town of normal 25008141-00_2026Ph1Sewer-Rehab_OTB_Project-Manual.pdf

TOWN OF NORMAL,

ILLINOIS

2026 PHASE 1 CIPP SEWER REHABILITATION

Job #25008141.00

TOWN OF NORMAL, ILLINOIS

BIDDING DOCUMENTS,

CONTRACT DOCUMENTS,

AND SPECIFICATIONS

FOR THE

2026 Phase 1 CIPP Sewer Rehabilitation

June 2026

BIDDING AND CONTRACTING REQUIREMENTS

Prepared by:

CRAWFORD, MURPHY & TILLY, INC.

2750 West Washington Street Springfield, Illinois 62702

Professional Design Firm License No. 184-000613 ra

SED PROFESSIONAL EN

MADELYN M.

HAWKINS

062.077631*

STATE OF ILLINO

Date: 6/2/2024 Expiration Date: 11/30/2027

Town of Normal/25008141.00 2026 Ph 1 CIPP Sewer Rehabilitation

TOC-i Master TOC

TABLE OF CONTENTS

SECTION SECTION

NUMBER TITLE PAGE NUMBER

BIDDING REQUIREMENTS

00 10 00 Bid Checklist 00 10 00 1 00 11 00 Advertisement for Bids 00 11 00 1 00 21 00 Instructions to Bidders 00 21 00 1-10 00 21 00a Town of Normal General Instructions to Bidders 00 21 00a 1-4 00 21 01 Town of Normal General Conditions 00 21 01 1-6 00 21 02 Contractors Certification 00 21 02 1-2 00 21 03 Project Labor Agreement 00 21 03 1-6 00 21 04 Responsible Bidder Apprenticeship Program Certification 00 21 04 1-2 00 21 05 Prevailing Wage Notice 00 21 05 1 00 21 06 Substance Abuse Prevention Program Certification 00 21 06 1 00 25 00 Pre-Bid Meeting 00 25 00 1 00 41 00 Bid Form 00 41 00 1-7 00 43 13 Bid Bond 00 43 13 1-2 00 43 25 Proposed Product Substitutions 00 43 25 1 00 43 36 Proposed Subcontractors 00 43 36 1-2 00 45 13 Qualifications Statement 00 45 13 1-12 00 45 14 Affidavit of Experience 00 45 14 1 00 45 19 Non-Collusion Affidavit 00 45 19 1 00 45 46 Disclosure Affidavit 00 45 46 1-3

CONTRACTING REQUIREMENTS

00 51 00 Notice of Award 00 51 00 1 00 52 00 Agreement Form 00 52 00 1-6 00 55 00 Notice to Proceed 00 55 00 1 00 61 13 Combined Payment and Performance Bond 00 61 13 1-3 00 61 15 Lien Wavers 00 61 15 1-6 00 62 11 Submittal Transmittal 00 62 11 1-2 00 62 76 Contractors Application for Payment 00 62 76 1-4 00 63 13 Request for Interpretation 00 63 13 1-2 00 63 33 Substitution Request 00 63 33 1-2 00 65 16 Certificate of Substantial Completion 00 65 16 1 00 65 30 Certificate of Final Acceptance 00 65 30 1 00 70 00 General Conditions 00 70 00 1-64 00 80 00 Supplementary Conditions 00 80 00 1-11 00 80 80 Prevailing Wages 00 80 80 1-3 00 94 00 Work Directive Change 00 94 00 1

TOC-ii Master TOC

CONTRACTING REQUIREMENTS (continued)

00 94 10 Change Order 00 94 10 1 00 94 20 Field Order 00 94 20 1

DIVISION 1 – GENERAL REQUIREMENTS

01 01 10 Site Conditions 01 01 10 1-2 01 11 00 Summary of Project 01 11 00 1-5 01 20 00 Payment Procedures 01 20 00 1-2 01 22 00 Unit Prices 01 22 00 1-2 01 25 13 Product Substitution Procedures 01 25 13 1-4 01 26 00 Contract Modification Procedures 01 26 00 1-4 01 32 01 Construction Schedules 01 32 01 1-2 01 33 00 Submittal Procedures 01 33 00 1-7 01 35 26 Safety Requirements and Protection of Property 01 35 26 1-3 01 45 00 Quality Requirements 01 45 00 1-6 01 50 00 Temporary Construction Facilities and Controls 01 50 00 1-5 01 50 01 Temporary Pumping 01 50 01 1-6 01 50 02 Temporary Pumping – FAI-55 / US51 01 50 02 1-6 01 55 26 Traffic Control and Protection 01 55 26 1-4 01 58 00 Easements and Permits 01 58 00 1-1 01 78 00 Closeout Procedures 01 78 00 1-4 01 78 10 Project Record Documents 01 78 10 1-5

DIVISION 02 – EXISTING CONDITIONS

02 30 00 Subsurface Investigation (No Geotech Available) 02 30 00 1-2

DIVISION 03 – CONCRETE

03 60 00 Grout 03 60 00 1-6

DIVISION 31 – EARTHWORK

31 23 16 Excavation 31 23 16 1-5 31 23 19 Dewatering 31 23 19 1-5 31 23 23 Backfilling and Compacting 31 23 23 1-8 31 25 00 Erosion and Sedimentation Control 31 25 00 1-3 31 41 00 Shoring 31 41 00 1-7

TOC-iii Master TOC

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 12 13 Pavement Patching 32 12 13 1-3 32 91 00 Topsoil 32 91 00 1-3 32 92 19 Seeding 32 92 19 1-6

DIVISION 33 – UTILITIES

33 01 30.14 Manhole Cleaning Repair and Inspection 33 01 30.14 1-8 33 01 30.15 Manhole Frame and Cover Repair and Replacement 33 01 30.15 1-3 33 01 30.41 Sewer Cleaning, Flushing and CCTV 33 01 30.41 1-10 33 01 30.46 Sewer Point Repair 33 01 30.46 1-3 33 01 30.72 Cured-In-Place Pipe (CIPP) 33 01 30.72 1-25 33 01 30.74 Cured-In-Place Lateral Liner (CIPL) 33 01 30.74 1-14 33 01 30.81 Manhole Rehabilitation Using Sprayed On 33 01 30.81 1-15 Cementitious Epoxy Coating

1 of 1 Bidding Requirements TOC

TABLE OF CONTENTS

SECTION TITLE PAGE NUMBER

00 10 00 Bid Checklist 00 10 00 1 00 11 00 Advertisement for Bids 00 11 00 1 00 21 00 Instructions to Bidders 00 21 00 1-10 00 21 00a Town of Normal General Instructions to Bidders 00 21 00a 1-4 00 21 01 Town of Normal General Conditions 00 21 01 1-6 00 21 02 Contractors Certification 00 21 02 1-2 00 21 03 Project Labor Agreement 00 21 03 1-6 00 21 04 Responsible Bidder Apprenticeship Program Certification 00 21 04 1-2 00 21 05 Prevailing Wage Notice 00 21 05 1 00 21 06 Substance Abuse Prevention Program Certification 00 21 06 1 00 25 00 Pre-Bid Meeting 00 25 00 1 00 41 00 Bid Form 00 41 00 1-7 00 43 13 Bid Bond 00 43 13 1-2 00 43 25 Proposed Product Substitutions 00 43 25 1 00 43 36 Proposed Subcontractors 00 43 36 1-2 00 45 13 Qualifications Statement 00 45 13 1-12 00 45 14 Affidavit of Experience 00 45 14 1 00 45 19 Non-Collusion Affidavit 00 45 19 1 00 45 46 Disclosure Affidavit 00 45 46 1-3

00 10 00- 1 Bid Checklist

RETURN WITH BID

Bid Document Checklist 2026 Phase 1 CIPP Sewer Rehabilitation

In addition to this checklist, all of the following documents must be completed and returned with your bid on this project:

☐ 00 21 00a Town of Normal General Instructions to Bidders ☐ 00 21 01 Town of Normal General Conditions ☐ 00 21 02 Contractor Certification ☐ 00 21 03 Project Labor Agreement ☐ 00 21 04 Responsible Bidder – Apprenticeship Program Certification ☐ 00 21 05 Prevailing Wage Notice ☐ 00 21 06 Substance Abuse Prevention Program Certificate ☐ 00 41 00 Bid Form ☐ 00 43 13 Bid Bond (or other Bid Security) ☐ 00 43 25 Proposed Product Substitutions (if any) ☐ 00 43 36 Proposed Subcontractors ☐ 00 45 13 Qualification Statement ☐ 00 45 14 Affidavit of Experience ☐ 00 45 19 Non-Collusion Affidavit ☐ 00 45 46 Disclosure Affidavit

“Do you acknowledge that this project has a Project Labor Agreement requirement in place and that this agreement needs to be signed by all parties after the contract is awarded?”

☐ No ☐ Yes

If you do not complete and submit this checklist and all of the completed documents listed on this checklist with your bid, then your bid may be rejected.

00 11 00-1 Advertisement for Bids

BIDDING REQUIREMENTS

Document 00 11 00 – Advertisement for

Bids

TOWN OF NORMAL

11 Uptown Circle

Normal, Illinois 61761

BID CALL:

The Town of Normal Public Works Department will receive sealed bids for the following:

2026 Phase 1 CIPP Sewer Rehabilitation

Bids must be submitted to the Town Clerk in a sealed envelope clearly marked "2026

Phase 1 CIPP Sewer Rehabilitation" with the time and date of the opening, which will be July 9th, 2026, at 10:00 a.m. prevailing time, at the Normal City Hall, 11 Uptown

Circle, Normal, Illinois 61761. Bids will be opened in the Union Pacific Conference

Room – Room 338 at City Hall. Work includes, but is not limited to, installing approximately 27,992 lineal feet of cured-in-place-pipe (CIPP) in various sized sanitary sewers, sewer point repairs, sewer lateral point repair, rehabilitation of approximately 21 sewer laterals, rehabilitation of 11 sanitary manholes, pre and post rehabilitation inspection, along with associated bypassing of flows, service reinstatements and site restoration.

Any questions regarding this bid will be addressed in a pre-bid meeting on June 24th, 2026, at 1:30 p.m. per project documents. Participation in the pre-bid meeting is highly encouraged but is not mandatory. Town employees are otherwise prohibited from answering questions prior to the bid opening.

State statutes and local ordinance require the payment of prevailing wage by all contractors and subcontractors on this job. Bid forms, specifications and plan drawings may be obtained from the Issuing Office, Town of Normal, at their website: http://il-normal.civicplus.com/bids.aspx The Town of Normal reserves the right to reject any or all bids received and to waive any formalities in the bidding procedures. The bid award will be made by the Town Council and their decision will be final.

TOWN OF NORMAL

Angie Huonker Town Clerk

Publication Date: June 11th, 2026

00 21 00-1 Instructions to Bidders

BIDDING REQUIREMENTS

Document 00 21 00 – Instructions to Bidders

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Bidder – One who submits a Bid directly to OWNER as distinct from a sub-bidder, who submits a Bid to a Bidder.

B. Bidding Documents – The Bidding Requirements and the proposed Contract Documents as listed in the Table of Contents of the Project Manual (including all Addenda issued prior to the opening of Bids).

C. Bidding Requirements – The Advertisement to Bid, Instructions to Bidders, Bid security form (if any), the Bid Form with any Bid Form Supplements, and all other documents listed under Bidding Requirements in the Table of Contents of the Project Manual.

D. Successful Bidder -- The low, responsive, responsible Bidder.

E. The terms Bid or Proposal as used herein are interchangeable.

F. The terms Work and Project as used herein are interchangeable.

G. Responsible Bid -- A Bid that demonstrates the apparent ability of the Bidder to successfully meet all the requirements specified in the Bidding Documents.

H. Responsible Bidder -- A Bidder submitting a Responsible Bid.

I. Responsive Bid -- A Bid that complies with all meaningful or material aspects of the Bidding Documents. The Bid must constitute a definite and unqualified offer to meet the material requirements of the Bidding Documents including any terms that affect price, quality, quantity or time of delivery, or are clearly identified in the Bidding Documents to be complied with at the risk of Bid rejection for non-responsiveness.

J. Responsive Bidder -- A Bidder submitting a Responsive Bid.

K. Issuing Office – The office from which the Bidding Documents are to be issued. For this project the Issuing Office is Crawford, Murphy & Tilly, 2750 West Washington Street, Springfield, Illinois 62702.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number and format stated in the advertisement or invitation to bid.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

00 21 00-2 Instructions to Bidders

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit with its Bid (a) written evidence establishing its qualifications such as financial data, previous experience, and present commitments, and (b) the following additional information:

A. Evidence of Bidder’s authority to do business in the state where the Project is located.

B. Bidder’s state or other contractor license number, if applicable.

C. Subcontractor and Supplier qualification information; coordinate with provisions of Article 12 of these Instructions, “Subcontractors, Suppliers, and Others.”

D. Qualifications requirements as described in Sections 33 01 30.41, 33 01 30.72, 33 01 30.74 and 33 01 30.81.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

ARTICLE 4 – SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF

SITE; OWNER’S SAFETY PROGRAM; OTHER WORK AT THE SITE

4.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

4.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify:

a. those reports known to Owner of explorations and tests of subsurface conditions at or adjacent to the Site.

b. those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

c. reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

00 21 00-3 Instructions to Bidders

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or adjacent to the Site are set forth in the Contract Documents and are based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions.

Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.

4.03 Site Visit and Testing by Bidders

A. Bidder shall conduct the required Site visit during normal working hours, and shall not disturb any ongoing operations at the Site.

B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

C. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site.

D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.04 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. As the General Conditions indicate, if an Owner safety program exists, it will be noted in the Supplementary Conditions.

4.05 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If

00 21 00-4 Instructions to Bidders

Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 5 – BIDDER’S REPRESENTATIONS

5.01 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding Documents;

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work;

D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings;

E. consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs;

F. agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder;

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work; and

J. agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

00 21 00-5 Instructions to Bidders

ARTICLE 6 – PRE-BID CONFERENCE

6.01 A pre-Bid conference will be held at the time and location stated in the invitation or advertisement to bid. Representatives of Owner and Engineer will be present to discuss the Project. Attendance at the pre-Bid conference is highly encouraged, but not mandatory. Engineer will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 7 – INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Questions received less than seven (7) days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Requirements identified in the Town of Normal General Instructions to Bidders Item No.

4 and No. 5.

7.03 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.

ARTICLE 8 – BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a certified check, bank money order, or a Bid bond (on the form included in the Bidding Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and 6.02 of the General Conditions.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Requirements identified in the Town of Normal General Instructions to Bidders Item No.

9.

ARTICLE 9 – CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be substantially completed, and completed and ready for final payment, are set forth in the Agreement.

00 21 00-6 Instructions to Bidders

ARTICLE 10 – LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement and Supplementary Conditions.

ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or entities for the performance of the Work if required by the Bidding Documents (most commonly in the Specifications) to do so. If a prospective Bidder objects to retaining any such Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

12.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or Contractor to retain any Subcontractor, Supplier, or other individual or entity against which Contractor has reasonable objection.

12.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for specific portions of the Work. If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder shall submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

12.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.06 of the General Conditions.

ARTICLE 13 – PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents.

00 21 00-7 Instructions to Bidders

A. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

13.02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation shall be shown. The corporate seal shall be affixed and attested by the corporate secretary or an assistant corporate secretary.

13.03 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The address for receiving notices of the partnership shall be shown.

13.04 A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign.

The state of formation of the firm and the address for receiving notices of the firm shall be shown.

13.05 A Bid by an individual shall show the Bidder’s name and address for receiving notices.

13.06 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The address for receiving notices of the joint venture shall be shown.

13.07 All names shall be printed in ink below the signatures.

13.08 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.09 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

13.10 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

13.11 Requirements identified in the Town of Normal General Instructions to Bidders Item No.

6, No. 7 and No. 8.

ARTICLE 14 – BASIS OF BID

14.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity” (which Owner or its representative has set forth in the Bid Form) for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes.

The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

00 21 00-8 Instructions to Bidders

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

ARTICLE 15 – SUBMITTAL OF BID

15.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 7 of the Bid Form.

15.02 A Bid shall be received no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to the address noted in the Advertisement for Bids. Bid responses shall not be accepted by telephone, facsimile, email, or similar means.

15.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

15.04 Upon receipt, the Town Clerk shall date-stamp the sealed envelope containing the bid response. The bid responses shall be kept in the vault or other secure location and may not leave the Town Clerk’s control until after the bids are opened and publicly read aloud.

15.05 Contractor shall submit the following documents with his bid.

A. 00 21 00a Town of Normal General Instructions to Bidders B. 00 21 01 Town of Normal General Conditions C. 00 21 02 Town of Normal Contractor Certification D. 00 21 04 Responsible Bidder- Apprenticeship Program Certification E. 00 21 05 Prevailing Wage Notice F. 00 21 06 Substance Abuse Prevention Program Certificate G. 00 41 00 Bid Form H. 00 43 13 Bid Bond (or other Bid Security) I. 00 43 25 Proposed Product Substitutions (if any) J. 00 43 36 Proposed Subcontractors K. 00 45 13 Qualifications Statement L. 00 45 14 Affidavit of Experience M. 00 45 19 Non-Collusion Affidavit N. 00 45 46 Disclosure Affidavit

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

00 21 00-9 Instructions to Bidders

16.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 16.01 and submit a new Bid prior to the date and time for the opening of Bids.

16.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

16.04 Revisions may be made by submitting a new Bid Form with the notation “Revised Bid” and the date of submission to the Town Clerk prior to the time that bids must be received. This change must be submitted in a separate envelope marked the same as the original bid with the words “Revised Bid” and the date the revision is submitted. At the bid opening, the Town Clerk shall announce that a revision has been submitted and the date the revision was submitted. Upon opening of the bid, the Town Clerk shall open the envelope with the revision, read the revised price, and add the revised form to the original bid packet.

16.05 Requirements identified in the Town of Normal General Instructions to Bidders Item No.

10.

ARTICLE 17 – OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive;

provided that Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

19.02 If Owner awards the contract for the Work, such award shall be to the responsible Bidder submitting the lowest responsive Bid. Requirements identified in the Town of Normal General Instructions to Bidders Item No. 14.

19.03 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. In the comparison of Bids, the Town of Normal may elect to select or reject any or all items within the alternatives listed in the Bid Form. For comparison purposes, the

00 21 00-10 Instructions to Bidders alternatives (if any) ultimately selected by the Town of Normal will be applied to all bids received to determine the Successful Bidder. After determination of the Successful Bidder based on this comparative process and on the responsiveness, responsibility, and other factors set forth in these instructions, the award may be made to said Successful Bidder on its base Bid and any combination of its additive or subtractive alternate Bids for which Owner determines funds will be available at the time of award. Alternate 1 will be used by the Town of Normal to evaluate potential benefits.

19.04 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

19.06 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the Agreement (executed by Successful Bidder) to Owner, it shall be accompanied by required bonds and insurance documentation.

ARTICLE 20 – BONDS AND INSURANCE

20.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the Agreement (executed by Successful Bidder) to Owner, it shall be accompanied by required bonds and insurance documentation.

ARTICLE 21 – SIGNING OF AGREEMENT

21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 14 days thereafter, Successful Bidder shall execute and deliver the required number of counterparts of the Agreement (and any bonds and insurance documentation required to be delivered by the Contract Documents) to Owner. Within ten days thereafter, Owner shall deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

ARTICLE 22 – SALES AND USE TAXES

22.01 Owner is exempt from federal excise and state sales taxes on materials and equipment to be incorporated in the Work. Said taxes shall not be included in the Bid.

00 21 00a-1 General Instructions to Bidders

BIDDING REQUIREMENTS

Document 00 21 00a – Town of Normal General Instructions to

Bidders

Town of Normal

General Instructions to Bidders

1. Definitions.

“Bid Deadline” means the date and time established for the opening of the bids as stated in the Invitation to Bid or as modified by addendum.

“Bid Documents” means

(1) Checklist

(2) the Bid Call;

(3) General Instructions to Bidders

(4) General Conditions

(5) Specific Conditions

(6) Plans and Specifications;

(7) Disclosure Affidavit form;

(8) Vendor Certifications form;

(9) Bid Form;

(10) Vendor Certifications form

(11) Prevailing Wage Notice

(12) Responsible Bidder Certification form

(13) Request for Substitution (Pre-bid request)

“Day” means, unless otherwise specified, a calendar day.

“Town” means the Town of Normal.

“Town Council” means the Board of Trustees of the Town of

Normal

2. Bid Documents.

(a) The Bid Documents are made available only for the purpose of bidding on the Work; the receipt of the Bid

Documents does not grant a license for any other purpose.

(b) Bid Documents are available for this project at

Crawford, Murphy & Tilly, Inc., 2750 West Washington

Street, Springfield, Illinois 62702.

(c) Complete sets of Bid Documents shall be used in preparing Bids; neither Town nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

3. Examination by Bidder.

(a) Each Bidder must examine the Bid Documents, become familiar with the Project Site, become familiar with local conditions under which the Work shall be performed, conduct ap- propriate investigations, and correlate personal observations with requirements of the Bid Documents before submitting a Bid.

(b) The failure of the Bidder to perform these examinations or investigations prior to submitting a Bid does not relive the

Bidder of responsibility for investigations, interpretations, and

2026 Ph. 1 CIPP Sewer Rehabilitation proper use of available information in the preparation of the

Bid. The failure to do so does not, in any way, relieve the Bidder from any obligation with respect to its bid.

4. Questions and interpretation during bidding.

(a) If a Bidder finds a discrepancy or omission in the Bid

Documents, or is in doubt as to the meaning of any requirement or term, the Bidder must notify the Town at least seven calendar days prior to the Bid Deadline. The failure of the

Bidder to re- quest clarification prior to submitting the bid waives the Bidder’s right to claim any ambiguity or discrepancy in the documents. All inquiries will be addressed either through a pre-bid conference or through an addendum. Town officials or employees are prohibited from discussing this bid except at the pre- bid conference. No discussions or answers other than through the pre-bid conference or through an addendum are binding on the Town.

5. Addenda.

(a) The Town will make all addenda available at the same lo-cation where the Bid Documents may be obtained. The Town will notify known bidders of record when addenda are available. Bidders are responsible for obtaining addenda after notification.

(b) No addenda will be issued later than 48 hours before the time for opening bids on the Bid Date, except addenda with minor clarifications, withdrawing request for Bids, or postponing the Bid Date.

(c) Bidders who submit a bid on this project are presumed to have received all addenda and to have included any cost thereof in their bids, regardless of whether they acknowledge the addenda.

6. Bid Preparation.

(a) All bids and accompanying data must be submitted in conformity with, be based upon, and be subject to all the requirements of the Bid Documents.

(1) The items noted in the instruction to bidders shall be submitted as a part of the bid.

(2) Any other document required by the Bid Documents.

(b) All blank spaces in the Bid Documents must be filled in by using a computer, typewriter, or indelible ink. If amounts are given in both words and figures, the words will govern. If there is a discrepancy between the total amount and unit price, the unit price will govern. The signer must initial any changes.

(c) The Bidder must sign the Bid Form. If the Bidder is a corporation, the Bid Form must bear the name of the corporation

00 21 00a-2 General Instructions to Bidders and be signed by an officer authorized to bind the corporation.

If the Bidder is a partnership or limited liability corporation

(LLC), the Bid Form must bear the name of the partnership or

LLC and be signed by a partner or member.

(d) The Bidder is responsible for all costs incurred by the Bid-der associated with the preparation of its Bid and compliance with post-Bid procedures.

7. Bid Submission.

(a) All required documents must be enclosed in an opaque envelope sealed and clearly labeled with:

(1) Name, Address and Phone Number of the Bidder.

(2) Bid Title as stated in the Bid Call.

(3) Bid Opening Date and Time as stated in the Bid Call.

(b) If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the

Town of Normal, c/o Town Clerk, 11 Uptown Circle, Normal, IL

61761. The exterior envelope must also contain the Bid Title and Bid opening date and time.

(c) Verbal, facsimile, or electronic Bids are invalid and will not be considered.

8. Late Bids. Regardless of cause, late Bids will not be accepted and will automatically be disqualified from further con- sideration. It is solely the Bidder’s risk to ensure delivery at the designated office by the Bid Deadline. Late Bids will not be opened and may be returned to the awarded Bidder at its re- quest and expense.

9. Bid Security.

(a) Each bidder must submit a Security Deposit with its Bid.

The amount of the Security Deposit must be no less than 5% of the Bid amount.

(b) The Security Deposit must be in the form of a bid bond, cashier’s check, or certified check.

(c) If the Security Deposit is in the form of a bid bond, then all of the following requirements apply:

(1) The bid bond must be a valid and enforceable bond, signed by a surety that complies with other requirements set out by law.

(2) The bid bond must name the Town of Normal as obligee and be signed by the Bidder as principal and signed and sealed by the surety.

(3) The bid bond must be conditioned such that, if the

Town accepts the Bidder’s Bid and, within the time period as established in the Bid Documents, the Bidder fails to enter into a contract on forms provided by the Town or fails to pro- vide sufficient bonds or insurance, then the surety will be obligated to pay to the Town the amount of the bid bond.

(d) If the Security Deposit is in the form of a cashiers’ check or certified check, then all of the following conditions apply:

(1) The Bidder must make the check payable to the

Town of Normal. The check is submitted on the condition that, if the Town accepts the Bidder’s Bid and, within the time period as established in the Bid Documents, the Bidder fails to enter into a contract on forms provided by the Town or fails to pro- vide sufficient bonds or insurance, then the

Town will cash the check and retain the proceeds.

(e) The Security Deposit will be returned to unsuccessful

Bidders within 14 days after the contract is awarded.

10. Modifications or Withdrawal of Bid before Bid Deadline.

(a) A Bidder may withdraw or revise a Bid prior to the Bid

Deadline.

(b) A Bidder may withdraw a bid by submitting a written no-tice of the withdrawal to the Town Clerk. The notice may not reveal the amount of the original Bid and must be signed by the Bidder.

(c) Revisions may be made by submitting a new Bid in the same manner as the original Bid with the notation “Revised Bid” prior to the Bid Deadline. This change must be submitted in a separate envelope marked the same as the original bid with the words “Revised Bid” and the date the revision is sub-mitted.

(d) A Bidder may not withdraw or revise a bid by verbal, fac-simile, or electronic means.

11. Bid Opening. Promptly at the Bid Deadline, Bids are opened by the Town Clerk and publicly read in the

Town Clerk’s office at the City Hall, Normal, Illinois.

12. Bid Disqualification. The Town may disqualify a Bid if the Bidder:

(1) fails to provide the required Bid Security Deposit in the proper form or amount; or

(2) improperly or illegibly completes information required by the Bid Documents; or

(3) fails to properly complete and submit documents re-quired by the Bid Documents; or

(4) fails to sign the Bid or improperly signs the Bid; or

(5) submits a Bid that contains unauthorized additions, conditions, or alternate bids, or that contains irregularities that render the Bid incomplete, indefinite, or ambiguous; or

(6) improperly submits its Bid.

13. Modification or Withdrawal of Bid After Bid

Deadline.

(a) No Bid may be modified or withdrawn for a period of 120 days after the Bid Deadline. During this period, the Bid constitutes an irrevocable offer subject to acceptancy by the

Town, and the Bidder may not withdraw or attempt to change its Bid.

(b) If a contract is not awarded within 120 days after the Bid

Deadline, then the Bidder may file a written request to the

Town Clerk to withdraw its Bid and its Bid Security Deposit. Until the Bid is withdrawn as provided in this Section, the Town may accept the Bid.

14. Evaluation and Consideration of Bids.

(a) The Town Staff will tabulate, record, and evaluate the Bids.

The Town Staff will forward the tabulation, evaluation, and recommendation to the Town Council for consideration of the acceptance of the bid and contract award.

(b) The Town reserves the right to reject any and all bids, to request rebids, and to waive any formality or technically in the

00 21 00a-3 General Instructions to Bidders

Bids, or to extend any of the time limits; such as shall best serve the best interests of the Town.

(c) The Town is not obligated to accept the lowest bid and may award the contract in any manner in which it determines will best service the interests of the Town. The Town will use

Section 4-16 of the Purchasing Policy Manual for guidance along with any other criteria that may be included in the Bid

Documents.

(d) In order to determine if the Bidder has the experience, qualifications, resources, and necessary attributes to provide the quality workmanship, materials, and management re-quired by the Bid Documents, the Bidder may be required to complete and submit additional information as deemed necessary by the Town. The Town reserves the right to reject any bid if the evidence submitted by or investigation of the

Bidder fails to satisfy the Town that the Bidder is properly qualified to carry out the obligations of the contract and complete the…