Ticket 387902 ENV Facilities MEP Hanson Repair and Regrade Existing Dirt Access Road RFQ~2.pdf

The Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs

100 Cambridge Street, Suite 900 Boston, MA 02114

Maura T. Healey

GOVERNOR

Kimberley Driscoll LIEUTENANT GOVERNOR Tel: (617) 626-1000

Rebecca L. Tepper Fax: (617) 626-1081 SECRETARY http://www.mass.gov/eea

STATEMENT OF WORK (SOW) FOR

Project Number:

Project Name:

Project Location:

Project Manager(s):

Awarding Entity:

MEP-002-27

MEP Hanson Repair and Regrade Existing Dirt Access Road

11 Hawk Avenue, Hanson, Massachusetts (Massachusetts Division of Fisheries and Wildlife Property) Property ID: 2_0_38_0 Location ID: M_252060_864489 Approximate lot Size: 37,213,743.00 Sq. Ft.

Source & Date: Massachusetts Interactive Property Map – June 5, 2026

Louis Mattei – Louis.Mattei@mass.gov

BD-27-1042-ENVOP-FAC01-134390

Executive Office of Energy and Environmental Affairs (100 Cambridge Street, Boston, MA)

Under OSD Statewide Contract:

TRD02: Asphalt Paving; Carpentry; Excavation; Masonry; Septic Services (Updated: 05/12/2026, replaced FAC70)

Categories: Category 1 (Asphalt Paving Services)

This is a single document associated with a complete Bid that can be found on COMMBUYS (www.commbuys.com/). All Vendors are responsible for reviewing and adhering to all information, forms and requirements incorporated into the Statement of Work. Responses received after the deadline shall be disqualified. All Vendors should plan advance lead time for uploading proposals into COMMBUYS in a timely manner prior to the deadline. All Questions

Bid Solicitation:

http://www.mass.gov/eea https://massgis.maps.arcgis.com/apps/OnePane/basicviewer/index.html?appid=47689963e7bb4007961676ad9fc56ae9 mailto:Louis.Mattei@mass.gov http://www.commbuys.com/ and Answers and Bid Responses must be submitted electronically through COMMBUYS.

Vendors requiring assistance in the registration and use of COMMBUYS should contact the OSD Help Desk hours 8am – 5pm ET Monday – Friday OSDHelpDesk@mass.gov |1-888- 627-8283 or 617-720-3197. The Help desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern time, as applicable, except on federal, state and Suffolk County holidays.

Document Outline

I. Project Description II. Applicable Procurement Law

III. Scope of Work

a. Description

b. Work Requirements

c. Environmental Protection Requirements

d. Vendor Qualifications

e. Final Acceptance

IV. Compliance with Contract Requirements V. Compensation

VI. Best Value Selection and Negotiation VII. Small Business Purchasing Program (SBPP)

VIII. Bidder Communication IX. Estimated SOW Calendar X. Questions via the Bid (Q&A) on COMMBUYS

XI. Required Components for Response Submission XII. Attachments:

a. Attachment A – Response Cover Sheet

b. Attachment B – Access Dirt Road Area View

I. Project Description

The Commonwealth of Massachusetts, through EEA Facilities (EOEEA) seeks qualified contractors (hereafter referred to as “Vendor”) to repair, regrade, and improve an existing dirt access road located at 11 Hawk Avenue, Hanson, Massachusetts, within the Burrage Pond Wildlife Management Area. The project consists of restoring approximately 1,520 linear feet of existing roadway to provide a stable, safe, and all-weather access route for authorized vehicles while preserving the surrounding environmentally sensitive conservation land. The detailed scope of work is provided in Section III. Additional diagrams associated with the scope are attached under the “Attachments” section of this document.

NO PROPOSALS WILL BE ACCEPTED BY EMAIL, DELIVERY OR MAIL. ONLY

PROPOSALS RECEIVED VIA COMMBUYS WILL BE ACCEPTED.

II. Applicable Procurement Law This Solicitation is issued, and any contract will be awarded, under MGL c. 7, § 22; c.

30, § 51, § 52; 801 CMR 21.00 (Goods and Services) and Construction Materials and Services: G.L. c. 149, § 44A; G.L. c. 30, § 39M.

mailto:OSDHelpDesk@mass.gov?Subject=COMMBUYS%20Question

III. Scope of Work

The Contractor shall furnish all labor, materials, equipment, supervision, transportation, and incidentals necessary to repair, reshape, regrade, surface, and compact approximately 1,520 linear feet of existing dirt road with an average travel width of 10 feet.

The objective of this work is to restore the roadway surface, improve drainage, eliminate potholes and surface irregularities, and provide a stable, all-weather gravel driving surface while minimizing disturbance to adjacent conservation land. The project does not require permitting as we are dealing with repairs to a pre-existing dirt road.

Work Requirements:

Roadway Preparation

• Inspect the roadway and identify potholes, washouts, rutting, soft spots, drainage deficiencies, and other surface defects.

• Scarify and loosen the existing roadway surface as necessary to achieve proper blending with new aggregate.

• Remove protruding rocks, unsuitable materials, and debris encountered within the roadway limits.

Regrading and Roadway Shaping

• Regrade the entire roadway surface to establish proper drainage and eliminate potholes, depressions, and rutting.

• Restore a crowned roadway section with a cross slope of approximately 4% to 6% (equivalent to approximately ½ inch to ¾ inch per foot measured from the roadway centerline to each edge), unless otherwise directed by the Project Manager.

• Areas experiencing over-the-bank drainage issues may be outsloped toward the designated drainage side where approved by the Project Manager.

• Ensure roadway edges tie smoothly into existing shoulders and adjacent grades.

Aggregate Surface Course

• Furnish and place new processed gravel meeting Massachusetts

Department of Transportation (MassDOT) gravel borrow or approved equivalent specifications.

• Add and compact approximately 2 to 3 inches of new aggregate surface material over the entire roadway length, with additional material placed as necessary to fill potholes, correct low areas, and restore proper roadway geometry.

• Total estimated surface treatment area is approximately 15,200 square feet.

• Aggregate shall be well graded from coarse to fine particles and suitable for roadway stabilization and compaction. Material shall be free of organic matter, roots, stumps, trash, and other deleterious substances.

Compaction

• Compact the full roadway width using a vibratory or static steel-wheel roller.

• Perform compaction until a dense, stable surface is achieved with no visible rutting, displacement, or loose aggregate.

• Moisture conditioning shall be performed as necessary to achieve proper compaction.

Drainage Improvements

• Maintain positive drainage along the roadway.

• Remove any gravel berms, vegetation berms, or sediment buildup that would impede runoff from leaving the road surface.

• Ensure roadway runoff is directed to stable vegetated areas and existing drainage features.

• Do not create concentrated discharges that may cause erosion or sedimentation.

Environmental Protection Requirements

• Contractor shall conduct all operations in a manner that protects adjacent wetlands, wildlife habitat, vegetation, and natural resources.

• Disturbance shall be limited to the existing roadway footprint unless otherwise authorized.

• No stockpiling, fueling, equipment maintenance, or material staging shall occur within wetlands, resource areas, or environmentally sensitive areas.

• Contractor shall immediately stabilize any disturbed areas outside the roadway limits.

• Erosion and sediment controls shall be installed and maintained as necessary to prevent sediment migration.

There is a mandatory site visit associated with this project (see SOW calendar)

Vendor Qualifications Contractor(s) shall have demonstrated experience performing gravel road construction, grading, compaction, and drainage improvements on conservation, parkland, municipal, or similar environmentally sensitive properties.

Final Acceptance

• The completed roadway shall:

o Be smooth and free of potholes, rutting, wash-boarding, and depressions.

o Exhibit uniform grading and proper drainage.

o Maintain the specified crown or approved cross slope.

o Be fully compacted and stable under normal vehicle traffic.

o Be left in a clean condition with all excess materials and debris removed from the site.

• Vendor shall complete a final walkthrough of the project with EEA Project

Manager

The Vendor shall coordinate its work with the EEA team and shall not commence work until a Notice to Proceed has been issued. All work as defined in the RFP must be completed by no later than January 29th, 2026.

An aerial view photograph (see Attachment B) clarifies the extent of the scope of work.

IV. Compliance with Contract Requirements The vendor shall comply with all terms and conditions of their respective contract.

EEA Facilities reserves the right to negotiate and modify requirements with the awarded vendor.

V. Compensation No services may be performed, or fees incurred by the vendor under the contract unless a Scope of Services has been agreed to in writing and with a not-to-exceed amount and a written notice to proceed from EEA Facilities has been issued. No payments shall be made for goods or services not rendered. There will be no reimbursements for any costs incurred in the preparation of a bidder’s response to this RFQ including but not limited to travel expenses, phone charges, tolls, fuel, parking or rental fees.

The services that may be provided are set forth in the SOW, and all expenses to deliver services shall be included in the contract prices. All invoices for payment under Contract shall include a detailed accounting of work authorized in a form and detail acceptable to EEA Facilities. Invoices must be submitted in a timely manner.

VI. Best Value Selection and Negotiation EEA Facilities may select the response which demonstrates the best value overall, including proposed alternatives, that will achieve the procurement and service goals of the EOEEA. Bidders may provide supplemental information. EEA Facilities and the selected bidder(s) may negotiate a change in any element of contract performance or cost identified in the original SOW or the selected Bidder’s or Contractor’s response which results in lower costs or a more cost effective or better value than was presented in the selected Bidder’s or Contractor’s original response.

During the selection process, EEA Facilities reserves the right to take any or all of the following actions if it deems them to be in the interests of the Commonwealth of Massachusetts:

• Reject any and all proposals;

• Waive any minor informalities in proposals received or request Respondents to correct them;

• Request additional information from Respondents and seek clarification from a

Respondent provided that EEA Facilities determines it is not prejudicial to the interests of the other Respondents to do so. Action by the selection team in this regard should not be construed to imply acceptance or rejection of a proposal.

VII. Small Business Purchasing Program (SBPP) Program Background. The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts.

https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-599-reaffirming-programs-to-ensure-diversity-equity-and-inclusion-for-diverse-and-small-massachusetts-businesses-in-state-procurement-and-contracting?_gl=1%2Awnz9qe%2A_ga%2AOTcxODE1Mjg3LjE2ODM2MzUyMjc.%2A_ga_MCLPEGW7WM%2AMTY5ODA3OTg1NC4yNi4wLjE2OTgwNzk4NTQuMC4wLjA

Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference. While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract.

The Strategic Sourcing Services Team (SST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility. To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements. It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance. Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

VIII. Bidder Communication Bidders are prohibited from communicating directly with any employee regarding this SOW except as specified in this SOW with the EEA Facilities team. There is a mandatory site visit for this project (see SOW calendar below) No other individual Commonwealth employee or representative is authorized to provide any information or respond to any question or inquiry concerning this SOW. Bidders may contact the contact person for this SOW in the event that the SOW is incomplete, or the bidder is having trouble obtaining any required attachments electronically through

COMMBUYS.

IX. Estimated SOW Calendar https://www.commbuys.com/bso/ http://www.mass.gov/sbpp http://www.mass.gov/sbpp mailto:sbpp@mass.gov

Milestone Date Availability of SOW on COMMBUYS: Oct 13th, 2026 (Mandatory) 11 Hawks Ave Hanson MA 02341- Site Visit

Vendors can visit Thursday, Oct 22nd, 2026

Site personnel will be available only from:

10:30AM-12:00PM

Submission of Vendor Question(s) through COMMBUYS (DUE)

Oct 27th, 2026, by 5PM EST

Responses to Vendor Questions posted in COMMBUYS (Estimated):

Oct 29th, 2026, by 12:PM

EST

Proposal Submission Deadline: Nov 5th. 2026 by 4 PM

Estimated Award Date:

Estimated Contract Start Date:

Nov 9th, 2026

Nov 16th, 2026 Final Date for all Deliverables/ Specifications under the Scope of Work Deadline:

January 29th, 2026

X. Questions via the Bid (Q&A) on COMMBUYS The Bid Q&A provides the opportunity for Vendors to ask written questions and receive written answers from EEA Facilities regarding this SOW. All Vendor questions must be submitted through the Bid Q&A found on COMMBUYS. Questions may be asked at any time prior to the Deadline for Submission of Questions stated in the Estimated Procurement Calendar. EEA Facilities reserves the right not to respond to questions submitted after this date. It is the Vendor’s responsibility to verify receipt of questions.

Please note that any questions submitted to EEA Facilities using any other medium (including those that are sent by mail, fax, email or voicemail, etc.) will not be answered. To reduce the number of redundant or duplicate questions Vendors are asked to review all questions previously submitted to determine whether the question has already been posted.

Vendors are responsible for entering content suitable for public viewing, since all questions are accessible to the public. Vendors must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Vendor’s company or other companies. EEA Facilities reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Commonwealth or this SOW.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

It is the responsibility of the prospective/ awarded Vendor to maintain an active registration in COMMBUYS and to keep current the email address of the Vendor’s contact person and prospective contract manager. If awarded a contract, the Vendor is required to monitor that email inbox for communications from EEA Facilities, including requests for clarification. EEA Facilities assumes no responsibility if a prospective/ awarded Vendor’s designated email address is not current, or if technical problems, including those with the prospective/ awarded Vendor’s computer, network or internet service provider (ISP) cause email communications sent to/ from the prospective/ awarded Vendor and EEA Facilities to be lost or rejected by any means including email or spam filtering.

XI. Required Components for Response Submission The following components specific to this SOW must be included in the order outlined below with your response. Failure to include all the requested information and completed required forms may result in rejection of your firm’s submission. Proposals received after the deadline will be rejected. The required SOW components are as follows:

1) Attachment A – Response Cover Sheet

2) Proposal based on Scope of Work (including Schedule and examples of similar projects)

3) Compensation Structure/ Pricing and Expenses

Proposal based on Scope of Work: This refers to an itemized bid quotation that outlines a not to exceed fixed-price fees, the expected timeline (schedule) for deliverables, and details any associated expenses outlined in the project scope. This quotation must account for any quote requirements mandated through the designated Massachusetts Statewide Contract.

Bidders are encouraged to provide supplemental information regarding anything pertaining to the scope. Bidders will not be penalized for not submitting supplemental information. EEA Facilities will consider all aspects of a bidder’s proposal in its determination.

XII. Attachments

ATTACHMENT A – Response Cover Sheet Repair and Regrade Existing Dirt Access Road

Issued on:

Oct 9th, 2026

VENDOR SUBMITTING RESPONSE

Firm Submitting Proposal

Name of Authorized Signatory Title

Email Phone Number

Address of Firm

Signature Date

ATTACHMENT B – Access Dirt Road Area View Repair and Regrade Existing Dirt Access Road

End of Document