Town_of_Farragut_ITB_2026-05_Resurface_Streets_Addendum_1.pdf

Town of Farragut

Addendum 1

ITB No. 2026-05

Resurface Streets 05/20/2025

The proposer acknowledges this addendum shall modify and become a part of the original solicitation document. The Proposer further acknowledges that should it be determined at the time of the bid opening that the Proposer has failed to acknowledge receipt of ALL issued addenda; the Proposer’s Bid submission shall be rejected. The Proposer understands that any verbal representation made or assumed to be made during any oral discussion held between Proposer’s representatives and any Town personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Q1. I noticed that on the resurfacing project that bids on June 12, 2025, that the index is stated as $661.31. The current index is $600.00/TN, and I was wondering if we could have this adjusted to match the current index. The pricing of the asphalt will be cheaper if we use the current index, and it has not been $661.31 since March of 2023. See link below for the state’s index website.

https://link.edgepilot.com/s/e9abf8fc/0f3dwVyYUUe7zDMJ_NYrGA?u=http://www.tn.gov/content/d am/tn/tdot/construction/Const-PG64-22.pdf

A1. The revised is as follows:

https://link.edgepilot.com/s/e9abf8fc/0f3dwVyYUUe7zDMJ_NYrGA?u=http://www.tn.gov/content/dam/tn/tdot/construction/Const-PG64-22.pdf https://link.edgepilot.com/s/e9abf8fc/0f3dwVyYUUe7zDMJ_NYrGA?u=http://www.tn.gov/content/dam/tn/tdot/construction/Const-PG64-22.pdf

SP109B SP109B

S T A T E O F T E N N E S S E E

(Rev. 05-16-16) January 1, 2021

(Rev. 04-01-19)

(Rev. 11-08-19)

(Rev. 3-2-23)

SPECIAL PROVISION

REGARDING

PAYMENT ADJUSTMENT FOR BITUMINOUS MATERIAL

This Special Provision covers the method of payment adjustment for bituminous materials.

100% Virgin Bituminous Material

A payment adjustment will be made to compensate for increases and decreases of 5% or more in the contractor's bituminous material cost. The normal bid items in the contract covering the bituminous material shall not be changed. Payment adjustments (+/-) shall be paid under

“Payment Adjustment for Bituminous Material” and calculated as described herein:

A "Basic Bituminous Material Index" will be established by the Tennessee Department of Transportation prior to the time the bids are opened. This "Basic Bituminous Material Index" is the average of the current quotations on P.G. 64-22 from suppliers furnishing asphalt cement to contractors in the State of Tennessee. These quotations are the cost per ton f.o.b. supplier's terminal.

The "Basic Bituminous Material Index" for this project is $_600.00 per ton.

The "Monthly Bituminous Material Index" is also established on the first day of each month by the same method. A payment adjustment shall be made provided the “Monthly Bituminous Material Index” varies 5% or more (+/-) from the "Basic Bituminous Material Index".

Where the price index varies 5% or more (+/-), the payment adjustment will be made as follows:

Where:

PA = [Ic - Ib] x T

PA = Price Adjustment for Adjustment Month

Ib = Basic Bituminous Material Index

Ic = Monthly Bituminous Material Index

T = Tons bituminous material for Adjustment Month

Payment adjustment will be applied to all asphalt cement, asphalt emulsion, or bituminous material used for paving on this project.

Upon the expiration of the allocated working time, as set forth in the original contract or as extended by Change Order, payment adjustments for bituminous material will continue to be made when the "Monthly Bituminous Material Index" varies 5% or more (+/-) from the "Basic Bituminous Material Index".

The calculation of the bituminous payment adjustment shall be made using the “Monthly Bituminous Material Index” or the “Bituminous Material Index for Contract Completion Date” in accordance with the following formulas:

The “Bituminous Material Index for Contract Completion Date” is the Monthly Bituminous Material Index in effect on the allocated Contract Completion Date or on the completion date as extended by Change Order.

The “Monthly Bituminous Material Index” is less than the “Bituminous Material Index for Contract Completion Date”.

PA = [Ic - Ib] x T

The “Monthly Bituminous Material Index” is greater than the “Bituminous Material Index for

PA =

[Icd - Ib] x T

PA = Price Adjustment for Adjustment Month Ib = Basic Bituminous Material Index Ic = Monthly Bituminous Material Index Icd = Bituminous Material Index for Contract Completion Date (or as extended by Change Order) T = Tons

FOR REFERENCE ONLY

Site Manager or spreadsheet calculates the price adjustment based on the actual amount of asphalt cement (residue) in the emulsion using the following percentages:

-tack coats and shoulder sealants (e.g., SS-1, SS-1h, CSS-1, Css-1h)

63% residue

-prime coats (e.g., AE-P) 54% residue -scrub seals and micro surfacing (e.g., CQS-1HP) 65% residue -chip seals (e.g., CRS-2, CRS-2P) 69% residue -hot in-place recycle (ARA-3P) 63% residue

Mixes Containing Recycled Bituminous Material

The quantity of virgin asphalt cement in tons subject to payment adjustment in recycled mixes shall be the product of the total tons of each mix multiplied by the difference between (1) the percent of asphalt cement specified for bidding purposes and (2) the percent of asphalt cement obtained from the recycled asphaltic material (RAP) used in each mix. No payment adjustment under this special provision for increases and decreases in the contractor's cost for virgin asphalt cement in recycled mixes will be allowed for asphalt cement content in excess of the percent specified for bidding purposes, as all payment adjustments for asphalt cement in the mix design of recycled mixes in excess of the percent of asphalt cement specified for bidding purposes will be made in accordance with the Standard Specifications.

No payment adjustment for bituminous material containing RAP shall be made unless the

“Monthly Bituminous Material Index” varies 5% or more (+/-) from the “Basic Bituminous Material Index” indicated in this Special Provision.

Where the price index varies 5% or more (+/-), the payment adjustment will be made as follows:

PA =

[Ic - Ib] x [BA - RA] x Tm 100

Ib = Basic Bituminous Material Index Ic = Monthly Bituminous Material Index BA = Percent asphalt specified for bidding purposes RA = Percent asphalt obtained from recycled asphaltic material used in each mix Tm = Tons asphalt mix for adjustment month

Upon the expiration of the allocated working time, as set forth in the original contract or as extended by Change Order, payment adjustments for bituminous material containing RAP will continue to be made when the "Monthly Bituminous Material Index" varies 5% or more (+/-) from the "Basic Bituminous Material Index".

The calculation of the bituminous payment adjustment shall be made using the “Monthly Bituminous Material Index” or the “Bituminous Material Index for Contract Completion Date” in accordance with the following formulas:

The “Bituminous Material Index for Contract Completion Date” is the Monthly Bituminous Material Index in effect on the allocated Contract Completion Date or on the completion date as extended by Change Order.

The “Monthly Bituminous Material Index” is less than the “Bituminous Material Index for

PA = [Ic - Ib] x [BA - RA] x Tm

The “Monthly Bituminous Material Index” is greater than the “Bituminous Material Index for

PA = [Icd - Ib] x [BA - RA] x Tm

Ib = Basic Bituminous Material Index Ic = Monthly Bituminous Material Index Icd = Bituminous Material Index for Contract Completion Date (or as extended by Change Order) BA = Percent asphalt specified for bidding purposes RA = Percent asphalt obtained from recycled asphaltic material used in each mix Tm = Tons asphalt mix for adjustment month

All communications regarding this RFP must be submitted via email to the Finance Department representative identified below:

Anissa Pratte, Staff Accountant apratte@townoffarragut.org

The Staff Accountant will be the sole point of contact for this RFP.

mailto:apratte@townoffarragut.org