Towing_Comb Synop Solicitation W912CN-23-Q-0021.pdf

COMBINED SYNOPSIS/SOLICITATION – REQUEST FOR QUOTE (RFQ)

Title: Abandoned Vehicle Towing Services on Schofield Barracks and Fort Shafter Flats

This is a Combined Synopsis/Solicitation under RFQ number W912CN-23-Q-0021 for commercial products or commercial services prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures for Certain Commercial Products and Commercial Services found at FAR 13.5, as supplemented with the additional information included in this notice. This solicitation documents and incorporates provisions and clauses in effect through FAC 2023 (06/02/2023) and DFARS Publication Notice (07/20/2023). It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. Clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

This announcement constitutes the only solicitation; a written solicitation will not be issued.

Paper copies of this Solicitation will not be available. This Combined Synopsis/Solicitation shall be posted on the Sam.gov website (https://sam.gov/content/home).

Description of Requirement: The Contracting Support Brigade (CSB), 413th Regional Contracting Office - Hawaii (RCO – HI) intends to award a Firm-Fixed Price Requirements Contract for complete wrecker and towing services. The service shall include a flat rate for towing to the impound lot on Schofield Barracks or Fort Shafter Flats, towing from the abandonment location directly to the vehicle disposal site, and towing from the impound lot to the vehicle disposal site. The NAICS code is 488410 – motor vehicle towing, and the Small Business Standard is $9M. This is a competitive Firm Fixed Price (FFP) 100% Small Business Set-Aside action. The service period of performance (POP) will be a 12-month base plus four 12-month options.

ITEM DESCRIPTION Total Amount

BASE + 4

OPTIONS

SEE ATTACHED PRICING SHEET

(ATTACHMENT 3_PRICING SHEET) THAT

MUST BE FILLED-IN COMPLETELY. ONLY

ENTER THE TOTAL COST FOR ALL 5 YEARS

IN THIS BLOCK TO THE RIGHT.

CONTRACTOR TO PLEASE SIGN BELOW AND

DATE.

CONTRACTOR

SIGNATURE: DATE:

**Contractors shall review the “Attachment 1_Towing PWS 29 Aug 2023” for the full description of requirements.

Attachment List Attachment 1_Towing PWS 29 Aug 2023 Attachment 2_WD 2015-5689 Rev 20 Attachment 3_Pricing Sheet Attachment 4_Other Information Attachment 5_Technical Exhibit – Deliverables Schedule https://sam.gov/content/home

Period of Performance Base Period: 1 Oct 2023 – 30 Sep 2024 Option Period 1: 1 Oct 2024 – 30 Sep 2025 Option Period 2: 1 Oct 2025 – 30 Sep 2026 Option Period 3: 1 Oct 2026 – 30 Sep 2027 Option Period 4: 1 Oct 2027 – 30 Sep 2028 FAR Clause 52.212-8 27 1 Oct 2028 – 31 Mar 2029 (will not exceed 6 months)

Delivery Location DES DA Police BLDG 520 DA Police Fort Shafter, HI 96858-5000 FOB Destination

Addendum to 52.212-1, Instructions to Offerors – Commercial Items

In addition to the following addendum, all terms and conditions of FAR provision 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

Solicitation/Offeror Requirements

Offer Submission

Offer shall consist of, at a minimum:

a. Signed and dated combined synopsis and solicitation with all pricing, to include options, on pricing sheet present, to include completing the last page with contractor information.

b. IAW 52.212-2, Provide a written narrative, no more than six (6) pages, describing the following:

• Vendor’s plan on how they will be able to perform the requirements of the

PWS.

• A list of the amount and type of vehicles that are adequately available to perform the service required 24 hours per day, seven (7) days per week.

• A staffing chart showing the amount and type of employees along with each employee’s responsibilities that are adequately available to perform the service required 24 hours per day, seven (7) days per week.

1. The request for quotations (RFQ) and evaluation of quotes will be conducted in accordance with FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13.5 Simplified Procedures for Certain Commercial Items. Each interested offeror shall complete and submit the following forms, clauses, and statements with their quote. Failure to do so may cause a quote to be considered unacceptable.

a) Combined Synopsis/Solicitation signed and dated

b) Amendments or acknowledgements (if applicable), signed and dated

c) Completed Certifications (if not entered in SAM) to include FAR 52.212-3, Offeror Representations and Certifications-Commercial Items.

d) Submittal of quotes in accordance with FAR 52.212-1(b)

2. Submission of quotes will be received via email to the Contracting Specialist, Marie Young at marie.t.young3.civ@army.mil and the Contracting Officer, Maj Michael Bresette at michael.h.bresette.mil@army.mil.

a) Solicitation and amendment - Issued solicitation packages will be posted at the SAM.GOV website at https://www.sam.gov. Once posted, interested offerors are responsible to monitor the website until the closing date for any issued amendments.

Recommended minimum IT capabilities for contractor systems are 56K modems for website downloads and uploads, and 2MB email capacity.

b) It is the responsibility of the offeror to ensure quotations are received and acknowledged by the Contracting Specialist, Marie Young email:

marie.t.young3.civ@army.mil and the Contracting Officer, Maj Michael Bresette at michael.h.bresette.mil@army.mil on or before the deadline for submission of quotes.

3. Interested offerors shall submit questions in writing regarding the Combined Synopsis/Solicitation to the Contract Specialist via email at marie.t.young3.civ@army.mil. Final questions must be submitted no later than five (5) calendar days after Combined Synopsis/Solicitation issue date. A summary of questions received and Government responses will be provided via amendment and posted on the Sam.gov website at https://www.sam.gov.

Questions received after the fifth (5) day window may not be answered.

4. Materials not directly related to the information requested shall not be included in the quote.

Any information not requested will be disregarded in the evaluation process. Unnecessarily elaborate quotes are neither necessary nor desirable.

5. The attached pricing schedule (Attachment 3_Pricing Sheet) shall be submitted fully completed and error free. It shall contain the vendor’s prices for the established Contract Line- Item Numbers (CLINs). Vendors shall provide pricing for the Base Period, Option Period One, Option Period Two, Option Period Three, and Option Period Four.

a) The vendor’s quote shall include complete and accurate pricing of all Contract Line Item Numbers (CLINs) identified on the pricing schedule. Each CLIN should include the unit price, as well as the total amount. All amounts shall be rounded to the nearest hundredth decimal place (i.e., $X.XX). In the event of mathematical errors, the unit price will be used as the basis for computing price.

b) Vendors shall indicate how long the quote is valid, as a minimum the quote shall be valid for 90 days.

6. The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 13.106-2, Evaluation of Offers. Offers will be evaluated using the criteria under addendum to 52.212-2, “Evaluation – Commercial Items.”

7. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

8. In accordance with FAR Subpart 4.8 Government Contract Files, the Government will retain one copy of all unsuccessful offers. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

9. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without clarifications.

10. All referenced documents for this solicitation are available on the Sam.gov web site at http://www.Sam.gov

11. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

12. Sam.gov Registration: The vendor must be actively registered in Sam.gov at the time of offer submission. Registration can be completed at https://www.sam.gov.

http://www.sam.gov/ https://www.sam.gov/

13. Procurement Integrated Enterprise Environment (PIEE) and Wide Area Workflow (WAWF) Registration: Contractors MUST also be actively registered in PIEE with the appropriate roles in WAWF in order to get invoices be paid. Paper copies will not be accepted. Registration can be completed at https://piee.eb.mil.

14. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

15. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

16. Monthly invoicing is acceptable for work completed; no other forms of contract financing are permitted in the acquisition.

17. The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

18. Ordering on this requirements contract may be executed throughout the period of performance. Ordering limitations are a single item or combination of items in excess of 1,000 vehicles. Minimum is 1 vehicle.

19. OFFER PREPARATION INSTRUCTIONS

(1) See above red text for specific instruction on preparing all required documents for your offer to be considered responsive.

(2) Offer Limitation. The Government will not accept any changes to the contractor’s offer after the closing date of the solicitation.

(3) The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your offer and who can obligate your company contractually.

(4) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

ADDENDUM TO 52.212-2 EVALUATION – Commercial Items

Basis of Award. The request for quotations uses streamlined simplified acquisition procedures pursuant to FAR Subpart 12.6 and FAR Part 13.5. The Government intends to award a Firm Fixed Price Requirements Contract resulting from this solicitation to the responsible offer whose offer conforms to the solicitation, meets the specifications of the performance work statement, and will be the most advantageous to the Government, price and other factors are considered.

The following factors shall be used to evaluate vendors:

1. Factor 1 – Technical Capability

2. Factor 2 – Price

Basis for award will be to the offeror providing the lowest quote determined to meet the minimum requirements. Responsibility determination will be conducted on apparent successful offeror only.

Past Performance will be reviewed during the responsibility determination pursuant to FAR Part 9.

https://piee.eb.mil/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1978_278534 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2178_319342 https://www.acquisition.gov/content/regulations

1. Technical Capability Plan of Execution: Vendor shall provide a written plan on how they will adequately perform the service required 24 hours per day, seven (7) days per week. Vendor shall also describe their plan to arrive on site within two (2) hours of notification.

Minimum Requirement: Provide a written narrative, no more than six (6) pages, describing the following:

a.) Vendor’s plan on how they will be able to perform the requirements of the PWS.

b.) A list of the amount and type of vehicles that are adequately available to perform the service required 24 hours per day, seven (7) days per week.

c.) A staffing chart showing the amount and type of employees along with each employee’s responsibilities that are adequately available to perform the service required 24 hours per day, seven (7) days per week.

Technical capability will be rated as “pass” or “fail.”

2. Price Price is not formally scored. The Government expects competitive quotes to be submitted for this procurement and will use these competitive quotes to determine price reasonableness. The lowest price quote acceptable for award purposes will be the combined total of the base year and all option periods. The Government intends to evaluate quotes and award without discussions; therefore, quotes should be for contractors’ best pricing. If competitive quotes are not received, the government reserves the right to utilize other methods identified in the FAR to determine price reasonableness.

a) Completeness. Each offeror is required to provide complete pricing for each contract line identified.

b) Unbalanced Pricing. The offeror shall ensure the pricing of contract line items are not significantly over or understated, which may increase performance risk or result in unreasonably high prices.

c) Price Reasonableness. The offeror shall ensure price should reflect fair market value and be reasonable when compared to the independent Government estimate and current market prices for same or similar services.

d) Refer to FAR 52.212-2 (b) regarding calculation of prices. As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR clause 52.217-8 by adding one-half of the offeror’s final option price to the offeror’s total price. The final award evaluation will include the base year, all option years, and the six months FAR 52.217-8 clause option.

FAR and DFAR Provisions and Clauses

The following additional FAR clauses and provisions are applicable to this acquisition:

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions 52.203-12 Limitation On Payments To Influence Certain Federal Transactions 52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance

52.204-20 Predecessor of Offeror 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services – Representation 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services 52.212-2 Evaluation – Commercial Products and Commercial Services 52.204-27 Prohibition on a ByteDance Covered Application 52.209-7 Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services 52.203-6 Restrictions on Subcontractor Sales to the Government 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.219-6 Notice of Total Small Business Set-Aside 52.219-8 Utilization of Small Business Concerns 52.219-14 Limitations on Subcontracting 52.219-28 Post Award Small Business Program Representation 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706

52.216-19 Order Limitations 52.216-21 Requirements 52.217-5 Evaluation Of Options 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.222-22 Previous Contracts And Compliance Reports 52.222-25 Affirmative Action Compliance

52.222-42 Statement of Equivalent Rates for Federal Hires 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations In Provisions 52.252-6 Authorized Deviations In Clauses

The following additional DFARS clauses are applicable to the acquisition:

252.201-7000 Contracting Officer's Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control Of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.215-7008 Only One Offer 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.232-7006 Wide Area Workflow Payment Instructions

*** PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR QUOTE ***

COMPANY NAME: ____________________________________________________

UNIQUE ENITITY IDENTIFIER: ________________________________________

CAGE CODE: ________________________________________

POINT OF CONTACT NAME: ____________________________________________

POINT OF CONTACT PHONE: ___________________________________________

POINT OF CONTACT EMAIL: ____________________________________________

Registered in SAM: Yes _____ No _____ *Make sure your status is ACTIVE since no award will be made on an expired registration.

Registered in Wide Area Workflow (WAWF): Yes _____ No _____ *WAWF will not work when the SAM registration is inactive. This will cause payment delays!

Section 889 Compliant & Listed in Reps and Certs in SAM: Yes ____ No ____

* If “No”, ensure to complete the Section 889 accompanying document in solicitation email