COUNTY OF ORANGE

OC COMMUNITY RESOURCES

REQUEST FOR PROPOSAL (RFP)

FOR

TITLE V SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM

(SCSEP)

RFP NO. RFP NO: 012-3116505-DL

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/ocgov

County of Orange RFP # RFP No: 012-3116505-DL

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 1 of 107

County of Orange

OC Community Resources

Procurement and Contract Services

601 N ROSS STREET

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation November 5, 2026

Question Submission Deadline November 27, 2026, 2:00pm

RFP Submittal Closing December 8, 2026, 2:00pm

Proposal Evaluations December 14, 2026

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Tuesday, December 8, 2026

2:00 pm

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 2 of 107

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF SERVICES

SECTION 4. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

SECTION 5. SCORING CRITERIA

SECTION 6. APPLICANT RESPONSES

Attachments:

A - RFP_Exhibit 1_Orange County Older Adult Population_2026 10 v1

B - Model Contract_RFP_1104_final

C - Application - RFP No: 012-3116505-DL

D - RFP No: 012-3116505-DL_final v1 [FOR YOUR REFERENCE ONLY]

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SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County intends that the successful Respondent shall provide Title V Senior Community

Service Employment Program (SCSEP) proposed and in full compliance with the requirements set forth in this solicitation, including the Model Contract, which is incorporated herein as an attachment, and all other applicable attachments.

This Request for Proposal (RFP) is being released for the County of Orange Title V Senior

Community Service Employment Program (SCSEP) to provide, foster, and promote meaningful part-time training opportunities in subsidized community service assignments for low-income persons who are fifty-five (55) years of age or older, and assist the transition of program participants to unsubsidized employment. This RFP offers qualified organizations with at least five (5) years of experience serving the targeted population an opportunity to submit an application to assist the OCCR, a division of the County of Orange, in selecting applicants who will best meet the County's needs.

The County of Orange, by and through Orange County Community Resources (OCCR)/OC

Community Services (OCCS) (hereinafter referred to as “County”), is soliciting Proposals

(“Proposal(s)” or “Application(s)”) from qualified firms (hereinafter referred to as Proposer

(“Proposer(s) or “Applicant(s)”) to provide Title V Senior Community Service Employment

Program (SCSEP) services defined in Section III, Scope of Services (“Scope of Services”) herein.

Applicants must meet the minimum requirements and qualifications set forth in the RFP and must be capable of providing services set forth in the Scope of Services, incorporated herein by this reference.

1.2 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the OC Community Resources will be closed on the following

County holidays - https://hrs.oc.gov/employee-relations/employee-resources

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Upload responses through the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance with uploading a

Response via the County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Response for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Response. If any person contemplating submitting a response to this

Request for Proposal (RFP) is in doubt as to the true meaning of any part of the solicitation https://hrs.oc.gov/employee-relations/employee-resources https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 4 of 107 documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Procurement Agent (DPA) via the County’s eProcurement Portal under the bid page for this solicitation. If clarification or interpretation of this solicitation is considered necessary by the County, an addendum shall be issued, and the information will be posted via the

County’s eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the

County’s eProcurement Portal to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any verbal information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement

Portal.

All questions or requests for interpretations must be received within this solicitation by Friday, November 27, 2026, before 2:00 pm. The DPA will provide all official communication concerning this solicitation. Any County response relevant to this solicitation other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Responses must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Response may be withdrawn after the submission date.

D. Each Respondent must submit their response electronically via the County’s eProcurement

Portal.

E. Submit all pages on standard 8.5 x 11-inch paper, numbered and identified sequentially by section. Responses must be organized and indexed as outlined in the Response

Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be typewritten or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Responses are not to be marked as confidential or proprietary. The County may refuse to consider any Responses so marked. All Responses and supporting documents will be subject to the provisions of the California Public Records Act (California Government

Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

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Additionally, all Responses shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Responses should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive relief to prevent the disclosure of such confidential proprietary information in connection with any request made to the County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Response that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in response. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its response rejected on that ground. Respondent, its employees and/or consultants may be subject to the provisions of the California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing of a Statement of Economic Interest (Form 700). If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the Contract by County.

Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a response, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its response in strict accordance with all requirements of this solicitation, and compliance must be stated in the response. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items in the additional information section for the County’s consideration, as specified in the Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein; e.g., if Part 1 and 2 are uploaded successfully at 1:58:38 P.M. and Part 3 is in the process of being uploaded at

2:00:01 P.M., Part 3 will not upload successfully.

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J. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing the response to this solicitation; b) submitting that response to the County; c) negotiating with the County any matter related to the Respondent’s response; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

K. Any response may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation, including but not limited to technical features, acknowledgment of receipt of addenda, and page number limits, etc. These are common causes for deeming a response non-responsive.

L. Where two or more Respondents desire to submit a single response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

M. County does not require, and neither encourages nor discourages, the use of lobbyists or other consultants for the purpose of securing business.

N. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your submission response.

O. The County requires a valid UEI number and full registration prior to Contract

Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your submission response.

P. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Procurement Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

Q. After the closing date and time for receipt of Responses, the County will begin evaluation and, if requested, in-person interviews. Respondents who submit Responses most responsive to the County’s requirements may be asked to give a presentation of their http://www.dnb.com/ http://www.usfcr.com/

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 7 of 107 response to County staff. The County makes no guarantee as to the number of Respondents selected for in-person interviews. Selected Respondents should be prepared to make their presentation within five (5) business days after notification and be prepared to discuss all aspects of their response in detail, including technical questions regarding the response.

Respondents shall not be allowed to alter or amend their response through the use of the presentation process.

County Deputy Procurement Agent (DPA) for this solicitation is: Diana Lin, diana.lin@occr.oc.gov

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this solicitation. All questions regarding this solicitation must be submitted via the Question

& Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this solicitation other than through or approved by the County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Diana Lin, diana.lin@occr.oc.gov, will provide all official communication concerning this solicitation.

1.5 MINIMUM QUALIFICATIONS/REQUIREMENTS

Respondents must meet all minimum qualifications and requirements listed below to advance to the evaluation process. Failure to provide the required information or documentation upon the

County's request may lead to disqualification. Respondents must maintain these requirements throughout the term of any resulting contract.

A. Eligibility and Compliance: Respondents must be authorized to do business in Orange

County, California, and comply with all applicable federal, state, Department of Labor

(DOL), and county laws, regulations, policies, and guidelines.

B. Service Area: Services must be provided Countywide, with the proposed service location at 675 Placentia Ave., 3rd Floor, Brea, CA 92821. If operating the Senior Community

Service Employment Program (SCSEP) at multiple locations, at least one site must be a comprehensive, specialized, or affiliate American Job Center (AJCC) within Orange

County. The County reserves the right to approve or modify service locations as necessary.

C. Experience: Respondents must have a minimum of five (5) years of experience serving the targeted population and demonstrate the qualifications and capacity to deliver the required services.

D. Submission Requirements: Respondents must complete all required Vendor Response questions and submit only one response per organization.

https://procurement.opengov.com/portal/ocgov

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 8 of 107

1. Required Documentation - Applicants must provide:

▪ Proof of registration in the System of Award Management (SAM)

▪ A current D-U-N-S number

▪ Proof of insurance

▪ Documentation of federal compliance, including good standing and not being debarred or suspended from receiving federal funds.

▪ Completed Application

▪ Audit documentation pursuant to Audit Requirements pursuant to Audit

Requirements

▪ Subcontracting documentation pursuant to Subcontracting Requirements (if applicable)

E. Evaluation: This section, along with the proposed Part 3, will be used to determine whether the respondent meets the minimum qualifications and requirements of the Request for Proposals (RFP).

1.6 EVALUATION PROCESS

Responses deemed to meet all minimum solicitation requirements will be scored based on the established evaluation criteria and assigned points that measure responsiveness to each identified criterion. The total number of points earned will be tallied for each response, based upon the

Respondent(s) submitted written materials.

Responses shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the response, including information about the Respondent, Contractors and sub-contractors.

Scoring is based on an evaluation of the response against the Scoring Criteria, which includes the

County of Orange Procurement Preference Policy, in accordance with Sections 1.8-103 and 4.3-

112 of the 2026 County Contract Policy Manual (CPM). A copy of the 2026 CPM is available at https://cpo.oc.gov/cpm. Responses will be evaluated from most to least advantageous to the

County.

1.7 SELECTION/AWARD PROCEDURES

After completing the evaluation process, the Evaluation Committee will recommend an award to the County’s DPA. Final award determination shall be subject to reference checks and past performance.

The Model Contract contained herein in this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in https://cpo.oc.gov/cpm

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 9 of 107 this RFP, including special conditions and requirements and those added by addendum, necessary attachments and/or exhibits, and to reflect Respondent’s response and qualifications. Any additional exceptions to the terms and conditions made by any Respondent after submission of its response may result in its elimination from further consideration.

Exceptions to the terms and conditions of the Model Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in APPLICANT RESPONSES - Statement of Compliance.

Negotiations may or may not be conducted with the finalist(s); therefore, the response submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its response may result in elimination from further consideration.

The County will enter into negotiations with the selected Respondent and award a contract upon completion of negotiation of fees and contract terms. The award may be subject to/requires approval(s) by the County Board of Supervisors.

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

1.8 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Make use of any information or ideas in the responses submitted.

B. Request response revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, in-person interviews and/or presentations with the highest-scoring

Respondent(s).

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality which the

County deems correctable or otherwise not warranting rejection of the response that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

F. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

G. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any Respondent responding to this solicitation;

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

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J. Reject any response if it is conditional, incomplete, or deviates significantly from the services requested in this solicitation; and/or

K. Request Best and Final Offer from any Respondent determined to be within the competitive range.

Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this Contract for a period of 180 days after the solicitation opening. During this period, Respondent shall guarantee the prices and terms quoted in their responses. The County and the responsive, responsible Respondent may mutually agree in writing to extend this deferral period.

Therefore, responses submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

1.9 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of Title VI of the Civil Rights Act of

1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement will be afforded full and fair opportunity to submit a response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.10 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all Contractors entering into a Contract with County who are not already established in the Countywide ERP System as an Auditor-Controller supplier will be required to submit to County a federal Form W-9 or Form W-8 for foreign suppliers. County will inform

Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to the Contract Administrator, or the Deputy Procurement Agent (DPA), the required W-

9 or W-8.

1.11 LEVINE ACT REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its response. Failure to include the form as required will render the response nonresponsive.

1.12 NON-PROFIT APPLICATION

Submission of their latest IRS Form 990.

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1.13 GLOSSARY

As used in this Request for Proposals, the following terms shall have the meanings set forth in this section.

A. Administration on Aging (AoA) means the Administration on Aging within the federal

Administration for Community Living under the Department of Health and Human

Services.

B. American Job Centers (AJC, also known as the One-Stop Centers and AJCC in

California as America's Job Center of California) are agencies funded by the

Workforce Innovation and Opportunity Act (WIOA). [20 CFR 678.900]

C. Area Agency on Aging (AAA) means a public or private non-profit agency designated by the state to address the needs and concerns of all older persons at the regional and local levels. AAA is a general term; local AAA names may vary.

D. Area Plan means a four-year plan developed by the AAA to describe the activities and services implemented within the planning and service area and is updated annually.

E. BCT Partners: the entity designated by the United States (U.S.) Department of Labor

(DOL) to maintain the Title V Senior Community Service Employment Program

(SCSEP) Performance and Results Quarterly Progress Report System (SPARQ) and the

Web Data Collection System (WDCS).

F. Board of Supervisors (BOS) means the Orange County Board of Supervisors.

G. California Department of Aging (CDA) refers to the California state department that is under the auspices of the California Health and Human Services Agency and oversees the execution of the Older Californians Act and the Older Americans Act, referred to as the

Department.

H. Charter Oak Group (COG): the entity designated by DOL to create and maintain the

Title V SCSEP WDCS handbook that provides direction on entering data into the WDCS.

I. Classroom Training Hours: the number of hours spent in classroom training by Title V

SCSEP participants. [20 CFR 641.540(c)]

J. Community-Service Employment: part-time, temporary employment paid with Title V funds in projects at host agencies through which eligible individuals are engaged in community service and receive work experience and job skills that can lead to unsubsidized employment. The term community service assignment is used interchangeably with community service employment. Assignments may be supplemented by general or specialized skills training and a participant must have an

Individual Employment Plan (IEP) that details skills to be attained and timelines for achieving the goal. [OAA § 518(a)(2)] [20 CFR 641.140] [20 CFR 641.577]

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K. Contract means the awarded contract between County and Subrecipient to provide

County services identified in the Scope of Services attached to the Contract.

L. Core Measures: performance measures that are subject to goal-setting and corrective action and are:

o Hours of community service employment;

o Percentage of project participants who are in unsubsidized employment during the second quarter after exit from project;

o Percentage of project participants who are in unsubsidized employment during the fourth quarter after exit from the project;

o Median earnings of project participants who are in unsubsidized employment during the second quarter after exit from the project;

o Indicators of effectiveness in serving employers, host agencies, and project participants;

o Number of eligible individuals served; and o Number of most-in-need individuals served. [OAA § 513(b)(1)] [OAA §

518(a)(3)(B)(ii) or (b)(2)] [20 CFR 641.700(b)] [20 CFR 641.710]

N. County means the County of Orange.

O. Eligible Service Population means unemployed, low-income, California residents who are fifty-five (55) years of age or older and who have poor employment prospects. [OAA

§ 518(a)(3)(A)] [20 CFR 641.500] [20 CFR 641.520(a)] Priority must be given to individuals who:

o Are sixty-five (65) years of age and older.

o Have a disability.

o Have limited English proficiency or low literacy skills.

o Reside in a rural area.

o Are veterans or spouses of veterans as defined in 20 CFR 641.520(a)(5) 38 U.S.C.

4215(a).

o Have low employment prospects.

o Have failed to find employment after utilizing services provided through the One-

Stop Delivery System.

o Are homeless or at risk for homelessness. [OAA § 518(b)] [20 CFR 641.520]

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 13 of 107 o Have been incarcerated within the last 5 years or is under supervision following release from prison or jail within the last 5 years. [OAA § 518(b)(2)(H)]

P. Federal Poverty Guideline (FPG) shall have a definition identified in the Federal

Register by the United States Department of Health and Human Services (HHS), under the authority of 42 U.S.C. 9902(2). The Federal Poverty Guidelines are derived from the

Census Bureaus current official poverty thresholds.

Q. Greatest Economic Need means having income at or below the federal official poverty line defined by the federal Bureau of the Census and published annually by the

Department of Health and Human Services.

R. Greatest Social Need means the need caused by noneconomic factors, that include physical and mental disabilities, language barriers, cultural or social or geographical isolation, including isolation caused by racial and ethnic status (for example, Black, Hispanic, American Indian, and Asian American), that restrict an individual's ability to perform normal daily tasks or that threaten his or her capacity to live independently.

S. Host Agency: a public agency or private non-profit organization exempt from taxation under § 501(c)(3) of the Internal Revenue Code of 1986 which provides a training work site and supervision for one or more participants. [20 CFR 641.140]

T. Hours of Community Service Employment: the number of hours of community service provided by Title V SCSEP participants. [20 CFR 641.577] [20 CFR 641.710(a)]

U. Indicators of Effectiveness in Serving Employers, Host Agencies, and Project

Participants: the combined results of customer assessments of the services received by each of these three customer groups. [20 CFR 641.710(e)]

V. Individual Durational Limit: a participant can be enrolled in the program for up to forty-eight (48) months, except as extended as allowed under the SCSEP provisions of the CARES Act. [OAA § 518(a)(3)(B)(i)] [20 CFR 641.570(a)] [California Department of Aging (CDA) Program Memo (PM) 10-19] [CARES Act Sec.3223(I)(A)] [DOL

Training and Employment Guidance Letter (TEGL) 22-19]

W. Individual with a Disability means an individual with a disability, as defined in Section

3 of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102), who is not less than the age of 18 and not more than the age of 59, as defined in Older Americans Act

§372(a)(2).

X. Infrastructure Costs: the shared infrastructure costs negotiated between the

Subrecipient and the local Workforce Development Board (WDB) to operate a local AJC or One-Stop Center. All WIOA partners, including Title V SCSEP, must share infrastructure costs. These costs are identified in an executed Memorandum of

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Understanding (MOU) between the Subrecipient and the local WDB. Infrastructure Costs may be charged to the Administration or the Other Program. [29 U.S.C 3151] [20 CFR

678.400 through 20 CFR 678.510]

Y. In-Kind Contributions: the value of non-cash contributions donated to support the project or program (e.g., property, service, host agency supervisory time, etc.).

Z. Job Ready: individuals who do not require further education or training to perform work that is available in their labor market. [20 CFR 641.140]

AA. Key Personnel will be managers, supervisors, and employees with professional licensure listed in the proposed staffing plan. This includes temporary assignments of key personnel.

BB. Limited English Proficiency (LEP): individuals who do not speak English as their primary language and who have a limited ability to read, speak, write, or understand

English. [20 CFR 641.140]

CC. Low-Income: family income not more than 125 percent (125%) of the federal poverty guidelines. [OAA § 518(a)(3)(A)] [20 CFR 641.500]

DD. Matching Contributions means local cash and/or in-kind contributions made by the Subrecipient, a subcontractor, or other local resources that qualify as a match for the

Contract funding.

1. Cash and/or in-kind contributions may count as a match if such contributions are used to meet program requirements.

2. Any matching contributions (cash or in-kind) must be verifiable from the records of the Subrecipient or a subcontractor.

3. Matching contributions must be used for allowable costs in accordance with the OMB cost principles.

EE. Measures of Performance: the seven core measures that are subject to goal-setting and corrective action. [20 CFR 641.700(a)] 20 CFR 641.720]

FF. Median Earnings of Project Participants Who are in Unsubsidized Employment

During the Second Quarter After Exit from the Project: the formula: For all participants who exited and are in unsubsidized employment during the second quarter after the exit quarter: The wage that is at the midpoint (of all the wages) between the highest and the lowest wage earned in the second quarter after the exit quarter. [20 CFR

641.710(d)]

GG. Minority means an ethnic person of color who is any of the following:

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 15 of 107 o Black - a person having origins in any of the Black racial groups of Africa.

o Hispanic - a person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin, regardless of race.

o Asian/Pacific Islander - a person whose origins are from India, Pakistan, or

Bangladesh, Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, or the United States Trust Territories of the Pacific, including the

Northern Marianas.

o American Indian/Alaskan Native - an American Indian, Eskimo, Aleut, or Native

Hawaiian.

HH. Modified Positions: the number of authorized training slots adjusted to account for states with a higher minimum wage paid to participants. [SCSEP Quarterly Progress

Report, ETA 5140]

II. Non-Minority means any person who is not identified as belonging to a minority.

JJ. Number of Eligible Individuals Served (service level): the total number of participants served, divided by the County's authorized number of positions, after adjusting for minimum wage. [20 CFR 641.710(f)]

KK. Number of Most-in-Need Individuals Served (service to most-in-need):

service to participants who meet any of the following characteristics:

o Have a severe disability.

o Are frail.

o Are aged seventy-five (75) or older.

o Meet the eligibility requirements related to age, but do not receive benefits under

Title II of the Social Security Act.

o Live in an area with persistent unemployment and have severely limited employment prospects.

o Have LEP.

o Have low literacy skills.

o Have a disability.

o Reside in a rural area.

o Are veterans.

o Have low employment prospects.

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 16 of 107 o Have failed to find employment after utilizing services provided under Title I of the

Workforce Innovation and Opportunity Act, Public Law 113-128.

o Are homeless or at risk for homelessness. [OAA § 518(a)(3)(B)(ii) or (b)(2)] [20 CFR

641.710(g)]

LL. Office on Aging (OoA) means the Orange County Office on Aging, the State-designated

Area Agency on Aging for Orange County as required by the Older Americans Act. The

OoA is located at 1300 S. Grand Avenue, Building B, Santa Ana, CA 92705.

MM. Older Americans Act means Chapter 35 (commencing with Section 3001) of

Title 42 of the United States Code.

NN. Older Californians Act means the Mello-Granlund Older Californians Act found in Welfare and Institutions Code Sections 9000 through 9750

OO. Older Individual or Older Adult means a person who is 55 years of age or older

PP. On-The-Job-Experience (OJE) Training: developing a training assignment that provides the participant an opportunity to develop and practice specific skills and/or experience, which are not attainable through the regular community service assignment.

[Older Worker Bulletin No. 04-04]

QQ. Participant: an individual who is eligible for the Title V SCSEP, is given a community service assignment, and is receiving services funded by the program for up to forty-eight (48) months. [OAA § 518(a)(3)] [20 CFR 641.140] [20 CFR 641.570(a)]

RR. Participant Position: an authorized training slot whose unit cost includes administration, participant wage, fringe benefits, and other participant costs. The number of participant slots and the amount of funding available for a given fiscal year are based on an equitable distribution ratio determined by the U.S. Census and allocated by DOL.

[OAA § 506(g)(1)] [OAA § 507] [20 CFR 641.140]

SS. Percentage of Project Participants Who are in Unsubsidized Employment During the Second Quarter After Exit from Project: defined by the formula: The number of participants who exited during the reporting period who are employed in unsubsidized employment during the second quarter after the exit quarter divided by the number of participants who exited during the reporting period multiplied by 100. [20 CFR

641.710(b)]

TT. Percentage of Project Participants Who are in Unsubsidized Employment During the Fourth Quarter After Exit from the Project: defined by the formula: The number of participants who exited during the reporting Period who are employed in unsubsidized employment during the fourth quarter after the exit quarter divided by the number of

OC Community ResourcesTitle V Senior Community Service Employment Program (SCSEP) Page 17 of 107 participants who exited during the reporting period multiplied by 100. [20 CFR

641.710(c)]

UU. Planning and Service Area (PSA) means a geographical area whose boundaries are determined by the California Department of Aging pursuant to federal law and regulations. The Department allocates funds to the AAA to provide services to Older

Individuals residing within a specific PSA.

VV. Poverty Level is the measure of income issued annually by the Department of

Health and Human Services, used to determine eligibility for programs and benefits.

WW. Program Income means revenue generated by the contractor from contract-supported activities and may include:

o Voluntary contributions received from a participant or other party for services received.

o Income from usage or rental fees of real or personal property acquired with grant funds or funds provided under this Contract.

o Royalties received on patents and copyrights from contract-supported activities.

o Proceeds from the sale of items purchased under this contract.

XX. Recipient Local Share: local cash and/or in-kind contributions made by the

Subrecipient, Subcontractor, or other local resources and reported to the County. [OAA §

502(c)(2)] [20 CFR 641.809]

YY. Rural means all territory, population, and housing units not classified as urban.

The rural classification cuts across other hierarchies and can be in metropolitan or non-metropolitan areas.

ZZ. State Plan: a plan that outlines a four-year strategy and describes the planning and implementation process for the statewide provision of community service employment and other authorized activities for eligible individuals under Title V SCSEP. [OAA §

503(a)] [20 CFR 641.140]

AAA. Subcontract: Any form of legal agreement between the Subrecipient and the

Subcontractor, including an agreement that the County or Subrecipient would consider to be a contract, including vendor-type agreements for providing goods or services for the

Subrecipient to carry out part of a federal award received by the Contractor under this

Program Guide. It does not include payments to a contractor or payments to an individual who is a beneficiary of a federal program.

BBB. Subcontractor: The legal entity that receives funds from the Subrecipient to carry out any part of a federal award identified in this Contract.

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CCC. Subrecipient means a proposer that is selected to provide program services in response to this Request for Proposals.

DDD. Supportive Services: services, such as transportation; health and medical services; special job-related or personal counseling; incidentals, such as work shoes, badges, uniforms, eyeglasses, and tools; child and adult care; housing, including temporary shelter; follow-up services; and needs-related payments which are necessary for an individual to participate in program activities authorized under Title V SCSEP.

[OAA § 502(c)(6)(A)(iv)] [OAA § 518(a)(8)] [20 CFR 641.140] [20 CFR 641.545]

EEE. Title V SCSEP Grantee Performance Management System (GPMS): the DOL system used to process and analyze Title V SCSEP data and the system used to view, print, and save Title V SCSEP quarterly progress reports, data quality reports, and management reports. [OAA § 503(f)(3)- (4)] [20 CFR 641.879(b)] [20 CFR 641.879(e)-

(h)]

FFF. Title V Senior Community Service Employment Program (SCSEP): a program that serves unemployed, low-income persons who are fifty-five (55) years of age and older and who have poor employment prospects by training them in part-time community service assignments and by assisting them in developing skills and experience to facilitate their transition to unsubsidized employment. [OAA § 502(a)(1)]

[20 CFR 641.110]

GGG. Transfer/Change Utility: the WDCS procedure used to transfer a participant in

GPMS from one contractor to another or to change a subcontractor within a subcontractor. [Title V SCSEP Data Collection Handbook Rev. 7 (March 2017), Participant Form Guide (page 39, number 17)]

HHH. Unemployed: an individual who is without a job and who wants and is available for work, including an individual who may have occasional employment that does not result in a constant source of income. [OAA § 518(a)(9)] [20 CFR 641.140]

1. Voluntary contributions received from a participant or other party for services received.

2. Voluntary contributions received from a participant or responsible party as a result of the service.

III. Web Data Collection System (WDCS): the DOL web-based data collection system used to input all Title V SCSEP program and participant information into GPMS. [OAA §

503(f)(3)-(4)] [GPMS User Guide for Grantees Version 1.5 (January 2024)] [20 CFR

641.879(b)] [20 CFR 641.879(e)-(h)]

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1.14 ELIGIBLE PROPOSERS

Any private, non-profit, public, or for-profit organization that meets the requirements described in this RFP may apply. Prior to awarding a contract to a for-profit entity, the County is required to receive approval from CDA in accordance with Title 22 C.C.R. Section 7362

(a).

1.15 FUNDING

Funding is contingent on the availability of federal, State, and County funds. The County reserves the right to adjust funding allocations to maximize distribution. The total funding available under this RFP for the period from July 1, 2027, through June 30, 2028, is estimated at $776,103 to serve approximately thirty-nine (39) modified slots. These funds are available to the selected Applicant to develop an effective system of subsidized community service employment opportunities for older workers in Orange County and to help them transition to unsubsidized employment. The estimated funding amount is based on information provided by the California Department of Aging for the 2027-2028 program year and is subject to change.

At least 79% must be allocated to participant wages and fringe benefits, and no more than 15% may be used for indirect costs. The successful Applicant is also responsible for meeting the match requirement for this program, as determined by both CDA and the County based on allocated funds. Match requirements may be met with cash and/or in-kind contributions.

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Diana Lin at diana.lin@occr.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Diana Lin at diana.lin@occr.oc.gov, no later than five (5)

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(5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Solicitation Results:

A. Protests related to solicitation results must be submitted to the Deputy Procurement

Agent, Diana Lin at diana.lin@occr.oc.gov, no later than five (5) business days after the

Notice of Solicitation Results is provided by the DPA.

B. Protests relating to solicitation results received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with contract negotiation and award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protestor’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

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County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 3. SCOPE OF SERVICES

3.1 INTRODUCTION

The County of Orange is comprised of 22 Departments and over 18,000 employees located throughout the County. The County’s core businesses are public safety, public works, construction management, public health, environmental protection, regional planning, public assistance, social services, and aviation.

The Senior Community Service Employment Program (SCSEP) is funded by the U.S. Department of Labor's Employment and Training Administration (ETA) and authorized under Title V of the

Older Americans Act. Funds are awarded to the California Department of Aging and administered locally by the Orange County Office on Aging. The program promotes economic self-sufficiency among older adults through community service and work-based training opportunities.

3.2 PROGRAM OVERVIEW

The Title V Senior Community Service Employment Program (SCSEP) provides part-time, paid community service training positions for unemployed, low-income individuals aged fifty-five

(55) years and older who have poor employment prospects.