Topsham DMV Custodial Quote Form.rtf

THIS IS A STATE OF MAINE SOLICITATION FOR CUSTODIAL SERVICES.

IT IS OPEN ONLY TO CERTIFIED “WORK CENTERS”, AS DEFINED IN 5 MRSA §1826-B.2.

The State of Maine Division of Purchases on behalf of the Department of Secretary of State, Bureau of Motor Vehicles hereby request quotations for Custodial Services located at 125 Maine St., Topsham, ME 04086.

The term of the anticipated contract, resulting from this RFQ, is defined as follows:

Period Start Date End Date Initial Period of Performance 3/1/2015 2/28/2016 Renewal Period #1 3/1/2016 2/28/2017 Renewal Period #2 3/1/2017 2/28/2018

Contract Renewal: Following the initial term of the contract, the Department may opt to renew the contract for two renewal periods of one year each, subject to continued availability of funding and satisfactory performance.

The service to be completed under this assignment shall be in compliance with the specifications in Rider A and shall meet the requirements of Exhibit B.

A response to this solicitation signifies that the bidder understands and agrees that the contract shall cover the actual square footage, whether it is more or less than the amount stated in Exhibit A, and the bidder is encouraged to attend a walk-through of the facility in advance of submitting a response.

A contract award will be made based upon the proposed price and the bidder’s ability to fulfill the duties listed under Exhibit A and meets the requirements of Exhibit B.

This request does not constitute a commitment on the part of the Department to award a contract. If a contract is awarded, the awardee will be required to sign a State of Maine Agreement to Purchase Services (BP54), the complete set of standard BP54 contract documents may be found on the Division of Purchases website at the following link: http://www.maine.gov/purchases/info/forms/BP54.doc" http://www.maine.gov/purchases/info/forms/BP54.doc

All interested certified Work Centers, as defined in 5 MRSA §1826-B.2., are encouraged to submit a bid in response to this requirement for custodial services. As noted above, non-Work Center organizations should not submit a bid under this solicitation. Bids will be evaluated in accordance with 5 MRSA §1826. Bids received from certified Work Centers will be evaluated, and if the proposed costs are determined to be fair and reasonable in comparison to previously known market rates from non-Work Center organizations, then award will be made to the certified Work Center with the most advantageous bid. The award decision will be based upon the proposed price and an ability to fulfill the duties listed under Exhibit A and meets the requirements of Exhibit B.

If, at the discretion of the Director of the Division of Purchases, the proposed costs of certified Work Centers are found to not be fair and reasonable in comparison to previously known market rates from non-Work Center organizations, then the Director reserves the right to complete the competitive award process in accordance with 5 MRSA §1826-C.5. This statute specifies that the Director may confer with the Department of Corrections to perform the services, and if no such arrangement can be made, then a standard competitive bid process will be carried out among all interested vendors.

The Division of Purchases reserves the right to accept or reject any or all bids and at its sole discretion in addition recognize and waive minor informalities and irregularities found in bids submitted in response to this solicitation.

Sole contact for this RFQ is Bill Allen, Contract Grant Specialist, State of Maine, Division of Purchases, Email: wje.allen@maine.gov Phone: (207) 624-7871 (Voice) Fax: (207) 287-6578

No other person is empowered to make binding statements regarding this solicitation.

A RESPONSE TO THIS SOLICITATION MUST CONTAIN THE INFORMATION REQUESTED BELOW AND BE ATTACHED TO THE QUOTATION IN THE STATE OF MAINE’S VENDOR SELF SERVICE (VSS) SYSTEM. IF NOT, THEN THE BIDDERS RESPONSE WILL BE DISQUALIFIED.

DO NOT MAIL, HAND DELIVER, FAX OR E-MAIL YOUR RESPONSE TO THIS SOLICITATION.

PRICING MUST BE ENTERED BELOW AND ON VENDOR SELF SERVICE (VSS) SYSTEM. UNDER UNIT COST ENTER TOTAL COST FOR THE CONTRACT PERIOD INDICATED ABOVE.

Bidder’s Organization Name:

Name/Title of Authorized Representative:

Tel:

Fax:

E-mail:

Bidders Address:

City/State/Zip:

Bid Price for Three (3) years:

Bid Price per Year Bid Price per Month Although this quotation is written asking for a monthly payment for scheduled and reoccurring custodial services, it is possible that the State will request the Contractor to provide supplemental custodial services on an as-needed basis. Contractor shall submit its hourly labor rate for work over and beyond the scope listed in Exhibit A:

Hourly Labor Rate Contractor shall list number of employees which are guaranteed to be actively engaged in custodial services under this contract on a daily basis:

Full Time Equivalents (FTEs)

The undersigned is authorized to enter into contractual obligations on behalf of the above-named organization.

To the best of my knowledge all information provided in the enclosed proposal, both programmatic and financial, is complete and accurate at the time of submission.

Authorized Signature Date

Name and Title (Printed)