TomatoSoup_Special Notice_August 2025.pdf

August 20, 2025

Two-Step Sealed Bid Solicitation:

Condensed Tomato Soup

Step One: Request for Technical Proposals (RFTP)

Pursuant to Federal Acquisition Regulation (FAR) 14.5, this document is a Request for Technical Proposals (RFTP), step one of a two-step sealed bid solicitation for the acquisition of Condensed Tomato Soup.

Required components of technical proposals are outlined in Part III of this document. Offerors should submit proposals that are acceptable without additional explanation or information. The Government may make a final determination regarding a proposal’s acceptability solely on the basis of the proposal as submitted. Note: The Government may proceed with the second step without requesting further information from any offeror; however, the Government may request additional information from offerors of proposals that it considers reasonably susceptible of being made acceptable.

Each offeror may submit multiple technical proposals, though a maximum of one proposal per offeror may be chosen by the Government for step two of the two-step sealed bid process. Offerors are cautioned against submitting multiple technical proposals that have large differences in prices between them, since step two will be awarded on a low bid basis.

The Government will forward a notice of unacceptability to an offeror when, upon completion of the proposal evaluation, there is a final determination of unacceptability. This will be done in accordance with the dates outlined in Part I below.

In the second step of this two-step sealed bid solicitation process, only bids based upon technical proposals determined to be acceptable will be allowed to place bids. Bids in the second step will only be accepted electronically through WBSCM. Awards in the second step will be based on lowest price. Each bid in the second step must be based on the bidder’s own technical proposals.

This document is organized into the following parts:

• Part I. General Information

• Part II. Contract Terms and Conditions

• Part III. Solicitation Provisions

1. Requirements of the technical proposal

2. Evaluation criteria for technical proposal

3. Additional FAR and AGAR provisions

Part I. General Information

1. Invitation number and date

Acquisition Method:

Description:

Number:

Two-Step Sealed Bid

Condensed Tomato Soup

2000010948 - 12-3J14-25-B-0477

Step-one Issue date: August 20, 2025

Technical Proposals due: September 5, 2025, 13:00 Central

Notification of Technical Acceptability: October 24, 2025, Midnight, Central

2. Name, address, and telephone number of the Specialist /Contracting Officer Per the Inquiries provision included in this solicitation, all inquiries and correspondence concerning this solicitation should be submitted via email to the Contracting Specialist, Adrienne Collins.

Adrienne Collins, Agricultural Marketing Specialist Telephone: 202-720-7210 Email: Adrienne.Collins@usda.gov

David Cottrell, Contracting Officer Telephone: 202- 754-4269 Email David.Cottrell@usda.gov

USDA-AMS

Commodity Procurement Program 1400 Independence Ave SW, Stop 0239 South Building – 0239 Washington, DC 20250

Hours of business are Monday through Friday except Federal holidays, 6:00 a.m. to 6:00 p.m. Eastern Time.

3. Commodity Specifications / Requirements

The requirements for Condensed Tomato Soup being procured can be accessed via the full links:

Commodity Specification for Canned Soups, July 2021

Part II. Contract terms and conditions

Contact terms contained in the AMS Master Solicitation for Commodity Procurements – Domestic Programs (MSCP-D) dated July 23, 2025, are incorporated by reference. The MSCP is available online at https://www.ams.usda.gov/sites/default/files/media/MSCP.pdf

Part III. Solicitation Provisions

Solicitation provisions contained in the AMS Master Solicitation for Commodity Procurements – Domestic Programs (MSCP-D) dated July 23, 2025, are incorporated by reference.

1. Requirements of the technical proposal.

Note: Contractors with previously approved technical proposals are not required to resubmit as long as there are no changes to the USDA specification or the contractor’s formulation. Any change to previously mailto:Adrienne.Collins@usda.gov mailto:David.Cottrell@usda.gov https://www.ams.usda.gov/sites/default/files/media/Commodity_Specification_for_Canned_Soups_July_2021.pdf https://www.ams.usda.gov/sites/default/files/media/MSCP.pdf approved technical proposal and product sample (ingredient/formulation) shall be resubmitted for review and approval.

IMPORTANT: Technical proposals shall not include prices or pricing information. Contents of technical proposals:

A. A narrative (not to exceed two pages) on the offeror’s experience with producing a Condensed Tomato Soup commercial product, and that product’s past performance (acceptability in the marketplace).

B. A sample prototype for Condensed Tomato Soup that offeror will deliver under the USDA contract, if awarded. The sample shall be delivered/mailed directly to AMS at no expense to the Government. The sample shall contain two #1 cans with retail commercial packaging to include nutritional information on the back of the label.

Sample prototype shall include: A copy of the nutrition facts panel, ingredients statement, allergen declaration (if applicable) and instructions for preparation of the sample for testing. Samples must be marked in such a way as to clearly link the specific sample product to its supporting documentation (e.g., lot number/code).

The samples must be labeled with the following statement: “SAMPLES SUBMITTED UNDER

SOLICITATION 2000010948 FOR EVALUATION BY USDA STAFF.”

Sample prototype will be used for taste and packaging evaluation purposes. Offerors are encouraged to submit sample prototypes as early as possible. Upon evaluation, the Government may request that an offeror provide additional information or submit a revised sample prototype for evaluation. Please contact the Contracting Specialist, Adrienne Collins, for the address.

Adrienne Collins, Agricultural Marketing Specialist Telephone: 202-720-7210 Email: Adrienne.Collins@usda.gov

Note: No deviations from approved formulations will be permitted after award.

2. Evaluation criteria, to include all factors and any significant subfactors.

Canned Tomato Soup (condensed) - sample prototype evaluation in accordance with the subfactors below. Please review the Commodity Specification for Canned Soups (July 2021) for a complete description of product requirements.

Sample Prototype Product Characteristics:

Must have the: Color, Appearance, Texture, and Flavor of a typical commercially available tomato soup. Using a Bostwick Consistometer, condensed soup (before reconstitution) must not travel more than 7.0 centimeters in 30 seconds at approximately 20°C (68°F).

Subfactor 1 Overall Color Must possess (before reconstitution): a fairly bright orange to red hue mailto:Adrienne.Collins@usda.gov

Subfactor 2 Appearance

Must be (after reconstitution and heating): smooth and free of any clumps and will visibly exhibit no more than slight separation of water after one minute.

Subfactor 3 Texture

Must have (after reconstitution and heating): a smooth characteristic texture with no clumping and which is neither excessively thick, nor thin and watery.

Subfactor 4 Flavor

Must have (after reconstitution and heating): a pleasant tomato flavor typical of commercially available tomato soup. The tomato flavor will not be overpowered by other spices and flavorings or possess a scorched taste.

3. Additional FAR and AGAR provisions

452.204-70 Inquiries (Feb 1988) Inquiries and all correspondence concerning this solicitation should be submitted in writing to the

Contracting Officer. Offerors should contact only the Contracting Officer issuing this solicitation about any aspect of this requirement prior to contract award.

52.214-23 Late Submissions, Modifications, Revisions, and Withdrawals of Technical Proposals under Two-Step Sealed Bidding (Nov 1999)

(a) Bidders are responsible for submitting technical proposals, and any modifications or revisions, so as to reach the Government office designated in the request for technical proposals by the time specified in the invitation for bids (IFB). If no time is specified in the IFB, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that bids or revisions are due.

(b)(1) Any technical proposal under step one of two-step sealed bidding, modification, revision, or withdrawal of such proposal received at the Government office designated in the request for technical proposals after the exact time specified for receipt will not be considered unless the Contracting Officer determines that accepting the late technical proposal would not unduly delay the acquisition; and—

(i) If it was transmitted through an electronic commerce method authorized by the request for technical proposals, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(ii) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt; or

(iii) It is the only proposal received and it is negotiated under Part 15 of the Federal Acquisition Regulation.

(2) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(c) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the technical proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(d) If an emergency or unanticipated event interrupts normal Government processes so that technical proposals cannot be received at the Government office designated for receipt of technical proposals by the exact time specified in the request for technical proposals, and urgent Government requirements preclude amendment of the request for technical proposals, the time specified for receipt of technical proposals will be deemed to be extended to the same time of day specified in the request for technical proposals on the first work day on which normal Government processes resume.

(e)Technical proposals may be withdrawn by written notice received at any time before the exact time set for receipt of technical proposals. If the request for technical proposals authorizes facsimile technical proposals, they may be withdrawn via facsimile received at any time before the exact time set for receipt of proposals, subject to the conditions specified in the provision at 52.214-31, Facsimile Bids. A technical proposal may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for receipt of technical proposals, the identity of the person requesting withdrawal is established and the person signs a receipt for the technical proposal.

452.219-70 Size Standard and NAICS Code Information (Jan 2005)

The North American Industrial Classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below:

The small business size standard for a concern which submits an offer in its own name, but which proposes furnishing an item which it did not manufacture itself, is 1,000 employees.

Signed, David Cottrell Contracting Officer, USDA

Agricultural Marketing Service, Commodity Procurement Program

1400 Independence Ave., SW, Room S-0239, STOP 0239 Washington, DC 20250

Voice 202.720.4517 An Equal Opportunity Provider and Employer

Commodity NAICS Code

Small Business Size Standard

Canned Soup 311421 1,000