TPSU Emerg Generator Service Contract - SOW - 2024.pdf

TPSU Health Clinic Emergency Generator Preventative Maintenance SOW – December 2024

SCOPE OF WORK

Emergency Generator Preventative Maintenance

Taos-Picuris Service Unit (TPSU) Albuquerque Area Indian Health Service

I. BACKGROUND:

The Taos-Picuris Health Clinic has one Level 1, Type 10 emergency power supply system, consisting of a Caterpillar model #C9 GCABR 250kW / 480V diesel powered generator, installed in 2023.

The Taos-Picuris Clinic is located at 1090 Goat Springs Rd, Taos, NM 87571

II. GENERAL:

A. Services:

As part of this Scope of Work (SOW), the contractor shall provide specialized testing, inspection services and repair work to ensure that the emergency generator and power supply system is in compliance with NFPA 110 and The Joint Commission (TJC) Environment of Care section 02.05.07 accreditation requirements. These services shall be performed by a Contractor having a proven history of proper qualifications, competence, experience, and performance with a generator similar to that listed above.

The Contractor for this work shall provide all material, equipment, labor, tools, etc., to perform the required inspection of and repair work to the Emergency Generator as described and at the facilities located within the Taos-Picuris Service Unit (TPSU), Albuquerque Area Indian Health Service (AAIHS).

B. Location of Work:

The work is to be performed at the TPSU Health Clinic, Maintenance Facilities department.

C. Contractor’s Technical Requirements:

The Contractor shall meet the technical requirements and possess the required experience as follows:

1. Have a minimum of five (5) years’ experience in the field of Emergency Generator

Services and in the work of inspecting these systems and equipment for compliance with code requirements.

2. Have successfully performed similar type projects in scope and size within the last two

(2) years.

3. Have Caterpillar Inc. emergency generator certified technicians available to perform scheduled preventative maintenance (PM) services.

4. Have Caterpillar Inc. emergency generator certified technicians available to respond to and be present on-site to all emergency service calls within 4 hours from the time of the call.

5. Regularly perform work in the New Mexico or Arizona geographical area.

6. Have the ability, including equipment and personnel, to provide reports required elsewhere in this Scope of Work (SOW) within 15 calendar days after completion of.

D. Facility Overview and Procedures:

1. The Contractor shall attend in-person or virtually an initial pre-performance meeting with the Contracting Officer Representative (COR) within one month from the date of Notice to Proceed (NTP) from the Contracting Office. The pre-performance meeting agenda shall include, at a minimum, a review of the Contractor procedures, safety and security measures, work schedule, and any required coordination.

2. The Contractor shall provide a sample report to the COR at the pre-performance meeting. These documents shall be reviewed to ensure that the reporting periods meet all facility, NFPA 110 code and TJC accreditation requirements.

3. Except for emergency service calls initiated by the Owner, the Contractor shall perform all work during normal business hours, 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays. Authorization other than normal work hours shall be coordinated and approved in advance with the COR.

4. The COR shall schedule the work and type of PM services with the Contractor. The inspections and all work are to be completed while the TPSU Clinic and all electrical facilities remain in operation. The Contractor shall ensure that the services do not disrupt normal electrical service to the Clinic.

5. The Contractor’s on-site employees shall sign in and out with the Facility Maintenance office during every visit.

6. The Contractor shall adhere to all policies, standards, and requirements of the TPSU Clinic while on-site. Safety procedures shall be strictly adhered to at all times.

II. WORK PERFORMANCE & DESCRIPTION:

The Contractor may be requested to perform any or all of the following preventative maintenance (PM) levels of service:

PM 1

PM 2

PM 3

See the attached Emergency Generator Preventative Maintenance Schedule and Descriptions for complete descriptions of each PM service level and recommended intervals. All labor, travel, required tools and all listed replacement parts and materials shall be included in the proposed price. PM 3 service shall include the supply and full set-up of a second generator capable of fully meeting electrical requirements of the Clinic.

The Contractor is also put on notice that the Owner may require the Contractor to respond to emergency service calls. The Contractor shall propose an hourly emergency service rate, portal to portal, and shall include all labor, travel and required tools.

Replacement parts and supplies that may be required shall be billed separately. Any additional work or expenses outside of the PM contract price shall not be undertaken until authorized by the Contracting Officer.

III. DELIVERABLES:

The Contractor shall provide the following reports to the Facility Maintenance Supervisor for each PM and emergency service performed. The report shall be submitted within 15 business days after the date of service. The report can be emailed to the Facility Engineer and Maintenance Supervisor.

A. The Contractor shall provide a service report that shall include, at a minimum: the date of service, name of Technician, inspection checklist and results, tests performed and results, deficiencies discovered, all repairs, all parts replaced, recommendations for parts to be replaced within the next 6 months and overall condition of the system.

IV. PERIOD OF PERFORMANCE:

The base performance period for this service shall be one year from notice to proceed. Option year renewals, up to four additional years, shall be exercised on the basis of existing requirements of the Government, availability of funds, and satisfactory Contractor performance. Option years will be added to the agreement prior to the end of the current year upon recommendation of the Government and acceptance by the Contractor.

V. EVALUATION FACTORS FOR AWARD:

To be considered for award of a contract under this solicitation, the Government will use the following evaluation criteria:

(1) Conforming to Contractor’s Technical Requirements

(2) Past Performance

(3) Price

The offeror must provide adequate information for all evaluation factors. Failure to provide this information may disqualify an offeror from further consideration. Offerors shall provide points of contacts for any past or current government contracts referenced in Evaluation Factors supporting information.

VII. SITE VISIT:

An offeror may request a site visit of the existing emergency generator and related systems and utilities. Contact the Contracting Officer’s Representative (COR), David Steen at 505-785-2017 or david.steen@ihs.gov to request a date and time.

End Scope of Work