TOCR Letter of Indemnification_CORA Clause.pdf
PDF 181 KB Posted
- Solicitation number
- PR-RFP 04012025
- Issued by
- Douglas County, Colorado
About this file
This document is a Letter of Indemnification for Withholding Confidential Information issued by the Town of Castle Rock, Colorado, related to a Request for Proposal (RFP) under the Colorado Open Records Act (CORA). The letter provides a mechanism for vendors submitting proposals to protect confidential or proprietary information during the public records request process, specifically for the Recreation Center Weight Room Equipment procurement.
The document outlines the Town's approach to handling potentially sensitive information in proposals, indicating that while proposals are subject to public disclosure, the Town will review submissions and consider withholding trade secrets, privileged information, or confidential commercial, financial, geological, or geophysical data. By signing this letter, the vendor agrees to indemnify the Town of Castle Rock for any attorney fees incurred in defending the withholding of confidential information, and acknowledges that if the Town's legal counsel determines disclosure is necessary, the information may be released without liability to the Town.
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Other files
| File | Type | Posted |
|---|---|---|
| TOCR Sample Equipment and Services Acquisition Agreement.pdf | ||
| 2025 Weight Room RFP 04012025.docx | DOCX document | |
| TOCR Sample Certificate of Insurance.pdf |
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Text version
LETTER OF INDEMNIFICATION
FOR WITHHOLDING CONFIDENTIAL INFORMATION
Re: Request under the Colorado Open Records Act
Request for Proposal Number: ________________________________________
Proposals submitted by consultants in response to the Town of Castle Rock’s Request for Proposal are subject to the Colorado Open Records Act. Should the Town receive a request for the release of any information in the Submitter’s proposal in accordance with the Open Records Law, the Town will review the Submitter’s proposal, giving consideration to the portions that the Submitter indicated contained trade secrets, privileged information, or confidential commercial, financial, geological, or geophysical data, and may release only that information which has not been identified as confidential and/or proprietary in your proposal pursuant to C.R.S. 24-72-201. If in the opinion of the Town’s legal counsel, the Town is nonetheless compelled to disclose any portion of such information to anyone or else stand liable for contempt or suffer censure or penalty, the Town may disclose such information without liability.
By having an authorized officer of the company sign below, Submitter agrees to the aforementioned waiver of liability and to indemnify the Town of Castle Rock for any and all attorney fees that the Town may incur in defending the withholding of such information.
Submitter (Vendor or Business Name)
By:__________________________________ Signature
Name (please print)
Title
Date
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