Training Level 2 Engagement Form-effective Sept 1 2023.docx

DEPARTMENT OF CHILDREN AND FAMILIESTRN

Vendor Invoice # ___________

Child Welfare Institute (CWI) Trainers Engagement Form Level 2

General Information

Purpose and Scope

Engagement Type: ☐ Trainer/Facilitator ☐ Co-Trainer/Co-Facilitator ☐ Training Consultation

Brief Description:

Materials/Equipment Needed Vendor DCF/CWI

Calculated Pricing (Engagement Rate based on Engagement Type + Course Content Level and whether it is Negotiated or Flat)

Additional Notes:

Terms and Conditions

· DCF/CWI reserves the right to cancel a scheduled engagement due to low enrollment no less than 7 Business Days from the scheduled date or due to severe weather conditions as described in DCF workplace safety protocols; at such time no payment shall occur.

· A cancellation by the trainer must occur no later than 48 business hours prior to the training event.

· If a trainer will be late to an event, the DCF contact person shall be notified via phone or text message at least 1 hour prior to the start time of the event.

· In the event that an Organization based trainer needs to be substituted; a rate re-calculation will be negotiated based on the new trainer’s credentials, but not to exceed originally agreed upon rate.

· Invoicing shall reflect Total Engagement Hours as noted above, and may not include breaks or time beyond the agreed end time.

· Vendor agrees to submit an invoicing packet, which includes the finalized Engagement Form; and other documents as negotiated, by the 15th of the month following the scheduled engagement via US mail. Payments will not be made in advance by DCF.

Negotiated Hourly Engagement Rates Educational Level

☐ Doctorate

- D.S.W

- Ph.D.

- M.D.

- J.D.

- Other:

☐ Masters

- MSW

· LISCW

· LCSW

- M.Ed.

- Other:

☐ Bachelor’s

- BSW

- BA

- BS

- Other:

☐ Other -Associates/HS

$90.00

Flat Hourly Engagement Rates/Fees

☐ Training Consultation (must be approved by the CWI Director) Examples of Training Consultation (not inclusive):

· Contributing to the review and editing of an existing DCF training curriculum

· Assistance with editing or formatting existing DCF classroom training materials

· Providing consultation on pedagogy and classroom activities to promote learning

· Participating in meetings or conference calls regarding training development

· Support the implementation of DCF training events, conferences, and workshops

· Advise DCF on the use of classroom media, technology, and contemporary methods of engaging learners

$60.00

☐ Organization/Agency Fee (for organizations providing Evidence-Informed/Evidence-Based Training) When an organization or agency is contracted to provide a training event for DCF, an ancillary $20 per hour fee will be provided for each hour of the training delivery/facilitation.

$24.00

Total Cost for Engagement:

Signatures

DCF/CWI and the above named vendor agree that the information provided is accurate, that any changes to this engagement must be made under by agreement between both parties, and agreement to all terms and conditions listed above.

Authorized Vendor Signature and Date

Print Name/Title

DCF/CWI Signature and Date

CWI Manager____________________________________ Print Name/Title

Engagement Form Instructions General Information:

· Vendor Name refers to the billing entity to which the payment will be issued. It may reference an Individual Trainer or an Organization for which the trainer(s) may represent. DCF/CWI Contact refers to the DCF employee who serves as the main contact person for the Vendor in regards to this Engagement.

Purpose and Scope:

● Level 2 Engagement Criteria:

· Instructor-guided course content with activities to directly involve participants in their own learning

· Higher level competency-based content that is evidence-based – can be original or blended with non-original content

· Provide handouts, research papers, and or reference materials

· Multiple interactive practice exercises that require answering questions/critical thinking

· Facilitated group work, problem solving, self-reflection, and or discussions

· Some reliance on power points

· Liberal use of media content – must have mixed video, e-learnings, or other media content to enhance learning outcomes

● Level 2 Courses pay 100% of the hourly training rate to a single (1) trainer/facilitator. When a co-trainer/co-facilitator is needed, the hourly rate will be 75% of the normal rate for each trainer present.

· Evidence-Based /Evidence- Informed content should be briefly summarized and cited by the trainer for DCF. This summary may include: Name of Training; a Brief Description of training content; a Training Date; the Start/End Times; and the Training Location. Include the Total # of Trainers for the session(s), and the Expected # of Participants. , This summary will inform the DCF course approval process.

Materials/Equipment Needed:

· Mostly applicable to trainings outside of the Southborough training facility, with the exception of # of Handout Copies, in which the responsible party providing such copies needs to be identified.

Calculated Pricing:

· Utilize the chart above to calculate the Engagement Rate. For multiple Trainers, a unique Engagement Form shall be completed for each trainer. For Organizations, one Engagement Form is completed for the Organization even if there are multiple trainers, but a detailed rate calculation shall be provided for each trainer in the Additional Notes section. For Co-Trainer/Co-Facilitator reference the Course Content Level, for Training Consultation only the flat rate applies. Deviation from the CWI rate schedule shall be explained in the Additional Notes section.

Invoicing/Payment Processes:

· Provide a copy of this Engagement Form, adding the Vendor Invoice # at the top left corner and the payment voucher or other documents as required.

· Vendor must submit all required documents to DCF by the 15th of the month following the Engagement Date via US mail.

· Mail documents to: 600 Washington Street, 6th Floor, Boston, MA 02111 to the attention of assigned DCF/CWI Contact.

· DCF will not process any payments on incomplete/incorrect invoices. Payment will not be made in advance.

Effective September 1, 2023 1