IJCC 2012_2013 Commercial Laundry_Linen_Mat Services RFQ_final 1 .doc

Education & Training Resources

2422 Airway Drive Bowling Green, KY 42103

Subject: Request for Quotation: Center Commercial Floor Mat Services - 2012

Thank you for expressing interest in providing Laundry, Linen and Commercial Floor Mat Services for the Turner Job Corps Center. Services to be provided are outlined in the Scope of Work. All bids must be returned in a sealed envelope (fax bids will not be accepted) and received no later than 4:00 PM, April 6, 2012 - your response must be mailed emailed or delivered to

Tina Burrage Education & Training Resources

C/O Iroquois Job Corps Center 11780 Tibbets Rd.

Medina NY 14103 Tina.Burrage@etrky.com ETR reserves the right to reject any or all bids or wave any formality connected with the bids. ETR will be the sole judge of which bid is the best value and its determination and finding on such decision will be final.

ETR is an Affirmative Action Employer committed to equal employment opportunity. In accordance with our Affirmative Action Policy; ETR’s recruitment and employment process is conducted without regard to race, color, national origin, sex, marital status, handicap, or veteran status. Contractors must agree to comply with this Affirmative Action Plan.

If you any question regarding this RFQ, you may contact Melody Kersh via email at tina.burrage@etrky.com

Respectfully, Tina Burrage ETR/IJCC Purchasing Agent

Education & Training Resources

Iroquois Job Corp Center Request for Quotation

-Commercial Floor Mat Services-

IJCC – Floor Mats – 2012 6 April, 2012 Bids will be received until 4:00 PM on:

6 April, 2012 Note: If you are unable to quote; please notify Tina Burrage via the contact information provided below.

This RFQ does not commit ETR to pay any costs incurred in the preparation of a cost proposal or quotation, nor does it commit ETR to award a contract for products, supplies, or services. ETR will be the sole judge as to which bid offers the best overall value and will serve the best interest of ETR. ETR reserves the right to reject any and all bids without recourse from bidders.

Please mark envelope with: IJCC-Laundry, Linen and Floor Mat– 2012 Deliver Mail To:

Tina Burrage Education & Training Resources

C/O Iroquois Job Corps Center 11780 Tibbets Rd.

Medina, NY 14103 Office email: Tina. Burrage@etrky.com

RESPONSE TO SOLICITATION

To be considered for an award of the contract, the response to this solicitation will include:

· Completed “Bid Sheet” with specific Fee-For-Services information

· All applicable certificates of Insurance (see Insurance section under Terms & Conditions)

· Proposed schedule (days/hours) of specific services to be rendered The most suitable candidate may be interviewed prior to the award of the subcontract.

BID PROVISIONS

The following Bid Provisions will apply. Failure to carefully read and follow all instructions will not relieve the bidder of any bid provision, and failure to do so will not place ETR at risk.

1. All prices and notations must be in ink or typewritten. No erasures will be permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by individual signing the bid.

2. Price Warranty: The Fee-For Services quoted herein are no higher than would be quoted to any other customer, be they commercial and/or agencies or the United States Government for similar services.

3. The bidder will list on a separate sheet of paper any expectations to the conditions of this bid. This sheet will be labeled “Expectations to Bid Conditions” and will be attached to the Bid Sheet. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with without exception.

4. ETR reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowest rate or overall bid does not constitute a Bid Award. ETR will be the sole judge of which bid is selected for approval (see “Selection of Contractor” above) and subcontract award.

5. Items will be quoted F.O.B. destination. No additional charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by ETR unless specifically included in the bid and accepted by ETR.

6. In the event that subcontract is awarded in response to this RFQ, the below Statement of Work, provisions and set forth Terms & Conditions will be incorporated in their entirety into the subcontract and become an integral part of the subcontract when the subcontract is accepted by the subcontractor, either by acknowledgement or commencement of performance.

7. Winning bid will be required to have an active DUNS # and also be registered in the Central Contractor Registration.

8. Irrespective of winning bidder; ETR reserves the right, and will have final approval of any and all vendors, associates, or subcontractors to provide services to the center.

CENTER COMMERCIAL LAUNDRY, LINEN AND MAT SERVICES

TURNER JOB CORPS CENTER

SCOPE of WORK

The center commercial laundry, linen and floor mat services provider, referred to henceforth as the Subcontractor, agrees to provide the Iroquois Job Corps Center, referred to henceforth as the center, with the services stated herein. Services will be provided as authorized by the IJCC Administrative Services Director or his/her representative. Remuneration for services rendered will be at the fee-for-services price. The period of performance for this subcontract will be from16 April 2013 through January 31 2014. Services will be provided on a previously scheduled basis.

Successful vendor will provide services as detailed herein and according to the previously agreed upon schedule of services provided by the center as follows:

· Subcontractor will deliver all linen , laundry and commercial floor mats to the locations specified in the attachment to this SOW each week of the subcontract period (all substitutions which deviate from center colors and/or construction must be approved by the purchasing agent per instance)

· Subcontractor will pick up laundry, linen and commercial floor mats at specified locations on center for cleaning and redistribution according to the subcontract agreement

· Subcontractor will ensure that as laundry, linen and commercial floor mats are picked up for cleaning, clean replacement mats are exchanged and placed at a rate of 1 for 1 commercial floor mats, and are of the same measurements, color, and design as the floor mats being replaced

· Subcontractor will ensure that laundry, linen and floor mats will be of durable construction, and mats are rubber backed and are previously approved by the center purchasing agent at the commencement of performance period

· Subcontractor will provide identification of corporate associates who will render services on center, proof of those individuals motor vehicle licensure, and ensure effective coordination with the center Logistics Manager in rendering all on center services per the center’s sign in/sign out procedures

· Subcontractor agrees to comply with any and all safety and security processes and protocols throughout the duration of the performance period

· Subcontractor will ensure that all corporate associates will not fraternize with center students or staff while on center in the performance of professional services BID SHEET (Fee-For-Service) IJCC-113- Laundry, Linen and Floor Mats – 2012-2013 OFFER TO: Education & Training Resources (ETR), Purchasing Department, Iroquois Job Corps Center, 11780 Tibbets Rd., Medina, NY In compliance with the bid provision, Scope of Work, Terms & Conditions, and other specifications in this RFQ, the undersigned hereby proposes to provide Laundry. Vendor shall complete services on a weekly service schedule. All laundry, linen and mat services have a designated drop-off per center building, and commercial laundry areas. Laundry, Linen and Mat service is for the IJCC center.

Fee-For-Service Pricing For Commercial Laundry, Linen And Floor Mat Services: The prices herein represent currently established prices and are no higher would be quoted to any other customer, either commercial and/or agencies of the United States Government for similar services.

Dorm Linen- Sheets 2X per month

Floor Mats *1X per month ** 2 X in winter months.

Laundry and Linen

Maintenance Uniform Cleaning etc.

(qty) shirts

(qty) pants

(qty) hand towels

Fee-For-Services must be provided for all services. ETR reserves the right to accept or reject, and/or contract separately with an independent provider without consideration of the bid, unless bidder specifies awards as “All or None.”

Above listed unit pricing includes necessary labor, materials, transportation, and supervision required to accomplish Scope of Work. Any additional charges for service or product that are not included in the above items will be listed below:

Please note your payment terms (e.g. Net 30, Net 15, etc.) PAYMENT TERMS:_____________ Submitted by: ________________________ Business Name & Address: _____________________ Signature: ___________________________ _____________________________________

Date: ___________________ _____________________________________ Phone #: _______________________

Vendor signature above signifies the understanding that the following applies:

· FAR 52.209.5 and 6 (certification regarding debarment) applies to this SUBCONTRACTING PURPOSE

· FAR 52.222-41 (Service Contract Act) also applies to this SUBCONTRACTING PURPOSE

· FAR 52.204-9 &10 (Subcontractor Government reporting)