TMC_CEI_SOW_Jul_11_2025_RH_FINAL.docx

Overview Summary Notice is hereby given that the Escambia County Board of County Commissioners will receive Letters of Interest for soliciting Proposals to provide CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES FOR THE FLORIDA-ALABAMA TRAFFIC PLANNING ORGANIZATION and EMERALD COAST REGIONAL COUNCIL’S REGIONAL TRAFFIC MANAGEMENT CENTER - LAP Project. FPN: 451524-1-68-01 (FAIN): D324-034-B.

All meetings associated with this solicitation will be held via Microsoft Teams, with the exception of on-site walkthroughs, which is a free service and provides both video and audio-only capabilities. Please download the Microsoft Teams software to your device (PC, laptop, tablet, or smart phone) well in advance of the meeting so you are familiar with how to operate the program before the meeting. Video capabilities or a microphone are not required to listen to the meeting or submit questions via Microsoft Teams’ chat feature.

· To Download Microsoft Teams:

https://signup.microsoft.com/get-started/signup?products=CFQ7TTC0K8P5%3a0001&lm=deeplink&lmsrc=homePageWeb&cmpid=FreemiumSignUpChooser&culture=en-us&ali=1&brandingId=28b276fb-d2a0-4379-a7c0-57dce33da0f9

· Microsoft Teams Tutorials: https://www.youtube.com/watch?reload=9&v=2zB2jiCxxuQ In an effort to efficiently serve all meeting attendees, no meeting time will be dedicated to assisting firms attempting to log into the meeting.

Specifications may be secured by download from the Escambia County Website: Escambia County Solicitations (myescambia.com) Questions concerning this request should be directed to the Escambia County Purchasing Office in writing to Buzz Roggenbuck utilizing OpenGov Software.

Escambia County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate based on race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in proposals, to reject any or all proposals with or without cause, and to award the proposal that it determines to be in the best interest of Escambia County.

Any person requiring special accommodations to attend or participate, pursuant to the Americans with Disabilities Act, should call the Office of Purchasing (850-595-4980) at least five (5) working days prior to the solicitation opening.

Notice It is the specific legislative intent of the Board of County Commissioners that NO CONTRACT under this solicitation shall be formed between Escambia County and the awardee firm until the contract is executed by the last party to the transaction.

All Proposers and Sub Consultants are required to be currently pre-qualified with the Florida Department of Transportation (FDOT), in their respective fields of practice for the work types required for this RLI. Proof shall be submitted with sealed proposals documenting all team members are currently prequalified with FDOT in the work categories required for this RLI. Failure to submit proof of FDOT qualification with your sealed proposal shall render the proposal non-responsive.

Major Work Category:

Minor Work Categories:

The Prime Consultant must be pre-qualified in Major Work Categories ____, ____. The Minor Work Categories may be met by either the Prime Consultant and/or Subconsultant(s).

Proposals failing to provide such documentation with their sealed Proposals shall be considered nonresponsive. Prequalification is accomplished by using an application process. Applicants should read 337.14 F.S. and Rule 14-22 F.A.C. to review for compliance prior to completing the application. The Vendor Prequalification process results in the issuance of a Certificate of Qualification for each successful applicant which lists the approved work classes and the Maximum Capacity Rating in dollars.

To ensure that your Proposal is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submission of your response. Your point-of-contact for this solicitation is Purchasing at Purchasing@myescambia.com or (850) 595-4980. You may contact the department at any time during this process, including during the blackout period.

1.0 Background

Escambia County is Requesting Letters of Interest (RLI) for a consultant to provide Construction Engineering, and Inspection Services support, compliance support and geotechnical services to assist the County in the construction of the Florida – Alabama Regional Traffic Management Center.

Funding for this project has been appropriated through the Florida Department of Transportation (FDOT) and the Federal Highway Administration (FHWA). This project is governed by all rules and regulations applicable to federally funded projects and FDOT project requirements.

2.0 Scope of Work

2.1. Description

The Escambia County Board of County Commissioners is seeking Statements of Qualifications from professional architectural/engineering (AE) firms to provide Construction Engineering, and Inspection (CEI) services for complete construction of the Regional Traffic Management Center project. Selection will be qualifications-based and in accordance with the Consultants’ Competitive Negotiation Act (F.S. 287.055) The firm awarded this contract will provide CEI services for the Escambia County Regional Traffic Management Center development project comprised of a Traffic Management Center building and site development in Pensacola, Florida. The project construction budget is approximately $22 million with funding secured from a variety of sources including Federal Highway Administration Agency (FHWA), Florida Department of Transportation (FDOT), and Local Agency Program (LAP) funding. Escambia County is the LAP certified agency that has been charged with delivering the building and associated construction. The ultimate owner of the building will be the Emerald Coast Regional Council (ECRC).

The Consultant shall diligently and in a timely manner perform professional services for Escambia County in connection with the CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES for the Florida – Alabama TPO Regional Traffic Management Center construction project.

The project for which the services are required are:

FPN: 451524-1-68-01 Federal No (FAIN): D324-034-B Description: This project consists of the Construction and CEI services for the proposed Escambia-Santa Rosa Regional Traffic Management Center (RTMC) and Florida-Alabama Transportation Planning Organization (FL-AL TPO) Office Facility which will be located on the north end of the Escambia County Emergency Medical Services Office property at 6575 North W Street, Pensacola, Florida. The work will consist of the RTMC facility and will comply with the current Florida Building Code, the highest risk category of VI, National Fire Protection Association Life Safety Code, FDOT Transportation Systems Management and Operations (TSM&O) policy and procedures and comply with the ADA Act.

The ECRC has retained the services of an architect, Architect of Record (AOR) to design the project. The AOR and/or their subconsultants have provided all architectural, structural, mechanical, electrical, civil, and other design services as well as geotechnical, surveying, traffic engineering, environmental and permitting services. The design of the project is 100% complete at the time of this request for services.

Due to the LAP Funding requirements, this project will be solicited as a public construction project seeking out the lowest, responsive bidder. The Consultant will have full CEI responsibilities for all infrastructure associated with the project. All aspects of the construction and CEI must follow the FHWA and FDOT LAP manual in their entirety as applicable to vertical construction projects.

During the project, the awarded firm will be required to provide CEI services during the construction and warranty phases of this project. A detailed breakdown of the required tasks of the firm during each phase is outlined below.

Exercise independent professional judgment in performing obligations and responsibilities under this contract.

Services provided by the Consultant shall comply with current Local, State, and Federal manuals, procedures, and memorandums in effect as of the date of execution of the Agreement unless otherwise directed in writing by the County.

2.2 General

2.2.1 For consideration, submitting firms will need to demonstrate they are regularly engaged in the business of providing services as described in this solicitation and who can provide evidence, they have established a satisfactory record of performance in meeting the minimum technical qualifications established herein. The County reserves the right to inspect the respondent’s facilities, equipment, personnel, and organization to determine respondent’s ability to perform requested services. The County reserves the right to determine if a responder can sufficiently and efficiently provide the requested services in a timely, satisfactory manner as required by the specifications herein.

2.2.2 Any products and services that are not specifically addressed in this RLI but are necessary to provide functional capabilities proposed by the proposer, must be included in the proposal.

2.2.3 The firm must employ at least one architect, one structural engineer, and one civil engineer, all being registered with the State of Florida. Additionally, the firm must have knowledge of current rules and regulations of local, state, and federal agencies including, but not limited to, Escambia County Technical Specifications for Road and Bridge Construction and the Florida Building Code. Furthermore, the firm must employ sufficient personnel to provide services that are normally associated with this type of project.

2.2.4 PROJECT ADMINISTRATION: Provide project administration and coordinate with the Architect & Engineer and assigned County personnel. Prepare for, cooperate with, and assist auditors who may be assigned to review project records, payments, reports, etc. Provide ample inspectors and assistance to adequately oversee all work being done on the contract. Monitor contractor’s hours worked and materials on the project and verify all pay requests for accuracy. Prior to starting work, submit to County personnel, a listing of personnel assigned to the project for review and approval. In addition, a list of people with emergency phone numbers should always be supplied to County personnel and be available at any time in case of an emergency on the project. The Consultant should also obtain from the Contractor a list of personnel that will be responsible for any occurrence that may arise on the project, for the life of the project.

a. Assist the County with project scope development and refinements. Provide recommendations and ideas to expand/contract on project scope, cost management, and constructability issues.

b. Facilitate the establishment and documentation of Project goals.

c. Plan, manage and coordinate all aspects of the Project.

d. Lead, direct and coordinate the efforts of the Project Team to achieve the objectives of the Project and to meet the County's requirements.

e. Scheduling: Consultant will be responsible for ensuring project stays on schedule. Baseline and monthly progress schedule management throughout all phases of the project including close-out and warranty period.

f. Work closely with the County to foster a team environment among all members of the Project Team and ensure success is achieved for all stakeholders.

g. Attend Owner, Architect, Contractor (“OAC”) meetings at a minimum of twice a month to review project status regarding construction schedule, status of current and upcoming construction activities, submittal logs, Requests for Information (“RFI”) logs, drawing revisions, value engineering/cost saving changes, change order requirements and procurement status of long lead-time items.

h. The Consultant will be responsible for ensuring the Architect schedules and conducts OAC meetings in accordance with the contract documents, as well as developing and maintaining meeting agendas and minutes, meeting facilitation, construction schedules and RFI, submittal and change order logs.

i. The Consultant will be responsible for any meetings required to be held by contractors, sub-contractors, utility personnel, and/or other agencies affected by the Project. Records of significant information revealed or discussed at the meeting shall be made part of the Project Record by the Consultant. Distribution of meeting minutes to affected Project personnel will be the responsibility of the Consultant.

j. The Consultant will be the primary point of contact for all communication between the architect, engineer, contractor, the owner and their consultants and vendors.

k. Establish, implement, and administer, in consultation with the architect: procedures for processing and file management of project files for shop drawings, submittals, specifications, construction schedules, RFIs, change orders, and other general correspondence to ensure contractor compliance with the contract documents.

l. CONDUCT FIELD SURVEYS: Verify surveying services to obtain original, final, and progress estimate quantities for payment of all pay items to the Contractor. Be prepared to justify quantities in case of discrepancies between the Contractors and Project Coordinator. Upon request, check the construction layout when deemed necessary.

m. Supplemental Agreements/Construction Changes: Notify County personnel of the necessity of any Supplemental Agreements/Construction Changes. Negotiate prices for additional pay items with the Contractor while adhering to the “Average Unit Price” listing when possible. Coordinate acceptance of prices with County personnel.

n. Shop Drawings: The Architectural/Engineering team will be responsible to review and approve all shop drawings prior to the Contractor submitting them to the appropriate Vendor. The Consultant will be responsible for maintenance of all contract documents including, but not limited to, Shop Drawings.

o. Coordinate, in consultation with the Owner and Design Professionals the selection and activities of special testing and inspection agencies as required. Review testing and inspection reports and make recommendations of appropriate actions as required by such reports.

p. Procurement of Owner’s vendors will include FF&E and signage at a minimum. Assist the Owner with development of specifications and solicitation for proposals. Coordinate activities of Owner vendors with the Consultants Project Administration Manager to assure schedule and quality compliance.

q. Contractor Progress Payments: The Consultant will document and assemble accurate quantities for Monthly Progress Payments to the Prime Contractor from actual project field records, as directed by the contract, from Supplemental Agreements/Construction Changes. The quantities for payment will be referenced to field records prior to submission for payment. Test reports will be on file prior to payment. County personnel must provide written approval for any waiver of testing documents prior to payment. Pay quantities will be submitted to County personnel for review and payment. Payments for stockpiled material may be made as defined in the contract documents and approved by County personnel. Copies of approved Subcontractors should be on file prior to the first Progress Payment.

r. Provide Construction Inspection: Provide effective and qualified supervision of all inspection services being conducted by Prime Contractor and Sub-Contractors. All field technicians must be certified in the applicable State certification workshops listed below or have equivalent applicable training certifications/records:

· Threshold Inspector Certification

· Asphalt Roadway Paving Inspector

· Class 1 Concrete Technician

· Soils and Aggregate Technician

· Earthwork Technician

· Nuclear Gauge Trained and Proficient

· SWPPP Training Certifications

· Americans with Disabilities Act (ADA) Title II and Section 504 Training

· Other inspector services as needed for Project success.

Certification from another State, nationally recognized institution, or other approved agency may be acceptable in lieu of the certification.

s. All construction work must be monitored and inspected on a weekly basis to assure the highest quality of work and conformance with the contract documents.

t. Schedule Management and Review: The Consultant will be required to develop/critique a Critical Path Method (CPM) schedule and pay-out curve. Provide a qualified CEI Scheduler experienced in Procore software. The CEI Scheduler will be provided with all necessary information for this assignment, including confidential engineering estimates. The CEI Scheduler will be responsible for preserving any confidential information provided to them. The Consultant will have the experience and knowledge to provide guidance, examples, and details for utilizing various CPM software related to construction sequencing and operations. They will have a demonstrated ability to analyze Contractor’s schedule(s) (i.e., baseline(s), revised baselines(s), updates, as-built, etc.) for compliance with contract documents. Scheduling elements including, but not limited to, completeness, logic, durations, activity, flow, milestone dates, concurrency, resource allotment, and delays will be reviewed. Verify the schedule conforms with the construction phasing sequences, including all contract modifications. Provide a written review of the schedule identifying significant omissions, improbable or unreasonable activity durations, errors in logic, and any other concern as detailed in Florida Department of Transportation (FDOT), Construction Project Administration Manual (CPAM) – Procedure 700, Revised April 7, 2025, accessible at http://www.fdot.gov/Construction or comparable public works project administration methodology.

u. Quality Assurance, Testing for Acceptance, and Training: Copies of all certifications should be filed in the project records for review by the County at any time. Any temporary waivers of certification or licensing will be reviewed by the County for the final decision. Provide certification training to consultant personnel for all necessary field testing and inspection. Monitor the testing provided by the Contractor in the field as defined in the Contract, Plans or Specifications. Document Consultant testing using standard forms and distribute as required. Monitor documentation of testing by the Contractor. Field test verification by the Consultant includes, but is not limited to, all asphalt related testing to include asphalt plant inspection and all concrete related testing for acceptance by the County, nuclear density testing of earthwork, base stone, asphalt, structural backfill pipe backfill, heating, ventilation, air conditioning, mechanical, electrical, plumbing, information technology, security systems, foundation, structural analysis, etc., as defined in the Project Specifications and Escambia County’s Technical Specifications and testing schedule. The Consultant will also verify aggregate analysis and moisture testing for roadway embankment and base stone materials as defined in the Project Specifications and the County’s sampling and testing schedule. (Note: All tests normally performed by County personnel will be performed by the Consultant.) Also, Consultant’s responsibilities include the random checking of application rates, dimensions, and bearings to assure conformance to the Plans and Specifications. In the case of notification of defective concrete as defined in the Specifications, the Consultant will submit the initial information to the County and will receive the final disposition of the material after review. Certifications of material submitted by the Contractor will be reviewed by the Consultant for conformity to the Project Specifications. The certification documents submitted to the County will also be reviewed for completeness and conformance. Final Materials and Tests Certification will be submitted to County personnel with Final Records.

v. Establish and maintain, in consultation with the Owner and Design Professionals, an up-to-date construction cost accounting system.

w. FINANCIAL MANAGEMENT and COST CONTROL SERVICES Through all phases, the Consultant will be responsible to monitor, validate, and recommend all Project expenditures including:

a. Deliver the Project within the agreed budget.

b. Coordination of value engineering, as needed.

c. Working with Escambia County procedures to determine appropriate tracking and reporting of expenditures.

d. Prepare projected monthly cash draws, monitor, and report actual expenditures versus forecasts and submit monthly Project reports, including:

· Expenditures,

· Change Orders and potential Change Orders,

· Variances, and

· Pay applications to date and forecast future cash draws, including expenditures.

e. Monitor, control, and document all changes in line-item allocations, cost, change orders and potential change orders during construction including:

· Approved costs to date,

· Forecast estimates for unresolved Design/Bid/Build Team cost proposals,

· Prepare an "Uncommitted Costs Forecast",

· Review and analyze contractor bids, recommend the best value, and

· Track reasons for additional expenditures.

f. Review and approve monthly progress billings for Design/Bid/Build Team, vendors, and consultants.

g. The Consultant shall sign and notarize all invoices approved for payment, and track payments using protocols approved by Escambia County.

h. Escambia County will sign/countersign all documents in accordance with Escambia County protocols where the documents bind Escambia County or commit funds, such as contracts, change orders, change directives, etc. or where the payment of funds is concerned. Such signatures shall not relieve or reduce the Consultant’s responsibility for ensuring all such documents are accurate, complete, and properly financially coded, filed and tracked.

2.2.5 CONFLICT OF INTEREST STATEMENT: On a single Construction Contract, it is a conflict of interest for a professional firm to receive compensation from both the County and the Vendor either directly or indirectly. Additional work developing within the geographical area of the project may be added at the discretion of the County or FDOT. The Consultant must perform to the satisfaction County's representatives for consideration of additional CEI services.

2.3 Program Management Services

The sections that follow describe the program management services to be provided by the Consultant:

2.3.1 As a condition of this contract award, the selected consultant will enter into an agreement with the County for the performance of services as defined herein.

2.3.2 Primary management responsibility for the project and will coordinate all project matters. As such, the Consultant shall serve as the County’s principal point of contact and liaison between the Architect/Engineer, other Consultants, vendors, and contractors through the completion of the project.

2.3.3 Advocate for the County’s best interest in terms of quality, least time, and cost sensitive design and construction.

2.3.4 Oversight of the delivery of the project; however, the Consultant will not replace or otherwise assume the duties of the Architect/Engineer, or other Project Consultants. Attend progress meetings with Escambia County, the AOR and other stakeholders and will document and provide and distribute meeting minutes of the progress meetings.

2.3.5 Receive, review, and document the Architect's and Contractor’s permit applications, exhibits, reports, calculations, cost estimate, etc. and provide document control for all necessary permit documents as needed. The construction contractor will be responsible for providing all permit application fees. The firm will receive and review any comments from the permitting and regulatory agencies and document the response to the agency’s comments.

2.3.6 Review and confirm with the Architect the implementation of all revision of plans, specifications and other contract documents to 1) provide clarifications, 2) correct discrepancies, or 3) correct errors and/or omissions.

2.3.7 Shall originate a LAP compliant scope for CEI services to include all of the tasks of a CEI consultant listed below including, but not limited to all Resident Compliance Specialist (RCS) / Equal Employment Opportunity (EEO) reporting requirements, daily inspections/reports, pay request reviews, certified payroll reviews, bulletin board inspections, On The Job Training (OJT), document storage and uploading into the GAP system, inspect and identify discrepancies in the work, check or establish survey control, provide on-site inspection, perform sampling and testing, provide engineering services related to execution of the construction contract, provide record photos and videos, etc.

2.3.8 Prior to the start of construction, the firm will assist Escambia County with the review of any required quality control plans and safety plans from the AOR and /or contractor for the Project.

2.3.9 Assist and advise County on bidding and selecting the construction contractor for the project.

2.3.10 PROJECT COMPLIANCE MONITORING: The Consultant is responsible for compliance monitoring during construction: Consultant shall be responsible for ensuring all Federal, State, and/or grant funded project requirements are implemented and adhered to by the contractor and all subcontractors. LAP construction contracts require adherence to both general LAP regulations and specific provisions outlined in the appropriations acts for each funding authority. These contracts must also comply with federal procurement standards, including Davis-Bacon wage requirements for construction projects. Additionally, contracts will include specific clauses related to bonding, insurance, and contractor certifications requirements.

2.3.11 MILESTONE PRESENTATIONS: Presentations may be requested at various milestone levels. These presentations can include, but not be limited to Facilities personnel, Escambia County Board of County Commissioners, and local news media outlets. Timing of these presentations may shift/vary over the course of the project.

2.3.12 CITIZEN INTERFACE: Consultant will act as primary point of contact for citizen comments, inquiries, and complaints for this construction project. The consultant will periodically verify information posted on the contractor’s job board. The job board shall include, but not be limited to, standard project documentation, permits, emergency contact information, etc. Location shall be within the project location, to be determined by County personnel.

2.4 Construction Phase Items to be coordinated by CEI Consultant

During the construction phase of the project, the firm will coordinate the following as the CEI consultant, providing oversight for the execution of the CEI Scope including these items as applicable:

2.4.1 Commencing immediately after contract award, the firm will implement and will utilize throughout the life of this Agreement all subsystems of the Project Management Information System hereinafter referred to as PMIS. Escambia County preferred Project Management Information System is Procore. All members of the construction team, including the contractor and CEI firms, will use Procore.

2.4.2 Provide general program management services as required to complete the project as detailed in the items below and will provide sufficient organization, personnel and management to carry out the requirements of the project.

2.4.3 Attend the Contractor's pre-construction conference and review and approve of meeting minutes of the meetings prepared by the CEI consultant.

2.4.4 Participate in AOR construction progress meetings/calls during the construction phase of the project.

2.4.5 The CEI’s responsibility is to oversee and confirm that the construction team is completing the following work:

a. Monitor the progress of the Contractor in securing required building permits, insurance, labor affidavits, and submitting any required DBE, MBE, or SBE information.

b. Receive, review, and comment on the Contractor's monthly construction schedule, payment documents, Schedule of Values, and other associated progress documents.

c. Receive, review, respond as appropriate, and forward all correspondence from Escambia County or the Contractor.

d. Maintain project documentation including, without limitation, daily job reports, logs, files, change orders, change order requests, requests for information, payment requests, submittals, correspondence, progress schedules and reports, inspection and testing reports, and project meeting minutes.

e. Monitor the work performed by the Contractor and subconsultants and recommend courses of action to Escambia County when requirements of the contract are not being fulfilled by the Contractor.

2.4.6 Review with the Contractor and CEI consultant changes to the construction cost or scope for the project incorporating approved changes as they occur. Review cash flow reports and forecasts developed by the Contractor as needed and assist Escambia County with negotiation of the construction cost change orders as required.

2.4.7 Review and comment as needed on required construction submittals, shop drawings, catalog cuts, manufacturer's literature, samples, and mock-ups. Maintain files containing all approved submittals, shop drawings, catalog cuts, manufacturer's literature, samples, and mock- ups for turn over to Escambia County at the end of the project. Ensure that all Federally Funded Project requirements are fulfilled including Buy American, Build American.

2.4.8 Administer the transmittal of change orders and change requests, and requests for information as follows:

a. Receive and review the Contractor requests for interpretation of the meaning and intent of the design drawings and assist in the resolution of any questions which may arise.

b. Receive from the Contractor and maintain cost accounting records on authorized work performed under unit costs, additional work performed based on actual costs of labor and materials, or other work requiring accounting records. Audit records as needed.

c. Review and comment on Contractor requests for change orders and information.

d. Assist with negotiating with the Contractor for change orders submittals.

e. Advise Escambia County as to possible effects the change order may have on the project management plan, budget, and schedule.

2.4.9 Oversee the CEI consultant in their review and submission to Escambia County the Contractor’s pay request and make recommendations to Escambia County for payment with respect to the value of the work and the overall amount of the payment.

2.4.10 Coordinate with the Contractor for the delivery and storage, protection and security of Escambia purchased materials, systems and equipment which are part of the project.

2.4.11 INSPECTION OF WORK

Provide inspection services for conformance to Plans and Specifications, as well as applicable local, state, and federal requirements. Observe, measure, and record all quantities for payment. Record field measurements in project records for review by County personnel or auditors. Records shall be recorded on a standard form (field book) and/or on field inspection forms to be submitted to the County. Check traffic control daily, and additionally as required or requested. Notify the contractor of deficiencies or problems immediately. Document weekly (or as often as required) project traffic control on forms and distribute as required. Inspect daily erosion control items for conformance to the plans as well as effectiveness in the field. Notify the contractor of deficiencies. Prepare to justify all pay quantities in the case of questions from the contractor or County. For each inspection day, prepare an accurate diary, signed by the inspector, consisting of, but not limited to:

· A record of the contractors on the project

· Their personnel (number and classification)

· Equipment (number and type or size)

· Location and work performed by each Contractor or Subcontractor

· Orders given to the Contractor

· Events of note on the project

· Accidents on the project and any details surrounding the accident such as police report number, fatalities, causes, time, etc. Obtain a copy of the police report for the project records whenever possible.

· Weather, amount of precipitation, temperature at morning, noon, and evening, cloudy, clear, etc.

· Days charged, with explanation if not charged

· Equipment arriving or leaving the project, idle equipment

· Any other details that may be important later in the project life

· Ensure all reports and submissions are identified and included in the Project schedule of deliverables.

· Perform a Threshold Inspection program is in accordance with State of Florida requirements.

2.4.12 SPECIAL INSPECTION SERVICES

a. General: The special inspection services listed herein are outlined as the minimum required and shall not be limited to such. Furthermore, it shall be supplemented by any special requirements as that may be deemed necessary during the work. The Contractor (and its subcontractors) performance and capability can affect the extent and duration of the special inspection involvement in the project.

b. The Consultant is to provide qualified oversight to any third-party inspector. In the case where the actions or results of any third-party inspector is to be inconsistent with the standard technique or design criteria, the Consultant is to perform the necessary inspection to confirm the result. The cost of this Consultant inspection service is to be borne by the construction contractor directly. The County reserves the right to request the Consultant to perform confirmatory testing to ensure Quality Assurance/Control standards with all testing methodologies and techniques.

c. Site Construction:

· Field observations associated with the foundation system installation.

· Backfill and compaction operations.

· Slab-on-grade installation, including rebar and other reinforcing structural components.

· Consultation regarding on-site problems encountered related to earthwork, foundation, and site concreting.

d. Cast-in-Place Concrete:

· Mild Steel reinforcement placement including size, quantity, spacing, bar supports and chairs, clearances, splices, etc.

· Post-tensioning (PT) steel placement including general layout of tendons, spacing, size, profiles, sheathing, grease caps, stressing, anchorages, support bar layout, observe elongation logs, submission of PT elongations for approval of PT engineer, observe cutting of PT tails after PT engineer approvals of such.

· Shoring and reshoring installation.

· Proper location of control and construction joints, pour strips, embedded items, anchors, openings, etc.

· Concrete placement procedures in accordance with generally acceptable standards and practices.

· Observation of concrete testing and curing procedures.

e. Precast Concrete:

· Plant visits to observe fabrication including quality control and testing procedures.

· Observation of precast erection at site including inspection of precast pieces for any potential structural damage prior to erection.

· Field-assembled connections including bearing pad setting, bolt and embed plate installation, welding, and testing of precast connections.

· Precast penetrations and fenestrations in accordance with documents.

· Fabrication and erection tolerances.

· Serviceability requirements including camber, bowing, deflection and headroom clearance limits.

· Acceptability of completed precast connections.

f. Tilt-Up Concrete:

· Follow Unified Facilities Guide Specification (UFGS) 03 47 13, Division 3 – Concrete, Tilt-Up Concrete.

· American Concrete Institute (ACI) 551.1R-14, Guide to Tilt-Up Concrete Construction.

· Tilt-Up Concrete Association (TCA) Safety Guide for Tilt-Up Concrete Construction, June 2013, Version 13.1 (www.tilt-up.org)

g. Masonry:

· Masonry installation including techniques and workmanship.

· Mortar bedding, grouting, and cleanout areas.

· Joint reinforcement, embedded inserts, and anchors.

· Special inspections required by code and/or specifications.

h. Structural Steel:

· Structural steel grade, size, straightness and required finish.

· Bolted and welded connection, including setting, per shop drawings and special inspections that are required per specifications.

i. Retaining Walls:

· Installation including techniques and workmanship.

j. SPECIAL INSPECTION REPORT REQUIREMENTS

· Submit a structural inspection plan to the Building Inspections Department prior to building permits being issued.

· Prepare a detailed written record of inspections daily. Such report shall include the following:

· Date inspection was conducted.

· Description of the work inspected including the presence and activities of the Testing Agency, as applicable.

· Any changes in work sequence or materials and unusual circumstances affecting performance of work.

· Documentation of changes made in the field and any new or recurring deficiencies.

· Identification of Threshold Inspector conducting the inspection and the Testing Agency conducting the testing as applicable.

· Date inspection results were transmitted to the Design Professional.

· Keep a copy of the daily log at the project site that summarizes all inspections made.

· Submit inspection reports on a weekly basis under a cover letter signed and sealed by the Threshold Inspector.

· Submit inspection reports to the County Building Inspections Department monthly.

· Comply with the Escambia County Inspections Department Guidelines for Threshold Buildings.

2.4.13 Implement Project data control and retrieval systems (files: digital and hardcopy) to fully track the evolution of decisions, ensure appropriate approvals are obtained and preserved, and be able to provide copies of documents within 24 hours of receiving a request from the Project Team.

2.4.14 DISTRIBUTION OF COORESPONDENCE: Submit to County personnel a copy of all correspondence between the Consultant, Contractor, Subcontractors, or others concerning matters related to the project. Maintain an electronic file of all correspondence for submission with the project Final Records.

2.4.15 Ensure all activities, especially decisions and financial commitments, are documented, tracked and retrievable on request.

2.4.16 Maintain proper Project records in a format acceptable to the County and turn over Project documents at the completion of the Project, and at such other times as the County may require.

2.4.17 Project Claims: Prepare documentation and assist in the defense of Escambia County, when requested, in preparation for Claims or possible Claims resulting in the execution of the contract.

2.4.18 Attend Board meetings as requested to provide information and present recommended actions which the Board may be required to vote upon.

2.4.19 Utility Relocations: Utility relocations will be a part of this contract. Relocations that are reimbursable will be inspected for quantities that will be reviewed and verified, comparing utility company records prior to payment by Escambia County

2.4.20 Provide oversight of Contractor's checkout of utilities, operational systems, and equipment for readiness and assist in the initial start-up and testing.

2.4.21 Assist with Substantial Completion of the project through consultation with the Contractor, Architect and Engineer of Record. To this end, the firm will:

a. Attend final inspections of the project with the Contractor, and the Architect of Record.

b. Review punch lists from comments generated by the Architect of Record, Engineer of Record, and Escambia County during the final inspection.

c. Oversee and monitor the Contractor's efforts to correct any items noted on the punch-list and advise Escambia County when a re-inspection can be accomplished.

2.4.22 Assist in obtaining occupancy permits from all governmental entities and will accompany governmental officials during inspections of the project. The firm will receive, and review project close out documentation submitted by the Contractor and assist in other activities required for the project close out. The firm will review and comment on the project close-out report prepared by the Contractor.

2.4.23 Assist Escambia County in receiving and forwarding ECRC's authorized representative written warranties and related documents assembled by the Contractor.

2.4.24 Assist Escambia County in obtaining all close-out documentation, including one set of reproducible drawings and CAD "record / as-built drawings" from the Contractor which will become the property of ECRC.

2.4.25 Submit to Escambia County, monthly, a report on the status of the project. The report will include a review of progress payments, a status report on all incomplete change orders, a record of budget accounting, status of the master schedule, and a summary of all disputes, conflicts, and claims on the project of which the firm is aware.

2.5 Commissioning

2.5.1 The County expects the CEI to commission building systems according to the plans, specifications and manufacturer’s instructions. Construction and acceptance commissioning services to be provided include:

· Acceptance Phase Services:

• HVAC Validation of Mechanical, TAB and BAS Controls Functionality

• Electrical Validation of Panelboards and End Devices

• Plumbing Validation of End Devices and Compressed Air

• Final Commissioning Report

2.6 Post Construction/Occupancy/Closeout Services

The Consultant shall:

2.6.1 In consultation with the Owner and Design Professionals, verify substantial completion and final inspections. Assist with developing the final list of deficiencies (punch list) and coordinate corrective action items to be completed.

2.6.2 Commissioning: (SEE SECTION 2.5) All aspects of project commissioning will be overseen by the Consultant. Utilizing construction documents and specifications, commissioning will include but not be limited to mechanical systems including building temperature, humidity level controls, energy and performance goals, security systems function, life safety system function, plumbing control system function, and any other building integrated systems.

2.6.3 Develop and direct a closeout program in compliance with the contract documents. Closeout shall include coordination of building start-up and initial systems operation, coordinate any modification of such systems as required for the Project, coordinate the training for Facilities Management staff and other personnel as required, develop preventative Operations & Maintenance Plans, and assist through the first year of occupancy to resolve warranty issues, and track energy performance.

2.6.4 Coordinate and direct the Owner’s move in activities with the ongoing punch list and closeout activities.

2.6.5 Post Occupancy Training Coordination: The Consultant will oversee and coordinate training for Facilities Management staff on building systems and functions. Depending on the function or system, training may be conducted by a manufacturer or contractor. It will be the responsibility of the Consultant to track and ensure all staff who need/require training receive it and keep a documented record.

2.6.6 Organize and deliver to the County all documentation including but not limited to final inspections and certifications, warranty package, As Built drawings, operations and maintenance manuals, and attic stock. Maintain all documentation and provide documentation to the County.

2.6.7 Reports: There are numerous reports, documents, etc., that shall be generated in the process of Contract Administration. Submit all project records to the County after project completion. Any questions regarding the requirements shall be forwarded to County personnel for clarification.

2.6.8 Warranty Management and Disputes: Assist County with filing and completing warranty claims with Contractor(s) and resolve any disputes that arise throughout the warranty period.

2.7 Project Risk Planning Services

2.7.1 Through all phases, the Consultant will be responsible for the risk planning aspects of the Project such as:

2.7.2 Develop a Project risk plan, identify and quantify potential Project risks.

2.7.3 Develop risk avoidance and/or mitigation strategies for all identified risks.

2.7.4 Monitor risks, implement response controls and identify residual risk.

2.8 Length of Service

2.8.1 The services for this consultant shall begin upon written Notification to Proceed (NTP) by the County.

2.8.2 Track the execution of the Construction Contract such that the Consultant is given timely authorization to begin work. While no personnel shall be assigned until written notification by the County has been issued, the Consultant shall be ready to assign personnel within two weeks of notification. For the duration of the project, coordinate closely with the County and construction contractor to minimize rescheduling of consultant activities due to construction delays or changes in scheduling of contractor activities.

2.8.3 The anticipated schedule and construction times for the project are tabulated below:

2.9 Items to be Furnished by the County to the Consultant

2.9.1 The County, on an as needed basis, will furnish the following Construction Contract documents including plans, specifications, contracts, permits, material lists, and any other document applicable to the project. These documents may be provided in either paper or electronic format.

2.10 Items Furnished by the Consultant

2.10.1 Field Equipment

a. Supply inspection and testing equipment essential to perform services under this Agreement; such equipment includes non-consumable and non-expendable items.

b. Hard hats shall have the name of the consulting firm visibly displayed.

c. Handling of nuclear density gauges shall be in compliance with their license.

d. Retain responsibility for risk of loss or damage to said equipment during performance of this Agreement. Field office equipment shall be maintained and in operational condition at all times.

2.10.2 Licensing for Equipment Operations

a. Obtain proper licenses for equipment and personnel operating equipment when licenses are required. The license and supporting documents shall be available for verification by the County, upon request.

b. Radioactive Materials License for use of Surface Moisture Density Gauges shall be obtained through the State of Florida Department of Health.

2.11 Liaison Responsibilities of the Consultant

2.11.1 For the duration of the Project, keep the County Project Coordinator informed of all significant activities, decisions, correspondence, reports, and other communications related to its responsibilities under this Agreement.

2.11.2 Facilitate communications between all parties (i.e. architectural, mechanical, materials, landscaping, local agencies, etc.) ensuring responses and resolutions are provided in a timely manner. Maintain accurate records to document the communication process.

2.11.3 Submit all administrative items relating to Invoice Approval, Personnel Approval, Time Extensions, Change Orders, Requests for Information, and Supplemental Amendments to the County Project Coordinator for review and approval

2.12 Performance of the Consultant

2.12.1 During the term of this Agreement and all Supplemental Amendments thereof, the County will review various phases of consultant operations, such as construction inspection, materials sampling and testing, and administrative activities, to determine compliance with this Agreement. Cooperate and assist County representatives in conducting reviews. If deficiencies are indicated, remedial action shall be implemented immediately. County recommendations and Consultant responses/actions are to be properly documented by the Consultant. No additional compensation shall be allowed for remedial action taken by the Consultant to correct deficiencies. Remedial actions and required response times may include but are not necessarily limited to the following:

a. Further subdivide assigned inspection responsibilities, reassign inspection personnel, or assign additional inspection personnel, within one week of notification.

b. Immediately replace personnel whose performance has been determined by the Consultant and/or the County to be inadequate.

c. Immediately increase the frequency of monitoring and inspection activities in phases of work that are the Consultant's responsibility.

d. Increase the scope and frequency of training of the Consultant personnel.

2.13 Requirements of the Consultant

2.13.1 General

It shall be the responsibility of the Consultant to administer, monitor, and inspect the Construction Contract and all associated documents such that the project is constructed in reasonable conformity with the plans, specifications, and special provisions for the Construction Contract. As well as uploading all required documentation into the FDOT Grant Application Process (GAP) system. The is a secure, web-based system that allows the entire grant program to be automated and managed online. This system will allow for applications for funding through an online grant application process and will also provide an efficient way to report on the grant after funds are rewarded.

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