Town_of_Schroeppel_Town-Wide_Water_District_Study_RFP_Professional.pdf
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- Solicitation number
- 2138060
- Issued by
- Oswego County, New York
About this file
This is a Request for Proposals issued by the Town of Schroeppel, New York, in partnership with the Northern Border Regional Commission (NBRC) Catalyst Program, seeking qualified professional engineering or planning consulting firms to prepare a comprehensive Town-Wide Water District Study. The study will evaluate existing water infrastructure, identify areas suitable for future public water service expansion, and develop actionable recommendations for system improvements throughout the town. The consultant will complete six principal tasks: project initiation, existing conditions assessment, water system analysis, development of alternatives, recommendations and implementation strategy, and preparation of a final report. The proposal submission deadline is September 24, 2026, at 4:00 PM (EDT), with submissions directed to JoAnn Nazarian, Town Supervisor, at jnazarian@townofschroeppel.com. The Town Board anticipates selecting the consultant by October 13, 2026, with an anticipated project start date of October 20, 2026. The evaluation process will assess proposals based on experience with similar studies (35 points), understanding of project scope and approach (30 points), qualifications of key personnel (25 points), and ability to meet project schedule (10 points), for a total of 100 points.
The fixed contract amount for consultant services is $92,000, with the overall project budget of $100,000 comprised of $80,000 in grant funding from the NBRC Catalyst Program and $20,000 in local matching funds from the Town of Schroeppel, of which $8,000 is allocated to the Local Development District for administrative support. No incumbent contractors have been identified for this procurement. Proposals must include a cover letter signed by an authorized firm representative, firm qualifications and experience documentation, identification and resumes of the project manager and key staff, a detailed project approach narrative addressing all six tasks, and a proposed timeline for project completion. The Town reserves the right to reject any or all proposals, request clarification or additional information, conduct interviews, and negotiate final scope of services and contract terms with the selected consultant, which will incorporate all NBRC grant compliance requirements.
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TOWN OF SCHROEPPELTown-Wide Water District Study • Request for Proposals 1
REQUEST FOR PROPOSALS
TOWN-WIDE WATER DISTRICT STUDY
Town of Schroeppel, New York
Issuing Agency: Town of Schroeppel
Address: 69 County Route 57A, Phoenix, NY 13135
Proposal Due Date: September 24, 2026 at 4:00 PM (EDT)
Contact Person: JoAnn Nazarian, Town Supervisor
Contact Email: jnazarian@townofschroeppel.com
Contact Phone: (315) 695-4473
FUNDED BY THE NORTHERN BORDER REGIONAL COMMISSION (NBRC) CATALYST PROGRAM
TOWN OF SCHROEPPELTown-Wide Water District Study • Request for Proposals 2
1. REQUEST FOR PROPOSALS OVERVIEW
The Town of Schroeppel is issuing this competitive Request for Proposals (RFP) to select a qualified professional engineering or planning consulting firm to prepare a comprehensive Town-Wide Water District Study. This procurement is conducted in strict accordance with Northern Border Regional Commission (NBRC) procurement requirements and the Town of
Schroeppel's procurement policy.
2. INTRODUCTION & PROJECT OVERVIEW
The Town of Schroeppel is requesting proposals from qualified consulting firms to prepare a Town-Wide Water District Study.
The project is funded in part by the Northern Border Regional Commission (NBRC) Catalyst Program and will evaluate existing water infrastructure, identify areas that may benefit from future public water service, and develop a comprehensive plan to guide future water system improvements throughout the Town. The selected consultant will work closely with Town officials to complete the study and provide actionable recommendations based on existing conditions, future growth needs, and feasible engineering/planning alternatives.
Project Budget & Funding Allocation
The consultant services under this Request for Proposals are based on a fixed contract amount of $92,000.
The overall project budget is $100,000, structured as follows:
• $80,000 in grant funding provided through the NBRC Catalyst Program.
• $20,000 in local matching funds provided by the Town of Schroeppel.
Note: Of the Town's local match, $8,000 is allocated to the Local Development District (LDD) for administrative support as required by the grant agreement and is separate from this RFP.
3. SCOPE OF SERVICES
The selected consultant shall provide all professional services necessary to complete the Town-Wide Water District Study. The scope of work encompasses six principal tasks:
Task 1 – Project Initiation
• Meet with Town representatives to formally initiate the project and refine objectives.
• Review available background information, mapping, previous studies, and relevant data provided by the Town.
• Develop a comprehensive project schedule and milestone timeline for completion of the study.
Task 2 – Existing Conditions Assessment
• Review existing public water infrastructure across the Town of Schroeppel.
• Evaluate existing water districts, capacity, boundaries, and service areas.
• Identify areas of the Town currently reliant on private residential and commercial wells.
• Review existing local/regional planning documents and zoning maps relevant to future water system
• planning.
Task 3 – Water System Analysis
• Examine opportunities for future water district expansion throughout unserved areas of the Town.
• Evaluate existing and future water infrastructure capacity and demand needs.
• Utilize available spatial data and modeling to assess feasible alternatives for expanding public water
• service.
• Identify target areas where future residential, commercial, and industrial growth warrants infrastructure
• improvements.
TOWN OF SCHROEPPELTown-Wide Water District Study • Request for Proposals 3
Task 4 – Development of Alternatives
• Identify and evaluate feasible alternatives for expanding public water service across priority areas.
• Compare alternatives based on system efficiency, long-term operational viability, and cost effectiveness.
• Identify potential technical, physical, or regulatory challenges associated with each alternative.
• Identify areas subject to environmental constraints, including flood-prone zones, wetlands, and sensitive
• habitats.
Task 5 – Recommendations & Implementation Strategy
• Develop phased recommendations for future water district creation, consolidation, or expansion.
• Prepare a strategic implementation plan prioritizing high-impact capital improvement projects.
• Provide planning-level cost estimates and data to assist the Town in applying for future state and federal
• capital grant opportunities.
• Establish clear implementation priorities and timelines for future infrastructure improvements.
Task 6 – Final Report
• Prepare a comprehensive final Town-Wide Water District Study report documenting all findings, analyses,
• alternatives, recommendations, and implementation strategies.
• Submit final digital and printed copies of the completed report to the Town Board.
TOWN OF SCHROEPPELTown-Wide Water District Study • Request for Proposals 4
4. PROPOSAL SUBMISSION REQUIREMENTS
Interested consulting firms shall submit one (1) electronic proposal in PDF format.
Submission Deadline September 24, 2026, at 4:00 PM (Eastern Time)
Submission Email jnazarian@townofschroeppel.com
Recipient JoAnn Nazarian, Town Supervisor
Subject Line Proposal – Town-Wide Water District Study
Proposal Content
Proposals must be concise and organized to directly address the following required elements:
Cover Letter: Signed by an authorized representative of the firm confirming commitment to the scope and schedule.
Firm Qualifications & Experience: Description of the firm's history and specific experience with similar municipal water planning, district expansion, and engineering studies.
Key Personnel: Identification and resumes of the designated Project Manager and key staff assigned to this project.
Project Approach: A detailed narrative outlining the firm's proposed methodology for completing Tasks 1 through 6.
Project Schedule: Proposed timeline demonstrating complete project delivery within the anticipated schedule.
5. EVALUATION PROCESS & CRITERIA
Proposals will be reviewed and evaluated by the Town of Schroeppel based on the published evaluation criteria below. Award will be made to the firm whose proposal is determined to be the most advantageous based on these
Evaluation Criteria Maximum Points
Experience with similar water planning and infrastructure studies Track record on municipal water master plans, district creation, and engineering feasibility studies.
Understanding of the project and proposed approach Clarity, thoroughness, and effectiveness of the proposed methodology and work plan.
Qualifications of key personnel & project manager Relevant qualifications, technical expertise, and availability of designated project staff.
Ability to complete the project within schedule Demonstrated capacity and detailed timeline to meet all milestone dates.
TOTAL POSSIBLE SCORE 100
6. SELECTION PROCESS
Following the proposal submission deadline, the Town will review and evaluate all submitted proposals in accordance with the evaluation criteria. The Town reserves the right to request clarification or additional information from one or more firms, or conduct interviews if deemed necessary.
Following evaluation, the Town Board intends to select the consultant determined to be the most qualified. The award is subject to formal Town Board approval. The Town reserves the right to reject any or all proposals, waive informalities or minor irregularities, and cancel or reissue this RFP if determined to be in the best interest of the Town.
TOWN OF SCHROEPPELTown-Wide Water District Study • Request for Proposals 5
7. PROCUREMENT SCHEDULE
Procurement Schedule
Procurement Milestone Target Date / Timeline
Request for Proposals Issued August 13, 2026
Deadline for Written Questions September 14, 2026
Proposals Due Deadline September 24, 2026 – 4:00 PM (EDT)
Proposal Evaluation Period September 28 – October 12, 2026
Anticipated Town Board Award October 13, 2026
Anticipated Project Start October 20, 2026
8. GENERAL CONDITIONS
The Town of Schroeppel reserves the right to:
• Reject any or all proposals received in response to this RFP.
• Waive any informalities, technicalities, or minor irregularities in proposals.
• Request additional clarification or supporting information from any proposer.
• Cancel, amend, or reissue this Request for Proposals at any time.
• Negotiate the final scope of services, contract terms, and fee structure with the selected consultant.
The selected consultant will be required to execute a formal professional services contract with the Town of Schroeppel incorporating all NBRC grant compliance requirements.
9. CONTACT INFORMATION
All inquiries, questions, and official proposal submissions regarding this Request for Proposals must be directed to:
JoAnn Nazarian, Town Supervisor
Town of Schroeppel
69 County Route 57A
Phoenix, New York 13135
Phone: (315) 695-4473
Email:jnazarian@townofschroeppel.com
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