Ticket 380834 ENV Facilities DCR - Great Brook Dairy Farm Garage Door Replacement SOW~1.pdf

The Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs

100 Cambridge Street, Suite 900 Boston, MA 02114

Maura T. Healey

GOVERNOR

Kimberley Driscoll

LIEUTENANT GOVERNOR

Rebecca L. Tepper

SECRETARY

Tel: (617) 626-1000 Fax: (617) 626-1081 http://www.mass.gov/eea

STATEMENT OF WORK (SOW) FOR

Project Number: DCR-005-26

Project Name: DCR – Great Brook Dairy Farm Garage Door Replacement

Project Location: 247 North RD Carlisle, 01741 Property ID: 34-3-0 Location ID: F_698243_3029210

Approximate lot Size: 87.00 Acres Source & Date: Massachusetts Interactive Property Map - June 5, 2026

Project Manager(s): Juan Guzman - Juan.Guzman@mass.gov Louis Mattei - Louis.Mattei@mass.gov

Awarding Entity: Executive Office of Energy and Environmental Affairs (100

Cambridge Street, Boston, MA)

Under OSD Statewide Contract:

TRD01: Tradesperson Installation, Repair and Maintenance Services

Categories: Category 7 (Glass/Windows/Doors)

Bid Solicitation BD-26-1042-IT-IT001-130362 https://massgis.maps.arcgis.com/apps/OnePane/basicviewer/index.html?appid=47689963e7bb4007961676ad9fc56ae9 mailto:Juan.Guzman@mass.gov

This is a single document associated with a complete Bid that can be found on COMMBUYS (www.commbuys.com/). All Vendors are responsible for reviewing and adhering to all information, forms and requirements incorporated into the Statement of Work. Responses received after the deadline shall be disqualified. All Vendors should plan advance lead time for uploading proposals into COMMBUYS in a timely manner prior to the deadline. All Questions and Answers and Bid Responses must be submitted electronically through COMMBUYS.

Vendors requiring assistance in the registration and use of COMMBUYS should contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888- MA-STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern time, as applicable, except on federal, state and Suffolk County holidays.

Document Outline

I. Project Description II. Applicable Procurement Law

III. Scope of Work for Garage Door Replacement IV. Compliance with Contract Requirements V. Compensation

VI. Best Value Selection and Negotiation VII. Small Business Purchasing Program (SBPP)

VIII. Bidder Communication IX. Estimated SOW Calendar X. Questions via the Bid (Q&A) on COMMBUYS

XI. Required Components for Response Submission XII. Attachments:

a. Attachment A – Response Cover Sheet

b. Attachment B – Exterior Door View

c. Attachment C – Interior Door View

d. Attachment D – Interior Door View (Close up)

I. Project Description

The Commonwealth of Massachusetts, through EEA Facilities (EOEEA) is seeking to engage a qualified vendor (hereafter referred to as “Vendor”) to complete (2) Garage door replacements at the Great Brook Dairy Farm. The detailed scope of work is provided in Section III. Additional diagrams associated with the scope are attached under the “Attachments” section of this document.

NO PROPOSALS WILL BE ACCEPTED BY EMAIL, DELIVERY OR MAIL. ONLY

PROPOSALS RECEIVED VIA COMMBUYS WILL BE ACCEPTED.

http://www.commbuys.com/

II. Applicable Procurement Law This Solicitation is issued, and any contract will be awarded, under MGL c. 7, § 22; c.

30, § 51, § 52; 801 CMR 21.00 (Goods and Services) and Construction Materials and Services: G.L. c. 149, § 44A; G.L. c. 30, § 39M.

III. Scope of Work for Garage Door Replacement

The Vendor shall furnish, install, and commission all materials, equipment, and systems identified herein in accordance with all applicable federal, state, and local codes, regulations, manufacturer requirements, and industry standards.

Existing Conditions:

• Two (2) overhead garage doors serving a farm/maintenance storage building.

• Each door is approximately 9 ft wide x 7 ft tall.

• Lower sections of the existing doors are rotted and structurally compromised.

o Current doors are temporarily reinforced with plywood scraps.

• Pictures are included in Attachments B, C, and D

Project Requirements:

• Inspection o Inspect existing rough openings and surrounding framing for rot, damage, or structural deficiencies.

o Repair or reinforce framing as required to ensure proper door installation and alignment.

o Vendor will verify all existing opening dimensions prior to ordering materials

• Removal o Remove and properly dispose of existing damaged garage doors and any temporary plywood bracing.

o Remove associated deteriorated framing or hardware as needed for proper installation.

• Installation o Install two (2) new overhead garage doors, sized to fit existing openings (approx. 9’ W x 7’ H each).

o Doors may be:

Standard steel insulated/non-insulated overhead doors, or Fiberglass/composite overhead doors, suitable for exterior agricultural/maintenance use.

Other material alternatives may be considered, but will require approval for further consideration o Vendor shall include in their pricing all required materials, including but not limited to:

Tracks, rollers, springs, hardware, brackets, hinges and weather stripping for bottom and perimeter sealing to prevent water, debris and pest intrusion

• Finishing and adjusting o Ensure smooth operation and proper balance of each door.

o Provide any associated manuals, item specs or warranties (if applicable) to EEA Facilities o Test operation for smooth opening/closing and secure latch/closure.

o Remove all debris, old materials, packaging, and construction waste from site.

Any concealed structural damage discovered during removal shall be documented and submitted for approval prior to additional repair.

The Vendor shall coordinate its work with the EEA team and shall not commence work until a Notice to Proceed has been issued. All work as defined in the RFP must be completed by no later than June 29th, 2026.

Vendors may attend an optional site visit on Wednesday, June 10th, 2026. Site personnel will be available only from 1:30PM - 3:30PM. And vendors who are interested must meet at 841 Lowell St, Carlisle, MA 01741 (please note that the meeting location is different from the project location). Vendors who intend to attend are required to RSVP by emailing (juan.guzman@mass.gov) in advance and advising what time they intend to arrive.

IV. Compliance with Contract Requirements The vendor shall comply with all terms and conditions of their respective contract.

EEA Facilities reserves the right to negotiate and modify requirements with the awarded vendor.

V. Compensation No services may be performed, or fees incurred by the vendor under the contract unless a Scope of Services has been agreed to in writing and with a not-to-exceed amount and a written notice to proceed from EEA Facilities has been issued. No payments shall be made for goods or services not rendered. There will be no reimbursements for any costs incurred in the preparation of a bidder’s response to this RFP including but not limited to travel expenses, phone charges, tolls, fuel, parking or rental fees.

The services that may be provided are set forth in the SOW, and all expenses to deliver services shall be included in the contract prices. All invoices for payment under Contract shall include a detailed accounting of work authorized in a form and detail acceptable to EEA Facilities. Invoices must be submitted in a timely manner.

mailto:juan.guzman@mass.gov

VI. Best Value Selection and Negotiation EEA Facilities may select the response which demonstrates the best value overall, including proposed alternatives, that will achieve the procurement and service goals of the EOEEA. Bidders may provide supplemental information. EEA Facilities and the selected bidder(s) may negotiate a change in any element of contract performance or cost identified in the original SOW or the selected Bidder’s or Contractor’s response which results in lower costs or a more cost effective or better value than was presented in the selected Bidder’s or Contractor’s original response.

During the selection process, EEA Facilities reserves the right to take any or all of the following actions if it deems them to be in the interests of the Commonwealth of Massachusetts:

• Reject any and all proposals;

• Waive any minor informalities in proposals received or request Respondents to correct them;

• Request additional information from Respondents and seek clarification from a

Respondent provided that EEA Facilities determines it is not prejudicial to the interests of the other Respondents to do so. Action by the selection team in this regard should not be construed to imply acceptance or rejection of a proposal.

VII. Small Business Purchasing Program (SBPP) Program Background. The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts.

Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference. While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract.

The Strategic Sourcing Services Team (SST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility. To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-599-reaffirming-programs-to-ensure-diversity-equity-and-inclusion-for-diverse-and-small-massachusetts-businesses-in-state-procurement-and-contracting?_gl=1*wnz9qe*_ga*OTcxODE1Mjg3LjE2ODM2MzUyMjc.*_ga_MCLPEGW7WM*MTY5ODA3OTg1NC4yNi4wLjE2OTgwNzk4NTQuMC4wLjA.

https://www.commbuys.com/bso/

SBPP Compliance Requirements. It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance. Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

VIII. Bidder Communication Bidders are prohibited from communicating directly with any employee regarding this SOW except as specified in this SOW with the EEA Facilities team. No other individual Commonwealth employee or representative is authorized to provide any information or respond to any question or inquiry concerning this SOW. Bidders may contact the contact person for this SOW in the event that the SOW is incomplete, or the bidder is having trouble obtaining any required attachments electronically through

COMMBUYS.

IX. Estimated SOW Calendar

Milestone Date Availability of SOW on COMMBUYS June 8th, 2026 (Optional) Great Brook Farms Site Visit - Vendors to meet site personnel at:

841 Lowell St, Carlisle, MA 01741

Vendors can visit Wednesday, June 10th, 2026

Site personnel will be available only from:

1:30PM - 3:30PM

Submission of Vendor Question(s) through COMMBUYS (DUE)

June 11th, 2026 by 11AM

EST

Responses to Vendor Questions posted in COMMBUYS (Estimated)

June 11th, 2PM, 2026

Proposal Submission Deadline June 12th, 2026 by 10AM Estimated Contract Start Date June 15th, 2026 Final Date for all Deliverables/ Specifications under the Scope of Work Deadline

June 29th, 2026

X. Questions via the Bid (Q&A) on COMMBUYS The Bid Q&A provides the opportunity for Vendors to ask written questions and receive written answers from EEA Facilities regarding this SOW. All Vendor questions must be submitted http://www.mass.gov/sbpp http://www.mass.gov/sbpp mailto:sbpp@mass.gov through the Bid Q&A found on COMMBUYS. Questions may be asked at any time prior to the Deadline for Submission of Questions stated in the Estimated Procurement Calendar. EEA Facilities reserves the right not to respond to questions submitted after this date. It is the Vendor’s responsibility to verify receipt of questions.

Please note that any questions submitted to EEA Facilities using any other medium (including those that are sent by mail, fax, email or voicemail, etc.) will not be answered. To reduce the number of redundant or duplicate questions Vendors are asked to review all questions previously submitted to determine whether the question has already been posted.

Vendors are responsible for entering content suitable for public viewing, since all questions are accessible to the public. Vendors must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Vendor’s company or other companies. EEA Facilities reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Commonwealth or this SOW.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

It is the responsibility of the prospective/ awarded Vendor to maintain an active registration in COMMBUYS and to keep current the email address of the Vendor’s contact person and prospective contract manager. If awarded a contract, the Vendor is required to monitor that email inbox for communications from EEA Facilities, including requests for clarification. EEA Facilities assumes no responsibility if a prospective/ awarded Vendor’s designated email address is not current, or if technical problems, including those with the prospective/ awarded Vendor’s computer, network or internet service provider (ISP) cause email communications sent to/ from the prospective/ awarded Vendor and EEA Facilities to be lost or rejected by any means including email or spam filtering.

XI. Required Components for Response Submission The following components specific to this SOW must be included in the order outlined below with your response. Failure to include all the requested information and completed required forms may result in rejection of your firm’s submission. Proposals received after the deadline will be rejected. The required SOW components are as follows:

1) Attachment A – Response Cover Sheet

2) Proposal based on Scope of Work (including Schedule)

3) Compensation Structure/ Pricing and Expenses

Proposal based on Scope of Work: This refers to an itemized bid quotation that outlines a not to exceed fixed-price fees, the expected timeline (schedule) for deliverables, and details any associated expenses outlined in the project scope. This quotation must account for any quote requirements mandated through the designated Massachusetts Statewide Contract.

Bidders are encouraged to provide supplemental information regarding anything pertaining to the scope. Bidders will not be penalized for not submitting supplemental information. EEA Facilities will consider all aspects of a bidder’s proposal in its determination.

XII. Attachments

ATTACHMENT A – Response Cover Sheet DCR – Great Brook Dairy Farm Garage Doors

Issued on:

June 8th, 2026

VENDOR SUBMITTING RESPONSE

Firm Submitting Proposal

Name of Authorized Signatory Title

Email Phone Number

Address of Firm

Signature Date

ATTACHMENT B – Exterior Door View

ATTACHMENT C – Interior Door View

ATTACHMENT D – Interior Door View (Close up)