TPS-2027-Wifi-FV1_Part2_Part1.pdf

WIRELESS COMMUNICATION NETWORK

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SECTION 27 21 33

PART 1 - GENERAL

1.01 DESCRIPTION OF PROJECT

A. Work described in this specification section pertains to wireless systems replacement and expansion for Trenton Public Schools.

B. Owner intends to replace an existing IEEE 802.11 based Wireless Communications Network System currently covering several sections of some buildings with new technology, improved areas of RF coverage and provisions for high density connections. Owner intends the Wireless Communications System to provide for full coverage within facilities and at the sites indicated for data communications applications.

1. Owner’s applications may include, but not be limited to:

a. High density workstation connectivity. This may include 1:1 student initiatives as well as student provided device connections.

1. Thirty to sixty (30-60) connections are anticipated as typical per classroom in other buildings - many of which may be streaming latency sensitive information.

2. All other areas of facilities covered by system provided are anticipated to contain similar densities of connections, based on physical size and ability to contain persons equipped with connectable devices.

b. Student owned device connectivity.

c. Staff and/or administrator portable workstations.

d. Guest workstation connectivity.

C. Contractor shall propose a System to be deployed using IEEE 802.11ac wireless technology foundation. The system shall be installed and connected to Ethernet infrastructure by others. System shall be compliant with “wireless switch” architecture using “thin” or “fit” Access Points (APs) and centrally located Wireless Controllers.

1. Owner will provide adequate Ethernet PoE compliant switch ports for the number of devices specified herein.

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D. Any physical centralized Wireless Control equipment shall be installed in the Owner’s existing Network Operations Center (NOC).

E. Contractor shall advise, coordinate and work cooperatively with Owner representatives related to any configuration changes required and/or proposed for Owner’s Ethernet infrastructure (VLAN configuration, QoS mapping, routing, RADIUS Services, Firewall security provisions etc.).

F. Power for all APs shall be provided by way of standard IEEE Power over Ethernet (PoE) installed in appropriate distribution frames by others throughout sites of work.

G. The Contractor shall design, engineer, configure, supply, connect, test, document, train Owner representatives and warrant a fully operational and compliant Wireless Communication System, complete and with full functionality as specified herein.

H. Contractor shall coordinate their installation with other communication systems, contractors, Designer and the Owner as is appropriate.

I. Work includes the careful removal of existing wireless AP units and controller for disposition as directed by Owner.

1.02 WARRANTY

A. Complete installation shall be free from defect and/or failure for a period of five (5) years. Any replacement, upgrade or fix, including labor for any non-conforming, unsupportable or non-operational part of the system shall be fixed and/or replaced at no cost to the Owner.

B. Manufacturer’s warranty shall be provided for all components of the system.

1. Any documents and/or submittals required by individual manufacturers for compliance with the standard and/or applicable extended warranty programs shall be provided and submitted for approval by the Contractor.

2. Contractor shall submit all documents, apply for warranty or extended warranty certification, and provide a Certificate of Warranty or Extended Warranty as may be applicable from the manufacturer prior to project closeout.

C. On-site services provided under the warranty shall be performed by personnel or representatives of Contractor as herein defined and located within physical proximity to provide response levels deemed acceptable to Owner.

D. Contractor shall provide the following response times for all malfunctioning equipment:

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1. Four (4) hours or less for matters that render twenty percent (20%) or more of the system users at any specific building or site unable to maintain normal productivity.

2. Two (2) business days for matters not meeting the above criteria.

3. Response time shall be measured from the time Contractor is notified by Owner to the time work is begun to resolve the matter.

E. Bidder shall provide current annual maintenance contract pricing for recommended maintenance programs for all equipment following the specified and included period as a Voluntary Alternate. This information will be considered by Owner and Designer as part of the bid evaluation process.

F. System Warranty shall commence on date of substantial completion as certified by Designer and provided for herein. Delivery to work site of materials, physical removal from packaging, issuance of Contractor documents including, but not limited to invoices and/or packing slips, or any event or documentation, not specifically provided for herein, shall have no effect on Warranty or System Acceptance by Owner and/or Designer.

G. Bidder shall provide annual maintenance contract cost for the system for the first year following the warranty period. This annual maintenance cost will be used as a factor in evaluation of the bids being considered by the Owner related to total cost of ownership given different life cycle scenarios.

1.03 STORAGE OF MATERIALS

A. All materials shall be secured when not in use by the Contractor.

B. It shall be the Contractor’s responsibility to secure all equipment including material to be installed as part of the contract. No changes shall be made to the contract due to loss or theft of equipment and/or materials not officially accepted by the Owner.

C. Formal receipt of the materials shall not be completed by the Owner until completion of project closeout. The Contractor shall be responsible for all equipment until time of closeout as provided for herein.

1.04 SUBMITTALS

A. Submittals shall consist of, but not be limited to, technical cut sheets and detailed information pamphlets on all components of the system to be installed. All cut sheets and submittals shall be distinctly marked to highlight the actual part number of the item being submitted for approval with Bid Proposals.

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B. Shop drawings and diagrams shall be submitted by Bidder for approval by Designer with Bid Proposals.

1. Shop drawings and diagrams shall show all data relating to structural, electrical, wiring, cross connect, interconnect, equipment arrangement/layout, and any other information deemed significant by the Designer.

2. No work constituting final installation shall be commenced until after approval of shop drawings by Designer.

C. Contractor shall provide proof of manufacturer support by photocopy of certification and letter of support from major component manufacturers for this specific project with Bid Proposals.

D. Equipment or material installed for this project that does not have an approved submittal associated with it, will be removed and replaced with acceptable equipment or material as defined by the Designer. All replacement costs including, but not limited to material and labor, shall be the sole responsibility of the Contractor.

1. The Owner and/or Designer may notify Contractor of any offending situations under this provision allowing Contractor up to forty-eight (48) hours to correct the situation prior to taking other corrective action.

2. The Owner reserves the right to replace unapproved materials and deduct the costs of doing so as defined herein from any amounts that may be due, or become due Contractor.

E. The Contractor shall submit within ten (10) calendar days after the Notice to Proceed, a schedule that reflects the sequence of activities of the contractor's approach to the execution of and completion of the work. The schedule shall be broken into work areas to provide for a clear identification of the planned progress of the work. Included in the schedule will be a list of tasks with list of deliverables and the percentage of work completed. This schedule shall coincide with progress payments applications dates and projected amounts.

All durations shown will be in working days. Microsoft Project is the software of choice for this schedule. The timeframe described in the Contractor's Schedule shall represent the Contractor's plan for organizing, directing, managing, controlling, staffing and executing the work required by the Contract Documents. Owner will rely on such schedules to coordinate and otherwise plan related work of Owner personnel, other separate contractors, or the Owner’s routine daily work.

1.05 REFERENCE SPECIFICATIONS

A. All work, products, and materials shall conform with the following standards as applicable for the intended use:

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1. EIA/TIA Commercial and Administration Standards

2. NEC

3. IEEE 802

4. IETF RFCs

5. FCC – All Applicable Rules and Regulations

6. UL

7. MOSHA Safety Standards

1.06 CONTRACTOR

A. The Contractor shall accept complete responsibility for the installation, certification and support of the system. Contractor shall be an authorized vendor of all major components.

B. All work shall be performed and supervised by Project Managers, Engineers and/or Technicians who are qualified to install system and perform related tests as recommended by the manufacturer and in accordance with the manufacturer’s best practices and methods.

C. Project Managers, Engineers and Technicians employed on this project shall be properly and fully trained and qualified by the manufacturer on the installation and testing of the equipment and systems to be installed.

D. The Contractor shall have a proven track record in Wireless Communication Network System configuration and installation. This must be shown by the inclusion of references of at least three (3) projects involving the installation of similar systems completed by the Contractor in the prior two (2) years on unaltered forms with the sealed Bid Proposal as provided herein. Bid Proposal Form(s) may be duplicated as required in order to provide adequate space to list required number of reference installations for each division Bidder is responding to.

PART 2 - PRODUCTS

2.01 Supply most current version of all products provided.

A. Prior and/or old versions of products, unless specifically approved and documented by Designer and/or Owner shall not be acceptable.

B. In cases where a newer version of hardware or software is available at the time of installation, Contractor shall request clarification from Designer on which version is to be used.

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2.02 Furnish only new, first-class quality materials and equipment.

2.03 System shall be comprised of interoperable components including, but not limited to, centrally located Wireless Controllers, 802.11 Access Points, management software, antennae, power injectors/switches and battery/power conditioning equipment, integrated into a common working system.

2.04 CENTRAL WIRELESS CONTROLLER LICENSING

A. MANUFACTURERS

1. Acceptable Manufacturer:

2. Cisco/Meraki

3. HPE/Aruba

4. Or Equal.

B. System shall be capable of supporting the specified configuration and an additional 20 percent additional APs without additional hardware or software investment required (actual AP and antenna hardware cost excluded). This includes licensing for the wireless access points and additional licensing for the full term of the warranty.

C. In the event of a power failure, system shall automatically re-initialize and “become active” to the last configuration in use with no human intervention.

D. All other features currently a part of the manufacturer’s latest commercial release.

2.05 INTERNAL WIRELESS ACCESS POINTS (APs)

A. MANUFACTURERS

1. Acceptable Manufacturer:

2. Cisco/Meraki

a. 9162

3. HPE/Aruba

4. Or Equal.

B. Three-Hundred Fifty (350) Wireless Access Points shall be provided.

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C. APs shall properly and acceptably communicate over, and attach to, Owner’s standard, existing, installed Ethernet communications network provided by others.

D. AP units shall support the following features, standards and/or protocols:

1. Wi-Fi 6 - IEEE 802.11ax

2. Ability to disable or limit connectivity of particular devices based on

802.11 version compliance and capability.

3. IEEE 802.3at

4. IEEE 802.11 MIMO

5. Multiple simultaneous BSSIDs

6. DHCP

7. SNMP

E. APs shall meet or exceed the following:

1. All antennae shall be integrated into Access Point enclosure or otherwise included with AP hardware cost.

2. Transmit and receive 2.4Ghz, 5Ghz, and 6Ghz bands simultaneously using a minimum of threw independent radios.

3. 10/100/1000 PoE Compliant (802.3at).

F. All APs shall be firmly and securely mounted to finished ceiling, wall, or other surfaces to maximize wireless coverage and minimize tampering potential.

G. Protective enclosures shall be provided and installed in all gymnasium locations.

2.06 EXTERNAL WIRELESS ACCESS POINTS (APs)

A. MANUFACTURERS

1. Acceptable Manufacturer:

2. Cisco/Meraki

a. 9177

3. HPE/Aruba

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4. Or Equal.

B. Six (6) External Wireless Access Points shall be provided.

C. APs shall properly and acceptably communicate over, and attach to, Owner’s standard, existing, installed Ethernet communications network provided by others.

D. AP units shall support the following features, standards and/or protocols:

1. Wi-Fi 7 - IEEE 802.11be

2. Ability to disable or limit connectivity of particular devices based on

802.11 version compliance and capability.

3. IEEE 802.3at

4. IEEE 802.11 MIMO

5. Multiple simultaneous BSSIDs

6. DHCP

7. SNMP

E. APs shall meet or exceed the following:

1. All antennae shall be integrated into Access Point enclosure or otherwise included with AP hardware cost.

2. Transmit and receive 2.4Ghz, 5Ghz, and 6Ghz bands simultaneously using a minimum of two independent radios.

3. 10/100/1000 PoE Compliant (802.3at).

F. All APs shall be firmly and securely mounted to finished ceiling, wall, or other surfaces to maximize wireless coverage and minimize tampering potential.

G. Wireless access points shall be rated for outdoor use and installed using manufacturer best practices.

2.07 CATEGORY 6 DATA CABLING

A. Contractor shall supply, install, test and certify Category 6 data cabling in locations identified in green on the provided diagrams and specified herein.

1. Data cabling shall be Category 6 rated.

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2. Data cabling shall be terminated on patch panels in nearest data closet.

3. Data cabling shall be fully supported in locations where cable trays or conduit are not available. Contractor shall supply necessary “D”-rings, beam clamps or approved cables supports at appropriate distances (6-ft minimum)

4. Cable shall be plenum rated and be continuously marked as such.

5. Data cable color shall be white in color.

6. Jacks shall be grey.

7. Above ceiling cabling shall be terminated in a biscuit jack with a high visibility sticker for easy identification.

8. Labeling shall conform to the Owners existing standard and be mechanically printed.

9. Contractor shall include any sleeves where wall penetration is needed (if existing penetrations do not exist). Sleeves shall be a minimum of 2”. All sleeves shall be fully fire stopped with compliant fire stop material following cable installation.

10. Contractor shall provide end to end testing of UTP copper Category 6 cables at 350Mhz to meet or exceed reference standards. 100% of all pairs shall be tested. Documentation of test results shall be provided.

2.08 MANDATORY ALTERNATE A

A. MANUFACTURERS

1. Acceptable Manufacturer:

2. Cisco/Meraki

a. 9172

3. HPE/Aruba

4. Or Equal.

B. Three-Hundred Fifty (350) Wireless Access Points shall be provided.

C. APs shall properly and acceptably communicate over, and attach to, Owner’s standard, existing, installed Ethernet communications network provided by others.

D. AP units shall support the following features, standards and/or protocols:

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1. Wi-Fi 7 - 802.11be

2. Ability to disable or limit connectivity of particular devices based on

802.11 version compliance and capability.

3. IEEE 802.3at

4. IEEE 802.11 MIMO

5. Multiple simultaneous BSSIDs

6. DHCP

7. SNMP

E. APs shall meet or exceed the following:

1. All antennae shall be integrated into Access Point enclosure or otherwise included with AP hardware cost.

2. Transmit and receive 2.4Ghz, 5Ghz, and 6Ghz bands simultaneously using a minimum of threw independent radios.

3. 10/100/1000 PoE Compliant (802.3at).

F. All APs shall be firmly and securely mounted to finished ceiling, wall, or other surfaces to maximize wireless coverage and minimize tampering potential.

G. Protective enclosures shall be provided and installed in all gymnasium locations.

2.09 CONNECTION AND POWER OVER ETHERNET (PoE)

A. All equipment for system bid shall connect to Owner’s Ethernet distribution system including standard IEEE 802.3at PoE+ by others. Proprietary power distribution shall not be acceptable.

B. All other features currently a part of the manufacturer’s latest commercial release.

2.10 ALLOWANCES

A. Contractor shall include allowances for equipment and/or other contract service reimbursements as required below in base bid lump sum amount(s).

Equipment and/or contract services shall be provided and sourced at Owner’s discretion and convenience with full cooperation by Contractor, and paid for from successful bidder’s contract in the amount(s) provided for herein. Any allowance amount proving to be excessive for the intended equipment and/or

27 10 33 – 42 contract services shall be credited to the Owner against contract payment requests.

1. Allowance shall be made in the amount of $15,000.00 for contract services related to Owner directed infrastructure upgrades.

PART 3 - EXECUTION

3.01 PREPARATION

A. Contractor shall conduct detailed walk-through examination with Designer and Owner verifying equipment and material locations as well as mounting and placement requirements prior to commencement of other installation activities.

B. Contractor shall ensure all submittals and shop drawings have been provided to, and approval has been obtained from Designer prior to commencement of any final installation activities.

3.02 INSTALLATION

A. Contractor shall conduct complete virtual RF Propagation Site Survey for all relevant IEEE 802.11 frequency bands throughout the Owner sites. Survey shall be to determine and verify specific and appropriate installation and programming standards for specific proposed AP units including, but not limited to mounting, final antennae orientation/selection and channel selection.

1. RF Propagation Site Survey shall be fully documented (Report) by Contractor and submitted to Owner and Designer including, informational presentation, for written approval prior to any physical arrangement or accommodation for installation of system.

2. RF Propagation Site Survey shall include, but not be limited to:

a. Recommended physical AP placement.

b. Recommended physical AP mounting configurations.

c. Recommended AP channel selections.

d. Recommended AP antennae configuration.

3. Owner and Designer shall require up to two weeks to complete review(s) of RF Propagation Site Survey and provide written approval. Approval will be dependent upon acceptable and timely response to answers Owner and Designer may require of Contractor after the presentation of the RF Propagation Site Survey Report.

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a. If Owner and Designer are unable to approve Report, Contractor may be provided reasonable opportunity to amend, complete or correct Report.

b. If Contractor is unable to provide Report acceptable to Owner and Designer after a reasonable duration is extended to do so, Owner reserves the right to terminate Contract.

4. Post installation RF propagation site survey shall be included to ensure appropriate and intended coverage has been provided in all areas identified on virtual pre installation RF propagation site survey plan.

B. Contractor shall be familiar with the environment where work will be done as specified herein and make every reasonable effort to minimize interference with Owner’s normal daily activities.

C. Work Areas shall be cleaned at the end of each day. All debris shall be cleared, removed and disposed of by Contractor off-site. No on-site disposal of any waste, packaging or related project materials will be permitted. All equipment and tools shall be removed from common areas and stored in approved, secure storage locations. Any work that may impede the general use of the space and cannot be removed shall be flagged and cordoned off by the Contractor prior to their departure.

D. All equipment and materials shall be installed in a neat and workmanlike manner. Best practices installation principles shall be used throughout the project.

E. The Contractor shall furnish, set in place, and install all equipment necessary for a fully compliant and operational system as specified herein. The installation process includes, but is not limited to the following:

1. Inventory receipt of all components and equipment.

2. Storage of all equipment and components until such time those items are installed according to the specifications.

3. Transport equipment to the Owner’s installation location(s).

4. Assemble, install, configure and test all equipment and components, maintaining accurate inventory records and status documents and discarding packaging.

5. Collect all information necessary to accurately program all system devices to the Owner’s intended use and need. This may include, but not be limited to VLAN configuration recommendation, SSID(s) broadcast coordination, user authentication requirements and security/encryption initiation.

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6. Label all system devices as may be appropriate and required by Owner and Designer.

7. Complete end user and system administrator training programs as specified herein.

8. Work shall be performed to meet local codes and industry standards including proper grounding and bonding of installed equipment.

9. Work includes extending Ethernet Category 6 compliant patch cables from installed equipment, as required, to Owner identified connection ports at all locations.

a. Work included to connect patch cables for some APs may be in air plenum spaces, above finished ceilings, or in other ways require special care and suitable tools to complete.

b. Patch cables shall not exceed thirty (30) feet in length.

10. Material and labor to cross connect APs in communication closets to PoE switches shall be provided by Contractor using orange Category 6 patch cables.

a. Cable lengths shall be appropriate for connections made, and not include excessive cable.

b. Coordinate all work with Owner, Designer and other contractors prior to installation.

11. Contractor shall coordinate all patch cable colors with Owner in order to match existing standards for device and connection types.

12. All work shall be compliant with industry and manufacturer best practices and meet all applicable statutory codes and standards.

F. Contractor shall remove all existing wireless AP units, related patch cables and controller equipment from sites of work. All equipment removal shall be coordinated with Owner and provide for uninterrupted functional wireless operation of the districts information systems. Existing equipment removed from sites shall be transported to a designated location within the district for disposition at Owner’s discretion.

G. Worksites include the following:

1. Anderson Elementary 2600 Harrison Avenue Trenton, Michigan 48183

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2. Hedke Elementary 3201 Marian Trenton, Michigan 48183

3. Arthurs Middle School 4000 Marian Trenton, Michigan 48183

4. Trenton High School 2601 Charlton Trenton, Michigan 48183

5. Trenton Administration Building 2603 Charlton Trenton, Michigan 48183

H. It shall be the responsibility of the Contractor to repair or replace any damage done to the structure of finishes in the building by the Contractor. If in the course of work, Contractor damages, marks or misplaces any surfaces or access plates/panels the Contractor shall repair and/or replace the surface, plate or panel to the original condition.

1. Final determination as to the damage condition and/or repair/replacement fitness of any surface, plate or panel shall be the sole responsibility of the Designer.

2. The building and work area shall be returned to its original condition prior to final sign off of the project.

I. Following installation and system “turn-up”, but prior to final acceptance of the system, Contractor shall conduct follow-up interviews with Owner identified administrators and staff to review system functionality, suitability and confirm feature and program fitness for Owner applications.

1. Follow-up interviews shall be fully documented by Contractor and submitted to Owner for approval.

3.03 TESTING

A. In an effort to ensure a smooth “turn-up” of the new system Contractor shall submit to a thorough testing process as defined herein prior to cut-over.

B. Prior to requesting testing by Designer, the Contractor shall use adequate means to assure the Work is completed in accordance with the specified requirements, meets the owner’s specific application requirements and is ready for functionality and integrity testing.

C. Testing Procedures

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1. Prior to system “turn-up”, Contractor shall submit a written request to Designer indicating they have completed full and final configuration of the system, and are ready to have system integrity and functionality tested.

Such request shall include a written proposed test plan for complete system functionality.

2. Within reasonable time after receipt of request and proposed test plan, Designer will provide amendment(s) to the proposed test plan, a test schedule and coordinate testing date(s) with Owner and Contractor.

3. Should Designer determine the Work is not acceptably configured or not of adequate integrity:

a. Designer promptly will so notify Contractor, giving reasons therefore and providing sufficient details to allow Contractor to make corrective actions.

b. Contractor shall then expeditiously remedy the deficiencies and notify Designer in writing when ready for re-testing.

c. Designer will schedule re-test of the Work.

d. Excessive re-testing of Work may result in fees being assessed Contractor.

4. Should Designer and Owner concur the Work is configured properly, and system integrity is as required:

a. Designer will review Contractors detailed “turn-up” plan, and upon finding it acceptable issue a memorandum of Testing Completion to Owner and Contractor after which system “turn-up” can proceed.

3.04 DOCUMENTATION

A. Contractor shall provide Owner all necessary as-built drawings, owner’s manuals of all equipment installed, warranty and maintenance information and other information the Contractor, Designer and/or Owner deem necessary for final documentation package

1. All documentation shall be provided in both a physical and digital version.

2. Format of all provided documentation shall be coordinated with Owner and Designer.

B. Contractor shall be responsible for providing thorough, timely documentation on all hardware, software. Documentation shall include, but not be limited to:

1. Equipment description.

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2. Equipment make.

3. Model number.

4. Software release.

5. Date installed.

6. Manufacturer's warranty.

7. Maintenance contract terms.

8. Verification of maintenance contract engagement.

9. Telephone numbers for service and support.

10. Detailed technical support and service procedure instructions.

11. All product (hardware and software) manuals and manufacturer supplied documentation, including, but not limited to owner manuals, system administrator manuals and configuration guides. Where number of duplicate copies for particular manual or documentation item could be reasonably considered excessive, Contractor shall request direction from Owner and Designer.

12. Photocopy of original invoice listing make and model for all components and equipment from individual manufacturer(s), distribution source(s), or authorized agent(s) to establish manufacturer warranty start date for potential use after end of contract warranty provisions.

13. CAD as built drawings for each building.

14. System Channel and Configuration Report.

15. Complete inventory of installed hardware and system software. Hardware inventory shall include, but not be limited to, AP and antenna types (model numbers), Ethernet MAC address, AP serial number, physical installation location and software options.

3.05 TRAINING

A. Contractor shall provide training for the Owner designated system administrator(s). Owner shall designate up to four (4) administrators to be trained. Training shall be a minimum of two (2), two (2) hour session(s) in length, at the convenience of the Owner personnel, and of sufficient duration to satisfactorily complete training on all system administration functions including, but not limited to:

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1. Basic trouble shooting of the installed system and components including diagnostic and problem resolution actions.

2. System back-up and restore functions and procedures for all system parameters and configurations.

3. Component replacement procedure.

4. Review of system alerts, logs and monitoring of configuration parameters including, but not limited to, configuration changes, device and port status.

5. Complete review and administration review and training for network management application provided.

B. Contractor shall submit a written training plan, course description(s) and syllabus to Owner and Designer for approval. Owner and/or Designer may require amendments(s) to training plan, course description and syllabus prior to training being scheduled.

3.06 SCHEDULE, MEETINGS AND PLANS

A. Sequence of operations shall be established by the Contractor within the guidelines established by the Owner, documented herein, required by Designer, Architect and/or Construction Manager and as required to meet schedules.

B. Schedule

1. Post Bid Interviews: December 13, 2026

2. Contractor Chosen: January, 2027

3. Work Commences: April 1, 2027

4. Substantial Completion of Project: June 2027

5. Project Close-out: July 2027

C. Planned sequence of operations shall be established by the Contractor within the guidelines established by the Owner, as required herein and as required to meet schedules.

D. Project progress meetings shall be held, but not limited to, weekly at a site and time identified as convenient for Owner and as required herein. Meetings will be attended by Contractor as required by Owner and Designer.

END OF SECTION