9U5f%2FXvyGTNSh0orTUBxlHi8CbV1ol9GLQ8%2BPgSYC%2BP%2F1%2FAYVP0tSj%2BW7ojkpjPp0vF%2FFCCRWrh7VIFjGOB8a3wNaZGXJxiRDu9iIUKzllOrAzRb%2FKw9LnFkdQbt2fvNOeW999CaXKEwuo1WKjCw1MDFBjqbAVkgjVNVs4EVFiRSWD0OcJLT77ly14gaAMJIDU8J6LaN%2FqwwQ0L%2BzmHxM6tumfSkwtDzuuWQeJIj%2FXhWvxfPkaP9nMONiWQZ72jqq2HAOQrvWWAeLmah0JyC6LjcyTp3RY%2BWIYwkhmFEgRpKYxWNJG5EzRrUJMb3pGvguFh%2BeaItxNvMBYJqdjwISxXp2LeB50fHjPAsXkuxePDT&X-Amz-Signature=cd87e55d64dc535f9d68636ad195eccf4fad4f88788a693046e65cae06cb180d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22REFERENCES.pdf%22&x-id=GetObject

*Response required

7. Federal Transit Administration Required Provisions

The funding agencies for this procurement may include the United States Department of Transportation

(U.S. DOT), Federal Transit Administration (FTA); Ohio Department of Transportation (ODOT) and, the

Western Reserve Transit Authority (WRTA). Therefore, in addition to the applicable General Conditions, the bidder/contractor shall comply with the following clauses required by FTA, etc. The words, “Purchaser” and “Recipient,” in these clauses shall, as applicable, mean WRTA

7.1. No Federal Government Obligations to Third Parties

A. WRTA and Contractor acknowledge and agree that, notwithstanding any concurrence by the

Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities of WRTA, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract.

B. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the Subcontractor who will be subject to its provisions.

7.2. Program Fraud and False or Fraudulent Statements and Related Acts

A. The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of

1986, as amended, 31 U.S.C. §3801 et seq. and U.S. DOT regulations, "Program Fraud Civil

Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying Contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying Contract or the FTA assisted project for which this Contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.

B. The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate.

C. The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the Subcontractor who will be subject to the provisions.

7.3. Access to Third Party Contract Records and Reports

A. WRTA is a political sub-division of the State of Ohio and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i). The Contractor agrees to provide WRTA, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. The Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA

Administrator or his authorized representatives including any PMO Contractor access to the

Contractor's records and construction sites pertaining to a major capital project, defined at 49

U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311.

B. The Contractor agrees to permit WRTA to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

C. The Contractor agrees to maintain all books, records, accounts and reports required under this

Contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case the Contractor agrees to maintain same until WRTA, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49

CFR 18.39(i) (11).

D. FTA does not require the inclusion of these requirements in subcontracts.

7.4. Changes to Federal Requirements

Federal requirements that apply to the Recipient or the Award, the accompanying Underlying

Agreement, and any Amendments thereto may change due to changes in federal law, regulation, other requirements, or guidance, or changes in the Recipient’s Underlying Agreement including any information incorporated by reference and made part of that Underlying Agreement; and Applicable changes to those federal requirements will apply to each Third-Party Agreement and parties thereto at any tier.

7.5. Termination of Contract

A. Termination For Convenience – (General Provision) WRTA may terminate this contract, in whole or in part, at any time by written notice to the contractor when it is in WRTA’s best interest. The contractor shall be paid its costs, including contract close-out costs, and profit from work performed up to the time of termination. The contractor shall promptly submit its termination claim to WRTA to be to the contractor. If the contractor has any property in its possession belonging to WRTA, the contractor will account for the same, and dispose of it in the manner

WRTA directs.

B. Termination for Default (Supplies and Services) - If the contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension or if the

Contractor fails to comply with any other provisions of this contract, WRTA may terminate this contract for default. Termination shall be affected by serving a notice of termination on the contractor specifying the nature of the default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract.

1. If, it is later determined that the contractor had an excusable reason for not performing, such as a strike, fire, flood, events which are not the fault of the contractor, WRTA, after setting up a new delivery performance schedule, may allow the contractor to continue work, or treat the termination as if the termination had been issued for convenience.

C. Opportunity to Cure – WRTA in its sole discretion may, in the case of a termination for breach or default, allow the contractor up to ten (10) calendar days in which to cure the defect.