Trail Improvement and Construction.pdf

Request for Proposals

FONTA FLORA STATE TRAIL &

OVERMOUNTAIN VICTORY TRAIL

TRAIL IMPROVEMENT AND CONSTRUCTION

RFP-2026-1118

October 16, 2026

Procurement Contact Burke County Finance Office 200 Avery Avenue Morganton, NC 28655

828-764-9050 purchasing@burkenc.org

FONTA FLORA STATE TRAIL & OVERMOUNTAIN VICTORY TRAIL

TRAIL IMPROVEMENT AND CONSTRUCTION

Location: Burke County, NC

PROJECT MANUAL

OWNER

BURKE COUNTY

200 AVERY AVE.

MORGANTON, NC 28655

PH: (828) 764-9034

CONTACT: SARAH CHABAANE, PLANNER

LANDSCAPE ARCHITECT

DESTINATION BY DESIGN STUDIOS, PLLC

136 FURMAN ROAD, SUITE 6

BOONE, NC 28607

PH: (828) 386-1866

CONTACT: Case Neal, PLA

CIVIL ENGINEER

DESTINATION BY DESIGN ENGINEERING

136 FURMAN ROAD, SUITE 6

BOONE, NC 28607

PH: (828) 386-1866

CONTACT: JASON GASTON, PE

STRUCTURAL ENGINEER

SELECT ENGINEERING

1250 REVOLUTION MILL DRIVE, SUITE 144

GREENSBORO, NC 27405

PH: (336) 501-6886

CONTACT: MEADE WILLIS, PE

TRAFFIC ENGINEER

MCADAMS CO.

80 CHARLOTTE STREET., SUITE 40

ASHEVILLE, NC 28801

PH: (919) 361-5000

CONTACT: COLIN KINTON, PE, IMSA II

ENVIRONMENTAL

INTERFACE ENVIRONMENTAL CONSULTING

476 HIDDEN POND ROAD

BOONE, NC 28607

PH: (828) 386-1866

CONTACT: CARRIE CAVINESS, PHD, PE

RELEASED FOR BIDDING

10/16/2026

FFST & OVT TRAIL - BURKE CO.

PROJECT MANUAL

Location: Burke County, NC

TABLE OF CONTENTS

DIVISION 0 BIDDING AND CONTRACTING REQUIREMENTS

00 11 16 Invitation to Bid

00 21 13 Instructions to Bidders

00 40 00 Bid Form

00 50 00 Agreement Form

00 72 00 General Conditions

00 73 00 Modifications to General Conditions

DIVISION 1 GENERAL REQUIREMENTS

01 10 00 Summary

01 20 00 Price and Payment Procedures

01 30 00 Administrative Requirements

01 40 00 Quality Requirements

01 50 00 Temporary Facilities and Controls

01 60 00 Product Requirements

01 70 00 Execution Requirements

ATTACHMENTS

1. Existing Trail Rehabilitation

2. New Trail Construction

3. Approved NCDOT Encroachment Agreement

See drawings for technical specifications.

SECTION 00 11 16

INVITATION TO BID

BURKE COUNTY will accept sealed bids for the construction and rehabilitation of the Fonta Flora State Trail (FFST) and Overmountain Victory Trail (OVT) project located in Burke County, North Carolina.

Project Scope:

Burke County is seeking a qualified General Contractor with NCDOT prequalification and proven trail building experience to remediate a segment of existing trail and construct a segment of new trail. The contractor shall be responsible for all materials and equipment needed to rehabilitate an existing trail and construct a new trail within 30’ of the flagged corridor and the recorded easement. Complies with the specifications and guidelines herein and generally acceptable trail building practices and guidelines. The scope of work consist of:

1. Existing trail rehabilitation.

a. Approximately 1.75 miles ( 9,240 LF)

b. Construction of an approved NCDOT crossing of NC HWY 126 with Rectangular Rapid Flashing Beacon

(RRFB), associated signage, and trailhead improvements. (To be completed by a NCDOT prequalified contractor.)

c. 4 Private Road crossings with associated improvements and signage.

d. Existing bridge structure rehabilitation/enhancement

2. New trail construction

a. Approximately 2.2 miles ( 11,616 LF) of new trail construction.

b. Implementation of NCDEQ approved Erosion & Sediment Control plan and measures.

c. Proposed stream crossing with a USFS modified wood stringer bridge

Bid Documents:

Bid Documents for the work may be obtained from the Burke County website https://www.burkenc.org/bids.aspx.

Request for Information:

Requests for information shall utilize the pre-bid question form included in the project manual and be directed to purchasing@burkenc.org.

Pre-bid Conference:

A mandatory pre-bid conference will be held in person on October 30, 2026, at 9:30am - 11:30am local prevailing time.

The meeting will be held at the existing trail parking along NC 126 (35.7580060540568, -81.90473321128462) near the Fonta Flora Brewery - Whippoorwilll Farm. This will include a combination of walking on existing trails, roadside, and proposed trail expansion. Travel to additional sites within the project area will also be included by vehicle.

Sealed Bids:

Sealed bids will be received and opened publicly on 11/18/2026 at 02:00 PM at the Burke County Commissioner’s Room located at 110 N. Green Street, Entrance E Morganton, NC 28655. and should be clearly marked “FFST & OVT TRAIL - BURKE CO.” If bids are mailed, that should be addressed to Burke County Finance, 200 Avery Avenue, Morganton, NC 28655 and clearly marked on the outside of the envelope “FFST & OVT TRAIL - BURKE CO.” All bidders are responsible for ensuring their bids are received by the bid opening date and time stated above, late bids will not be accepted.

All bids must be accompanied by a bid bond or cashier’s check in the amount of 5% of the bid payable to BURKE

COUNTY.

BURKE COUNTY reserves the right to reject any and all bids.

END OF SECTION

https://www.burkenc.org/bids.aspx mailto:purchasing@burkenc.org

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

PART 1 – GENERAL

1.01 DEFINITIONS

A. Definitions set forth in General Conditions of the Contract for Construction, AIA Document A201- 1987 Edition, are applicable to this Section.

B. Owner refers to BURKE COUNTY C. Landscape Architect refers to Destination by Design Studios, PLLC, 136 Furman Rd. Suite 6 Boone, North

Carolina 28607, telephone number 828-386-1866.

D. Bidder refers to a person or entity that submits a Bid.

E. Sub-bidder refers to a person or entity that submits a bid to a Bidder for materials, equipment or labor for a portion of Work.

F. Bidding Documents include Instructions to Bidders, Bid Form, other sample bidding and contract forms, proposed Contract Documents, and any Addenda issued prior to receipt of bids.

G. Addenda are written or graphic instruments issued prior to execution of Contract that modify or interpret

Bidding Documents. Addenda will become part of Contract Documents.

H. Bid refers to complete and properly signed proposal to do the Work or designated portion thereof for sums stipulated therein, submitted in accordance with Bidding Documents.

I. Base Bid refers to sum stated in Bid for which Bidder offers to perform Work described in Bidding Documents as the base, to which work may be added or from which work may be deleted.

J. Alternate is an amount stated in Bid to be added to or deducted from Base Bid if corresponding change in the

Work, as described in Bidding Documents, is accepted.

K. Unit Price is an amount stated in Bid as a price per unit of measure for materials, equipment or services, or a portion of Work as described in Bidding Documents.

L. Allowance is an amount to be included in the base bid as described in the Bidding Documents.

1.02 BIDDER’S REPRESENTATIONS

A. Bidders by making a Bid represent that:

1. Bidder has read and understands Bidding Documents and Bid is made in accordance therewith.

2. Bidder has visited Site, become familiar with local conditions under which Work is to be performed and has correlated Bidder’s personal observations with requirements of proposed Contract Documents.

3. Bid is based upon the materials, equipment and systems required by Bidding Documents without exception.

1.04 BIDDING DOCUMENTS

A. Copies:

1. Bidders may obtain complete sets of Bidding Documents from the County website https://www.burkenc.org/bids.aspx.

2. Bidding Documents will not be issued directly to Sub-bidders or others.

3. Bidders shall use complete sets of Bidding Documents in preparing Bids. Neither Owner nor Landscape

Architect assumes responsibility for errors or misinterpretations resulting from use of incomplete sets of Bidding Documents.

4. In making copies of Bidding Documents available on above terms, Owner and the Landscape Architect do so only for purposes of obtaining Bids on Work and do not confer a license or grant permission for any other use of Bidding Documents.

B. Interpretations or Correction of Bidding Documents:

1. Bidders shall carefully study and compare Bidding Documents with each other, and with other work being bid concurrently or presently under construction to the extent that it relates to Work for which Bid is submitted. Bidder shall examine Site and local conditions and shall at once report to Landscape Architect errors, inconsistencies or ambiguities discovered.

2. Any explanation desired by a Bidder regarding the meaning or interpretation of the bid package must be requested by using the attached pre-bid request for information form and be delivered via email to purchasing@burkenc.org.

3. Interpretations, corrections and changes of Bidding Documents will be made by Addendum. Receipt of an addendum by a Bidder must be acknowledged on the bid form.

4. Interpretations, corrections and changes of Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon them.

5. In case of an inconsistency between Drawings and Specifications or within either Document not clarified by addendum, more specific provision will take precedence over less specific; more stringent will take precedence over less stringent; more expensive item will take precedence over less expensive. Better quality or greater quantity of Work shall be provided in accordance with Landscape Architect’s interpretation. On Drawings, figures take precedence over scaled dimensions. Scaling of dimensions, if done, is done at Bidder’s own risk.

C. Substitutions:

1. Materials, products and equipment described in Bidding Documents establish standard of required function, dimension, appearance, and quality required for Project.

2. Bidder represents, by submission of a Bid, that their Bid is based upon the products, equipment and execution of Work as described in Bidding Documents. No substitutions shall be allowed during Bidding.

D. Addenda:

1. All addenda will be issued to https://www.burkenc.org/bids.aspx.

2. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose.

3. No Addenda will be issued later than 5 days prior to date for receipt of Bids except an Addendum that includes postponement of date for receipt of Bids.

4. Each Bidder shall ascertain prior to submitting a Bid that Bidder has received all Addenda issued, and

Bidder shall acknowledge their receipt in Bid.

1.05 BIDDING PROCEDURES

A. Form and Style of Bids:

1. Bids shall be submitted on forms identical to the form included with Bidding Documents.

2. All blanks on bid form shall be filled in by typewriter, electronically or manually in ink.

3. Where so indicated by makeup of bid form, sums shall be expressed in both words and figures, and in case of discrepancy between two, amount written in words shall govern.

4. Interlineations, alterations, and erasures shall be initialed by signer of Bid.

5. All requested Alternates must be bid. If no change in Base Bid is required, enter “No Change”.

6. Where two or more Bids for designated portions of Work have been requested, Bidder may, without forfeiture of bid security, if required, state Bidder’s refusal to accept award of less than combination of Bids stipulated by Bidder. Bidders shall make no additional stipulations on bid form nor qualify Bid in any other manner.

7. Each copy of Bid shall be signed by person or persons legally authorized to bind Bidder to a contract. A bid submitted by an agent shall have a current power of attorney attached certifying agent’s authority to bind Bidder.

B. Bid Security:

1. Each Bid shall be accompanied by a bid security in the form of a certified check, bank draft, or bid bond form in an amount equal to 5% of Base Bid as indicated on Bid Form.

2. Bid security is a pledge that Bidder will enter into a Contract with Owner on terms stated in Bid and will, if required, furnish bonds covering faithful performance of Contract and payment of obligations arising thereunder. Should Bidder refuse to enter into such Contract or fail to furnish such bonds, if required, amount of the bid security shall be forfeited to Owner as liquidated damages, not as a penalty.

3. Bid bond form shall be similar to American Institute of Architects Document A310, Bid Bond. Attorney in fact who executes bond on behalf of surety shall affix to bond a certified and current copy of power of attorney.

4. Owner will have right to retain bid security of Bidders to whom an award is being considered until either;

a. Contract has been executed and bonds, if required, have been furnished, or

b. specified time has elapsed so that Bids may be withdrawn, or

c. all Bids have been rejected.

C. Submission of Bids:

1. One copy of Bids shall be submitted. Sealed bids will be received by Owner’s representative on

11/13/2026 at 02:00 PM as stated in the Bid notice. Bids received after this time will not be accepted.

2. All copies of Bid, the bid security, if required, and other documents required to be submitted with Bid shall be enclosed in a sealed opaque envelope. Envelope shall be addressed to the party receiving Bids and shall be identified with Project Name and Bidder’s name and address. If Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with notation “Sealed Bid Enclosed” on the face thereof.

3. Bids shall be deposited at designated location prior to time and date for receipt of Bids. Bids received after time and date for receipt of Bids will be returned unopened.

4. Bidder shall assume full responsibility for timely delivery to the location designated for receipt of Bids.

5. Oral, telephonic, telegraphic, or facsimile (fax) Bids are invalid and will not receive consideration.

D. Modification or Withdrawal of Bid:

1. A Bid may not be modified, withdrawn, or canceled by Bidder during the 30-day period following time and date designated for receipt of Bids, and each Bidder so agrees in submitting his Bid.

2. Prior to the time and date designated for receipt of Bids, a Bid submitted may be modified or withdrawn by notice to the party receiving Bids at the place designated for receipt of Bids. Such notice shall be in writing over signature of Bidder or by telegram or facsimile transmission; if by telegram or facsimile transmission, written confirmation over signature of Bidder shall be mailed and postmarked on or before date and time set for receipt of Bids. A change shall be so worded as not to reveal the amount of original Bid.

3. Withdrawn Bids may be resubmitted up to date and time for receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders.

4. Bid security, if required, shall be an amount sufficient for Bid as modified or resubmitted.

1.06 CONSIDERATION OF BIDS

A. Opening of Bids: Unless otherwise stated, properly identified Bids received on time will be opened publicly and read aloud. Attendance at the bid opening shall be limited to no more than two representatives of each Bidder, Owner and Landscape Architect. An abstract of Bids will be made available to Bidders.

B. Rejection of Bids: Owner shall have right to reject any and all Bids in its sole discretion, reject a Bid not accompanied by a required bid security or by other data required by Bidding Documents, or reject a Bid that is in any way incomplete or irregular.

C. Acceptance of Bid (Award):

1. It is the intent of the Owner to award a Contract to the most responsible and complete Bidder, provided

Bid has been submitted in accordance with requirements of Bidding Documents and does not exceed the funds available. Owner shall have the right to waive any informalities or irregularities in a Bid received and to accept a Bid which, in his judgment, is in his own best interests. Owner reserves the right to negotiate further with the selected Bidder.

2. Owner shall have the right to accept Alternates in any order or combination, and to determine a successful Bidder on the basis of the sum of Base Bid and Alternates accepted.

1.07 POST-BID INFORMATION

A. Prior to execution of Contract, Landscape Architect will notify Bidder in writing if either Owner or Landscape Architect, after due investigation, has reasonable objection to a person or entity proposed by Bidder. If Owner or Landscape Architect has a reasonable objection to any such person or entity, Bidder may, at Bidder’s option;

1. Withdraw the Bid, or

2. Submit an acceptable substitute person or entity with an adjustment in Base Bid or Alternate Bid to cover difference in cost occasioned by such substitution.

B. Owner may accept an adjusted bid price or disqualify Bidder. In event of, either withdrawal or, disqualification, bid security will not be forfeited.

C. Persons or entities proposed by Bidder and to whom Owner and Landscape Architect have made no reasonable objection must be used on Work for which they were proposed and shall not be changed except with written consent of Owner and Landscape Architect.

1.08 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND

A. Bond Requirements:

1. Bidder shall furnish bonds covering faithful performance of Contract and payment of obligations arising thereunder. Bonds may be secured through Bidder’s usual sources.

2. Cost shall be included in Bid.

B. Time of Delivery and Form of Bonds:

1. Bidder shall deliver required bonds to the Owner not later than 3 days following the date of execution of

Contract. If Work is to be commenced prior thereto in response to a letter of intent, Bidder shall, prior to commencement of Work, submit evidence satisfactory to the Owner that such bonds will be furnished.

2. Bond forms shall be similar to American Institute of Architects Document A312, Performance Bond and Payment Bond. Both bonds shall be written in the amount of Contract Sum.

3. Bond shall be dated on or after the date of Contract.

4. Bidder shall require an attorney in fact who executes required bond on behalf of surety to affix thereto a certified and current copy of his power of attorney.

1.09 PROGRESS AND COMPLETION

A. Time limits stated in Contract Documents are of the essence of the Contract. Bidder shall base Bid on providing adequate forces and work shifts as may be required to achieve Substantial Completion within Contract Time.

B. Refer to Section 01 10 00 – SUMMARY, paragraph 1.04 for Work Restrictions and Use of Site.

C. Refer to Section 00 73 00 – MODIFICATIONS TO GENERAL CONDITIONS, paragraph 1.03 for completion date requirements and liquidated damages.

1.10 RESOURCE EFFICIENCY

A. Owner requires the Contractor to efficiently use resources to the fullest extent possible in completion of this Project. Resource efficient aspects to be considered in completing this Project include:

1. Use of techniques that minimize waste generation

2. Salvage of existing materials and items for reuse or resale

3. Reuse of materials on site where possible

4. Recycling of waste generated during demolition and construction processes B. Contractor is encouraged to include additional resource efficient methods in the Project.

PART 2 – PRODUCTS

Not Used

PART 3 – EXECUTION

INSTRUCTIONS TO BIDDERS

PRE-BID REQUEST FOR INFORMATION FORM

Date:

Project: FFST & OVT TRAIL - BURKE CO.

All questions must be received by 5:00pm, Friday, November 6, 2026. Answers to all questions will be posted on the County website https://www.burkenc.org/bids.aspx.

The following question concerns Project Manual Section No.:

The following question concerns Drawings, Sheet No.:

Question submitted by:

Organization:

Submit To: Burke County Finance e-mail: purchasing@burkenc.org

SECTION 00 40 00

BID FORM

FFST & OVT TRAIL - BURKE CO.

Location: Burke County, NC

Bid of:

(Name of Bidder)

Address

City State

Phone

Date

The undersigned, having carefully examined the Site, the conditions affecting the Work, the Bidding Documents dated TBD, entitled “FFST & OVT TRAIL - BURKE CO." prepared by Destination by Design Studios PLLC, Boone, North Carolina, do hereby offer to furnish all labor, materials, tools, equipment, plant transportation, machinery, supplies, taxes and services necessary to complete the Work in compliance with the Contract Documents, including Addenda Nos.

issued prior to the Bid Date, which is/are hereby acknowledged, for the following considerations:

BASE BID

For all labor and materials required to complete the work as outlined for Existing Trail Rehabilitation. Existing Trail Rehabilitation work consist of, but is not limited to, proposed crossing of NC126 and associated improvements, four (4) private neighborhood road crossings, existing bridge rehabilitation, and trail rehabilitation work.

Dollars ($ ) / Total

BID ALTERNATES

1. Existing Bridge Re-Alignment

Bid Alternate (Add): Work associated with this line item shall consist of providing all labor and materials required to demolish and rebuild the steep section of the existing bridge as outlined in the drawings. This scope of work shall include demolition, hauling off site, and construction of a new section of bridge. This scope of work will also require realigning a section of trail to match the proposed alignment of the bridge structure.

Base Bid: Work associated with this line item shall consist of not providing any of the mentioned above labor and materials required to demolish and construct a section of the existing bridge.

2. New Trail Construction

Work associated with this line item shall consist of providing all labor and materials to construct a new trail. Measurement and payment for this work is price per linear foot. The proposed new trail corridor is approximately 11,616 LF.

Dollars ($ ) / Linear Foot (LF) x 11,616 LF = Dollars ($ ) / Total

3. Proposed Bridge Construction Bid Alternate (Add): Work associated with this line item shall consist of providing all labor and materials required to construct the proposed bridge as outlined in the drawings.

Base Bid: Work associated with this line item shall consist of not providing any of the mentioned above labor and materials required to construct the proposed bridge.

Dollars ($ ) / Total

4. Minor Kiosk

Bid Alternate (Add): Work associated with this line item shall consist of providing all labor and materials required to fabricate and construct the Minor Kiosk as outlined in the drawings.

Base Bid: Work associated with this line item shall consist of not providing any of the mentioned above labor and materials required to fabricate and construct the Minor Kiosk.

5. Interpretive Sign

Bid Alternate (Add): Work associated with this line item shall consist of providing all labor and materials required to fabricate and construct the Interpretive Sign as outlined in the drawings.

Base Bid: Work associated with this line item shall consist of not providing any of the mentioned above labor and materials required to fabricate and construct the Interpretive Sign.

TIME FOR COMPLETION OF THE WORK

The undersigned agrees to commence work within thirty (30) days of acceptance of the bid and complete the project within 180 calendar days.

SUPPLEMENTS TO THE BID FORM

The following items shall be supplied with this Bid Form and must be included for the Bid to be considered complete.

1. Bid Security.

2. Bid Envelope (attached).

3. List of at least three projects similar in scope to this project successfully completed by the Bidder including the name of the project, location, scope of work, cost of construction, and owner’s name and contact with phone number.

4. Bidder’s Statement of Disputes, Litigation, Arbitration, and Surety Completion

5. Contractor’s Proposed Schedule of Values (See included form). The Contractor’s Schedule of Values is solely for the comparison of bids.

ACCEPTANCE OF PROPOSAL

If written notice of the acceptance of this bid is mailed, telegraphed or delivered to the undersigned within thirty days after the date of the opening of the Bids, the Owner and Bidder will execute an Agreement in accordance with the Bid as accepted.

The Bidder will furnish a Performance Bond and Labor and Material Payment Bond with such surety or sureties as the Owner may approve. It is understood that the costs for the bonds are included in the Base Bid amount.

By submitting a Bid, the Bidder agrees that from his/her own investigation he/she has satisfied him- self/herself as to the nature and location of the Work, the general and local conditions, and all matters which may, in any way, affect the Work or its performance. As a result of such examination and investigation, Bidder fully understands the intent and purpose of the Documents and conditions of bidding. Claims for additional compensation and/or extensions of time because of the Contractor's failure to follow the foregoing procedure and to familiarize himself/herself with the Documents and all conditions that might affect the Work will not be allowed.

The Bidder further agrees that this Bid is based upon the materials, equipment and systems required by the Documents without exception and that no substitutions have been made.

SIGNATURE OF BIDDER

(seal if a corporation) Bidder

(Firm Name)

By

Title

State of Incorporation

Names of Officers:

President

Secretary

Treasurer

Names of Key Members of the Firm: (unincorporated organizations)

BID ENVELOPE

Bid to: BURKE COUNTY For the Project: FFST & OVT TRAIL - BURKE CO.

Project Designer: Destination by Design Studios, PLLC.

Any blank spaces may cause bid to be unacceptable and rejected.

Provide state contractor license number, expiration date, and classification for Bidder and listed subcontractors, as applicable. Provide all names as used for licensing or other legal transactions.

Bidder Identification:

North Carolina Contractor License Information:

Bidder:

License Number:

Project Manager:

License Classification Applicable to Project:

Superintendent:

License Expiration Date:

Dollar Limit $( )

Subcontractors to be used on this Project: (or Bidder, if Bidder is to perform the work)

● If any work, regardless of dollar value, is required for subcontractor category, list subcontractors that will perform that work. Or, if Bidder will perform that work in a category with Bidder’s own forces, fill in Bidder’s name as subcontractor.

● If no work is required in a subcontractor category, write “N/R ” (None Required) or “N/A” (Not Applicable).

● If the monetary amount of a subcontractor’s work is such that no license is required, “N/A” may be written in the license number column, but still write the subcontractor’s name.

Trail

Name: License Number:

Classification: Expiration Date:

Paving

Name: License Number:

Electrical Name: License Number:

This Bid Envelope approved for public opening:

Signature of Designer or Owner representative

BIDDER’S STATEMENT OF DISPUTES, LITIGATION, ARBITRATION

AND SURETY COMPLETION (LAST 3 YEARS)

Project:

Name and Address of Owner or Engineer:

Name and Phone Number of Owner or Engineer Representative:

Contract Date: Amount: Status:

Provide additional copies of this sheet as necessary.

BIDDER’S SCHEDULE OF VALUES

(FOR BIDDING PURPOSES ONLY)

ITEM DESCRIPTION AMOUNT

1 MOBILIZATION

2 GENERAL CONDITIONS

3 EROSION & SEDIMENT CONTROL FEATURES

4 EXISTING TRAIL REHABILITATION

5 NC-126 (NCDOT) CROSSING AND ASSOCIATED IMPROVEMENTS

6 NEIGHBORHOOD ROAD CROSSINGS

7 EXISTING BRIDGE - DECK REPLACEMENT AND GUARDRAIL

(EQUAL TO BASE BID) TOTAL

SECTION 00 50 00

AGREEMENT FORM

1.01 AGREEMENT FORM

A. The Standard Form of Agreement between Owner and Contractor, AIA Document A101, where the basis of payment is a Stipulated Sum, 2017 Edition, shall be the agreement form hereinafter referred to as the "Agreement" or "Contract" and is hereby made a part of this Project Manual.

B. Modifications to the Standard Form of Agreement, AIA Document A101 are included in Section 00510 Modifications to Agreement of this Project Manual. Where a portion of the Standard Form of Agreement is modified or deleted, the unaltered portions of the Standard Form of Agreement shall remain in effect.

1.02 CONSTRUCTION ADMINISTRATION

A. Forms as listed below shall be used as a basis for all required documents. Forms shall be prepared by the Contractor and/or the Landscape Architect in compliance with the specific requirements of this Contract as they apply for and during the life of the Contract. Forms shall be submitted to and accepted by the Landscape Architect or the Contractor, except where otherwise specifically noted in these documents.

B. The following standard forms, as printed and distributed by the American Institute of Architects (AIA) will be furnished by Landscape Architect at cost, when requested by Contractor.

Form Description AIA No.

Change Order G-701 Application for Payment G-702 Certificate for Payment G-703 Certificate of Substantial Completion G-704 Contractor's Affidavit of Payment G-706 Contractor's Release of Liens G-706A Consent of Surety to Final Payment G-707 Proposal Request G-709 Architect's Supplemental Instructions G-710 Construction Change Directive G-714

1.03 FORMS AVAILABILITY

A. Copies of AIA documents listed above are on file at Landscape Architect's office and may be examined by interested parties. Copies may be purchased from American Institute of Architects, 1735 New York Avenue NW, Washington DC 20006.

B. Printed documents do not contain modifications that are part of Contract Documents. Bidders should carefully study and understand modifications that have been made and are applicable to contract to be entered into.

PARTS 2 & 3 – PRODUCTS & EXECTION

SECTION 00 72 00

GENERAL CONDITIONS

1.01 GENERAL CONDITIONS FORM

A. The General Conditions of the Contract for Construction, AIA Document A201, 2017 Edition, shall be the general conditions form referred to as hereinafter referred to as the "General Conditions" is hereby made a part of this Project Manual.

B. General Conditions shall apply with equal force to General Contractor, subcontractors, suppliers, and tradesmen for performance of work, extra work or services under Contract, and apply to each section of specifications.

C. Modifications to the General Conditions of the Contract for Construction, AIA Document A201, 2017 Edition are included in Section 007300 Modifications to Agreement of this Project Manual. Where a portion of the Standard Form of Agreement is modified or deleted, the unaltered portions of the Standard Form of Agreement shall remain in effect.

D. Where there is a conflict with any referenced AIA document, the conditions contained within this Project Manual shall supersede and control.

E. By submitting a bid, Contractors certify that it is not listed on the Final Divestment List created by the State Treasurer pursuant to Article 6E of Chapter 147 of the North Carolina General statutes.

F. Contractors shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes (E-Verify). Contractor shall require all of the Contractor’s subcontractors to comply with the requirements of Article 2 of the Chapter 64 of the North Carolina General Statutes (E-Verify).

1.02 FORMS AVAILABILITY

A. Copies of AIA Document A201 are on file at Landscape Architect's office and may be examined by interested parties. Copies may be purchased from American Institute of Architects, 1735 New York Avenue, N.W., Washington, D.C. 20006.

SECTION 00 73 00

MODIFICATIONS TO GENERAL CONDITIONS

1.01 INSURANCE REQUIREMENTS

The contractor and all subcontractors, at their own expense, shall provide and maintain insurance as follows, in companies acceptable to the county:

A. Workman’s Compensation as required by all federal, state, maritime or other laws including employer’s liability with a limit of at least $ 500,000.00 B. Comprehensive general liability including contractors liability, contingent liability, contractual liability, completed operation and product liability all on the occurrence basis with personal injury coverage:

1. Personal injury each person $1,000,000.00

2. Each occurrence $1,000,000.00

3. Property damage $1,000,000.00

C. Comprehensive automobile liability including non-ownership and hired car coverage as well as owned vehicles:

1. Bodily injury each person $1,000,000.00

2. Each occurrence $1,000,000.00

D. The contractor and all contractors in connection with the above-mentioned insurance shall furnish to the owner duly executed forms showing proof of insurance and that insurance is in full force prior to commencement of the contract.

1. Umbrella liability: Limit of liability $1,000,000.00

1.02 WARRANTY

A. The contractor shall assemble and duly guarantee all warranties as required by these specifications. They shall assemble and deliver to the Town all bonds, guarantees, releases, etc. required by these specifications before final payment is made.

B. The contractor shall guarantee all work against defective workmanship and materials for a period of one (1) year after acceptance of the project by the county. The contractor at no cost shall make any equipment or work found to be faulty during this period good to the county.

1.03 TIME LIMIT TO COMMENCE AND COMPLETE WORK

A. The successful bidder shall commence work within thirty (30) days after Notice to Proceed given to them by the County. Once the project has begun, the successful bidder shall complete all the work within 180 calendar days.

B. For each and every day that any work remains uncompleted after the contract time specified for completion of the work, the County may assess liquidated damages against the contractor the sum of three hundred dollars ($300.00) for each and every calendar day that the work remains uncompleted.

SECTION 01 10 00

SUMMARY

1.01 SUMMARY

A. Section Includes:

1. Summary of work

2. Work restrictions

3. Format and interpretations

1.02 SUMMARY OF WORK

A. Work Covered by Contract Documents:

Work of this Contract includes construction of the FFST & OVT TRAIL - BURKE CO., Location: Burke County, NC as outlined in these specifications and in construction drawings.

1.03 WORK RESTRICTIONS

A. Use of Site:

1. Limit use of Site for Work and for construction operations.

2. Coordinate use of Site under direction from Owner.

3. Protect buildings and site from damage during construction. Contractor shall correct damage at no cost to

Owner.

4. Protect all public walks and entrances during construction. Allow for public safety and safe entrance and egress from the building.

1.04 FORMAT AND INTERPRETATIONS

A. General Requirements:

1. In case of an inconsistency within Bid Documents not clarified by Landscape Architect, more specific provision will take precedence over less specific; more stringent will take precedence over less stringent.

Better quality or greater quantity of Work shall be provided in compliance with Landscape Architect's interpretation.

2. Existing conditions and dimensions shall take precedence over details on Drawings.

B. Documents:

1. Each product indicated is continuous throughout all parts of the Project where section or detail applies.

2. Provide complete materials and systems that may be partially indicated to avoid repetition.

3. Figured dimensions shall take precedence over scaled dimensions, unless figures are obviously in error.

Scaling of dimensions, if done, is done at Contractor's own risk.

4. Should dimensions be inadvertently omitted, notify Landscape Architect and do not proceed without correct and complete information.

C. Project Manual:

1. Basis of organization and terminology shall be CSI-Master Format, 2004 Edition.

2. Section titles shall not limit content or meaning of specification section, nor do they fully describe requirements specified therein.

3. Each specification section is subdivided into parts for uniformity and convenience; not to limit requirements of text.

4. Work specified in one section may be related to or dependent upon work specified in other sections.

Cross-reference paragraphs, Related Sections, are general items included for guidance of Project Manual users and are not intended to be all-inclusive.

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

1. Contract modification procedures

2. Payment procedures

1.02 CONTRACT MODIFICATION PROCEDURES

A. Change Procedures:

1. Landscape Architect may advise of minor changes in Work not involving an adjustment to Contract Sum or Contract Time by issuing Landscape Architect's Supplemental Instructions.

2. Landscape Architect may issue a Proposal Request that includes a detailed description of a proposed change with supplementary or revised Drawings or Specifications. Contractor shall prepare and submit an estimate within 10 days, including a proposed change in Contract Time for executing change and period of time during which requested price will be considered valid.

3. Contractor may propose a change by submitting a request for change to Landscape Architect, describing proposed change and full effect on Work, with a statement describing reason for change, and effect on Contract Sum and Contract Time with full documentation. Document requests for substitutions in accordance with provisions in Section 016000 of this Project Manual.

4. Change orders shall be accompanied by a Consent to Change Order Form signed and approved by the Owner and the bonding company.

1.03 PAYMENT PROCEDURES

A. Applications and Certificates for Payment:

1. Format: Form to be used shall be AIA G702 - Application and Certificate for Payment; including continuation sheets when needed.

2. Preparation of Applications:

a. Present information in a typewritten form or electronic media printout.

b. Using data from the accepted Schedule of Values, provide a dollar value in each column for each line item for work performed and stored products.

c. List each authorized Change Order as an extension on a continuation sheet, listing Change Order number and dollar amount as for an original item of Work.

d. Execute certification by signature of authorized officer.

3. Stored products may be included at Owner's discretion, upon prior approval and in compliance with criteria established by Owner. Applications that contain requests for materials stored on and/or off-site, when approved by Owner, shall be accompanied by:

a. Description (inventory) of stored item(s) with unit prices and supporting invoices.

b. Location of bonded warehouse.

c. Affidavit of storage.

d. Certificate of insurance.

e. Bill of sale made to Owner stating there will be no additional costs for transportation and delivery.

f. Certification that item(s) or any part thereof will not be installed in any construction other than under this Contract.

g. Materials stored on and/or off-site shall be identified and listed in a stored materials column.

4. Draft Applications:

a. Prepare a draft copy of each application for review.

b. Contractor and Landscape Architect shall schedule a "walk-through" of Project and review of draft approximately 3 days prior to submission of Application for Payment.

c. Modifications and revisions made during review of draft shall be incorporated into Application for

Payment.

5. Submittal Procedures:

a. Submit Applications for Payment at intervals stipulated in Agreement.

b. Submit 3 notarized original Applications for Payment, copies will not be acceptable.

c. Submit 3 updated construction schedules with each Application for Payment.

d. Provide partial lien waivers for that portion of Work covered by previous Applications for Payment.

Provide notarized originals, copies will not be acceptable.

e. Provide Sales Tax Reimbursement Form.

6. Substantiating Data:

a. Landscape Architect or Owner may require additional substantiating information; submit data justifying dollar amounts in question.

b. Provide one copy of data with a cover letter for each copy of Application. Show Application number and date, and line item by number and description.

c. Landscape Architect shall rely on accuracy and completeness of information furnished by Contractor and shall not be deemed to represent that he has made audits of supporting information.

7. Payment:

a. Payment will be made by Owner to Contractor within 14 days of receiving Landscape Architect’s approval of Application for Payment unless the Owner finds an error in the application.

b. If there is an error, the application will be returned to the Landscape Architect. The Landscape Architect will contact the Contractor.

c. It will be the responsibility of the Contractor to correct the error and resubmit the Application for Payment to the Landscape Architect.

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

1. Project management and coordination.

2. Construction progress documentation.

3. Submittal procedures.

1.02 PROJECT MANAGEMENT AND COORDINATION

A. Project Coordination:

1. Coordinate progress schedules, including dates for submittals and for delivery of products.

B. Pre-Construction Conferences:

1. Schedule and administer a pre-construction conference following execution of Owner - Contractor

Agreement.

2. Owner, Landscape Architect, Contractor’s project manager and superintendent shall attend pre-construction conference.

3. At conference, there shall be an exchange of preliminary submittals, and a review of policies and procedures to be followed during construction phase; including, but not limited to following:

a. Distribution and flow of information

b. Requests for Information (RFI's)

c. Applications for Payment

d. Change Orders

e. Submittals

f. Substitutions

g. Contract Close-out

h. Roles and responsibilities of Project participants

i. Procedures for maintaining Project Record Documents

j. Owner requirements

k. Construction facilities and controls

l. Temporary facilities

m. Materials testing

n. Construction schedule

o. Permits, licenses, and inspections

C. Progress Meetings:

1. Schedule and administer Project Meetings to be held at Site throughout progress of Work at intervals appropriate to progress of Work, but not less than once monthly.

2. Make physical arrangements for these meetings, prepare an agenda with copies to participants, preside at meetings, record minutes, and distribute copies within 2 days to participants, and others affected by decisions made at meetings.

3. Progress meetings shall be attended by the Owner, Landscape Architect, Contractor's project manager and superintendent.

4. Scheduled agenda shall include:

a. Review of previous meeting minutes (old business)

b. Review of Work progress

c. Status of progress schedule and adjustments thereto

d. Review specific coordination or construction issues

e. Review off-site fabrication issues

1. Delivery schedules

f. Submittals

1. Review status of shop drawings and sample submittals

2. Review approved shop drawings affecting other trades

g. Change Orders

1. Review latest Contract changes

2. Review status of pending changes and substitutions

5. Special meetings may also be called at the discretion of Owner for the purpose of coordinating specific information or resolving special problems related to Project.

1.03 CONSTRUCTION PROGRESS DOCUMENTATION

A. Pre-construction Submittals:

1. Submit a mobilization and staging plan not less than 15 days prior to starting work on Site for Owner's and Landscape Architect's information. Include staging for major equipment, material deliveries, parking, and temporary structures.

2. Within 30 days after the date of Owner-Contractor Agreement, submit a complete list of major products proposed for use, with name of manufacturer, trade name, and model number of each product.

B. Submittals Schedule:

1. Within 15 days after being awarded Contract, prepare and submit for Owner's and Landscape Architect's information a schedule of submittals for Work. Schedule shall identify section of specification requiring submittal, related submittals for coordinated submission, and estimated date of submission.

2. Schedule shall be prepared and up-dated for review at regularly scheduled Progress Meetings listing submittals by reference to individual specification section numbers, and their submittal date coordinated with Construction Progress Schedule.

C. Progress Schedules and Reports:

1. Within 15 days after being awarded Contract, prepare and submit for Owner's and Landscape Architect's information and review an estimated progress schedule for Work. Progress schedule shall be related to the entire Project to the extent required by Contract Documents, and shall provide for expeditious and practicable execution of Work.

2. Revise and resubmit as needed.

3. Schedule shall be kept current and updated on a monthly basis. Submit revised schedules identifying changes since the previous version. A revised and current schedule shall be distributed with each Application for Payment.

4. Submit a horizontal bar chart with separate lines for each section of work, identifying the first workday of each week.

5. Show complete sequence of construction by activity, identifying Work of separate stages and other logically grouped activities. Indicate early and late start, early and late finish, float dates, and duration.

Indicate important work features or operations that are critical to timely overall completion of Project. Key dates for such important work features and portions of work features are milestone dates and shall be so indicated on schedule.

6. Indicate submittal dates needed for shop drawings, product data, samples, and product delivery dates, including those furnished by Owner and under allowances.

1.04 SUBMITTAL PROCEDURES

1. A submittal shall include all information specified in individual specification sections. Landscape Architect will return partial or otherwise incomplete submittals to Contractor without review. Submittals shall include:

a. Date and revision number.

b. Project title and number.

c. Names of Landscape Architect, Contractor, subcontractor, supplier, manufacturer, and separate detailers when pertinent.

d. Identification of product or material.

e. Field dimensions, clearly identified as such.

f. A 4" x 4" blank space for Landscape Architect's review stamp.

2. For catalog cuts, brochures, performance charts, test reports, diagrams, schedules, and other standard printed or published Product Data and letters, submit one electronic copy in .pdf format to Landscape Architect.

3. Contractor must make any corrections or changes in submittals indicated by Landscape Architect and resubmit until released for construction. Make only those revisions directed or approved by the Landscape Architect.

4. If the Contractor considers indicated revision to be a change, he/she shall notify Landscape Architect immediately, in writing.

B. Landscape Architect's Responsibilities:

1. Review submittals with reasonable promptness.

2. Review for:

a. Design concept of project.

b. Information given in Contract Documents.

c. No review for dimensions, quantities, etc. will be made.

3. Affix stamp and initials or signature certifying to review of submittal.

4. Return submittals to Contractor for distribution.

C. Product Data:

1. Provide manufacturer's pre-printed literature. Product Data submittals shall identify products, materials, and equipment.

2. Each submission shall show Drawing number and/or Specification section in which item is specified as appropriate.

3. Where printed materials describe more than one product or model, clearly identify the item to be furnished. Modify manufacturer's schematic drawings to delete information not applicable to Project.

4. Supplement standard information to provide additional information applicable to Project, such as clearances needed. Show complete wiring diagrams and controls.

5. Mark deviation from Contract requirements in a conspicuous manner.

6. Submit Product Data for materials prior to or with material samples.

D. Samples:

1. Submit a full range of manufacturer's standard colors, textures, and patterns where Landscape Architect specifies standard colors for selection.

2. Samples submitted shall be of production type and shall represent in all respects minimum quality of work to be furnished by manufacturer. No work represented by samples shall be fabricated until samples are accepted. Any downgrading of quality demonstrated by samples may be cause for rejection of work.

SECTION 01 40 00

QUALITY REQUIREMENTS

1. References

2. Quality assurance

3. Quality control

1.02 REFERENCES

A. Reference standards for the construction industry as applicable to the work of this project are part of these specifications. Publications listed herein are part of this specification to the extent referenced.

B. American Society for Testing and Materials:

1. ASTM E329 Practice for Use in the Evaluation of Testing and Inspection Agencies as Used in

Construction.

2. ASTM E543 Practice for Determining the Qualification of Nondestructive Testing Agencies.

3. ASTM E548 Guide for General Criteria Used for Evaluating Laboratory Competence.

C. Reference Standards:

1. Whenever reference standards are referenced in Contract Documents, conform to standard current 30 days prior to receiving bids, except that issues listed in governing building code and regulations supersede above requirements, or when a specific date is specified.

2. Comply with requirements of standard, except when more rigid requirements are specified or are required by applicable codes.

3. Work specified by reference to published standards or specifications of a governmental agency, technical association, trade association, professional society or institute, testing agency, or other organization shall conform to or exceed minimum standards of quality for materials and workmanship established by designated standard or specification.

4. Should specified reference standards conflict with Contract Documents, request clarification from Landscape Architect before proceeding. In case of conflict between referenced documents, more stringent requirements shall apply.

5. Contractual relationship of parties to Contract shall not be altered from Contract Documents by mention or inference otherwise in a referenced document.

6. No provisions of referenced standards or specification (whether or not specifically incorporated by reference in Contract Documents) shall be effective to change duties and responsibilities of Owner or Contractor, or any of their consultants, agents or employees from those set forth in Contract Documents.

7. Obtain copies of standards when required to do so by Contract Documents. Maintain a copy on-site during progress of specific work.

D. Definitions:

1. AS DIRECTED - AS REQUIRED: Words "as directed, "as required" or words of like effect shall mean that direction, permission, or requirement of Landscape Architect is intended; and similarly, words "approved", "acceptable", "satisfactory", or words of like import shall mean approved by or acceptable or satisfactory to…