Attachment_1-Responses_to_Questions.pdf

QUESTIONS TO SOLICITATION TK-17-12

Q1. Can you tell me how many lives will be covered under the Wellness program for JPL employees?

A1. OUR TYPICAL SITUATION IS 400–500 EMPLOYEES SIGN UP FOR MOVEMENT EVENTS WITH APPROXIMATELY 150 EMPLOYEES ATTENDING SPEAKER SESSIONS. WITH THE RIGHT INCENTIVES AND THE RIGHT STRATEGY, WE MIGHT BE ABLE TO DOUBLE THE PARTICIPATION. BASE PRICING ON APPROXIMATELY 1,000 EMPLOYEES.

Q2. Based on your Milestone Schedule:

Within first 30 – 60 days – Determine tools necessary to evaluate the needs of the JPL population, update biometric information from third party vendor. Provide draft plan for JPL’s Wellness strategy. Focus on critical health needs for the JPL population.

60 days to 6 months – Finalize Wellness strategy develop and implement monthly and quarterly events.

A2. THINK OF IT AS AN ONGOING VENDOR THAT CONTINUES TO PROVIDE RESOURCES TO KEEP THE STRATEGY EVOLVING TO ENSURE JPL CAN ENGAGE MORE EMPLOYEES. IN ADDITION, THE TOOLS AND REPORTING THEY PROVIDE ARE ONGOING RESOURCES. IT WILL TAKE APPROXIMATLEY NINTY (90) DAYS TO ESTABLISH THE

STRATEGY, SET UP FILE TRANSFER INFO, ETC. AFTER THAT, ITS ONGOING CONSULTING.

Q3. Are adult dependents included in the wellness program?

A3. NO.

Q4. What are the security and background check requirements for wellness providers?

A4. THERE IS A NEED TO ENSURE WE HAVE SECURITY OF OUR PRIVATE INFORMATION THAT THEY WILL OBTAIN BOTH FROM JPL (MOST LIKELY THEY WILL REQUIRE A CENSUS) AND FROM THE BIOMETRIC DATA WE COLLECT

FROM A THIRD PARTY VENDOR.

Q5. What wellness activities/services are currently being provided?

A5. JPL IS CURRENTLY OFFERING A QUARTERLY MOVEMENT EVENT (e.g., 2K WALK ON-LAB, TAI CHI INTRODUCTION, RELAY, MONTHLY WELLNESS SPEAKERS ON NUTRITION, MANAGING STRESS, FINDING

BALANCE, ETC.)

Q6. What is the expected timeline to begin implementation and go live?

A6. JPL INTENDS TO FINALIZE PLANS BY SEPTEMBER TO GATHER THE BIOMETRIC DATA DURING THE OPEN

ENROLLMENT PERIOD.

Q7. What incentives are currently offered employees?

A7. JPL OFFERS A MIXTURE OF ITEMS INCLUDING JPL BRANDED ITEMS (e.g., HAT, T-SHIRT, BAG, FITBITS, ETC.)

Q8. Who is the current biometric vendor and what is participation level in screenings?

A8. JPL WILL BE USING THE SERVICES OF HEALTHFAX. TYPICALLY, 400 PEOPLE PARTICIPATE IN THE SCREENINGS.

Q9. Are all employees onsite in one location?

A9. MOST JPL EMPLOYEES ARE IN THE PASADENA LOCATION. IF THE PROGRAM EXTENDS TO CAMPUS (CALTECH)

THEN WE WOULD HAVE TWO LOCATIONS.

Q10. Can I get your total employee count? If you plan to just use this program for those on the medical plan or medical eligible, I will need that number as well.

A10. ESTIMATE 6,000 EMPLOYEES FOR PLANNING PURPOSES.