Transit_Advertising.pdf

REQUEST FOR PROPOSAL

CITY OF KINGMAN

Transit

2026-RFP-002

TRANSIT ADVERTISING

ISSUE DATE: February 25, 2026

PROPOSAL DUE DATE: April 14, 2026, 3:00 pm (Arizona Time)

CONTACT PERSON:

Sheri Furr, Superintendent

(928) 692-3103 sfurr@cityofkingman.gov

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofkingman

PLEASE NOTE: Bidder is responsible for obtaining any addenda and acknowledging it through the procurement portal.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

CITY OF KINGMAN

I. INTRODUCTION

II. SCOPE OF WORK

III. PROPOSAL INSTRUCTIONS AND REQUIREMENTS

IV. INSURANCE REQUIREMENTS

V. PRICING PROPOSAL

VI. PROPOSAL EVALUATION PROCESS AND CONTRACT AWARD

VII. EVALUATION CRITERIA

VIII. PREFERENCE IN PURCHASING

IX. VENDOR QUESTIONNAIRE

Attachments:

A - ~ Ad Space Image - RFP Exhibit A

Request for Proposal #2026-RFP-002, Transit Advertising 3

1. INTRODUCTION

1.1. Submittal Location and Details

Proposals must be submitted electronically through the City's procurement portal at https://procurement.opengov.com/portal/cityofkingman by no later than 3:00 pm, Arizona time, on

Tuesday, April 14, 2026. Any proposal received after the submission deadline will not be accepted.

The City anticipates selecting and notifying the selected Proposer by April 13, 2026 and requesting the award of the contract at the City Council Meeting on May 5, 2026 . There is not an expressed or implied obligation for the City of Kingman to reimburse responding Proposers for any expenses incurred in preparing proposals in response to this request.

Mailed, faxed, hand-delivered, and e-mailed responses will not be accepted. Mailed responses will be disposed of, unopened, and will not be returned to the Proposer.

During the evaluation process, the City of Kingman reserves the right, where it may serve in the City’s best interest, to request additional information or clarification from Proposers. At the discretion of the City of

Kingman, a selection of firms submitting proposals may be requested to attend interviews as part of the evaluation process.

The City of Kingman reserves the right to retain all proposals submitted and to use any ideas in a proposal, regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the proposer of the conditions contained herein.

The objective of requesting proposals is for the City to contract with the firm offering the highest quality of service at the best value possible.

1.2. RFP Schedule

The City anticipates the following general timeline of key events during the proposal evaluations and contract award period:

Issue RFP: February 25, 2026

Questions from Proposers Due: March 30, 2026, 3:00pm

Last Day for an Addenda: April 3, 2026

Proposal Due Date: April 14, 2026, 3:00pm

Evaluate Proposals: April 15, 2026

Notice of Intent to Award: April 20, 2026

Contract negotiations: 4/20/2026 - 4/27/2026

Council Contract Award: May 19, 2026 https://procurement.opengov.com/portal/cityofkingman

Request for Proposal #2026-RFP-002, Transit Advertising 4

1.3. General Information

The City of Kingman, Arizona (City) is seeking proposals from qualified contractors to provide interior and exterior bus advertising services for the fixed-route transit fleet within the Kingman Area Regional

Transit (KART) service area. In addition to interior and exterior bus advertising, we welcome proposals for all revenue-generating advertising opportunities.

The City's goal is to award a contract that will yield maximum revenue to the City to offset KART operating expenses.

The City provides a full range of services, including public safety, highways and streets, economic development, public transportation, parks, golf, pools, recreation, water, wastewater, solid waste, airport, development services, and other administrative/support services. The City serves as the Mohave County, Arizona seat and has a population of more than 35,000. It employs 400+ full-time employees who provide services for 31 divisions. More detailed information on the City and its finances can be found in the City's

Annual Comprehensive Financial Report on the City's website at www.cityofkingman.gov.

Kingman Area Regional Transit (KART), operated by the City of Kingman is a rural public transit service in Kingman and the Greater Kingman-Butler area. KART has been providing public transportation services to residents and visitors of the Kingman community since April 2003. KART services are funded through the federal Section 5311 grant program, fare revenue, advertising revenue, and the City of Kingman general fund account.

KART currently offers four deviated fixed routes with several stops along each route to make it easier for residents and tourists to get where they want to go. These stops are conveniently located near various shopping centers, social service agencies, parks and recreation, senior center, doctor’s offices, Kingman

Regional Medical Center, and Mohave Community College. Routes are designed to run in loops that meet hourly at the Wal-Mart transfer center.

KART’s Yellow and Green Routes operate 6:00 a.m. to 8:00 p.m. Monday through Friday. Red and Blue

Routes operate 6:00 a.m. to 6:00 p.m. Monday through Friday. All four routes operate on Saturday from

9:00 a.m. to 4:00 p.m.

In fiscal year 2025, KART operated 190,245 service miles, 14,380 service hours, and provided 90,203 passenger trips.

1.4. Terms of Engagement

The term of this contract will be one (1) year from the contract execution date, with monthly contract terms thereafter, and no requirement to renew for additional annual terms. The maximum overall contract term, including any optional renewals, cannot exceed five (5) years.

1.5. Questions

Questions regarding this solicitation must be submitted online through the OpenGov portal. Questions must be received by no later than the date and time specified in the timeline included in this RFP (Questions Due

From Proposers).

2. SCOPE OF WORK

https://www.cityofkingman.gov/ http://www.cityofkingman.gov/

Request for Proposal #2026-RFP-002, Transit Advertising 5

2.1. COMPLIANCE WITH KART ADVERTISING POLICY AND INDUSTRY

STANDARDS

The CONTRACTOR shall comply with KART advertising policy, and with any applicable laws, regulations, or industry standards.

Some restrictions apply to the content of advertisements on and in KART transit vehicles.

Advertising that is not permitted, includes, but is not limited to the following:

A. Advertisements containing or promoting obscene material

B. Advertisements containing or promoting material that may be considered harmful to juveniles

C. Advertisements containing profane content

D. Advertisements containing violent or criminal content

E. Advertisements promoting alcohol, tobacco, or firearms

F. Advertisements containing content that is considered controversial

G. Advertisements containing political content

H. Advertisements that degrade or disparage groups based on gender, sexual orientation, religion, race, ethnicity, or political affiliation

2.2. USE OF UNSOLD SPACE

The CITY reserves the right to use any unsold advertising space exclusively for any advertising, promotion, or purpose it deems to be in the interests of the CITY. The CITY is responsible for producing any advertising materials for this purpose.

2.3. SELF PROMOTION

The CONTRACTOR is not allowed to engage in unpaid self-promotion without prior written approval from the CITY.

2.4. SPACE AVAILABILITY

Space availability for advertising on KART vehicles may change during the period of this Agreement for reasons including, but not limited to, the acquisition of new vehicles, the retiring of old vehicles, and the use of new bus designs or configurations which do not allow for, or which modify, the exterior advertising capability.

2.5. FLEET SIZE AND ASSIGNMENT

The sole discretion for the assignment of buses shall remain with KART. Any reference in this document to any particular number or count of buses (e.g., the available fleet size) shall not be construed to carry any guarantee, expressed or implied, that any certain count of vehicles or fleet size shall be available to the

CONTRACTOR for advertising displays at any given time. Four (4) routes are operated each business day and one (1) bus is assigned to each route. There are currently ten (10) buses in the fleet. Buses in the fleet are generally rotated on a weekly basis.

Request for Proposal #2026-RFP-002, Transit Advertising 6

2.6. ROUTE-SPECIFIC ASSIGNMENTS

Under no circumstances should advertisements be route-specific, and the CONTRACTOR shall not represent to potential advertisers that advertising can be route-specific.

2.7. LOCATION FOR ADVERTISEMENTS

Advertising on vehicles will be permitted on the interior panel of the bus, exterior windows, and the full exterior of the vehicle as illustrated in Exhibit A, provided that KART branding is maintained. Prior to the initial installation of any advertisement, the Transit Superintendent or designee will approve the exact location for placement.

2.8. PLACEMENT OF ADVERTISEMENTS

No advertisement will be allowed to interfere with any safety devices, lights, signals, required plates or decals, or distinctive logos on KART vehicles without the written consent of the Transit Superintendent.

This includes but is not limited to, reflective materials, side directional lights, side reflectors, and other features. In addition, advertising materials cannot interfere with the normal utilization of fuel or other access doors, vents, glazing, and other equipment installed in the various vehicles that may require regular preventive maintenance. Vinyl shall not be placed over any of the body moldings. Vinyl applied over body panel seams shall be sliced and tucked into those seams. Advertisements that are smaller than the allocated area shall be centered in the allocated area unless the Transit Superintendent or his/her designee approves alternative placement. Advertising shall not be placed within one inch (1”) of the KART service name or logo.

2.9. MATERIAL AND APPEARANCE OF ADVERTISEMENTS

All exterior advertising installed on the exterior of KART vehicles under this Agreement shall be of the non-permanent adhesive vinyl type, "direct application." Vinyl must be specifically designed for vehicle applications, withstand vibrations and weather conditions, and have a high level of durability to resist scratches, tears, and fading while maintaining good visibility through windows. The Contractor shall assure that all exterior advertisements are manufactured, installed, and removed in accordance with current industry standards. Each advertisement shall be applied so as to: (1) be free from wrinkles, blisters or similar defects; (2) be "squared" to the vehicle contour lines; and (3) present a sharp and clear appearance.

2.10. MAINTENANCE OF ADVERTISEMENTS

The CONTRACTOR shall be solely responsible for keeping and maintaining all of the advertising material placed on KART buses in good condition and will bear the full cost of any and all maintenance and repair of the materials. The CONTRACTOR shall remove immediately, no later than 48 hours from the written notice given by KART, any graffiti on the advertising surface that is not removed during KART’s regular washing of the vehicles. CONTRACTOR shall promptly make other repairs as necessary to correct damage or defacement. CONTRACTOR shall remove all dated advertising materials within five (5) calendar days from its expiration date. “Dated Advertising Materials” refers to advertising materials that are relevant to a specific time period or event that has been completed. In the event the CONTRACTOR fails to maintain advertising materials in good condition, free of damage and defacement, the CITY may elect to repair, alter or remove the vinyl and to charge the CONTRACTOR for all labor and material costs for all such work.

The CONTRACTOR agrees to pay the CITY the cost of performing such work provided that the Transit

Superintendent gives the CONTRACTOR at least five (5) days written notice of the intent to repair, alter or remove the vinyl advertisement prior to undertaking such activity.

Request for Proposal #2026-RFP-002, Transit Advertising 7

2.11. RESTORATION OF BUS SURFACE

Upon removal of the vinyl advertisement, CONTRACTOR will be responsible for the cost of restoring the exterior surface of the bus covered by the vinyl advertisements to the condition of the surrounding exterior surface of the bus. The adhesive used to apply the vinyl advertisement shall not cause damage to KART vehicles, their paint schemes, or the exterior surface. The CONTRACTOR will be notified of any such damage and KART will not proceed with repair for (5) days after notification to the CONTRACTOR to enable the CONTRACTOR time to inspect the damage if so desired. The CONTRACTOR shall be required to reimburse the CITY for the full dollar cost to repair any damage to KART vehicles and/or property resulting from the application or removal of the vinyl advertisement or any other activities of the

CONTRACTOR.

2.12. SCHEDULING OF INSTALLATION, MAINTENANCE AND REPAIR

WORK

CONTRACTOR must coordinate with the Transit Superintendent or his/her designee to schedule work on all buses. KART will make buses available to the CONTRACTOR as soon as is practicable based on daily pullout, scheduling, and maintenance requirements.

2.13. LOCATION OF BUS STORAGE AND MAINTENANCE FACILITIES

KART currently stores and maintains all vehicles at the CITY of Kingman Public Works Yard located at

3700 E. Andy Devine Ave., Kingman, AZ. All CONTRACTOR work shall be conducted at this facility unless the Transit Superintendent provides written approval to utilize an alternate location.

2.14. ADVERTISING REVENUE AND PRICE RATES

Advertising price rates for exterior bus advertising shall be established by CONTRACTOR subject to prior written approval by the CITY. CONTRACTOR shall assure that advertisers pay appropriate rates on a timely basis. CONTRACTOR shall reconcile advertising payments to exterior bus advertising use, keep advertising revenue secure, and account for advertising revenue in accordance with procedures to be proposed by the CONTRACTOR and subject to CITY approval.

2.15. STANDARD ADVERTISING SALES AGREEMENT

CONTRACTOR shall utilize a Standardized Advertising Sales Agreement which shall set out the complete terms of agreements between the CONTRACTOR and advertiser(s) for exterior advertising on KART buses. The Standardized Advertising Sales Agreement form shall be approved in writing by KART prior to use and shall be used for all advertising sales transactions related to exterior advertising on KART buses.

Any deviation from the Standardized Advertising Sales Agreement must be approved by the Transit

Superintendent or designee prior to placement of advertising on KART buses.

2.16. RECORDKEEPING

CONTRACTOR shall maintain all books, records, documents, accounting ledgers, and similar materials relating to exterior bus advertising services performed for KART under this Agreement on file for at least three (3) years following the date of final payment to the CITY by CONTRACTOR. CONTRACTOR shall collect, record, and report to KART on a quarterly basis all accounting data in accordance with generally accepted accounting principles. All worksheets and detailed information used to prepare these reports shall be available upon request. Each quarterly accounting report shall be provided to KART within one month after the close of the applicable quarter.

Request for Proposal #2026-RFP-002, Transit Advertising 8

3. PROPOSAL INSTRUCTIONS AND REQUIREMENTS

3.1. Proposal Format

The City will follow the evaluation process and selection criteria described in this RFP. In order to provide each Proposer with an equal opportunity for consideration, adherence to a standardized proposal format is required. The format of each proposal must contain the following elements organized into separate chapters and sections, in an order determined by the Proposer:

A. Cover letter;

B. Sample contract with terms and conditions;

C. Detailed response to all requirements;

D. Description of the experience and knowledge base of the proposer;

E. Proposer Signature Page;

F. Proposer Guarantees and Warranties;

G. References (a minimum of three (3) must be provided);

H. New Vendor Application;

I. IRS W-9 Form; and

J. Optional - Vendor EFT Form

All requested items must be included with the proposal or it will be considered non-responsive and will be rejected. The City is not responsible for failure to locate, consider and evaluate qualification factors presented outside of this format.

Each Proposer must demonstrate a clear understanding of the work to be performed and must provide detailed specific qualifications and prior working experience.

Unsigned proposals will be considered non-responsive and will be rejected. Proposals must be signed by a duly authorized representative of the Proposer. If a Proposal is signed by an agent of the Proposer, a Power of Attorney showing the authority of the agent to sign must be submitted with the proposal or the proposal will be rejected.

The City will not be liable for any cost incurred by Proposers in preparing and submitting proposals.

Proposers may not collect proposal preparation charges from the City as a result of cancellation of this RFP.

In the case of error in the extension of prices in the proposal, the unit price will govern. No proposal shall be altered, amended or withdrawn after the specified RFP closing date and time.

It is the responsibility of the Proposer to examine the entire request for proposal package and seek clarification for any item, service or requirement that may not be clear.

It is the responsibility of the Proposer to check the proposal for accuracy before submitting a proposal.

Request for Proposal #2026-RFP-002, Transit Advertising 9

3.2. Minimum Qualifications

Firms shall possess the qualifications and Arizona licenses as required by law, in addition to having extensive knowledge, expertise, and a minimum of five (5) years of experience.

3.3. Periods of Time

Periods of time, stated as a number of days, shall be calendar days unless otherwise specified.

3.4. Proposal Withdrawal

Any proposal may be withdrawn at any time prior to the specified date and time for RFP closing. The City will not accept late proposals, late requests for modifications, or late withdrawals. All proposals shall be irrevocable for one hundred twenty (120) calendar days from the day of RFP closing.

Delays in submitting your proposal will not be considered excusable to the time requirements contained within this RFP.

3.5. Subcontractors

Proposer must include in their submittal a list of any subcontractors that will be utilized in the performance of the work awarded under this procurement. Proposer must describe the subcontractors qualifications in detail in their response.

3.6. Addenda

All addenda shall be issued no later than five (5) business days prior to the RFP closing date.

It is the responsibility of the Proposer to ensure that they have received all Addendums. Solicitation

Addenda will be posted to the RFP on the City's OpenGov procurement portal where the RFP is posted.

Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

3.7. Copies

Proposer may obtain copies of current or past procurement documents through the OpenGov procurement portal. If a document is not available through the procurement portal, Proposers may request copies through the City Clerk's office. The charge per copy is payable in advance. Please contact the City Clerk’s Office for a current per copy cost.

3.8. Late Delivery of Proposal

Late proposals will not be considered under any circumstances. Delays in submitting your proposal will not be considered excusable to the time requirements contained within this request for proposal.

3.9. Extension of Time

Prior to proposal opening, the City shall have the authority to extend the deadline for the submittal of proposals when unforeseen circumstances arise.

3.10. Collusion

Upon evidence that collusion exists among Proposers, none of the proposals of participants in such collusion will be considered. All involved proposals shall be rejected. Proposals in which prices are unbalanced may be rejected. The Proposer will be required to complete, notarize and submit a "No-https://procurement.opengov.com/portal/cityofkingman

Request for Proposal #2026-RFP-002, Transit Advertising 10

Collusion Affidavit" upon request by the City. Failure of the Proposer to submit a properly executed affidavit upon request by the City shall be grounds for rejection of the proposal.

3.11. Conflicts of Interest

A. Notify. Prior to taking an action in connection with a City contract, every employee shall, in writing, notify the employee's supervisor, the City Attorney, and Purchasing Officer of any actual or potential conflict of interest of such employee. City employees shall comply with A.R.S. Title 38 regarding conflicts of interest in the purchasing of and contracting for goods, services, and construction for the City.

B. Review potential conflict of interest. Upon receiving notice of an actual or potential conflict of the interest, the City Attorney or designated representative shall review the purchasing procedures for compliance with applicable laws and regulations.

C. Determination of conflict of interest. If the City Attorney determines that an employee has an actual or potential conflict of interest in connection with a purchase, no contract shall be awarded without City

Council review and approval.

3.12. Rejection of Proposals

The City reserves the right to waive technical defects, discrepancies and minor irregularities in a proposal.

The City reserves the right to re-seal any proposal that was opened prematurely; the City has determined this event as a minor irregularity. The Deputy City Manager/Finance Director shall be notified and shall log the event and place it in the procurement file.

The City reserves the right to award any alternatives set forth in the RFP documents at its sole discretion.

Proposals may be rejected if there are any alterations to the required forms, additions not called for, conditional proposals, incomplete proposals, or irregularities of any kind. The City reserves the right to reject any proposal not in compliance with the RFP documents, or prescribed public proposal procedures and requirements. Written notice of rejection of all proposals shall be sent to all Proposers. ALL

UNSIGNED PROPOSALS SHALL BE REJECTED.

3.13. Rejection of All Proposals and Cancellation of Award

The City reserves the right to reject all proposals or to cancel award of the contract at any time prior to the execution of the contract by both parties if rejection of all proposals or cancellation of the award is deemed to be in the City's best interest. In no event shall the City have any liability for the cancellation of award.

3.14. Reissuance of RFP

The City reserves the right to re-issue a subsequent procurement for this service at any time if deemed to be in the best interest of the City.

3.15. Protest of Award

A protest of award must be physically delivered to the Purchasing Officer within seven (7) business days of the notice of award date. Our office is open Monday through Thursday from 7:00 am to 6:00pm (closed on holidays). Packages containing protests shall be marked as follows:

RFP Award Protest, RFP - 2026-RFP-002

City of Kingman

Request for Proposal #2026-RFP-002, Transit Advertising 11

Attn: Tina Moline

310 N. 4th Street

Kingman, AZ 86401

3.16. Vendor Registration

Prior to the execution of a Contract, the successful Proposer must properly fill out and complete a City

Vendor Application and IRS W-9 Form, and include the documents with the proposal.

3.17. Licenses

Proposer will maintain, in current status, all Federal, State, and local licenses and permits required for the operation of the business.

Pursuant to the Kingman Municipal Code, Chapter 8, Article 1.5, Business Licenses, Vendors conducting business within the City of Kingman with a permanent or temporary physical business location within the city limits must apply for a business license and pay the applicable license fee, unless exempted under section 8-13. The full municipal code can be found on the City's website or at the following link:

https://www.codepublishing.com/AZ/Kingman/.

For details regarding how to submit an application, pay the license fee, etc., please visit our website at:

https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses.

3.18. Disputes

In the event any doubt or differences of opinions exists as to the items or service to be furnished hereunder, or from evaluation and/or testing of substitutes, or the interpretation of the provisions of this procurement, the decision of the City of Kingman shall be final and binding upon all parties.

3.19. Confidentiality

A. All documents, reports, proposals, submittals, responses, or other materials submitted to the City by

Proposers shall become the sole and exclusive property of the City and become a public record.

B. Proposals shall be opened publicly at the time and place designated in the RFP. The name of each

Proposer and such other relevant information as is specified by rule shall be publicly read and recorded.

The proposals shall be open for public inspection after contract award.

C. To the extent the Proposer designates, trade secrets or other proprietary data contained in the proposal documents shall remain confidential. The City of Kingman is subject to the Arizona Revised Statutes, Title

39, Chapter 1, relating to public records.

3.20. Transaction Privilege Tax (TPT)

The City is not exempt from Transaction Privilege Tax (TPT); Proposer must include tax in the pricing proposal, when applicable.

https://www.codepublishing.com/AZ/Kingman/ https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses

Request for Proposal #2026-RFP-002, Transit Advertising 12

4. INSURANCE REQUIREMENTS

4.1. Required Insurance Policies

All insurance, with the exception of Workers Compensation and Professional Liability, must name the City as additional insured before a final contract can be executed. The City reserves the right to request a copy of the full policy for review. A copy of additional insured endorsement will be required prior to contract execution. Insurance must be be primary and include a waiver of subrogation. Proposer agrees to obtain and maintain the following insurance coverage from insurers licensed to do business in the state of Arizona that have an "A.M. Best" rating of not less than "A-VII" with the following minimum insurance required:

4.2. Commercial General Liability

Policy must include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability with coverage limits of not less than:

A. Each Occurrence: $1,000,000

B. General Aggregate: $2,000,000

4.3. Commerical Automobile Liability

$1,000,000 Commercial Auto (can be waived, depending on circumstances)

4.4. Worker's Compensation

Per Occurrence: statutory requirement

4.5. Other and Professional Liability

$1,000,000 - Applicable to design services (architects or engineers).

Pollution, where necessary.

Builders Risk (for new construction). Bid bonds may be required and if awarded, payment and performance bonds. All bonds must be verified before work can begin.

4.6. Minimum Limits

The City in no way warrants that the minimum limits contained herein are sufficient to protect the firm from liabilities that might arise out of the performance of work under this contract/agreement. The firm is free to purchase such additional insurance as may be determined necessary.

5. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Proposed Percentage of Profit to be

Shared with the City of Kingman 1 Percentage

TOTAL

Request for Proposal #2026-RFP-002, Transit Advertising 13

6. PROPOSAL EVALUATION PROCESS AND CONTRACT

AWARD

6.1. Evaluation Process

An Evaluation Committee, comprised of a minimum of three (3) City team members will be assigned to evaluate each proposal received. Proposals will be evaluated using the criteria specified in Section 7:

Evaluation Criteria of this RFP.

For purposes of evaluation, when provided for in the solicitation, the using department may award the contract based on:

a. Solely the ranking of offers based on criteria developed by the City.

b. Selection committee discussions leading to the best and final offers, in which the using department may not disclose private discussions leading to the best and final offers or information derived from proposals submitted by competing proposers.

c. Serial negotiations, beginning with the highest ranked offeror.

d. Competitive simultaneous negotiations.

e. Multiple-tiered competition designed to identify, at each level of review, a class of offerors that fall within a competitive range or to otherwise eliminate from consideration a class of lower ranked offerors.

f. A multi-step solicitation first requesting the submission of unpriced technical submittals, which are evaluated and ranked based on criteria created by the using department, and then requesting prices from only the highest ranked and qualified offerors of the unpriced technical submittals.

g. Any combination of methods described in this subsection.

The successful Proposer shall submit all required information and documents as a condition of final award of the contract.

6.2. Interviews

The City may interview some or all of the Proposers at any point during the evaluation process. Information provided during the interview process will be taken into consideration in the evaluation process.

6.3. Other Information

Information that Evaluation Committee Members have regarding a specific proposer, aside from what is provided in the response, may be taken into consideration during the evaluation process.

6.4. Special Conditions for Submitting a Response

Submission of a proposal indicates acceptance by the Proposer of the conditions contained in this RFP.

The contents of the proposal and any clarifications distributed by the City shall become part of the contractual obligation and incorporated by reference into the ensuing contracts.

Request for Proposal #2026-RFP-002, Transit Advertising 14

6.5. Notice of Intent to Award a Contract

The firm selected to move forward with contract negotiations will be notified in writing (either by email or other formal means), which serves as the Notice of Intent to Award, on April 13, 2026. A Notice of Intent to Award does not create a contract. Contracts are not considered executed until formal award by the City

Council and signature of the selected Proposer.

RFP results will be posted on the City of Kingman's OpenGov portal.

6.6. Contract Negotiations

Within fourteen (14) days after the Notice of Intent to Award a Contract, Proposer shall submit all documents necessary for the successful execution of the contract, such as insurance or performance and payment bonds, if required.

Negotiations may be considered in person, in writing, or by telephone.

Terms, conditions, prices, methodology, or other features of the fee proposal may be subject to negotiation and subsequent revision. As part of the negotiation, the Proposer may be required to submit supporting financial, pricing, and other data in order to allow a detailed evaluation of the feasibility, reasonableness, and acceptability of the fee proposal.

The mandatory requirements of the RFP shall not be negotiable and shall remain unchanged unless the City determines that a change in such requirements is in the best interest of the City.

In the event the City is unable to negotiate terms it deems acceptable, the City may withdraw its selection and select another firm. It is anticipated that negotiations will be concluded and a contract for Transit

Advertising will be presented for consideration and approval by the City Council on May 5, 2026.

Additionally, if the City and the Proposer are unable to agree on final contract terms by the end of the negotiation period (as set forth in the RFP Schedule) , the City may withdraw its selection and move forward with contract negotiations with another Proposer.

6.7. Commencement of Work

Proposer will not perform any billable work, provide any material or service under this contract until the

Proposer receives a purchase order, or is otherwise directed to do so in writing by the City of Kingman.

7. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Background, experience and financial stability of firm; proposed key personnel and staffing

Points Based 30 (30% of Total)

2. Detailed work plan Points Based 30 (30% of Total)

3. Proposed revenues Points Based 40 (40% of Total)

8. PREFERENCE IN PURCHASING

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Preference in Purchasing (City of Kingman, Procurement Code, 2-349):

A. Resident bidders. When evaluating a bid, except for procurement of construction services, the applicable amount of the City’s transaction privilege taxes shall not be included when the City is evaluating an award to be made between a City of Kingman bidder and an Arizona based non-City of Kingman bidder. This section may be utilized for non-bid purchases as well.

B. Non-resident bidders; award of identical offers. When a department receives offers identical in price, fitness, availability, and quality, and chooses to award a contract, the department shall award the contract based on the following order of precedence:

1. The department shall award the contract to the offeror among those submitting identical offers that is offering goods and/or services that have been manufactured or produced in

Arizona.

2. If 2 or more offerors submit identical offers, and they offer goods and/or services manufactured or produced in Arizona, the department shall award the contract by drawing lots among the identical offers offering goods and/or services that have been manufactured or produced in Arizona. The department may request either in the solicitation document, following closing of the solicitation or at any other time deemed appropriate, any information needed to determine if the goods and/or services in the solicitation are manufactured or produced in Arizona. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

3. If the department receives identical offers, and none of the identical offers offer goods and/or services manufactured or produced in Arizona, and then the department shall award the contract by drawing lots among the identical offers. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

C. Determining if offers are identical. A department shall consider offers identical in price, fitness, availability, and quality as follows:

1. Bids received in response to an invitation to bid (IFB) or request for quotation are identical in price, fitness, availability, and quality if the bids are responsive and offer the goods and/or services described in the IFB or request for quotation at the same price.

2. Proposals received in response to a request for proposals (RFP) are identical in price, fitness, availability, and quality if they are responsive and achieve equal scores when scored in accordance with the evaluation criteria set forth in the RFP.

3. Evaluating each offeror’s performance of previous work history for the City.

D. Procedure for drawing lots. In any instance when this section calls for the drawing of lots, the department shall draw lots by a procedure that affords each offeror subject to the drawing a substantially equal probability of being selected, and that does not allow the person making the selection the opportunity to manipulate the drawing of lots to increase the probability of selecting 1 offeror over another.

Request for Proposal #2026-RFP-002, Transit Advertising 16

If the solicitation is for the procurement of goods for less than $50,000, the offeror shall include a statement as to qualification for any preference in purchasing pursuant to CC 2-349.

9. VENDOR QUESTIONNAIRE

9.1. Proposal Package*

The proposal package shall include at a minimum, in this order:

A. Cover Letter: Provide a cover letter that confirms the Proposer’s understanding of this RFP, and provide an overview of the history and qualifications of the firm.

B. Sample Contract with Terms and Conditions

C. A detailed response to all requirements (as listed in Section 3. Proposal Instructions and

Requirements).

D. A sufficient description of the experience and knowledge base of the Proposer to show the

Proposer’s capabilities should be included in the proposal. At a minimum, the description of the experience and knowledge base of the Proposer included in the proposal should include:

1. A brief description of the history and mission of the Proposer, the length of time the Proposer has been in business, a description of the Proposer’s organizational culture and a description of the Proposer’s customer make-up;

2. A statement of how long the Proposer has provided services similar to the Services requested herein;

3. A general description of the Proposer’s experience and background in providing services similar to the Services requested herein;

4. Any other relevant information about the experience and knowledge base of the Proposer which is deemed to be material; and,

5. Disclosure of any past or pending litigation.

*Response required

9.2. Proposer Signature Page*

Please download the below documents, complete, and upload.

• PROPOSER_SIGNATURE_PAGE.pdf

*Response required

9.3. Proposer Guarantees and Warranties*

Please download the below documents, complete, and upload.

• PROPOSER_GUARANTEES_AND_WAR...

*Response required https://government-project.s3.us-west-2.amazonaws.com/51213/13715088-7014-4b6a-80c7-69cd42be08d4_PROPOSER_SIGNATURE_PAGE.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NLWSAIOM%2F20260225%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260225T150000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEYaCXVzLXdlc3QtMiJGMEQCID3mvl2EBs%2Fn%2Frf23kNX565mQ8ip0Yr25EJ103YYnHjrAiAlzoffg0khz1NZVL9llzw5P8Z%2F0Z9iuGCBbGByeeEggiqMBQgPEAIaDDg5MjM2NDY4NzY3MiIMEE8AU7fmfGMpLj7RKukE1fGag2GtqyzHUnTCwNKkQHB5PbUwKC8RvlsXqGvjm35fkeExYgUBq%2F%2FTnm51RcL0vTiJsrs8W%2F8pm6FTmem70xiV%2BxW7kZESe8cIobCPNLEsfDNd1EdlVlzhRf85trtqdECop%2BMMNr5bSHamV%2B7e4FR6vb%2FynPylYLB559eTGbgk2nNUzIkgBWixKUTZMUW5Srm2VsBwbNwnavoXmOl7H9Ji5ZJSXvzIy6Q6a4%2FPRHCJtBwjtVrPU4aIaLpMIc%2Fw7imqzDa9jgdOh5rRvkNp3qRkpRUipcODDYQoCfwm%2FajilG4ySVfkGbXvFw1OpZggaKNHefRQxLL3gKVvJ9dW62BF5yCiKVD6qM%2BQGtqE8V5TW2ft%2B335weMRLOahuIYbA1mPFbXaiIElctWrpU1H%2BPmegPJg%2FOwavYT35KV7egwr0gWijdnEqiMjRTjJ5OdzykjTlnuGkr1REZlLXym76o3UTH3qSvIT4BOr3mixUnKOHbXDGDkkdfbzF1ehTUNOWUXbOCBfhLpEYopvYrcjAqTL9spDMElLqrbvBxwv91kxeQw%2FeQmklDTZAExMYZ58v3S3L6OAChpTldw%2BKqQkJcJXGiHyZKqIKdk1xebAyKD7Q2RNMI8vEB33JSEBxl8KiiGm4eDs99r3BCaynHEvWvlbHJsnTSVlatK1MPMgXwY94%2Fvi7d3R8ZJOJPQlzHpYxcaoXxnubWRdCeRLuEJTpSQNFkHF8YjxoVA1buslZ354EnNrO6tuU3tFPuLXnWvJnBptr4ie8AvzGROIQQVyTxwq6E3y%2BaXb4XttsheYex4NVl9bk9iiOr0w4ID8zAY6mgFnowXTOr72zvc4lWnJhL%2BjclfDHvQkywprTMFzYL1RgTQg%2FRFvE5VZzc9kC3piaiYsfSVbiZnE6tCwqW86EH9%2FAp37EuS%2Fn078g8j40xBYv6xEN7GXgS3Qasc9doN2s3RsMAvRy%2B8hjWWpn7c57rNYRD%2B1%2F6IcHfVwcoU48yPACu2WM3M9YZUsEIryqyG0QA%2FkjJ9IbQ9tYxOo&X-Amz-Signature=c988e4035b44b9c3206ab9a6535a249ab13d85817d58f20b87127ee722ee9f2b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22PROPOSER_SIGNATURE_PAGE.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/51213/a8a8de16-45ed-4a28-b240-006b5cae4b1e_PROPOSER_GUARANTEES_AND_WARRANTIES.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NLWSAIOM%2F20260225%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260225T150000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEYaCXVzLXdlc3QtMiJGMEQCID3mvl2EBs%2Fn%2Frf23kNX565mQ8ip0Yr25EJ103YYnHjrAiAlzoffg0khz1NZVL9llzw5P8Z%2F0Z9iuGCBbGByeeEggiqMBQgPEAIaDDg5MjM2NDY4NzY3MiIMEE8AU7fmfGMpLj7RKukE1fGag2GtqyzHUnTCwNKkQHB5PbUwKC8RvlsXqGvjm35fkeExYgUBq%2F%2FTnm51RcL0vTiJsrs8W%2F8pm6FTmem70xiV%2BxW7kZESe8cIobCPNLEsfDNd1EdlVlzhRf85trtqdECop%2BMMNr5bSHamV%2B7e4FR6vb%2FynPylYLB559eTGbgk2nNUzIkgBWixKUTZMUW5Srm2VsBwbNwnavoXmOl7H9Ji5ZJSXvzIy6Q6a4%2FPRHCJtBwjtVrPU4aIaLpMIc%2Fw7imqzDa9jgdOh5rRvkNp3qRkpRUipcODDYQoCfwm%2FajilG4ySVfkGbXvFw1OpZggaKNHefRQxLL3gKVvJ9dW62BF5yCiKVD6qM%2BQGtqE8V5TW2ft%2B335weMRLOahuIYbA1mPFbXaiIElctWrpU1H%2BPmegPJg%2FOwavYT35KV7egwr0gWijdnEqiMjRTjJ5OdzykjTlnuGkr1REZlLXym76o3UTH3qSvIT4BOr3mixUnKOHbXDGDkkdfbzF1ehTUNOWUXbOCBfhLpEYopvYrcjAqTL9spDMElLqrbvBxwv91kxeQw%2FeQmklDTZAExMYZ58v3S3L6OAChpTldw%2BKqQkJcJXGiHyZKqIKdk1xebAyKD7Q2RNMI8vEB33JSEBxl8KiiGm4eDs99r3BCaynHEvWvlbHJsnTSVlatK1MPMgXwY94%2Fvi7d3R8ZJOJPQlzHpYxcaoXxnubWRdCeRLuEJTpSQNFkHF8YjxoVA1buslZ354EnNrO6tuU3tFPuLXnWvJnBptr4ie8AvzGROIQQVyTxwq6E3y%2BaXb4XttsheYex4NVl9bk9iiOr0w4ID8zAY6mgFnowXTOr72zvc4lWnJhL%2BjclfDHvQkywprTMFzYL1RgTQg%2FRFvE5VZzc9kC3piaiYsfSVbiZnE6tCwqW86EH9%2FAp37EuS%2Fn078g8j40xBYv6xEN7GXgS3Qasc9doN2s3RsMAvRy%2B8hjWWpn7c57rNYRD%2B1%2F6IcHfVwcoU48yPACu2WM3M9YZUsEIryqyG0QA%2FkjJ9IbQ9tYxOo&X-Amz-Signature=e1308e787530a4cdf2bfcb0932722852ba282ec77f0e1978df0b3e13569f6816&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22PROPOSER_GUARANTEES_AND_WARRANTIES.pdf%22&x-id=GetObject

Request for Proposal #2026-RFP-002, Transit Advertising 17

9.4. References*

Please download the below documents, complete, and upload. Proposers shall provide a minimum of three

(3) references.

• REFERENCES.pdf

*Response required

9.5. Proposer Addenda Confirmation*

Proposer hereby acknowledges it is the responsibility of the Proposer to ensure they have received all

Addendums and responses to questions. Solicitation Addenda will be posted to the RFP on the City's

OpenGov procurement portal where the RFP is posted. Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

All addenda shall be issued no later than five (5) business days prior to the RFP closing date.

☐ Please confirm

*Response required

9.6. Please state the full name, title, and organization name of the person confirming the items in 9.5.* *Response required

9.7. New Vendor Application/Existing Vendor Verification Form* Please download the below documents, complete, and upload. If you are a new vendor, please complete the

New Vendor Application. If you are already a vendor with the City of Kingman, please complete the Vendor

Verification Form.

• New_Vendor_Application.pdf

• Vendor_Verification_Form.pdf

*Response required

9.8. (Optional) Vendor EFT Form Please download the below documents, complete, and upload.

• Vendor_EFT_form,_FAQ_and_in...

9.9. W-9*

Please download the below documents, complete, and upload.

• W-9.pdf

*Response required

9.10. Please upload a copy of your City of Kingman business license (if applicable)

9.11. Please upload a copy of the No Collusion Affidavit.*

A No Collusion Affidavit is required. Please reach out to the Procurement Contact for this solicitation if you have any questions on this.

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