TMHS LG1 projectors replacement SOW -REV1~1.pdf
PDF 70 KB Posted
- Attached to
- TMHS Gym Sound System
- Solicitation number
- BD-26-1336-SCHOO-TMHS-129975
- Issued by
- Middlesex County, Massachusetts
About this file
This is a Scope of Work document for the Town of Tewksbury School District / Tewksbury Memorial High School for the replacement of three ceiling-mounted projectors in a large meeting room at Tewksbury Memorial High School. The project scope includes removal of three failing Epson PowerLite 1060W projectors, installation of three new projectors (Epson preferred or equivalent), configuration and setup, and comprehensive testing and commissioning. The vendor must provide all labor, materials, and equipment necessary for a complete installation, including mounting hardware, cabling adapters, and system integration with existing AV infrastructure. Proposals must be submitted electronically in PDF format to commbuys@tewksbury.k12.ma.us with the subject line referencing "Replacement of Large Meeting Room Projectors." Site visits may be arranged upon request and coordinated through the Tewksbury Public School District Procurement Department. No specific submission deadline, bidder's conference, or award date is identified in the document.
Pricing must be all-inclusive with no hidden or optional required costs and shall include the cost of three projectors, all mounting hardware and materials, labor for removal and installation, and any additional components required for system functionality. Vendors must provide manufacturer warranty details for projectors and a minimum one-year labor warranty for installation services. Qualified vendors must have experience with AV system installations in educational or commercial environments and be authorized or experienced with Epson or equivalent projector systems. Work shall be coordinated with the Tewksbury Information Technology Department and preferably scheduled during school breaks to minimize disruption. The awarding authority reserves the right to reject any or all proposals and to award the contract in the best interest of Tewksbury Public Schools. No specific funding amount, incumbent contractor, or renewal options are specified in the document.
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Text version
Project Title:Replacement of Large Meeting Room Projectors
Location:Tewksbury Memorial High School 320 Pleasant Street Tewksbury, Massachusetts 01876
1. Overview The Town of Tewksbury School District / Tewksbury Memorial High School is seeking a qualified audiovisual (AV) vendor toremove and replace three(3) existing projectors. The project includes removal of current equipment, installation of new projectors, and full system testing to ensure proper operation. The replacement will take place in a large meeting room. All three (3) projectors are in the same location.
2. Existing Equipment
● Three (3) existingEpson PowerLite 1060W projectorunits are currently installed and failing.
● Projectors are ceiling-mounted.
● Existing cabling infrastructure (power, HDMI/VGA, control where applicable) will remain and be reused.
3. Scope of Services The awarded vendor shall provide all labor, materials, and equipment necessary to complete the following:
A. Removal
● Carefully uninstall and remove three (3) existing ceiling-mounted projectors
● Disconnect all associated cabling
● Preserve existing cabling for reuse
● Coordinate with school staff for proper handling or disposal of removed equipment
B. Installation
● Furnish and install three (3) new projectors (vendor-selected,Epson preferred or equivalent)
● Install projectors using ceiling mounting hardware appropriate for the space
● Reuse existing cabling infrastructure where compatible
● Provide and install any additional mounting hardware, adapters, or connectors as required
C. Configuration & Setup
● Align and securely mount each projector
● Adjust image geometry, keystone, and focus
● Configure input sources to match existing meeting room setup
● Ensure compatibility with existing AV system
D. Testing & Commissioning
● Fully test each installed projector for:
○ Image clarity and brightness
○ Proper input switching
○ Stable signal from connected devices
● Verify all systems are functioning as intended
● Address and resolve any issues prior to project completion
4. Deliverables
● Fully installed and operational projector systems (3 total)
● All mounting hardware and necessary components included
● Clean and professional installation
● Removal of all packaging and job-related debris
5. Scheduling
● Work shall be coordinated with Tewksbury Information Technology Department
● Preferred work hours:
○ School breaks (to minimize disruption) or when scheduling permits.
6. Vendor Qualifications Vendors must:
● Have experience with AV system installations in educational or commercial environments
● Be authorized or experienced withEpson or equivalentprojector systems
● Provide references upon request
7. Pricing Requirements The vendor’s quote must include:
● Cost of three (3) projectors
● All mounting hardware and materials
● Labor for removal, installation, and configuration
● Any additional components required for a complete and functional system
Pricing should beall-inclusivewith no hidden oroptional required costs.
8. Warranty
● Provide manufacturer warranty details for projectors
● Provide warranty for installation labor (minimum 1 year preferred)
9. General Requirements
● Vendor shall comply with all local, state, and school safety requirements
● Work area must be kept clean and safe at all times
● Vendor personnel must check in with school administration upon arrival
10. Proposal Submission Requirements All vendor proposals must be submitted electronically inPDF format.
Proposals shall include:
● Vendor company information
● Detailed pricing
● Equipment specifications
● Labor costs
● Estimated project timeline
● Warranty information
● Relevant experience and qualifications
Submission Method
Proposals shall be emailed to:
commbuys@tewksbury.k12.ma.us
Subject line should reference:
“Replacement of Large Meeting Room Projectors
Submission Address
Tewksbury Public School District Care of: Procurement Department 139 Pleasant Street Tewksbury, MA 01876
Telephone: 978-640-7800
Additional Requirements
● Proposals must be complete and clearly identify all included hardware, labor, programming, and related services
● Incomplete submissions may be rejected
● The awarding authority reserves the right to reject any or all proposals and to award the contract in the best interest of the Tewksbury Public Schools
● Site visits may be arranged upon request and coordinated through the Tewksbury Public
School District
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