TMHS LG1 projectors replacement SOW.pdf
PDF 65 KB Posted
- Attached to
- HS Projectors
- Solicitation number
- BD-26-1336-SCHOO-TMHS-129716
- Issued by
- Middlesex County, Massachusetts
About this file
This is a Scope of Work document for the Town of Tewksbury School District at Tewksbury Memorial High School in Massachusetts for the replacement of three existing ceiling-mounted projectors in a large meeting room. The project encompasses the removal of three failing Epson PowerLite 1060W projectors and the installation of three new projectors (Epson preferred or equivalent), along with complete system configuration and testing. The vendor shall provide all labor, materials, and equipment necessary to carefully uninstall the existing projectors, disconnect associated cabling while preserving infrastructure for reuse, install new ceiling-mounted projectors with appropriate hardware, configure input sources, adjust image geometry and focus, and conduct comprehensive testing to verify image clarity, brightness, proper input switching, and stable signal connectivity. Work shall be coordinated with the Tewksbury Information Technology Department and preferably scheduled during school breaks to minimize operational disruption. Vendor personnel must comply with all local, state, and school safety requirements, maintain a clean work area, and check in with school administration upon arrival.
The vendor's quote must be all-inclusive with no hidden or optional required costs and shall include the cost of three projectors, all mounting hardware and materials, labor for removal and installation, configuration services, and any additional components required for system completion. Vendors must demonstrate experience with audiovisual system installations in educational or commercial environments and be authorized or experienced with Epson or equivalent projector systems, with references provided upon request. Manufacturers' warranty details for the projectors and a minimum one-year labor installation warranty are required. No specific response dates, due dates, award dates, or contract term information is provided in this Scope of Work document.
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Text version
Project Title:Replacement of Large Meeting Room Projectors
Location:Tewksbury Memorial High School 320 Pleasant Street Tewksbury, Massachusetts 01876
1. Overview The Town of Tewksbury School District / Tewksbury Memorial High School is seeking a qualified audiovisual (AV) vendor toremove and replace three(3) existing projectors. The project includes removal of current equipment, installation of new projectors, and full system testing to ensure proper operation. The replacement will take place in a large meeting room. All three (3) projectors are in the same location.
2. Existing Equipment
● Three (3) existingEpson PowerLite 1060W projectorunits are currently installed and failing.
● Projectors are ceiling-mounted.
● Existing cabling infrastructure (power, HDMI/VGA, control where applicable) will remain and be reused.
3. Scope of Services The awarded vendor shall provide all labor, materials, and equipment necessary to complete the following:
A. Removal
● Carefully uninstall and remove three (3) existing ceiling-mounted projectors
● Disconnect all associated cabling
● Preserve existing cabling for reuse
● Coordinate with school staff for proper handling or disposal of removed equipment
B. Installation
● Furnish and install three (3) new projectors (vendor-selected,Epson preferred or equivalent)
● Install projectors using ceiling mounting hardware appropriate for the space
● Reuse existing cabling infrastructure where compatible
● Provide and install any additional mounting hardware, adapters, or connectors as required
C. Configuration & Setup
● Align and securely mount each projector
● Adjust image geometry, keystone, and focus
● Configure input sources to match existing meeting room setup
● Ensure compatibility with existing AV system
D. Testing & Commissioning
● Fully test each installed projector for:
○ Image clarity and brightness
○ Proper input switching
○ Stable signal from connected devices
● Verify all systems are functioning as intended
● Address and resolve any issues prior to project completion
4. Deliverables
● Fully installed and operational projector systems (3 total)
● All mounting hardware and necessary components included
● Clean and professional installation
● Removal of all packaging and job-related debris
5. Scheduling
● Work shall be coordinated with Tewksbury Information Technology Department
● Preferred work hours:
○ School breaks (to minimize disruption) or when scheduling permits.
6. Vendor Qualifications Vendors must:
● Have experience with AV system installations in educational or commercial environments
● Be authorized or experienced withEpson or equivalentprojector systems
● Provide references upon request
7. Pricing Requirements The vendor’s quote must include:
● Cost of three (3) projectors
● All mounting hardware and materials
● Labor for removal, installation, and configuration
● Any additional components required for a complete and functional system
Pricing should beall-inclusivewith no hidden oroptional required costs.
8. Warranty
● Provide manufacturer warranty details for projectors
● Provide warranty for installation labor (minimum 1 year preferred)
9. General Requirements
● Vendor shall comply with all local, state, and school safety requirements
● Work area must be kept clean and safe at all times
● Vendor personnel must check in with school administration upon arrival
File details come from the government source that posted it. Updated .