2024.02.28 RFI Document Conversion and Preparation.pdf

REQUEST FOR INFORMATION (RFI)

FOR

UNITED STATES TRANSPORTATION COMMAND (USTRANSCOM)

DOCUMENT CONVERSION AND PREPARATION SERVICES

TRANSCOM24D004

1. RFI Overview

USTRANSCOM seeks sources for the conversion and preparation of documents, including information about what solutions currently exist in the market and what information industry may need to scope a logical roadmap to succeed.

This announcement constitutes an RFI for informational and planning purposes only. THIS IS NOT A REQUEST FOR PROPOSAL (RFP), nor is it to be construed as a commitment by the Government. No contract will be awarded as a result. Industry’s response to the RFI—or lack thereof—will have no impact on the evaluation of responses to any subsequent RFP. The information requested will be used within USTRANSCOM as market research to facilitate decision making (e.g., determining acquisition strategy, small business concerns, etc.) and will not be disclosed outside the Government.

Proprietary information submitted shall be appropriately marked. Do not submit confidential information in your response.

**Note** USTRANSCOM will NOT be responsible for any costs incurred by interested parties responding to this RFI.

1.1. RFI Contact(s)

RFI POC:

NAME TITLE OFFICE EMAIL PHONE

Andrea Mouser Contracting Officer TCAQ-D andrea.c.mouser.civ@mail.mil 618-817-9379

1.2. Submission Details

Please submit your response to this RFI via email to the POC identified in Section 1.1. and ensure it is received prior to the due date identified in Section 1.3. If you have any questions about this RFI, please direct them to the POC.

Physical (paper) copies of RFI responses will not be accepted.

1.3. RFI Timeline

The RFI timeline is outlined below. Dates may be modified by USTRANSCOM and posted as an amendment to this RFI.

RFI Released: 28 February 2024 Responses Due: 1000 (CT) on 12 March 2024

2. Background Information

USTRANSCOM conducts globally integrated mobility operations, leads the broader Joint Deployment and Distribution Enterprise, and provides enabling capabilities in order to project and sustain the Joint Force in support of national objectives.

2.1. Scope of the Requirement

The purpose of this requirement is to acquire support for the conversion of low-resolution pdf documents or older versions of Microsoft Word documents, to current Microsoft Word document format using USTRANSCOM-provided Word document templates. This project includes approximately 1,000 documents totaling ~9,000 pages. Support shall include conversion of existing documents from pdf to all Word documents, including any required manual intervention and data entry for those documents not automatically convertible, to ensure the information is transferred accurately.

2.2. Place of Performance

The place of performance will be at the contractor’s facility within the US.

3. Information Requested

Parties interested in assisting USTRANSCOM with this market research are requested to submit the following information in the format outlined below. The response should be detailed (but no more than four (4) pages). Title pages and cover letters will not count against the page limit.

Respondents are highly encouraged to submit a tailored response rather than a generic capability statement to ensure the requested information is provided.

3.1. Company Information

• Company Name

• Unique Entity ID

• CAGE Code

• Point of contact name, title, phone number, and email address

3.2. Business Size

The anticipated North American Industry Classification System (NAICS) for this effort is 561410, Document Preparation Services. The Small Business Administration’s small business size standard for this NAICS is $19M. Based on this NAICS, identify your business size as LARGE or SMALL. If a small business, identify any of the following socio-economic categories that apply to your business under this NAICS: Historically Underutilized Business Zone (HUBZone), Service-Disabled Veteran-Owned, Small Disadvantaged Business, 8(a), and/or Women-Owned.

3.3. Who We’re Looking For

USTRANSCOM highly encourages responses from capable businesses of all sizes, including large and small business concerns and all socioeconomic categories. However, it should be noted that small business set-aside opportunities are being considered for the NAICS identified in Section 3.2.

3.4. What We’re Looking For

Interested parties are invited to provide information on the following:

Scope of the effort, to include:

• Estimated man-hours

• Recommend automated tools or software

• Period of performance/timeline

• Rough Order of Magnitude/dollar value

Additionally, provide information about any similar projects performed by your company:

• A brief description of the project

• Contract number

• Period of performance

• Dollar value of the project

4. Other Important Information

Please list existing contract vehicles available for use in procuring this effort to include Federal Supply Schedules, GSA Government-wide Acquisition Contracts, DoD Indefinite Delivery Indefinite Quantity contracts (known as “IDIQs”), or any other Government Agency contract vehicles. (This information on available contract vehicles is for market research only and does not preclude your company from responding to this notice.) Please list any existing contracts you have which could be used to procure this effort.

Provide any other suggestions or considerations to improve this procurement.

5. Conclusion

USTRANSCOM would like to thank you for taking the time to review this important RFI, and we look forward to reviewing your response.